CORPORATE CHALLENGE 2016 CAPTAINS PACKAGE

CORPORATE CHALLENGE 2016
CAPTAINS PACKAGE
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Copyright: Corporate Challenge
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Welcome to the
London Corporate Challenge 2016
CorporateChallengeTeamCaptains,
Thisdocumentisdesignedtohelpyoumakeyourteam’sparticipationin
CorporateChallengeasuccess.Wehopethatthefollowinginformationwill
helpyoutostayorganized,understandwhatisrequiredofyouasateam
captain,andmostimportantlywillallowyourteamtoenjoyafun-filledday
ofactivitiesatourevent.
CorporateChallengeisaone-dayeventtosupportthemissionofTheRonald
McDonaldHouseofSouthWesternOntario.Moneyraisedattheeventand
throughthefundraisingeffortsofyourteamwillgodirectlytoachild/
familyinneed.
TheLondonCorporateChallengewillbeheldonSaturdayJune25,2016.
Eachteamwillcompeteinten(10)“events”duringtheday;theseeventsare
fun-filled,sillyconteststhatareenjoyableandentertainingtocompetein.
Someexamplesareshownbelow:
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BusinessesandorganizationsthroughouttheLondonareawillenterteams
intoCorporateChallengetoshareanamusingdaywithfriendsandcoworkersandtoshowtheirsupporttothecommunity.Normallyeachteam
developstheirownteamt-shirtstopromotetheircompaniesspiritandasa
keepsakeforparticipants.
Whilethiseventoccursonone-day,yourteam’sactivitiesshouldbeginnow.
Weaskeachteamtofundraiseforthiseventtosupportourcharity,while
ourgoalistoraise$1,200perteamentered,ourhopeisthateachteamwill
surpassthisamountandmakethiseventassuccess.Thereareprizesforthe
topindividualandteamfundraisers,buttherealrewardisknowingthatyou
helpedtobrightenachild’slife.
ThebestwaytodescribeCorporateChallengeisthatitisanadult“play-day”.
Itismeanttobeenjoyedwiththatsameboundlessenthusiasmthatchildren
bringtorecesseveryday;weareallgladyourteamhaschosentojoinusas
wecelebratethisyearsevent
Sincerely,
TheLondonCorporateChallenge2016OrganizingCommittee
Copyright: Corporate Challenge
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CORPORATECHALLENGE2016TEAMCAPTAINSCHECKLIST
This checklist is designed to give you quick reference to the minimum activities you and your team should be
undertaking to ensure your participation in Corporate Challenge is a success. Each item is explained in more
detailonthepagesthatfollow.
FIRSTSTEPS
p Recruit8-12teammembersand2volunteersforyourteam(everyonemustbe16+yearsofage)
p Meetwithyourteamtoselect:
p ateamname
p aco-captaintohelpyoualongtheway
p ateamfundraisingtarget(suggestedminimum$1,200)
WEBSITE
p Registeryourteamatwww.londoncorporatechallenge.com(mandatory)
p Inviteallteammembersandvolunteerstoregisterandjoinyourteam(mandatory)
p Createyourteamandpersonalfundraisingpages
FUNDRAISING
p Decideifyourteamisgoingtofundraiseon-line,usingpledgesheets,holdingafundraisingevent,oralloftheabove
p Setambitiousfundraisinggoalsandmonitoryourteams’progress(Note:$1,200fundraisingtarget
forateamof12isonly$100each,manyteamswillsetmoreaggressivetargets)
p Provideteammemberswithresourcesrequiredtofundraiseproperly(i.e.pledgesheets)
ALONGTHEWAY
p Decideonteamuniformstopromoteyourcompany
p Decideifyourteamwantstohaveatentintentcity
p Delegateresponsibilitytoteammembersforitemsrequiredoneventday
p Keepintouchwithyourteammembertoensuretheyaremeetingtheirfundraisinggoals
CAPTAIN’SMEETING
p PriortotheCaptain’smeeting,collectalloff-linefundraisingtodatefromteammembers
p Attendmeeting
p ShareinformationfromCaptain’smeetingwithteammembers
JUSTPRIORTOEVENT
p Communicatelastminuteinformationtoyourteam
EVENTMORNING
p Arriveearly
p Registeryourteampriorto8:00am p Distributeyouritinerarytoteammembers
p GetReadyforyourfirstevent
p
p
p
p
Collectalllastminutefundraisingfromteammembers
Ensureyourvolunteersregisterpriorto8:00am
AttendOpeningCeremonies
Remindteammemberstohavefun!!!
EVENTDAY
p Ensureyourteamisateachevent10-20minutesearly
p Makesureyourteamgetshomesafely POSTEVENT
p RemitanyoutstandingfundraisingtoSunshineFoundation
p Provideusyourcomments,concernsandsuggestions
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TEAMCAPTAIN'SRESPONSIBILITIES:
1.
2.
3.
4.
5.
SuccessfulTeamCaptainsseetheirroleas:
Buildingateam:recruitingpeoplewhowillbeanassettoyourteam
Havingavision/planhelpingtosetambitiousfundraisinggoals,serving
asanexampletoyourteam
Equipping the team to achieve its goals providing your team with the
resourcestheyneed,stayingorganizedandtrackingprogress,fillingin
whereneeded,usingpeople’stalent
Communicating with the team be sure to stay in touch with your
teammates
Motivating and encouraging team members fostering a competitive
spirit,thankingpeoplethroughouttheprocess
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IMPORTANTDATES
EVENTDETAILS
Date:
SaturdayJune25,2015
Time:
OpeningCeremonies@8:00am
Event’sRunfrom8:30amto4:00pm
ClosingCeremonies@5:00pm
Location: HarrisPark,LondonOnt.
CAPTAINSMEETING
Date:
ThursdayJune16th,2016
Time:
6:30pm
Location:JoeKools
VOLUNTEERSMEETING
Date:
TuesdayJune21th,2016
Time:
6:30pm
Location:JoeKools
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FIRSTSTEPS
p Recruit8-12teammembersand,ifpossible,2volunteersforyour
team
Teamsarerequiredtohaveeight(8)participantsateachoftheten(10)
eventsthroughouttheday.Normallyteamswillconsistof8-12membersto
ensureenoughplayersareavailablethroughouttheday(e.g.bathroom
breaks).
Inadditiontothe8-12teammembers,eachteamisaskedtoprovidea
minimumoftwovolunteersfortheevent.Thesevolunteerswillbeusedin
variousrolesthroughouttheevent(e.g.assistingatanevent,selling
refreshmenttickets,parkingcontrol,etc.).
p Meetwithyourteamtoselect:
p ateamname
p aco-captaintohelpyoualongtheway
p ateamfundraisingtarget(suggestedminimum$1,200)
Yourteamnameshouldreflectthespiritofyourorganizationandwillhelp
promoteyourcompanythroughouttheday.
Youwilllikelywanttohaveaco-captaintohelpyoukeepyourteam
organizedalongtheway.Dividingupthedutiesofthecaptainbetweentwo
peoplewillhelptoensurenothingismissed.
Pleasesetaggressivefundraisingtargetsforyourteam.Remembermoney
thatyoufundraisewillgodirectlytohelpingTheRonaldMcDonaldHouseof
SouthWesternOntariohelpachildandtheirfamiliesinatimeneed.A
fundraisingtargetof$1,200forateamof12isonly$100each;yourteam
maybecomfortablewithamoreaggressivetarget.
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WEBSITE
p Registeryourteamatwww.londoncorporatechallenge.com(mandatory)
p Inviteallteammembersandvolunteerstoregisterandjoinyourteam
(mandatory)
Registeryourteamatwww.londoncorporatechallenge.com
Thereisa$400feetoenterateaminCorporateChallenge.Theentryfeeis
usedtooffsetthecostsofcosts,tentrentals,equipmentrentals,waste
containers,port-o-potties,security,police,volunteerlunchesetc.etc.).
Afteryouhaveregisteredyourteam,followtheinstructionsto:
1. Inviteyourteammemberstoregisteron-lineandcreatetheirpersonal
fundraisingpages,and;
2. Inviteyourvolunteerstoregisteron-lineandidentifytheyarevolunteers
fromyourteam.
Ourvolunteercoordinatorwillcontactyourteams’volunteersviaemailto
ensuretheyaresignedupforthevolunteeractivityoftheirchoice.All
volunteerswillbeprovidedwithlunch,tworefreshmentticketsanda
volunteert-shirt;andwillparticipateinafun-filleddaywhilehelpingour
charitytomeetitsfundraisinggoals.
p Createyourteamandpersonalfundraisingpages
Encourageyourteamtouseboththeon-linefundraisingtoolsprovided
throughourwebsiteandtousethepledgesheetattachedtothispackage
runningCorporateChallenge(i.e.event
tosolicitdonations.Yourteammightalsoconsiderholdingafundraising
event(suchasabakesaleetc.).
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FUNDRAISING
p Decideifyourteamisgoingtofundraiseon-line,usingpledgesheets,
holdingafundraisingeventoralloftheabove
p Setambitiousfundraisinggoalsandmonitoryourteams’progress(Note:
$1,200fundraisingtargetforateamof12isonly$100each,manyteams
willsetmoreaggressivetargets)
p Provideteammemberswithresourcesrequiredtofundraiseproperly
(i.e.pledgesheets)
Distributepaperworktoteammembers(i.e.pledgesheets)andkeepin
touchwithteammemberstokeepthemmotivatedandtomonitorthe
progressofyourteam’sfundraisingactivities.
Keeptrackofthenumberofpledgesheetsprovidedtoeachteammember
toensureyourteamisproperlycreditedforallfundsraised.Thereareprizes
fortopfundraisingteamsandindividuals.
Note:
Note:
Note:
Pledgesheetsareattachedtothispackageandcanbeprintedand
distributedtoteammembersarerequired.Pleasekeeptrackof
thenumberofpledgesheetsyouhaveprovidedtoeachteam
membertoensureyourteamisproperlycreditedforallfunds
raised.
Holdingafundraisingeventcanbeafunandquickwaytoraise
fundstowardsyourfundraisinggoals.Fundraisingeventideascan
befoundeasilyontheInternet.
BackgroundinformationaboutTheRonaldMcDonaldHouseof
SouthWesternOntariocanbefoundontheirsiteandattachedto
thispackage.http://www.rmhc-swo.ca/.Thisinformationcanbe
veryhelpfulinyourfundraisingefforts.
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ALONGTHEWAY
p Decideonteamuniformstopromoteyourcompany
Teamuniformsareagreatwaytopromoteyourcompanyandteamspirit
andmakeagreatkeepsakeforteamparticipants.Ifyouwouldliketo
incorporatetheCorporateChallengelogosintoyouruniforms,pleasefeel
freetodoso.ContactusatifyouwouldliketheCorporateChallengelogo
fileforyourdesign(info@londoncorporatechallenge.com).
p Decideifyourteamwantstohaveatentintentcity
***BigTopTentRentalsistheLondonCorporateChallengesofficialtent
supplier***
PleasecontactTimtorentatent:(519)661-8603
Youwilllikelywanttobringorrentateamtentforthedaytogiveyourteam
aheadquarterstoleaverefreshments,foodandpersonalbelongingswhile
competingintheevents.
Ifyourentatent,pleasearrangetohavethecompanysetituponFriday
June24,2016soitisreadyforyouoneventday.
Ifyoubringyourowntent,youmaysetuponFridayJune24th,2016or
eventday,whicheverworksbestforyou.
Note:
Ifyouaregoingtohaveatentorplantobringatentplease
contactustohaveaspaceassignedintentcityforyourteam.
Note:
Whilewewillhavesecurityonsite,wearenotresponsibleforthe
securityofyourtentorpossessions;pleasedonotleavevaluables
unattended.
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p Delegateresponsibilitytoteammembersforitemsrequiredoneventday
Yourteamwillwanttoconsider:
• Whowillbringthetentorarrangetherental?
• Doyouwanttodecorateyourtenttopromoteyourcompany?
• Whowillbringsunscreen,first-aidkits,etc.?
• Eachparticipantwillwanttoconsiderbringingachangeofclothesand
weatherappropriateclothingasthiseventwillrunrainorshineand
someeventsmayincludewaterelements(i.e.supersoakers)thatmay
getyourteamwet.
• Foodwillbeavailabletopurchaseonsite
p Keepintouchwithyourteammembertoensuretheyaremeetingtheir
fundraisinggoals
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CAPTAIN’SMEETING
p Priortomeeting,collectalloff-linefundraisingtodatefromteam
members
p Attendmeeting
p ShareinformationfromCaptain’smeetingwithteammembers
Aboutonemonthbeforetheeventwewillhaveacaptainsmeetingforall
teamcaptainstoattend.Detailswillbesenttoyouviaemailclosertothe
meetingdate.Wewillprovideanoverviewoftheeventsyourteamwillsee
inCorporateChallengeandansweranyquestionsyoumayhave.
PriortotheCaptainsmeeting,besuretocollectallteammembers’
completedpledgesheetsanddonationsandbringthemtothemeeting.
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JUSTPRIORTOEVENT
p Communicatelastminuteinformationtoyourteam
Communicatetoyourteamtheinformationtheywillneedwhentheyarrive
attheevent:
• Parking:limitedparkingisavailableattheeventsite,pleaseencourage
teammemberstocarpoolorbedroppedofffortheday
• Arrival:Pleaseremindallteammemberstobeon-siteby7:00am(andno
laterthan7:30am).Openingceremonieswillstartat8:00amandevents
willbeginat8:30–9:00am.Arrivingearlywillhelpensureyourteamwill
beorganizedthroughouttheday.
• Locationofteamtent:yourtentrentalcompanywillprovideyouasite
numberwithintentcityforyourteamsreferencetofindtheteamtent.
Orifyousetyourtentowntent,pleasecommunicatethelocationtoyour
teammemberspriortotheirarrival.
• Clothing:pleaseensureyourteambringsweatherappropriateclothing
(thiseventwillrunrainorshine)andachangeofclothesassomeevents
mayincludewaterelementsandyoumaygetwet.
• GettingHome:besafe,planahead,encourageteammemberstohavea
planforgettinghome:
§ useataxi(taxiswillbeavailableon-site)
§ haveadesignateddriver
§ usepublictransportation
§ callhometobepickedup
§ DONOTDRINKANDDRIVE(ensureallteammembershavea
safewayhome)
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EVENTMORNING
p Arriveearly
p Collectalllastminutefundraisingfromteammembers
p Registeryourteampriorto8:00am
p Ensureyourvolunteersregisterpriorto8:00am
p Distributeyouritinerarytoteammembers
p AttendOpeningCeremonies
p GetReadyforyourfirstevent
p Remindteammemberstohavefun!!!
Yourteamshouldbeon-site,registeredandsettledinwellbeforethe
openingceremoniestoensureyouarenotrushed.Mostteamswilltrytoget
onsiteby7:00am.
Collectalllastminutedonationsfromteammembersandregisteryourteam:
dropoffallremainingfundraisingandpickuptheireventschedulepackage
(containstimesforyourteamtobeateachoftheindividualeventsanda
briefdescriptionofeachevent).EnsureyourteamVolunteersregisterinthe
volunteerareapriorto8:00am.
Distributetoteammemberspriortoopeningceremoniesat8:00am.
Encourageyourteamtoattendtheopeningceremonies.
Getreadyforyourfirstevent!!!
RemembertoencourageyourteammemberstoHaveFunthroughoutthe
day,andtointeractwithteamsfromotherareabusinesses,weareall
involvedbecausewewanttohelpourcharityandthefirststepistoenjoy
ourselvesthroughouttheevent!!!
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EVENTDAY
p Ensureyourteamisateachevent10-20minutesearly
p Makesureyourteamgetshomesafely
Throughouttheday,captainswillensuretheirteamsareateacheventsite
10-20minutesbeforetheirscheduledeventstarttimetoregistertheirteam
withtheindividualeventsandtobereadytoplaywhentheirtimearrives.
Ensureeachmemberofyourteamhasasafemethodofgettinghome
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POSTEVENT
pRemitanyoutstandingfundraisingtoTheSunshineFoundation
Askteammemberstosubmitanyfundraisingreceivingpost-eventtoyou,
whenyouaresureallfundshavebeencollectedpleasesendto:
CorporateChallenge2015
c/o741BaselineRoadEast
London,ONN6C2R6
p Contactuswithanycomments,concernsorsuggestions
Pleaseletusknowhowwedidoroffersuggestionsforimprovementsto
futureCorporateChallengeeventsbyemailing:
info@londoncorporatechallenge.com
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Familieswithseriouslyillchildrentravelingfarfromhomeformedicalcare
canrunintoanumberofbarriersincludingfinancialstrain,emotionalfatigue
andphysicalexhaustion.Whentheyarefocusingalltheirenergyontheir
child’shealth,RonaldMcDonaldHouseCharitiesSouthwesternOntario
becomesasourceofstrengthforfamiliesbyproviding“homeawayfrom
home”environmentsclose,ordirectlywithin,thehospitalwheretheirchild
isreceivingcare.
RonaldMcDonaldHouseLondon,theRonaldMcDonaldFamilyRoomandthe
newRonaldMcDonaldHouseWindsor–comingSpring2016—eachenrich
ourmissiontoprovidecomfortingandsupportiveprogramsandservicesfor
familiesofseriouslyillchildrenwhorequiremedicalcare.Byprovidinghomelikeamenitiessuchasquietspacestoregroup,bedroomswherecaregivers
canrestandhomemademealswithendlesscoffeesupply,RMHC-SWOhelps
parentstakecareofthemselvessotheycanbestrongfortheirseriouslyill
child.
Formoreinfo.checkoutourwebsite:http://www.rmhc-swo.ca/
Copyright: Corporate Challenge
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Copyright: Corporate Challenge
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