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AGENDA ITEM
C9
DATE:
December 2, 2013
TO:
Matt Jordan, General Manager
FROM:
Charles H. Carden, Chief Operating Officer
SUBJECT:
As-Needed Mechanical and Metal Fabrication Contractor – Award Contracts
2014-027 and 2014-028 to the two lowest, responsive, responsible bidders Approve
SUMMARY:
Staff has completed procurement for two As-Needed Mechanical and Metal
Fabrication Contractors to perform renewal and replacement and general
maintenance tasks on Tampa Bay Water’s infrastructure.
RECOMMENDATION: Award Contracts 2014-027 and 2014-028 to Regional
Engineering & Services, Inc. and Tampa Armature Works,
Inc. respectfully for the As-Needed Mechanical and Metal
Fabrication Contractor.
COST/FUNDING SOURCE: $1,000,000.00 per Four Year Contract /Uniform Rate,
Capital Improvement, Bond, and Renewal & Replacement Funds
DISCUSSION: A bid request for As-Needed Mechanical and Metal Fabrication
Contractor services, Contracts 2014-027 and 2014-028, was posted to the Onvia Demand
Star and Tampa Bay Water websites on October 20, 2013. A mandatory pre-bid conference
was conducted on October 30, 2013 with three companies in attendance. On Tuesday,
November 12, 2013, bids were received from three contractors and publicly opened with the
following results:
BIDDER
Regional Engineering & Services, Inc.
Tampa Armature Works, Inc.
Mechanical Industrial Services, Inc.
BASIS OF AWARD*
474.00
590.00
638.00
*Note – these amounts represent a summation of bid units used as the basis of award.
Staff has evaluated the bids and all supporting documents and determined Regional
Engineering & Services, Inc. (Attachment A, bid schedule) and Tampa Armature Works,
Inc. (Attachment B, bid schedule) to be the two lowest responsive, responsible, bidders for
As-Needed Mechanical and Metal Fabrication Contractor services. Staff recommends award
of Tampa Bay Water Contracts 2014-027 and 2014-028 to Regional Engineering & Services,
Inc. and Tampa Armature Works, Inc., respectively. Each contract is for a four year term
with a total not-to-exceed contract value of $1,000.000.
The proposed contracts have been approved as to form by the Tampa Bay Water General
Counsel’s Office. Copies of these contracts are available upon request.
Matt Jordan
December 2, 2013
Page 2 of 2
BACKGROUND: There is a growing need for the following type of work as part of the
Renewal and Replacement program and the ongoing general maintenance of the Agency’s
aging infrastructure:
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Gate operator repair or replacement
Pump repair or replacement
Pump and motor alignment
Equipment disassembly or reassembly
Cleaning lubrication, balancing, and condition assessment
Compressor servicing and repair
Application of coatings to metal surfaces
Metal tank repair/modification
Miscellaneous metal item fabrication
Repair/modification to metallic items including catwalks, stair cases, handrails,
grating, vaults, doors, and louvers
These contracts will provide a mechanism to assure the work is completed in a timely
manner with qualified mechanical and metal fabrication contractors.
Attachments
ATTACHMENT A
ATTACHMENT A
ATTACHMENT B
ATTACHMENT B