Organising Dasara Exhibition 2012

Transcription

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Tender for Dasara Exhibition 2012
Karnataka Exhibition Authority
Doddakere Maidana
Mysore
Rs.10,000/-
Karnataka Exhibition Authority (KEA)
No.27, Industrial Suburb, Rajajinagar, Bangalore – 560 055
Tender
for
Selection of Contractors/MYsore Sales International Limited for
Design Engineering and Project Management Consultancy
for
Tender
(thro’ e-procurement)
New Project of KEA at Dobbaspet,
for
Bangalore Rural
District
Selection of Contractors/Agencies
for
Issued by
Organising Dasara Exhibition 2012
Prepared
by:
Technical Consultancy Services
Organisation
of Karnataka (TECSOK),
Technical
Consultancy
Services
Organisation
of Bangalore
Karnataka- (TECSOK)
4th Floor,
Basava Bhavan,
Basaveshwar
Circle,
560 001
4th Floor, Basava Bhavan, Basaveshwara Circle
 : 080 - 22266152 / 41512382 / 41138381
Bangalore – 560 001
Fax: 
080: -22266134
22266138/ 41512382,email:
tecsok@bgl.vsnl.net.in
41138381,
Fax : 22266138
E-mail: tecsok1@airtelmail.in / ceotecsok@bsnl.in Website : tecsok.com
ZS
1
CONTENTS
Sl.
No.
Description
Notice Inviting Tenders from Contractors/Agencies
Page
Number
1
Section-1 – Information to Bidders
2
A
General
2
B
History of Mysore Dasara Festival
3
C
About Dasara Exhibition and its Potential to Attract
Exhibition
8
D
12
E
Main Attractions at Mysore Exhibition Centre
12
F
Other Infrastructure at Mysore Exhibition Centre
13
G
Modes of Revenue Generation
15
H
Schedule for Dasara Exhibition
16
I
Eligibility Criteria for Qualification
16
J
Detailed Scope of Services and Conditions
17
Section-2 - Terms & Conditions
35
A.
Calendar of Events
35
B
EMD & Other Payments
35
C
KEA Reserves the Right
37
D
General Rules and Conditions
38
Section-3 – Bidding Process & Selection of Contractor
41
A
Bidding Process
41
B
Submission of Tender Document
41
C
Selection Process
43
D
Post Selection
44
E
Termination of Contract
45
Appendix-A : Format for Covering Letter
46
Appendix-B : Details of Contractor / Agency
47
Appendix-C : Agreement Format (Draft)
49
Appendix-D : Financial Proposal
55
Appendix-E : Bidder’s Registration Process in eProcurement Portal
56
1
Office of the Chief Executive Officer
Doddakere Maidana, Mysore
Tel:0821-2446887, (Fax) 2440828
No: KEA/CEO/S.E/2011/T.No-01/2011-12
Date: 13.07.2012
Tender Notification (Through ‘e’ procurement) for
Selection of Contractors/Agencies for Organising Dasara Exhibition-2012
Karnataka Exhibition Authority (KEA) invites tenders from experienced contractors /
agencies for organizing Dasara Exhibition-2012 at Exhibition grounds, Doddakere
Maidana, Mysore, for a period of 90 days from 16-10-2012 to 13-01-2013. Mysore is a
heritage city and attracts a large number of visitors to the Dasara Exhibitions and offers
opportunities for exhibitors to showcase products such as handlooms, textiles,
garments, leather goods, metal & wood crafts, handicrafts from across India. The
Contractors / Agencies would be selected through transparent e-tender process.
Contractors/ Agencies should satisfy the following criteria for eligibility:
1) Should have experience of minimum 3 years during the period 2006-07 to 2011-12
in organizing exhibitions / fairs.
2) Should have organized at least three exhibitions / fairs with entry fee, anywhere
in India, during last six years (2006-07 to 2011-12). Of these, at least one should be
of minimum 30 days duration.
3) Should have annual turnover of Rs.100 lakhs during any one year in the last six
years (2006-07 to 2011-12).
Interested Contractors/Agencies may visit the exhibition location at Mysore for getting
a first-hand idea of the facilities and potential and participate in the tender through ‘e’
procurement portal (https://www.eproc.karnataka.gov.in) on or before 15.09.2012;
4 PM. Contractors / Agencies interested in participating in the tender required to
obtain Digital Signature Certificate from DSC vendors and register with
http://www.eproc.karnataka.gov.in. A pre proposal meeting is scheduled on
23.08.2012, 11 AM at Karnataka Exhibition Authority, Mysore, for providing
clarifications.
For more details on scope of work, terms and conditions and other information please
refer the tender document available in the website. http://eproc.karnataka.gov.in
Assistant Executive Engineer (Civil),
Karnataka Exhibition Authority, Mysore.
2
Section-1
Information to Bidders
A. General
Mysore is the second largest city in the State of Karnataka, India. It is
the headquarters of the Mysore district and the Mysore division and
located about 146 km South-west of Bangalore, the capital of
Karnataka. The city is spread across an area of 130 sq.km. and is
situated at the base of the Chamundi Hills.
Mysore is famous for the festivities that take place during the Dasara
festival, during which it receives a large number of tourists. The Urban
Development Ministry, GOI rated Mysore as the second cleanest city
in India in 2010 and the cleanest city in Karnataka.
Known as the cultural capital and heritage city of Karnataka, Mysore
is well known for the festivities that take place throughout the year
especially during Dasara, the State festival of Karnataka. Mysore is
called the City of Palaces because of the number of palaces situated in
the city.
Mysore is a tourism hot spot and also acts as a base for other tourist
places in the State. One of the most visited monuments in India, the
Ambavilas Palace (also known as Mysore Palace) is the center of
tourist attraction. The Mysore Zoo, established in 1892, and the
Karanji, Kukkarahalli lakes, Krishnarajasagar Dam and the adjoining
Brindavan Gardens are also popular spots for tourists.
While tourism is the major industry in Mysore, the growth of
information technology related industry in the first decade of the 21st
century has resulted in the city emerging as the Second largest
software exporter in the State of Karnataka, next to Bangalore.
B.
3
History of Mysore Dasara Festival
Mysore Dasara is one of the most celebrated and pompous festival of
India. The city of Mysore has a long tradition of celebrating the Dasara
festival. Dasara (Dussehra) can be described as 10-day festival in South
India, culminating on Vijayadashami or tenth day.
The Dasara festivities were first started by the Vijayanagar Kings in
15th Century, after the fall of Vijayanagar Kingdom, The Wodeyar's of
Mysore continued the Dasara Festival by, Raja Wodeyar
I (1578-1617 CE) in the year 1610 at Srirangapatna. The Mysore Palace
is lit up on all the 10 days of Dasara. The festivities begin with the
Wodeyar royal couple performing a special puja to Goddess
Chamundeshwari in the Chamundi Temple located on the top of
Chamundi Hill at Mysore. This would be followed by a special durbar
(royal assembly).
It was during the reign of Krishnaraja Wodeyar III in the year 1805,
when the king started the tradition of having a special durbar in the
Mysore Palace during Dasara; which was attended by members of the
royal family, special invitees, officials and the masses. This tradition
has been continued even today. The ninth day of Dasara called as
Mahanavami is also an auspicious day on which the royal sword is
worshipped and is taken on a procession involving elephants, camels
and horses.
The Mysore Dasara is celebrated elaborately with great enthusiasm.
During this period, the whole of Mysore undergoes serious changes
and it is decorated beautifully with the streets lighted and the trees
decorated. It attracts a huge audience both from all over India and all
over the world.
4
All through Dasara, the brightly illuminated Mysore Palace and the
entire city is a sight to behold. Various cultural and religious programs
highlighting the dance, music and culture of the State of Karnataka are
performed in front of the illuminated Palace. Dasara celebrations
commence with a pooja performed to Goddess Chamundeshwari atop
the Chamundi Hills.
The Mysore palace is one of the most glorious and lauded pieces of
architecture in India. During the Dasara, the palace is lighted (7pm to
9pm) with thousands of bulbs that amplify its majesty and beauty. The
sight of the palace is in itself worth it to make a visit to Mysore.
Throughout the 10 days Dasara festival, Karnataka State Government
arranges music, dance, and folk dance performances, flower and doll
shows, wrestling and Food and Film festival. The Yuva (Youth)
Dasara, which consists of musical concerts performed by youth icons,
is also conducted during Dasara.
During Dasara one could visit and admire many land marks in and
around Mysore city. These are very important tourist places visited by
National and International tourists. The photographs of these
prominent tourist places are enclosed.
IMPORTANT TOURIST PLACES IN MYSORE &
SURROUNDINGS
FAMOUS MYSORE PALACE
LALITHA MAHAL
5
6
BASAVA AT CHAMUNDI TEMPLE
K.R.S DAM
7
BRINDAVAN GARDENS
MYSORE ZOO
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C. About Dasara Exhibition and its potential to attract exhibitors
Dasara exhibition is the one of the major attraction during Dasara
Festival, which is held in the exhibition grounds opposite to the
Mysore Palace. The exhibition was started by the Maharaja of Mysore
Chamaraja Wodeyar X in 1880 with the sole aim of introducing timely
developments to the people of Mysore. The task of holding the
exhibition is now entrusted with the Karnataka Exhibition Authority
(KEA).
The Dasara exhibition starts during the Dasara and continues for
around three months. It's held in the Doddakere Maidan opposite to
the Mysore Palace. Dasara Exhibition is a mammoth fair that sells all
kinds of stuff like clothes, plastic ware, gifts, food etc. It has many
rides and games too. Local merchants, artisans and those from all over
India come here to exhibit and sell their products.
Dasara Exhibition is a unique arts, crafts and cultural exhibiting centre
located diagonally opposite to Mysore Palace. It is place where
business men, artisans from local and other States show-case their
products in a variety of arts, crafts etc. Dasara Exhibition starts during
Mysore Dasara Festival and duration of it would be around 90 days. It
is estimated that nearly 10 lakh persons visit Mysore during Dasara
and total visitors during the whole year would be around 20 lakhs.
Dasara Exhibition is the perfect hangout spot for families or groups of
friends to spend a day filled with excitement and fun. It is also a great
opportunity to explore and understand better the culture and glory of
Mysore. A play area containing attractions like Ferris wheel is also
present to provide entertainment to the people. Various Governmental
agencies setup stalls to signify the achievements and projects that they
have undertaken. Some of the photographs of past Dasara Exhibition
are enclosed.
9
While tourism is the major industry in Mysore, the growth of
information technology related industry in the first decade of the 21st
century has resulted in the city emerging as the Second largest
software exporter in the State of Karnataka, next to Bangalore.
To develop IT sector in tier-II cities including Mysore, STPI-Mysore
was started with the aim of promoting Software exports from such
Secondary cities. This move is expected to go a long way in tapping the
global potential in the Software market.
The biggest gain will be the positive impact it will have on the
Economic and Social development in these secondary cities. Presently
STPI-Mysore is operating on fiber gateways to cater the IT/ITES
industry Datacom Needs in Mysore. STPI-Mysore has Well Spread
microwave local loop infrastructure to provide the Datacom Services
across the city.
STPI Mysore, which started its operations with 2 companies in 1998-99,
had registered meager Software exports of Rs. 80 Lakhs, which is
increasing steadily from then onwards. Currently there are 51 Software
Industries and nearly 10 ITES units with export of more than 1440 Cr
for the year 2008-09. These Software units have provided employment
to nearly 10,000 persons.
Thus the number of visitors visiting Mysore is likely to increase in the
coming years and also there is steady growth expected IT industry
here. These two sectors have direct impact on tourism and IT industry
in Mysore and also successful of Dasara Exhibition.
A View at Entrance of the Dasara Exhibition Ground
Toy Train for Children at Dasara Exhibition
10
A view at an Amusement Event at Dasara Exhibition
Cultural Programme at Dasara Exhibition
11
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D. Karnataka Exhibition Authority (KEA)
Karnataka Exhibition Authority (KEA) is an organization established
in the year 1981 by the Government of Karnataka for organizing
Exhibitions during Dasara and summer. From 1987 to 1993 the
exhibition was conducted under the banner of Information, Tourism
and Youth Affairs Departments, and from 1994 to 2003 under the
banner of Kannada and Culture, Information and Tourism
Departments.
The duration of Dasara Exhibition would be 90 days and of Summer
Exhibition is 45 days. These Exhibitions are organized by the Authority
every year at Doddakere Maidana, Mysore, through tenders.
Doddakere Maidana is in the centre part of the Mysore city and
located in the vicinity of world famous Mysore Palace and Mysore
Zoo. The Maidan is at the foot of Chamundi hills, the abode of
Goddess Chamundeshwari. The total extent of land which will be
made available to the selected contractor / agency is about 80 acres.
E. Main Attractions at Mysore Exhibition Centre
There are many attractions available at exhibition ground for tourists
which are as follows:
 The Exhibition Centre has an attractive, ethnically and
architecturally built arch entrance which depicts palace heritage.
 104 permanent stalls for show-casing the products (size of each10ftx14ft.).
 Availability of open space for construction of 84 new stalls (size of
each-10ftx14ft.).
 Availability of about 2 acres vacant place for establishing food
kiosks, eat outs, etc.
 Availability of open space of 5.5 acres for locating amusement park
area
13
 Availability of open space of size 230 ft x 10ft for commercial space
near amusement park
 Provision for stalls for State Government Departments for
exhibiting their products
 Provision for separate stalls for other State Government exhibitors
 Exclusive stalls for showcasing handicrafts, textiles, wood craft,
stones, beads, etc. by artisans of local and other states
 Theme based stalls that give a taste of unique culture
 Ball game and ring game in amusement park
 Sky track mono rail
 Radio room/children block
 Lush green and attractive fountains & water bodies
 Attractive illumination at night for the Dasara ground throughout
the period
F. Other infrastructure at Mysore Exhibition Centre
Internal Pathways
Internal Pathways have been formed to facilitate movement of visitors
within the premises and they are interlinked and provide smooth flow
for the visitors. These pathways have been laid with interlocking
pavements blocks for easy commuting and maintenance.
Yard Lighting
Internal Pathways have been provided with sufficient yard lighting
facilities for public convenience
Parking Facility
Ample of parking facility for both four wheelers and two wheelers
have been provided.
14
Lawns and Green Cover
Mysore Exhibition Centre is covered with good landscaping works
and attractive lawns. In addition to this, trees have been planted all
along internal roads.
Waste Disposal
The authority takes due care for waste disposal that would be created
during exhibition. For this purpose sufficient numbers of dust bins are
kept at regular intervals along the road side for the collection of waste
and garbage.
Water Supply
It has good water supply system comprising, ground level sump tanks
and distribution system. Drinking water facilities are provided all
along the path ways at various locations for public convenience.
Power Supply
There is full pledged power supply facility along with backup power.
The power is for illumination of entrance arch, individual stalls and for
other amenities such as amusement park, sky track, food kiosks, yard
lighting etc..
Compound Wall
The entire land of Mysore Exhibition Centre is secured by a compound
wall which is built ethnically depicting heritage and creating rural
ambiance. It is also provided with attractive arch entrances which also
depict rural heritage.
15
Toilet Facilities
There are also exclusive toilet facilities for exhibitors, artisans and
visitors within the premises.
G. Modes of Revenue Generation
The agency / tenderer who will be the successful bidder of Dasara
tender have following various modes of revenue generation.

Rent collection from 104 ready built stalls (size of each-10ftx14ft.).

Rent
collection
from
(size of each-10ftx14ft.).

Rent collection from new stalls proposed for Shilparamam in
0.50 acre land.

Rent collection from food kiosks, eat outs, etc proposed in 2 acres
vacant place.

Rent collection from amusement park area proposed in 5.5 acres

Rent collection from commercial space of size 230 ft x 10 ft near
amusement park

Rent collection from Ball game area

Rent collection from Ball game/Ring game

Rent collection from Sky Track Mono Rail

Maintenance of boating and rent collection

Revenue from display of Advertisements, Hoardings at the
designated places within the premises.

Entry fee collection
86
new
temporary
stalls
Note : In the following cases rentals will be accrued to KEA

Rent from stalls allotted for State Government Departments

Rent from separate stalls for other State Government exhibitors
16
H. Schedule for Dasara Exhibition
Dasara Exhibition is proposed in the month of October for a period of
90 days, which starts from 16-10-2012 to 13-01-2013 at Doddakere
Maidana, Mysore.
I.
Eligibility Criteria for qualification
Contractors / agencies with proven experience in organising
exhibitions / fairs along with amusement items/equipments preferably
sponsored by Central / State Govt./Board & Corporations/Authorities
and having sound financial background are invited to submit tenders
through ‘e’ procurement portal https://www.eproc.karnataka.gov.in.
Contractors/Agencies interested in participation in this tender have
to obtain Digital Signature Certificate from DSC vendors and
register with http://www.eproc.karnataka.gov.in
Contractors/Agencies shall satisfy the following minimum criteria for
eligibility:
1.
Should have experience of minimum 3 years during the period
2006-07 to 2011-12 in organizing exhibitions / fairs.
2.
Should have organized at least three exhibitions / fairs with
entry fee, anywhere in India, during last six years (2006-07 to
2011-12). Of these, at least one should be of minimum 30 days
duration.
3.
Should have annual turnover of Rs.100 lakhs during any one
year in the last six years (2006-07 to 2011-12).
J.
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Detailed Scope of Services and Conditions
The successful tenderer shall organize Dasara Exhibition and collect
rentals and other possible revenues from the various activities that
would be proposed during the event. Further the tenderer need to
follow the specified rules and conditions related to that particular
activity. The detailed scope of services to be performed by the
tenderer, the prescribed fees to be collected and related conditions are
furnished in detail which are as follows:
(a) Collection of Entry Fee
The contractor shall collect the entry fee at the rates approved by the
Authority. The details of fees that may be charged to the public and
conditions are as follows:
Conditions
1.
An entry fee of Rs.15.00 (Rupees fifteen only) shall be collected on
all days including Saturdays, Sundays and public holidays. The
specimen copy of the entry ticket should be approved by the
Authority and ticket should be printed with serial number and
counterfoil.
2.
For school children an entry fee of Rs. 5.00/- (Rupees five only) per
student shall be collected. Free entry to be made for Children
below five years / physically challenged / blind / mentally retarded
etc. In case of persons above 60 years Rs. 5/- (Rupees five only) to
be collected. These concessional entry fee rates shall be applicable
on all days including Saturdays, Sundays and public holidays.
3.
On 01.11.2012 (Kannada Rajyotsava day) and 14.11.2012
(Children’s day) entry to the exhibition shall be free between
11 am to 3 pm for all children below 14 years of age.
4.
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The Authority reserves the right of issuing free passes to the
Contractors / Government Departments / Boards / Corporations,
Authority Staff & VIP’s, Press Reporters, Cultural Programme
Performing Artists, etc., as indicated below:
1 Passes for sub-committees – (in case of members of the
authority and if the number of sub-committees and
members increase, the authority reserves the right of
issuing the more passes) One pass per person for the
whole period of the exhibition
2 Press Media/TV Media valid for the entire exhibition
period
3 Pass for Govt. Departments / Corporations / Boards /
Other Institutions
4 VIP pass entry to five persons under one pass for any
one day during the period of the exhibition
5 Complementary pass valid for one day during
exhibition with permit of 4 persons
6 Temporary pass (period will be mentioned in pass)
300 Nos.
300 Nos.
1000 Nos.
1500 Nos.
5000 Nos.
500 Nos.
The pass holders should be allowed free to the exhibition at the
entrance. At the entry gate, staff of authority will be deployed
along with the staff of the contractor.
5.
After obtaining approval from the Authority in respect of
specimen entry ticket, the contractor should print the ticket at his
own cost. The contractor should make his own arrangements for
issuing of tickets, verification of tickets by appointing necessary
staff at his own cost.
6.
Separate ticket counters shall be opened by the Contractor for
Women, Men and Handicapped persons.
7.
The entry tickets shall be issued from 3.00 PM to 9.00 PM on
week days (Monday to Friday) and exhibition will be between
3.00 PM to 9.30 PM entry tickets on Saturdays, Sundays and
general holidays be issued from 3.00 PM to 9.30 PM and
exhibition will be between 3.00 PM to 10.00 PM.
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8.
Entry fee details shall be displayed by the tenderer at all ticket
counters for the notice of public. Tenderer should make necessary
arrangements for display boards indicating Entry / Exist at his
own cost.
9.
The Authority will arrange for illumination to the main gate on all
the week days from 7.00 PM to 9.00 PM. during Saturday, Sunday
& General Holidays from 7.00 PM to 9.30 PM. throughout the
duration of the Exhibition. The Authority reserves the right either
to extend or curtail these timings on special occasions or under
exceptional circumstances.
10. Vijayadasami on 24-10-2012 as well as on 01-11-2012 Kannada
Rajyoatsava and 14-11-2012 Children’s Day, entry be allowed with
ticket to the general public from 11-00 AM to 10-00 PM.
11. Stall owners shall keep their stalls open from Monday to Friday till
9-30 PM during week days and upto 10-00 PM on Saturday,
Sunday & General Holiday’s up to the period of the Exhibition.
12. While issuing Entry Tickets, separate counters shall be opened for
women, handicaps and men.
13. As the Dasara Exhibition would be ceremoniously inaugurated on
16-10-2012, free entry should be given to the general public. If
under any circumstances the date of inauguration gets changed,
the tenderer shall abide by any such change in the date of
inauguration.
(b) Commercial Stall Allotment and Rent Collection
Commercial Stall Details
The major revenue source for the successful bidder is from allotment
of commercial stalls to the prospective exhibitors / artisans /
businessmen. It can be noted that, there are many stalls readily
available for occupancy and there are certain open spaces which could
be used for construction of temporary stalls and allot the same to the
20
exhibitors. The location of permanent commercial stalls and open areas
that could be allotted for commercials is as per the layout plan issued
by Karnataka Exhibition Authority.
The details of permanent commercial stalls comprising size, number,
location, etc. are as follows:
Permanent Commercial Stalls
Sl.
No.
Particulars
No. of Stalls
Size &
plinth area
of each stall
Total
plinth
area (Sft)
(Sft)
1
Stall No. 01 to 45
located in ‘A’ Block
Stall -1 to 45
(45 Nos.)
10’x14’=140
6,300
2
Stall No. 08 to 20 located in
‘B’ Block
Stall – 08 to 20
(13 Nos.)
10’x14’=140
1,820
3
Stall No. 01 to 46 located in
‘C’ Block
Stall – 01 to 46
(46 Nos.)
10’x14’=140
6,440
Total
104 Nos.
The details of space available for construction of temporary
commercial stalls are as follows:
Temporary Commercial Stalls
Sl.
No.
Particulars
No. of
Stalls
Size & plinth
area of each
stall (Sft)
Total
plinth
area (Sft)
1
Commercial Stalls (46 to 115) in ‘A’
Block
70
10’x14’=140
9,800
2
Pavilion Stalls (1 to 14) in ‘A’ Block
14
20’x28’= 560
7,840
3
‘0’ Point in ‘A’ Block
1
24’x6’=144
144
4
Area along amusement park road
1
230’x10’=2,300
2,300
Total
86
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Conditions
1.
The contractor is required to allot both permanent and temporary
stalls on exclusive basis to the exhibitors / artisans.
2.
Contractor has flexibility for allotment of stalls to exhibitors on
month-on-month basis or exhibition period at his discretion for
enabling change of products that may be required for providing
choice to visitors to the exhibition. This would be applicable for
stalls under the allotment conditions of tender.
3.
The contractor should put efforts to attract special artisans /
exhibitors from local and other states for display of their products
in the exhibition.
4.
The contractor shall put efforts to facilitate display of products in
the areas of textiles, handicrafts, leather items, metal craft,
consumer goods, beads, special wood craft items, etc. and allot at
least 10% to 15% of the total shops for each sector among the
available commercial shops exclusively to such exhibitors.
5.
The tenderer has to construct in ‘A’ block temporary stalls and
maintain them. He shall construct in this block 14 pavilions of size
20’x28’ after stall No.45, 70 stalls of size 10’x14’ commencing after
stall No.46 to 115 after the pavilions & one zero point stall of size
24’x6’ before stall No.1.
6.
The contractor is required to make arrangements for plywood
signage boards and zinc sheet partitions to permanent stalls at `A’,
‘B’, ‘C’ Blocks and also temporary stalls to be constructed by the
tenderer at his own cost & to be maintained for whole exhibition
period.
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7.
Plan and specification details may be obtained from civil section of
Karnataka Exhibition Authority and construction work shall be
completed as per the directions of Engineer of the Authority. The
contractor shall obtain satisfactory completion certificate after
completing the same from the Authority.
8.
The contractor shall construct temporary stalls as per the
approved plan and construct partitions in between both
permanent stalls and temporary stalls using appropriate materials
such as zinc sheet, MS pipes, casorina poles, etc..
9.
The detailed technical specifications of the temporary stalls and
partitions are as follows :
i. Providing and Constructing temporary stalls using Zinc Sheet
for Roofing and fixing firmly to ground with suitable
arrangements, back to back at ``A‘’ Block of size 10 ft x 14 ft
each made out of MS pipe truss structure of 38 ft. span.
Supported over 4’’ vertical M.S pipe with 2`x2’ 10 mm, thick
base plate and fixing the truss using M.S. pipe perlins of size 3’
dia, 6mtr length.
ii. The entire truss structure is supported both vertically and
horizontally and tied by using U clamps.
iii. The top roof covering for stalls is by using good quality
18 M.M. Gauge Zinc Sheet & bottom (ceiling) of the truss
structure covered with good quality of kora cloth.
iv. The stalls back to back & stalls to stalls partition is made with
Zinc sheet & casuarinas poles covered with jungle wood reaper
(2’’x1’’) frame work.
v. Providing uniform sign boards of size 10’x3’ size made out of
6 M.M. thick plywood with providing good quality of white
emulsion paint with K.E.A. Logo and stall numbers etc.,
complete as per the drawing and directions of the Engineers in
charge. The details such as size and length of signage board &
zinc sheet partitions are as follows:
23
Particulars
Plywood Signage Boards
a) Signage Board for permanent 1 to 45 stalls
in `` A ‘’ Block.
b) Signage Board for permanent 08 to 20 stalls
in `` B ‘’ Block.
c) Signage Board f or permanent 1 to 46 stalls
in `` C ‘’ Block.
Zinc Sheet Partitions
a) for permanent `` A ‘’ Block stalls 1 to 45
b) for permanent ``B‘’ Block stalls 08 to 20
c) for permanent `` C ‘’ Block stalls 01 to 46
Nos.
Qty.
Dimensions
in ft.
45
10’ x3’
13
10’ x3’
46
10’ x3’
45
13
46
10’ x10’(av.)
10’ x10’(av.)
10’ x10’(av.)
10. Business or any other activity in front of stalls and along footpaths
is not allowed.
11. Any construction of additional stalls in open space at ‘A’ block by
the contractor is strictly prohibited.
12. There is no restriction for the contractor for fixing the rents for the
commercial stalls (permanent & temporary) and also rates to be
collected from other activities organized during the exhibition.
13. The stall holders participating in the Dasara Exhibition-2012
should be registered at Commercial Tax Department (VAT). The
contractor should collect the VAT Certificate from the stall holders
within the 15 days from the commencement of Dasara Exhibition 2012 and submit the same to the Authority.
14. All stalls in the exhibition premises shall be provided with electric
meters by the KEA and open land stalls shall be provided with
electric connection on the load basis. In this connection, the
Authority will collect electricity consumption charges at the rate of
Rs.20/- (Rupees Twenty only) per unit.
24
15. The stall owners will be supplied power by the generators
maintained by the Authority. The consumers are liable to pay any
excess power charges which might result because of revision in
the diesel prices from time to time. During the period of Exhibition
if there is any increase in the price of diesel, contractor is bound to
pay the difference in rate per unit as per the decision of Karnataka
Exhibition Authority.
16. The tenderer shall assume the responsibility of printing and
distributing passes for stall owners and all employees deployed in
various stalls, Amusement Park, Sky track Monorail and the
Entrance Gate and their staff and all such expenses shall be met
by the tenderer himself. Details of all such employees and workers
so deployed shall be furnished to the office of the Chief Executive
Officer.
17. All the stall owners participating in the Exhibition shall invariably
register with the Commercial Tax Department themselves for
payment of VAT. The tenderer shall collect attested copy of the
VAT Certificate from the concerned stall owners within fifteen
days from the date of commencement of the Exhibition and to
furnish the same to the Authority, failing which the concerned
stall owners shall not be given gate passes after the conclusion of
the Exhibition.
(c) Food Stalls and Rent Collection
The successful tenderer/agency shall construct the required food stalls
in the designated place indicated in the layout. An extent of open
land of about 2 acres in front of Old Rangamandira is earmarked for
food stalls. The tenderer is required to construct stalls of various
dimensions depending on his own diligence of the market condition.
The tenderer can allocate the food stalls to food vendors / caterers/
hoteliers. The size of food stall may be decided by the tenderer. The
food stalls may comprise shops for popcorn, ice cream parlor, juices &
cool drinks, chats, mallige idli, South & North Indian special dishes
etc.
25
The tenderer is required to use the food court premises judiciously and
with proper planning for locating kitchen area, eating place, washing
area, etc.
Conditions
1.
Nature of food items in the Food Courts can be both vegetarian
and non-vegetarian. Contractor is required to designate separate
area for non-vegetarian stalls in the Food Court. Contractors to
note that alcoholic drinks are strictly prohibited in the Food courts
as well as in any area in the Dasara Exhibition Maidan.
2.
Contractor to stipulate to the allottee vendors in the food court to
ensure hygiene standard are maintained and premises kept clean
and litter free.
3.
The contractor shall put efforts to arrange for bring in exhibitors
from other states, who are experts in preparation & selling of
specialized food items of their region.
4.
Any wastage/garbage/plastic material if any formed shall be
disposed off regularly.
5.
For water supply connection to food stalls, the required cost shall
be paid as per the directions of the civil section.
(d) Revenue from Amusement Park
The exhibition authority has earmarked space to the extent of 5.5 acres
for establishing various equipment and items for amusement
purposes. This place is located behind Old Rangamandira in the
premises of the exhibition. In the amusement park their shall be
various activities such as-Ball Games, Balloon Shooting, Ring Games,
Boating, etc.
26
Conditions
The contractor needs to adhere to the following conditions for
organizing events in the amusement park.
1.
Need to arrange and install the amusement / recreation
items/equipments in the open space as indicated in the approved
plan of the Authority.
2.
In addition to Amusement activities, it is required to provide Ball
Games, Ring Games, Balloon Shooting stalls at Chamundi
Block-II and Lead Pavilion. The stalls should be constructed as per
the approved drawing.
3.
Enough care should be taken to provide all safety measures to
avoid any kind of mishap or inconvenience to the public at the
amusement area. A first aid kit shall be made available at
contractor’s cost. In such unforeseen emergencies/injuries all the
medical expenses including hospitalization, treatment charges
shall be borne by the contractor.
4.
The contractor may charge reasonable rates for items/ equipments
at Amusement Park and shall submit details of rates for each item
for prior information of the Authority. If any written complaints
are received from the public regarding higher fee collection, the
contractor is liable to pay a penalty ranging from Rs.100/- to
Rs.500/- to the Authority, if complaints are proved.
5.
The following documents pertaining to items/equipments need to
be submitted to Authority before commencement of Exhibition:
a) Fitness Certificate from the competent authority
b) Fitness Certificate from the Electrical Inspectorate for the
generator / electric connection
27
c) Insurance coverage for Rs.50 lakhs (Rupees fifty lakhs only) in
the interest of public to cover any accidents / mishap / damages
during the exhibition.
d) The charges list for the items/equipments should be displayed
in Kannada at least in two locations for publicity and for public
notice.
e) Experienced staff should be deployed for operation and
maintenance of amusement items/equipments and daily
inspection should be made for ensuring fitness before
commencement of the activities.
6.
Sale of Soft drinks, food items (Vegetarian & Non vegetarian),
eatables etc., at Amusement area is prohibited.
7.
Should issue 500 passes for entry of Officers/VIPs/Staff.
8.
Should install high quality items/equipments at his own cost and
maintain them in good condition throughout the exhibition
period. The items/equipments should be installed as per list
enclosed along with the tender. The items/equipments should be
as for as possible new items/equipments and attractive.
9.
Only hydraulic based items/equipments should be installed. The
items/equipments installed at Exhibition should be get inspected
by the concerned department and inspection report should be
obtained and produced to the Authority for information.
10. For the amusement items/equipments, the contractor shall provide
electricity at his own cost and a certificate from electrical
inspectorate and NOC from Police Department shall be obtained
and submitted.
(e) Maintenance of Sky Track Mono Rail & Revenue Collection
The contractor is required to operate, maintain and collect revenues
from Sky Tract Mono Rail activities.
28
Conditions
1.
Shall collect Rs.10/- (Rupees ten only) per person per round of
Sky-Track-Mono Rail. The contractor shall take charge of the
Sky-Track Mono Rail units ‘as is whereis’ basis and shall maintain
it in good condition.
2.
It should not be alienated or sublet. He shall arrange to appoint
and deploy the required staff for operating the rail at his own cost.
After the exhibition, the Sky-Track Mono Rail units shall be
handed over to the Authority in good condition. If any unit is
found damaged, the contractor is liable to get them repaired at his
own cost. If any accident/unforeseen mishap happens, while
operating the Sky-Track Mono Rail, the tenderer shall wholly be
responsible for the same.
3.
The said Sky-track Monorail shall be maintained by the contractor
himself regularly. The contractor shall arrange to appoint and
deploy the required staff for running these items and expenditure
in this connection shall be borne by the contractor himself.
(f) Maintenance of Boating Activities & Revenue Collection
The contractor shall arrange to procure two children’s boats at his own
expenses. The number of children’s boats shall not exceed two during
the exhibition.
Conditions
1.
The contractor shall collect Rs.10/- (Rupees Ten only) per person
for boating for one round. The rate should be clearly displayed for
the convenience of the general public.
29
2.
Since there are possibilities of water gushing out at the time of
switch on of the Ball Fountain, care should be taken for the
boating at that time.
3.
Care should be taken that the fountain or the motors are not
damaged.
4.
In case of any damage caused to these equipments, the contractor
shall be wholly responsible to make good the losses incurred at his
own expenses.
(g) Advertisement and Revenue Collection
The Contractor should arrange for providing pole ads and hoardings
at the designated places as indicated by the authority. Terms and
conditions towards Providing Pole ads, centre media and Hoardings
advertising are as follows:
Conditions
1.
Should have experience in putting up Hoardings, pole ads and
centre media Advertisements.
2.
Should provide Hoardings, Pole ads and centre media at his own
cost and maintain the same for the whole duration of the Dasara
Exhibition without fail and it should be removed completely after
the completion of the exhibition.
3.
Should not damage the property of the Exhibition Authority and
any display of ugly advertisements including tobacco
advertisements are strictly prohibited.
4.
Contractor should provide 34 Nos. pole ads of 4`x3’ size, centre
media of size 3`x2’ - 08 Nos. and Hoardings of size 10`x20’- 2 Nos.
as shown in the drawing.
30
The display and location details of advertisement are as follows:
Sl.
Particulars
No.
1
Poll ads
2
Poll ads
3
4
5
6
7
8
Poll ads
Poll ads
Centre Media
Centre Media
Hoardings
Hoardings
Total
Nos.
Location
4
16
From main entrance to ball fountain circle.
From Chamundi Block to Horticulture
Department.
From ball fountain to district pavilion.
Amusement Park
Around ball fountain circle
From ball fountain to district pavilion
Near toilet in ‘C’ Block.
Amusement park
7
7
4
4
1
1
44
5.
Contractor shall put advertisement of his interest only in 50% of
the total advertisements and in the balance 50% he shall advertise,
the advertisements (related to social matters and useful to public)
as indicated by the authority.
6.
Should have to bear the Electricity charges to Karnataka
Exhibition Authority if utilized with prior permission of
Authority.
7.
Should provide Hoardings, pole ads, and centre media at a fixed
height and advertisements should be in Kannada and English.
Damages should not be done for cables, wires, Concrete bunds,
buildings railings, Parks & lawns etc., in K.E.A. premises.
8.
The concerned matter for advertisement shall comprise the
following:
a) Displays announcing proper maintenance of Exhibition
premises and free from debris.
b) Displays ensuring prohibition of plastic in Exhibition
premises.
c) Displays that will educate and create awareness to the Publics
and Tourists.
31
(h) Premises for display of artifacts by Shilparamam, Hyderabad
It has been proposed to allot an open area to the extent of 23,560 sft. in
exhibition centre for display and exhibition of artifacts by
‘Shilparamam, Hyderabad’. The location is proposed at old mallige
idle stall opposite to Old Rangamandira.
Conditions
The successful bidder reserves right to fix the rentals for this area
allotted to Shilparamam.
(i) Organizing Cultural Events
During Dasara Exhibition the contractor is required to organize the
Special Cultural Programmes on every Saturday, Sunday and General
holidays, in addition to the Cultural Programmes arranged by the
Authority. The conditions for organizing for special cultural
programmes are as follows:
Conditions
1.
Before arranging such Special Cultural Programmes, the details of
the programmes and the names of the participant artists shall be
intimated to the Authority and the approval of the CEO shall be
obtained in this connection.
2.
All expenses including those for giving publicity to such special
programmes, mega-pendal, exclusive light and sound
arrangement shall be borne by the selected tenderer/contractor.
3.
Emphasis must be given to organise programmes of cultural
interest depicting the grandeur of the State and no room should be
given for any sort of obscenity in the programmes.
32
4.
Entry shall be free for artists and their groups for cultural
programmes organised by the Authority on the day of the
programme.
5.
In case the tenderer does not organise special cultural
programmes on stipulated days, the Authority shall deduct an
amount at the discretion of the Authority as penalty for such days
from the Security Deposit of Rs.6,00,000/- (Rupees Six lakhs only)
paid along with the tender application.
6.
Minimum sound and light arrangements will be provided by the
Authority for cultural programmes in the auditorium and radio
room during the period of the exhibition. However, for special
programmes (mega-events), the contractor shall make his own
arrangements if required, for better and more effective sound and
light, mega-stage, seating arrangements, security staff at his own
cost.
7.
If in any case, programmes by eminent artists are cancelled due to
unavoidable reasons, the tenderer shall make good for the losses
incurred, if any, to the general public.
(j) Premises for Government of Karnataka Departments/Boards/
Corporations and Other State Government Departments
It has been proposed to allot the vacant area to the various Karnataka
Government Departments / Boards / Corporations in the exhibition
centre.
Similarly, it has also been proposed to allot certain vacant area for
other state government departments who wish to participant in the
Dasara Exhibition.
The KEA has powers and authority in allotting the above said open
area to both State and other State Government Departments/ Boards/
corporations and collect the rentals accordingly. The area for the Govt.
Depts. is proposed at various locations within the premises of Dasara
Exhibition.
33
The details along with location, area measurement are given in the
Table below:
Open area for State Govt. and Other State Govt. Departments
Sl.
No.
A
No. of
Stalls
Total area
(sft)
Location
Karnataka Government Departments
1
1
3,000
Childrens park (Radio Room)
2
1
4,500
Childrens park (Radio Room)
3
1
4,500
Chamundi Block-I (Open Area)
4
2
1,500
Lead Pavilion Area (Open Area)
5
2
2,300
6
4
4,600
7
1
9,200
Chamundi Block-II (Open Area)
8
1
9,200
Chamundi Block-III (Open Area)
9
1
11,000
Chamundi Block-IV (Open Area)
10
18
13,000
ZP Buildings
Total A
32
62,800
B
Other States Government Departments
1
2
1,500
2
2
2,300
3
10
7,500
ZP Buildings
Total B
14
11,300
Total A+B
46
74,100
Conditions
The KEA reserves right to fix the rentals for the space allotted to
Karnataka & other State Government departments/Boards &
Corporations.
34
(k) Abstract of Commercial, Area for Government Depts., Food
Kiosk, Amusement Park, etc. in the Exhibition Centre
The abstract of stalls, open area, allotted in the Exhibition Centre is as
follows:
Size &
plinth area
Total
plinth
Stalls
of each stall
(Sft)
area (Sft)
45
140
6,300
2
Block A
Block B
20
140
1,820
3
Block C
46
140
6,440
b)
Temporary Stalls
1
Block A
70
140
9,800
2
Pavilion Stalls in ‘A’ Block
14
560
7,840
3
‘0’ Point in ‘A’ Block
1
144
144
4
Area along amusement park road
1
2,300
Sl.
Particulars
No.
A
Commercial
(a)
Permanent Stalls
1
Sub Total A
No. of
190
2,300
34,644
B
Govt. Departments
(a)
State Govt. Departments
32
-
62,800
(b)
Other State Govt. Departments
14
-
11,300
Sub Total B
46
74,100
C
Other Commercials
1
Food Stalls (open area)-1.90 acres
1
-
82,764
2
Amusement park-5.50 acres
1
-
2,39,580
3
Area for Shilparamam, Hyderabad0.50 acres
1
-
23,560
Sub Total C
3
3,45,904
35
Section-2
Terms and Conditions
A.
Calendar of Events
Sl.
Particulars of events
No.
1 Uploading tender document in ‘e’ procurement
portal
2 Pre-Proposal meeting
3 Last date for submission of Tender document in
‘e’ procurement portal
4 Opening of technical proposal
5 Opening of financial proposal
6 Issue of LoI to the selected contractor / agency
B.
Date
16.08.2012
23.08.2012, 11 A.M.
15.09.2012 by
4.00 P.M.
17.09.2012, 11 A.M.
20.09.2012, 11 A.M.
21.09.2012
EMD & Other Payments
1.
Threshold bid amount for participation will be Rs.2,81,68,652/(Rupees two crores eighty one lakhs sixty eight thousand six
hundred fifty two only) Bids below this amount will be treated
non-responsive and rejected accordingly.
2.
The tenderer should submit E.M.D. of Rs.4,23,000/- (Rupees four
lakhs twenty three thousand only) through any of the 4 modes of
‘e’ procurement as mentioned in the ‘e’ procurement portal.
3.
Tenderer should submit a DD / Pay order from Scheduled
Commercial Bank, Nationalised Bank, Drawn in favour of
C.E.O., K.E.A., Mysore for Rs. 70,42,163/- (Rupees seventy lakhs
forty two thousand one hundred sixty three only) being 25% of the
threshold tender amount fixed by the Authority.
4.
Tenderer should also submit separately a DD / Pay order for
Rs. 6,00,000/- (Rupees six lakhs only) of Scheduled Commercial
Bank/Nationalised Bank in favour of CEO, KEA, Mysore, towards
Special Cultural Programmes Deposit.
36
5.
Scanned copies of the two DDs / Pay orders required to be
uploaded in the e-portal. Original DDs / Pay orders to be
submitted to KEA through registered post a/d so as to reach the
Authority on or before the date of opening the technical proposal.
6.
Persons/firms/contractors/agencies black listed by KEA or any
other government organizations shall not be eligible to participate
in the tender.
7.
The successful tenderer should remit the tender amount,
deducting the amount already paid at the time of submission of
tender, before 4 pm on 24.09.2012 in the form of account payee
DD/Pay order from a scheduled Commercial Bank/Nationalised
Bank drawn in favour of CEO, KEA, Mysore. He is also required
to remit security deposit at 5.5% of the tendered amount after
selection.
8.
Failing to remit the DD / Pay order for 25% of the threshold tender
amount and cultural programme deposit, the EMD paid by the
tenderer shall be forfeited by the authority as penalty.
9.
Payment details and other parameters are summarized below:
1
2
3
4
Application fees
(non refundable)
Threshold tender
amount fixed by the
authority.
EMD
Security deposit
while submitting
tender, at 25% of the
threshold tender
amount
Fee of Rs…. as prescribed by the e-portal Dept., in favour of
“e” procurement, Govt. of Karnataka.
Rs. 2,81,68,652/- (Rupees Two crores eighty one lakhs sixty
eight thousand six hundred fifty two only) inclusive of
service tax
Rs. 4,23,000/- (Rupees four lakhs twenty three thousand only)
through either of the four modes
Rs. 70,42,163/- (Rupees seventy lakhs forty two thousand one
hundred sixty three only) in the form of DD / Pay order
drawn in favour of KEA, Mysore.
5
Special Cultural
programme
Security deposit.
6
Security deposit
after selection, at
5.5% on tendered
amount
37
Rs.6,00,000/- (Rupees six lakhs only) in the form of DD / Pay
order from scheduled Commercial Bank/ Nationalised Bank
in favour of C.E.O. KEA., Mysore. This is refundable
without interest in the event cultural programmes are
organized by the contractor as specified in the tender
document. In case, cultural programmes are not organized by
the contractor, as specified in the tender document, the
security deposit shall be forfeited by the Authority.
In the form of DD / Pay order drawn in favour of KEA,
Mysore.
10. Tenderers should submit experience certificate and other
documents in original for verification.
11. Attested copies of Income Tax Returns, Pan Card and Service Tax
registration certificate shall be produced for verification.
12. The tenderer should abide by the rules and regarding payment of
Income Tax and Cess, duty other Taxes/fees fixed by the Central
and State Government imposed from time to time.
13. The successful tenderer should have the capability of producing
credit/overdraft facility from their Bankers for a minimum sum of
Rs.40 lakhs.
C. KEA Reserves the Right
1.
The authority reserves the right of accepting or rejecting any or all
tenders without assigning any reasons thereof and all tenderers
are bound to the decision of KEA.
2.
The Authority also reserves the right to negotiate on the financial
proposals with the selected contractor.
3.
The KEA reserves the right to put in place a Monitoring
Mechanism for assessment of the business generated during the
exhibition. The bidder may be required to extend co-operation in
obtaining the information from the exhibitors.
38
D. General Rules and Conditions
1.
The Contractors should issue printed duty passes to stall holders
and the staff deployed at Amusement Park, Sky Track Mono Rail
and at main entrance at his own cost. The list of staffs deployed at
various points should be submitted to the office of CEO, KEA. The
contractor shall issue 3 passes to each stall (one for owner and two
for staff).
2.
At any instance during the prevalence of the above contract,
owing to natural disasters or unforeseen circumstances or due to
the decision of the Government, the Authority reserves the
absolute right, if it becomes inevitable of reducing the duration of
the Exhibition or close it before the completion of the stipulated
period. The decision of the Authority shall be final in this regard.
3.
Tenderer/contractor shall be responsible to pay tax, cess and other
duties/fees as stipulated or which may be revised from time to
time by the Central/State Government. The tenderer shall produce
proof for payment of all taxes before the closure of the exhibition.
4.
The Authority reserves the right of supervising compliance to the
above rules and regulations at any instance, at any place.
5.
Employees deployed to punch tickets at the Entrance Gate by the
contractor shall be instructed to wear uniforms and identification
badges during the duty hours without fail.
6.
This tender/contract shall not be sublet or alienated. The
contractor as well as the staff appointed by him shall deal with the
general public with patience and perseverance. No room shall be
given for any disturbance or untoward incidents. The contractor
shall be solely responsible for any such untoward happenings.
39
7.
After the completion of the exhibition, the EMD of Rs.4,23,000/(Rupees four lakhs twenty three thousand only), Security
Deposit for 5.5% of the Tendered amount and prescribed cultural
Security Deposit of Rs. 6.00 lakhs (Rupees six lakhs only) for
occasions on which tenderer does not conduct Special Cultural
Programmes shall be returned without interest after recovering all
dues payable to the Authority.
8.
Stall owners shall exhibit their sign boards and display boards
regarding entry fee. Sign boards shall be clearly displayed by
compulsorily giving first preference to the regional language
Kannada.
9.
In the interest of the general public, the contractor shall take all
steps to see that at least seven days before the inauguration of the
Exhibition all the Amusement items be installed.
10. After the completion of the Exhibition, gate passes will be issued
to the stall owners other items taken on lease by the Karnataka
Exhibition Authority or outside the Authority premises, except
Pole-Ads, hoardings and centre media.
11. As the exhibition premises are a public place, the central
government has strictly banned the sale of goods relating to
smoking in public place. In the exhibition area no shops shall to
sale the items belonging to smoking. The tenderer has to intimate
all the stall holders in writing in this regard before allotment of
space/stall.
12. The contractor has to put-up temporary Ticket Booth and
barricades in the entrance to the Exhibition from ittigegud road
and after the Exhibition the same has to be removed by the
contractor at their own cost.
13. The contractor has to put up the plat form over drainage in front
of the ring stalls, ball games etc., at their own cost.
40
14. Use of plastic is prohibited in the premises of Karnataka
Exhibition Authority. District Administration has ordered to
encourage the use of eco friendly materials like paper bags, joot
materials, cloth, areca leave plate and other similar materials.
Meanwhile the use of plastic materials in carry bags, plates, cups,
badges etc., has to be banned.
15. Special care and interest should be taken, by the concerned
authorities regarding this. All shop holders, Hotels, Refreshments,
Food stall holders, Ice Creams, Popcorn Shop holders and
others are here by required to completely prohibit the use of
plastic during Dasara Exhibition-2012.
16. In order to protect the interest of K.E.A. and public under
unforeseen circumstances, K.E.A. reserves all its rights to add any
additional terms and conditions to the agreement in accordance
with law.
17. If the applicants are partnership firms, they shall submit
partnership agreement deed, partnership registration certificate,
recent passport size photographs of partners. Applicant/
partnership firm should submit experience certificate for having
organized and conducting the exhibitions.
18. If the Applicant is a Company or an Organization or an
Association, attested copies of Certificate of Incorporation,
Memorandum of Association and Articles of Association shall be
enclosed. In case the Applicant is a Trust, attested copy of the
Registered Trust Deed shall be enclosed. Applicant shall also
submit an Experience Certificate from a Govt. Authority for
having organized and conducting the Exhibitions. The person
who is attending the tender has to produce authorization letter in
case of partnership and company.
19. If the tenderer is an a partnership firm or Company, Public
Limited Company, Private Limited Company the authorized
letters for participating in the tenderer should be produced.
41
Section-3
Bidding Process & Selection of Contractor
A. Bidding Process
The bidding process will be single stage, two-cover system comprising
Technical Proposal (Part-1) and Financial Proposal (Part-2).
Part-1: Technical Proposal – comprises detailed profile of the
contractor, record of experience, turnover details, EMD, security
deposit and list of amusement items with rate list etc., to be
submitted in e-portal.
Part-2: Financial Proposal - The Financial Proposal as per the format
given in Part-2 shall be uploaded in the ‘e’ procurement portal. The
financial proposal will be evaluated and those who quote the highest
amount shall be selected to award the contract of organizing the
Dasara Exhibition 2012. Financial Proposal should be indicated in
Indian rupees in figures as well as words.
B.
Submission of Tender Document
The Tender document (both technical and financial proposal) shall be
uploaded to the ‘e’ procurement portal, in the prescribed formats.
Part-1: Technical Proposal: In the prescribed format duly signed
electronically. Part-1 shall contain the following:

A covering letter in the format enclosed at Appendix – A.

EMD of Rs. 4,23,000/- (Rupees four lakh twenty three thousand
only) to be remitted in the e-portal by one of the four modes.
42

Refundable Special Cultural Programme Security deposit of
Rs. 6,00,000/- (Rupees six lakhs only) in the form of DD / Pay
order from scheduled Commercial Bank/Nationalised Bank drawn
in favour of CEO, KEA. Mysore. Scanned copy of the DD / Pay
order need to be uploaded in e-portal. Original DD / Pay order has
to be submitted to KEA through registered post with a/d so as to
reach the Authority on or before the date of opening the technical
proposal.

DD / Pay order for Rs. 70,42,163/- (Rupees seventy lakhs forty
two thousand one sixty three only) being 25% of the threshold
tender amount. The DD / Pay order to be drawn from scheduled
Commercial Bank/Nationalised Bank and in favour of CEO, KEA,
Mysore. Scanned copy of the DD / Pay order need to be uploaded
in e-portal. Original DD / Pay order has to be submitted to KEA
through registered post with a/d so as to reach the Authority on or
before the date of opening the technical proposal.

Details of bidders experience and capabilities as per the format at
Appendix–B.

Scanned copies of extract of Balance sheets / audited accounts for
the past five years as a proof of turnover.

Acceptance of Tender conditions.

Name & address of the Banker/s and auditors of the contractor.
Part-2: Financial Proposal in the prescribed format (Appendix-D) duly
signed and to be uploaded in the ‘e’ procurement portal.
The last date for submission of Tender document in e-procurement
portal is 15.09.2012 before 4.00 pm. Bids received in physical form
and beyond the closing date / time shall not be accepted and rejected,
unopened. The e-portal automatically closes and will not accept bids
submitted after due date and time.
43
Financial Proposal (in e-portal) of the Bidders whose technical bids
are qualified by the evaluation committee will be opened on
20.09.2012 in presence of the technically qualified bidders or their
representatives who wish to attend. Bidders can also visit
‘e’ procurement site to know the status of their bid-technical as well as
financial. In the event of any change in the date, this would be
intimated in advance.
C. Selection Process
The selection will be single stage two cover system and encompass a
two-part evaluation viz. (a) Technical and (b) Financial by the
Evaluation Committee specifically constituted for the purpose.
(a) Technical Evaluation
Technical Proposal will be evaluated to ascertain the eligibility
based on the following parameters:
1.
Should have experience of minimum 3 years during the
period 2006-07 to 2011-12 in organizing exhibitions / fairs.
2.
Should have organized at least three exhibitions / fairs with
entry fee, anywhere in India, during last six years (2006-07
to 2011-12). Of these, at least one should be of minimum
30 days duration.
3.
Should have annual turnover of Rs.100 lakhs during any
one year in the last six years (2006-07 to 2011-12).
Contractors / agencies who fulfill the eligibility criteria shall be
qualified for opening of Financial Proposal in e-portal. Stringent
action shall be initiated against those found to be submitting
forged/fake/ manipulated documents.
44
(b) Financial Proposal
The financial proposal of only those bidders, who qualify
technically, will be opened and evaluated by the Evaluation
Committee.
(c) Final Selection
The contractors who quote the highest financial proposal shall be
selected for awarding the contract.
D. Post Selection
(i) The decision of the Evaluation Committee on the technical /
financial evaluation shall be final. Financial proposal of the
bidders who do not qualify for eligibility during technical
evaluation will not be opened.
(ii) Selected Bidder will be required to enter into an agreement with
KEA.
(iii) Selected Bidder has to submit original Technical and Financial
proposals as submitted in the e-portal to KEA along with other
relevant documents.
(iv) KEA reserves the right to cancel selection of Bidder, if documents
uploaded in the e-portal are found not correct or not adhering to
the terms of tender.
(v) In case of any extension being sought by the successful tenderer
he shall pay an amount calculated as per the prorate basis for the
extended period and requisition for extension shall be given
atleast 15 days before closing the exhibition.
E.
45
Termination of Contract
1.
If in the opinion of KEA, the work of contractor in organizing
Dasara exhibition is found unsatisfactory, KEA shall have the right
to terminate the contract at the contractor’s risk by giving 3 days’
notice in writing to that effect. KEA shall then have the right to
award the contract to such other agencies as they may deem fit
and any loss or expenses incurred on this account as assessed by
KEA will be deducted from the money due to the first contractor.
2.
In case any dispute or differences arises between KEA and the
contractor on any matter within the scope of the contract, the
matter should be settled by amicable discussions. The decision of
the Chief Executive Officer of KEA on the matter shall be final and
bound on either party.
46
Appendix – A
FORMAT FOR COVERING LETTER
The Chief Executive Officer,
Karnataka Exhibition Authority,
Doddakere Maidana, Mysore.
Dear Sir,
Sub.: Tender for selection of Contractors/Agencies for organizing
Dasara Exhibition 2012
--Being duly authorized to represent and act on behalf of …………………..……
(hereinafter referred to as "the Bidder"), and having viewed and fully understood
all of the information provided in the Tender provided to us by KEA, Mysore in
respect of the captioned Project, the undersigned hereby submits the Tender,
completed in two parts, as required.
We are uploading our Tender with the details as specified clauses of the tender
document.
We confirm that our Tender is valid for a period of 60 days from ………………
(Tender Due Date).
We also hereby agree and undertake as under:
Notwithstanding any qualifications or conditions, whether implied or otherwise,
contained in our Tender, we hereby represent and confirm that our Document is
unqualified and unconditional in all respects and we agree to the terms of the
proposed agreement, a draft of which also forms a part of the Tender provided to
us.
………………………………………………………
Signature of the Authorized Person
………………………………………………………
Name of the Authorized Person
Date : …………………………
Note : On the letterhead of the Bidder.
47
Appendix – B
FORMAT FOR DETAILS OF CONTRACTOR / AGENCY
Details of Contractor / Agency
1.
(a) Name
:
(b) Address of the registered office
:
(c)
Date of registration/incorporation :
(d) Date of commencement
:
(e) PAN No.
:
(f)
:
TAN No.
(g) Registration No. (if Regd.)
2.
3.
:
Details of individual(s) who will serve as the point of contact /
communication with KEA, Mysore:
(a) Name
:
(b) Designation
:
(c) Company
:
(d) Address
(e) Telephone Number
:
:
(f)
:
E-mail address
(g) Fax number
:
(h) Mobile number
:
Name, designation, address and phone numbers of Authorised Signatory of
the Bidder :
(a) Name
:
(b) Designation
:
(c) Company
(d) Address
:
:
(e) Telephone Number
:
(f)
:
E-mail address
(g) Fax number
:
(h) Mobile number
:
48
4.
Experience in organizing exhibition/fairs :
5.
List of exhibition / fairs organized during the last 6 years (2006-07,
2007-08, 2008-09, 2009-10, 2010-11, 2011-12):
Sl.
No.
Location
Name of the
exhibition/fair/
mela
No.
of
days
Apprx.
No. of
visitors
/ day
…. years
Extent
of
exhibit
-tion
area
(acres)
Activities
/ facilities
covered
Client
1
2
3
4
5
6
Note: use additional sheets, space are not sufficient
Scanned copies of certificates / documents in support of above
statement to be uploaded
6.
Turnover of the Contractors / Agencies
Year
Gross turnover (Rs. lakhs)
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
Scanned copies of the relevant extract of audited financial
statements in support of above information to be uploaded.
49
Appendix – C
AGREEMENT FORMAT (Draft)
(to be executed between KEA and selected Contractor/Agency)
(This is only a draft format and the content of the agreement may be
finalized in consultation with legal experts)
This Agreement made at Mysore, this ______ Day of _____2012
between Karnataka Exhibition Authority, Mysore, (hereinafter referred to
as KEA which expression shall mean and include where the context so
requires its successors interest and assigns) represented by Chief Executive
Officer at the ONE PART
AND
M/s
__________________________________________________________
Contractors/Agencies/having its office at _________________(hereinafter
referred as the Contractor which expression shall mean and includes were
the context so require its Successors-in-interest and assigns) at the other
part represented by Sri ______________
WHEREAS KEA conducts Dasara Exhibition 2012 at Doddakere Maidana,
Mysore for 90 days and invited tender to select eligible Contractor
/Agency to organize this event on behalf of KEA.
WHEREAS M/s ------------------- is a contracting agency having facilities and
proven experience in organizing exhibitions / fairs for more than __ years.
AND WHEREAS contractor submitted the tender based on his experience
and expertise in organizing the exhibitions.
KEA, based on the
recommendation of the Evaluation Committee, has selected the contractor
based on evaluation of technical and financial proposals submitted by the
contractor.
50
WHEREAS, the parties (i.e. KEA & M/s ------------------ Contractor) have
desired to reduce into writing the agreed terms and conditions as
contained hereinafter.
NOW IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES AND
THIS AGREEMENT WITNESSETH AS FOLLOWS:
1.
KEA has appointed M/s ------------------- as its CONTRACTOR for
organizing Dasara Exhibition for the duration of 90 days
commencing from 16.10.2012 to 13.01.2013 at Doddakere Maidana,
Mysore.
In this agreement words and expressions shall have the same
meaning as are respectively assigned to them in the conditions of the
contract herein after is referred to.
In consideration of the payments to be made to KEA by the
contractor, KEA offers the right to organize Dasara Exhibition to the
contractor for 90 days in conformity with all respects with the
provisions of the contract.
The following documents shall be deemed to form and be read and
construed as part of this agreement viz.
a)
b)
c)
2.
Information to Bidders (as specified in the tender document
under Section-1).
Terms and Condition (as specified in the tender document under
Section-1under each activity separately and general condition in
Section-2).
Bidding Process and Selection of Contractors (as specified in the
tender document under Section-3).
KEA has specified threshold bid amount of Rs. 2,81,68,652/- (Rupees
two crores eighty one lakhs sixty eight thousand six hundred fifty
two only) to award the work of conducting Dasara exhibition of 90
days commencing from 16.10.2012 to 13.01.2013.
51
The contractor / agency M/s --------------- (CONTRACTOR) has quoted
highest bid amount of Rs. -------- (Rupees--------) against the threshold
bid amount. The contractor has agreed to pay the quoted amount to
KEA on the following terms and conditions:
The Proposal amount is payable by the selected contractor to KEA in
2 stages, as per the following schedule:

Rs.70,42,163/- (Rupees seventy lakhs forty two thousand one
hundred sixty three only) being 25% of the threshold bid amount
at the time of submission of tender.

Rs…………. being the difference between the financial proposal
and Rs.70,42,163/- already paid at the time of tender submission
before 24.09.2012 as per the terms & conditions.
3.
KEA has agreed to provide space and stalls in the premises to the
contractor for conduct of Dasara exhibition as per the conditions
specified in the tender document. The contractor to construct and
allocates stalls to exhibitors for display and marketing of products of
various categories such as handicrafts, textiles, garments, metal
crafts, leather goods, consumer durables etc., in designated areas.
4.
Contractor may allocate stalls to exhibitors on a month-on-month
basis during the exhibition period. Contractor can extend allotment
for exhibitors for changing of products for display & marketing.
Contractor can also allot vacant stalls to other exhibitors. However, a
list of exhibitors is required to be provided to Exhibition Authority
for records.
5.
Contractor shall take up the work for ‘Organizing Dasara Exhibition’
as per the requirements of KEA.
52
6.
The parties have agreed
that no amendment, modification or
waiver of any provision of this contract shall in any event be effective
unless the same has been made in writing and signed by a duly
authorized officer (the word ‘duly authorized officer’ means any
person authorized by the Competent Authority to take necessary
action in this context on behalf of the parties) of each of the parties,
and approved in writing by other and any waiver or consent shall be
effective only in the specific instance and for the specified purpose
for which it is given.
7.
The parties have agreed that the confidentiality of the information,
which may be transferred between the Parties from time to time as
being essential to this Agreement and agree not to disclose the same
to any other third party. However, each Party shall be free to disclose
such information as is:
 Part of the public domain at the time of disclosure, or;
 Required to be disclosed in accordance with the applicable law;
The obligation of Parties as defined above shall
notwithstanding termination of this agreement as well.
8.
apply
Both the parties to the Agreement have agreed that in case, any
dispute or difference of any kind whatsoever arises between the
parties in connection with or arising out of or relating to or under this
Agreement, the parties shall promptly and in good faith negotiate
with a view to its amicable resolution and settlement. In the event no
amicable resolution or settlement is reached within a period of thirty
(30) days from the date on which the above-mentioned dispute or
difference arose, such dispute or difference shall be finally settled by
arbitration. The arbitral tribunal shall consist of a sole arbitrator
appointed by mutual agreement of the parties.
In case of failure of the parties to mutually agree on the name of a
sole arbitrator, the arbitral tribunal shall consist of three arbitrators.
53
Each party shall appoint one arbitrator and the two arbitrators so
appointed shall jointly appoint the third arbitrator. The seat of
arbitration shall be Mysore and the arbitration shall be conducted in
the English language.
The Arbitration and Conciliation Act, 1996 shall govern the arbitral
proceedings. The arbitral tribunal shall render its award as
expeditiously as possible and the award rendered by the arbitral
tribunal shall be final and binding on the parties. However, any
unresolved dispute or difference or the initiation or continuance of
the arbitral proceedings shall not be a cause for postponing or
delaying the performance by the parties of their respective
obligations under or pursuant to this Agreement.
9. (a)
A Party shall not be liable to the other Parties for any loss, injury,
delay, damages or other casualty suffered or incurred by the latter
due to Force Majeure, and any failure or delay by any Party in
performance of its obligations under this Agreement due to Force
Majeure and shall not be considered as a breach of this Agreement.
(b) The Party suffering Force Majeure shall notify the other Parties in
writing promptly after the occurrence of such Force Majeure and
shall, to the extent reasonable and lawful, use its best efforts to
remove or remedy such cause. Upon the occurrence of any
circumstances of Force Majeure the Party claiming Force Majeure
shall use all reasonable endeavors to continue to perform its
obligations under this Agreement and to minimize the adverse
effects of such circumstances.
(c) Such a Party shall notify the other Parties of the steps it proposes to
take including any reasonable alternative means for performance. In
the event any obligation cannot be performed due to continuance of
a Force Majeure event for a period of 60 days, the Parties agree that
the time period for the performance of such obligation shall stand
54
extended for an equivalent period after such time as the Force
Majeure event ceases to exist.
(d) However, if in the opinion of the parties, the force majeure event is
not likely to be cured within a reasonable time frame or is of such a
nature as to have rendered any one or more of the project unviable
or un-bankable, the parties may decide to terminate this Agreement
with respect to such project.
10.
The parties have further agreed that any notice or other
communication given or made under or in connection with the
matters contemplated by this Agreement shall be in writing and in
English. A Party may notify the other Parties of a change to its name,
addressee, address and telex or facsimile numbers.
11.
Both the parties have agreed that the duration of this Agreement is
for 60 days only.
IN WITNESS WHEREOF THE PARTIES, THROUGH THEIR
AUTHORIZED REPRESENTATIVES HERETO HAVE PUT THEIR HAND
ON THE DATE FIRST ABOVE-MENTIONED
Signed, sealed and delivered by:
For and on behalf of KEA
For and on behalf of M/s -------(CONTRACTOR)
Name……………………. …………
Name ……………………………..
Designation ………………………..
Designation ………………………
Witness :
1
2
55
Appendix – D
FORMAT FOR FINANCIAL PROPOSAL
The Chief Executive Officer,
Karnataka Exhibition Authority,
Doddakere Maidana,
Mysore.
Dear Sir,
Sub.: Tender for selection of Contractors/Agencies for organizing
Dasara Exhibition 2012
--1. We hereby submit our Financial Proposal for organizing Dasara
Exhibition 2012 as Rs. ………. (Rupees……………………………….)
2.
Rates quoted above are inclusive of all taxes, other statutory levies and
such other direct and indirect expenses to be incurred in connection
with organizing the exhibition.
Dated this……………………………… day of ……………………..… 2012
………………………………………………………………
(Name of the Bidder)
………………………………………………………………
(Signature of the Authorized Person)
56
Appendix – E
Bidder’s Registration Process in e-Procurement Portal
e-Procurement is centralized unique platform for the departments to publish the tenders
and bidders to submit the bid online at e-Procurement website URL:
https://eproc.karnataka.gov.in
Prerequisites to register on e-Procurement Portal:
The bidders have to register (One time registration) on e-procurement portal to submit
the bids for the tenders. The bidders once registered can participate in any of the
department tenders. The registration should be renewed on every year by paying
Rs.100/-.
The following are the prerequisites required to register:
Step 1: Procure Digital Signature Certificate
DSC Vendor Details:
Sl.
DSC Vendor Name
No.
Contact Person
Office Landline No. Mobile No.
1
2
3
MTNL
TCS
Safescript
Mr.Bipin Kumar
41520966
9449855518
Mr.Viral Dawood
22372226
9972932213
Mr.Nachiketa Mohapatra 66183135 / 66183127 9900807235
4
Ncode Solutions
Nagaraj / Ravi Kumar R
25272525 / 25213521 9972247696
5
3 I Infotech
Sylvia Blanche
42275300
42275301
DSC Cost Details:
A Class III Digital Signature Certificate will range between Rs.1500 to Rs.4500 depending
on the vendor and the level of support provided by the vendor.
The registration charges payable to Government of Karnataka is Rs. 500/- only.
57
Step 2: Government of Karnataka has a standard format of Affidavit / Power of
Attorney which has to be notarized.
Individuals
Company
Affidavit on Rs.20/ Stamp
POA on Rs.100/- Stamp Paper
Paper
DSC key holder should be the power receiving Authority in POA.
Logging on to the link below the format for POA/Affidavit can be downloaded:
https://www.eproc.karnataka.gov.in/eportal/downloadTemplates.seam
Step 3: Pan Card Number Required
Individuals
Company
Individual Pan Card no.Company Pan Card no.
Step 4: Bank Details like: Bank name, Bank a/c no., Bank Branch, IFSC and so on
required.
Step 5: Two valid and active email ids to receive the communication like User id,
password and tenders published.
Step 6: Registration fee of Rs.500/- can be paid in the following four modes of payment:
i.
Credit Card
iii. NEFT
ii.
Direct Debit
iv. OTC (Remittance at the Bank Counter – Only Axis
Bank)
Details of mode of payment are given in e-payment system of e-procurement system
Axis Bank Branch details can be downloaded from :
https://www.eproc.karnataka.gov.in/documents/Axis_bank_branch_list.zip
Registration Approval:
Please call 94800 51498 (Call only if registration approval is pending for more than one
working day)
Please call 9480051519 for EMD Refund once the online instruction is given by the
department.
58
Training Details:
A free Training schedule is organized by Center for e-Governance on all GOK Working
Saturday.
Please register your names / name of the company with e-Procurement helpdesk on
below mentioned contact nos. to attend the training.
User guides can be downloaded from the link:
https://www.eproc.karnataka.gov.in/documents/SupplierRegistrationUserGuidev70112
2008.doc
Training Date
Training venue
On all Govt. of Karnataka Training room no.1, Gate No.2,
working Saturday’s
M S Building, Bangalore – 01
Batches Training duration
1
2
10:30 am to 12:30
pm
2:30 pm to 4:30 pm
Helpdesk Details:
For further clarifications, please call e-Procurement Helpdesk on
25501227
080–25501216 /
(Timings: 9:00 am to 9:00 Pm from Monday to Saturday) take support on Kannada and
English Or Mail to Helpdesk: hphelpdesk.blr@intarvo.com
Kindly note that, KEA, TECSOK, e-procurement portal or other
agency are not responsible for any unforeseen problems, possible
technical glitch, causing delay in submission of their proposal before
the due date. Hence, applicants are requested to upload their
proposal three days before the proposal submission due date to avoid
technical or other problems.
59
e-Payment System of e-Procurement System
1.
Payment of Tender Processing Fee and EMD
The bidder shall pay tender processing fee and EMD through any of the following
modes of e-payment as specified in the e-Procurement platform.
• Credit Card
• Direct Debit
• NEFT / RTGS
• Over-the-Counter (OTC)
1.1
Credit Card
The credit card payment is routed through a payment gateway and prompts the
bidder for entry of relevant credit card details. The confirmation of payment is
displayed on the screen leading to bidding screen with a green tick against the
payment.
1.2
Direct Debit
The direct debit payment is only for Axis Bank account holders and the payment
routed through Axis Bank internet payment gateway. The gateway prompts the
bidder for entry of relevant debit card / bank account details. The confirmation of
payment is displayed on the screen leading to bidding screen with a green tick
against the payment.
1.3
NEFT / RTGS
The National Electronic Fund Transfer (NEFT) / Real Time Gross Settlement
(RTGS) mode of e-payment involves printing a challan from the e-Procurement
system. On selection of the NEFT / RTGS in the e-Procurement platform, the
bidder need to select the refund account prior to click of ‘Pay’ button. The next
screen provides a link to download the challan. The challan contains the
beneficiary name, beneficiary account no., beneficiary IFSC code, beneficiary bank
branch and city. The challan need to be furnished to the sending bank to facilitate
transfer of money. The NEFT challan generates dynamic bank account no. which
varies with every bidder and tender. Hence, the bidders shall not use the same
NEFT challan for multiple payments.
60
On receipt of transaction number from the sending bank, the same need to entered
in the e-Procurement platform along with the date of payment against the specific
NEFT / RTGS payment transaction. The NEFT / RTGS mode of e-Payment is a
deferred mode of e-payment as the same is reconciled in the next two working
days after upload of payment scroll in the e-Procurement system. Bidders may
submit their bids after update of transaction number in the e-Procurement system.
A green tick mark appears against the payment after update of transaction number
and date of payment. However, the payments are reconciled after payment records
are updated by the bank.
1.4
Over-the-Counter (OTC)
The Over-the-Counter (OTC) mode of e-payment involves printing a challan from
the e-Procurement system. On selection of the OTC mode in the e-Procurement
platform, the bidders need to select the refund account prior to click of ‘Pay’
button. The next screen provides a link to download the challan. The challan
contains the beneficiary name in favour of which either cash (upto Rs. 50,000) or
Demand Draft can be submitted in any of the designated branches of Axis Bank
throughout the State of Karnataka and country. All payments less than Rs. 50,000/are accepted in cash form for OTC mode of payments and all payments of
Rs. 50,000/- and above are accepted in the form of Demand Draft.
On receipt of transaction number from the sending bank, the same need to entered
in the e-Procurement platform along with the date of payment against the specific
OTC payment transaction. The OTC mode of e-Payment is a deferred mode of epayment as the same is reconciled in the next two working days after upload of
payment scroll in the e-Procurement system. Bidders may submit their bids after
update of transaction number in the e-Procurement system. A green tick mark
appears against the payment after update of transaction number and date of
payment. However, the payments are reconciled after payment records are
updated by the bank.
61
2.
IMPORTANT NOTE
In the case of payments made through NEFT / RTGS or OTC, the bidder need to
print a challan from the e-Procurement platform prior to actual payment. On
obtaining the bank transaction number, the same need to be updated in the eProcurement platform along with the date of payment. A ‘green tick’ icon appears
against the payment in the e-Procurement platform, though the status of the
payment shows ‘verification pending’. The payment is reconciled subsequently on
upload of payment scroll in the e-Procurement system and the status ‘verification
pending’ will subsequently be changed to ‘verification successful’.
With regard to payment through NEFT / RTGS, the bidder is advised to initiate
payment well in advance to avoid the risks as mentioned below.
(i) Payments credited after the due date and time of submission as prescribed in
the tender notification
(ii) Payments returning back to the bidders account due to incorrect entry of
beneficiary account no. and / or beneficiary account name by the sending bank
at the time of transfer.
(iii) Please ensure that the payments are credited within the last date and time of
receipt of tenders. Bidders crediting payments after the due date and time of
submission as prescribed in the tender notification will not be eligible to
participate in the tender.
(iv) Please instruct the sending bank to enter the correct bank account, IFSC code
and beneficiary name, as mentioned in the NEFT / RTGS challan generated
from the e-Procurement platform, while transferring amount through NEFT /
RTGS. Any mistake in the entry of above information will result in amount
returning back to sender and subsequent ineligibility of the bidder to
participate in the tender.
**

Organising Dasara Exhibition 2012

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