Danville, Virginia

Danville, Virginia
2016 Group Leader Packet
Group Leader Packet
Table of Contents
Camp Essentials ....................................................................... Page 2
Camp Check-In ..........................................................................Page 3
Registration
Camp Check-In
Campus Information
Emergency Care
Program ....................................................................................... Page 7
Camp Schedule
Camp Theme
Mission Projects
Mission Offering
Parties
Preparing for Camp ............................................................... Page 10
Prior to Camp
Items for the Group Leader to Bring
Dress Guidelines
Camper and Chaperone Requirements
Safe Harbor Policies
Adult/Minor Rooming Requirements
Camp Basics .............................................................................. Page 14
Camp Schedule Details
Camp Resources Online
Addenda ..................................................................................... Page 18
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CAMP ESSENTIALS
Pre-Camp Contact
& Registration
Questions
Coordinator: Dale Tadlock
tadlock@passportcamps.org, 205-822-1990 or 800-769-0210
Passport, Inc., 3421 Sierra Drive, Birmingham, AL, 35216
Monday-Friday, 8:00-5:00 Central
Camp Contact
Averett University, 420 W Main Street, Danville, VA 24541
Camp Office:
205-588-6948
missions@passportcamps.org
Opens June 7, 2016
Camp Mailing Address
Camper Name, Church/Group Name
PASSPORT at Averett University
420 West Main Street
Danville, VA 24541
Housing Reminders
Air-conditioned dorm rooms, suites, and apartments; 2 people per room
Because bed sizes are different, we recommend sleeping bags.
Females are usually assigned to four bedroom apartments where
each person shares a Full or Double bed. Males are usually assigned
to dorms or dorm suites with Twin beds.
Groups may need to share an apartment or suite.
Coin-operated laundry & vending machines on campus
24-hour campus security
$50 Lost Key Fee, $10 Lost Meal Card Fee
Bring to Check-In
Camp Check-In Form (completed)
Medical Release Forms – 2 copies (one for staff, one for Group Leader)
Chaperone Screening Certificate
Special Needs Form (if applicable)
Important Time Reminders
Website Information
Final Payment Deadline
May 1 (for sessions beginning in June)
June 1 (for sessions beginning in July)
Camp Check-In
Sunday, 2:00-5:00 p.m. Eastern
Opening Celebration
Sunday, 7:00 p.m. Eastern
Room Checkout
Friday, 8:00 a.m. Eastern
Camp Checkout
Friday, 11:00 a.m. Eastern
To modify your registration:
www.passportcamps.org/registration
Pre-camp information, downloads, and artwork
www.passportcamps.org/programinfo
PASSPORTmissions Camp App:
my.yapp.us/PFFE2R
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CAMP CHECK-IN
Registration (Prior to Camp)
Final Payment
FINAL PAYMENT SHOULD BE MADE BY CHECK.
Please mail your check to: Passport, Inc., 3421 Sierra Drive, Birmingham, AL 35216. Please clearly
mark on your check your church name, city, state, and the location and session you are attending.
If you must pay this final bill by credit card, please contact our office. A 3% credit card processing
fee will be added to each transaction for balance payment made by credit card.
Changes to your Registration
Changes to your registration should be made by your Final Payment Date.
• Go online to www.passportcamps.org/registration.
• Click on "Login & Modify An Existing Registration" at the bottom of the page.
• Enter the username and password used for your original registration.
• You can:
o Modify your registrant numbers;
o Update any group or individual information;
o Inform us of Special Needs that require advance preparation (e.g., dietary
restrictions, mobility limitations, language needs);
o
o
o
Request 3X or 4X T-shirts (must be requested by April 1);
Pre-order optional items such as worship packets as available;
View an updated account statement.
Groups are allowed three drops from the registered total prior to the final payment due date. The
deposits for these drops will not be immediately refunded but will apply to the final balance. All
drops in excess of the three allowed prior to the final payment due date result in the forfeiture of
those deposits. All drops after the final payment date will result in forfeiture of those deposits and
incur an additional $100 late drop charge for each drop.
Passport's preparation for camp begins well in advance of the date final payment is due as we hire
summer teams, purchase supplies, and contract with host campuses. Forfeited deposits and late fees
help us share the financial burden of last minute cancellations. All registration policies are available
at www.passportcamps.org.
Please call the Passport national office to check for available space if you wish to add a camper after
the Final Payment Date.
Questions?
Until June 7, 2016, please call the Passport national office at 205-822-1990 or 800-769-0210. Once the
camp office opens, the staff will be your best source of information regarding campus and facility
questions.
For changes to your registration after final payment is made, please contact the Passport national
office, Monday-Friday, 8:00-5:00 Central.
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Camp Check-In
Check-In Location
Look for the PASSPORT flags to guide you to the Check-In area indicated on the Campus Map (see
addenda). PASSPORTmissions staff will be there to greet you.
Check-In Time (2:00 – 5:00 p.m. Eastern)
Staff will be available to assist you beginning at 2:00 p.m. Eastern. While you and one of your adult
chaperones check in, PASSPORTmissions staff will hang out with your campers near your vehicles.
Please schedule your travel so that you can arrive between 2:00 and 5:00 p.m. Eastern.
Late Arrival
Late groups will be asked to wait until the end of Opening Celebration to check in. If travel
circumstances mean you will be late, please call the Camp Office before 5:00 p.m. Eastern to tell us:
• Your ETA – when you will get to camp!
• Your total number of Males and Females, campers and adults and t-shirt sizes
Bring the following to Camp Check-In:
1.
Camp Check-In Form (see Addenda) – Please record At Camp Totals and Shirt Size Totals as
well as camper and chaperone information before you arrive. Note that we can only supply
3X and 4X shirts that are specially ordered by April 1.
2.
Medical Release Forms (see Addenda) – PASSPORTmissions requires that a Medical Release
Form for each camper and chaperone be submitted to us at Check-In. Campers without a
Medical Release Form will not be permitted to participate in certain camp activities until the
form is received. See Emergency Care for more details.
3.
Chaperone Screening Certificate (see Addenda) – signed by a church ministerial staff
member, to certify that your group has conducted a statewide criminal background check
for all adults staying with your group at camp.
4.
Special Needs Information Form (see Addenda) – for each camper or adult who may require
special attention (e.g., Asthma; Seizures; Hearing, Sight, or Mobility Differences; Learning or
Behavioral Differences; Dietary Restrictions; English as a second language). If a camper
requires individual adult supervision at school, please assign one of your chaperones to
accompany the camper at all times and include the chaperone’s name on this form.
Please think ahead about which campers you want to room together and which campers should
be placed in Bible Study Groups together (or apart) for any reason. Please give us this
information when you receive your passports.
Although you will have already paid your balance in full, payment for any outstanding balance
(e.g., for late additions) is due within 7 days of invoice receipt. Payment must be sent to the
Passport national office and will not be accepted at camp. Checks should be made out to
Passport, Inc.
You will receive at Camp Check-In:
1.
Keys to your rooms. Be aware that all host facilities charge a lost key fee.
2.
T-shirts for you and your campers (included in your camp fee).
3.
Printed instructions to help you get started.
4.
Your passports (each camper’s guidebook, also used as a meal ticket and campus ID).
5.
New this year! Each participant receives a PASSPORT Lanyard to hold your passports.
There is no need to pre-order and purchase these.
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Registration Refund Options
If you have paid your balance in full and arrive at camp with fewer campers than you have
registered, Passport will refund the difference between the camp cost and the deposit paid, minus
a $100 late drop fee, for each camper not in attendance. Should you have a credit after settling your
account balance, you may:
1.
Donate your refund to the Passport Camp Scholarship Fund.
2.
Request a refund check. The national office will issue that check within 3 weeks following
your camp session.
3.
Apply your refund to next year’s balance. Once you register for a 2017 program, your
balance will be credited with the refund from this year. This option will allow you
to reduce your 2017 balance by the amount of your refund due. You will not be guaranteed a
certain week or location of camp. This amount will remain fully refundable until January 1,
2017, or until your group registers, whichever happens first. Registration for 2017 opens
November 1, 2016.
Campus Information
Camper Mail
Mail to campers is distributed daily through the group leader. Parents and friends may write your
campers at the address on the Camp Essentials page. Be sure to give parents the address prior to
camp. Please tell your campers’ parents that it will be best to mail letters early to ensure that they
arrive during camp. Any mail that comes after a group has left camp is marked “return to sender” if
there is a return address included. This is also the PASSPORTmissions summer staff address for
correspondence.
Housing
We will make an initial housing assignment before you arrive at camp, but adjustments must
sometimes be made. Please be flexible! Campus personnel will inspect each room for damage on the
final day of camp. In most cases, host site personnel will collect payments for lost keys or damages
on site before your group departs. We recommend that you do a quick search of all your assigned
rooms before you move into them. Please report any problems to our Assistant Director. For more
information about our housing policy, please see Adult/Minor Rooming Requirements in the Preparing
for Camp section of this packet.
Meals
All meals from supper on Opening Day through Closing Day breakfast are included in the program
fee, with the exception of dinner on Night 4 (Church Group Free Time). Breakfast and supper are
prepared by the campus food service and served in campus dining facilities. Each day’s lunch will
be on the mission site or on campus before departing for the mission site. If you have a camper with
special dietary needs, please note this in the Special Needs box on our registration website by May 1
or contact us at our national office at least 2 weeks prior to your camp session.
Phone & Internet Connectivity
We understand that we live in a digital age; however, campers are not permitted to have cell phones
at Passport. We are asking that you help your students disconnect from the distractions and connect
with each other and God. We will be asking students to join us for a Digital Sabbath – they will be
asked to turn their cell phones/iPads/tablets over to their group leaders during opening night of
camp. These items may be returned Friday morning. If staffers see a student with any of these
devices during the week, they will be collected and given to the group leader. Please help us in
enforcing this rule, as it will enrich the camp experience.
For more information, please see Digital Sabbath in the Preparing for Camp section on page 10.
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Limited wireless Internet is available on campus. Adults are permitted to have cell phones and other
electronic devices; however, we would ask that you use them with discretion. Celebrations and
Worship services may not be recorded.
Emergency Care
Medical Release Forms
In order to provide the best and quickest care for your campers, we require two Medical Release
Forms for every camper and adult (one copy for Passport and one copy for the Group Leader). These
forms are included in the Addenda at the end of this packet and on the Group Leader page of our
website.
If your church has a separate medical form, then a second copy of Passport’s form is not required. In
any case, group leaders must bring two Medical Release Forms to Check-In: two copies of Passport’s
form OR Passport’s form and your own form.
First Aid
We will have very general first-aid supplies (such as band-aids, cold packs, etc.) in the camp
office and at mission sites. You or a designated adult chaperone from your group must keep and
administer any and all medicines. Neither PASSPORT nor the campus provides a nurse for camp
use, and our staff is not permitted to administer medication to campers. We strongly encourage you
to bring first aid supplies of your own, including pain relief and itch relief medicines.
Transportation to Medical Facility
PASSPORT will help you locate medical facilities by providing maps, which will be available in the
camp office. If transportation is unavailable for your group, PASSPORT will provide a ride for your
camper and a chaperone from your group to the nearby medical facility of your choice.
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PROGRAM
Camp Schedule
7:00 - 8:30 a.m.
8:30
9:00
9:30 - 11:00
11:00 - 2:30 p.m.
2:30 - 5:30
5:30 - 6:30
7:00 - 8:15
9:00 - 10:00
10:00 - 11:00
11:00 - 11:30
11:30
Breakfast
Morning Devotion (provided in passport)
Morning Celebration
Bible Study
Mission Projects (lunch included)
Free Time (optional activities offered and Camp Store open)
Dinner
Worship
Party*
Church Group Devotion
In Rooms
Lights out
*On Day 2, the Rec Party will occur before Worship. The Day 4 Party is Free Time with your Church
from 2:30-9:00 p.m. You are encouraged to do something fun together, with dinner on your own.
Worship will begin at 9:00 p.m.
Camp Theme: This Wild Life
God created us to live full and beautiful lives! We are made to live free like a fish swimming in the
ocean or a bird flying in the sky! Choosing to follow Jesus helps us find freedom in the midst of deep
struggles and offer grace where community is lacking. Trusting Jesus can help to turn living day
after ordinary day into a wild and precious life.
Our theme verse for 2016 is:
“…I came so that everyone would have life and have it in its fullest.” John 10:10b (CEV)
Bible Study
The 4 main daily themes of the Bible studies are as follows:
• (Day 2): Wild & Precious – “Look at the birds in the sky. They don’t sow seed or harvest
grain crops into barns. Yet your heavenly Father feeds them. Aren’t you worth much more
than they are?” Matthew 6:26 (CEB)
• (Day 3): Wild & Wonderful – “…Look, I myself will be with you every day until the end of
this present age.” Matthew 28:20b (CEB)
• (Day 4): Wild & Free – “Then you will know the truth, and the truth will set you free.” John
8:32 (CEB)
• (Day 5): Wild at Heart – “I give you a new commandment: Love each other. Just as I have
loved you, so you must also love each other.” John 13:34 (CEB)
This summer’s Bible Study was written by Brian Foreman. Brian is writer and speaker from Raleigh,
NC. He has been working with students for over 20 years, and continues that ministry through work
as an adjunct professor at the Campbell University Divinity School where he specializes in Christian
Education and Leadership courses. Brian has also published two books designed to help teens,
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parents and youth ministries have good conversations around social media. You can read more of
his ramblings at www.brianforemanonline.com
Mission Projects
Each Bible Study Group will be assigned to mission projects each day. Mission Projects vary by
location and week and may include painting, scraping, cleaning the homes and yards of senior
citizens; projects with local service agencies like community food banks or Habitat for Humanity; or
providing educational and recreational programs to disadvantaged children. The Bible Study Leader
will oversee and direct each mission project. Group Leaders and chaperones will be assigned to a
Bible Study Group for missions time and will provide oversight, discipline, and monitor safety in
coordination with the Bible Study Leader.
Closed-toe shoes and shirts with sleeves (no tank tops) are required for Mission Sites. Be sure that
students bring clothes and shoes that can get dirty on site. Many sites call for paint and cleaning
materials that could soil or damage clothing and shoes.
Mission Project Transportation: Please be aware that we will need your buses and vans for
transporting the youth from campus to their projects. If you are flying, taking the train, or
chartering a bus, please make arrangements for your transportation while you are at camp. For
those of you chartering a bus, we will need to use those buses to take a group to a mission project.
Be sure to set up those times with your charter service. In addition to transporting youth, you will be
carrying supplies in your vehicles, possibly including ladders. You may wish to bring supplies to
protect your seats in the case of students getting dirty on mission sites.
Mission Offering
This summer students will learn about the Island of Bali and an arts community called Narwastu.
They will hear about the work of Jonathan and Tina Bailey, who have served in Bali for twenty years
working to create meaningful community through the arts. Their work extends the love of God to an
international community, to children at risk living on the streets, and to people within the prison
system. Campers will be invited to share an offering that will help the Baileys love this wild and
wonderful part of the world.
Please make your youth aware of this time of offering during Worship on the
last night of camp, and join us in praying for this opportunity to give.
Parties
Each evening, PASSPORTmissions will have a party with one goal: FUN. Encourage your campers to
come up with an act for the Variety Show, a costume for the Dance, and old clothes for the Rec Party!
Night 2: World Wild Games Rec Party
Just in time for the 2016 Summer Olympics, Passport is hosting the World Wild Games. Not
your ordinary Olympic events, these games will challenge you to use your strength, mind,
and team spirit. Be prepared to get wet from head to toe! The Rec Party is held outdoors
(weather permitting), and campers may want to bring an extra swimsuit, comfortable shorts,
and T-shirts that can match the color of their Bible Study Group—red, black, or blue. All
campers must wear closed-toe shoes. They will be allowed to remove shoes for some of the
games, but we still recommend extra shoes that can get wet and dirty.
PASSPORT tends to follow a four-year cycle for our Rec Parties—every second year incudes
wet games, and every fourth year includes sloppy games. We may, however, vary from this
schedule if a particular theme invites messiness. Every summer, we hope you will enjoy the
fun of creative new games.
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Night 3: Wild, Wild West Dance
Grab your hat and your boots and let’s do some line dancing together! Games, dancing, and
a photo booth will complete this outdoor dance under the lights. Groups should come
dressed in their favorite plaid, hats, boots, and overalls. Youth groups are strongly
encouraged to plan their costumes prior to camp. A group trip to the local thrift store would
be a fun way for your youth to prepare for the dance. Creative costumes make for a
successful dance! Staff judges will present a prize to the most creative group and best
costume. So grab your boots, hat, and get excited for the Wild, Wild West Dance.
See the Dress Guidelines on the Parent & Chaperone Essentials Page as the Dress Code is
still in effect. No Weapons (fake or real) are allowed at camp.
Night 4: Church Group Free Time
Throughout much of the week, your campers are divided into different groups for Bible
Study and Mission Projects, and while this is done with intentionality to build a broader
community, it is also important for your group to build community internally as well. On
the third full day of camp, groups will be given time off from 2:30 to 9:00 p.m. to participate
in an activity of their choosing. Dinner will be on your own and we ask that you are back on
campus ready to worship at 9:00 p.m. Suggestions for activities can be found in the Location
Guide in the addenda.
Night 5: PASSPORT Choice Awards
This year we will honor the biggest names in music, movies, sports, and more. Come ready
for a night filled with awards, talent, and fun. Bring your skits, songs, and any other act to
the Passport Choice Awards Show. Please note that not every act can be included in the
Variety Show. Please prepare your campers for the possibility that their act may not be
chosen due to time constraints.
Space for the Variety Show can vary from week to week. Encourage your group to do group
acts so that more are included. Should there be too many acts for our allotted time, acts will
be cut. Help your campers learn the importance of discretion by knowing in advance what
acts your campers plan to present. Songs with suggestive lyrics will be cut, as will any act
deemed inappropriate by the PASSPORT staff. Variety Show acts must follow the
PASSPORT Dress Guidelines. For more details and Variety Show Screening information,
please see the Camp Basics section of this packet.
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PREPARING FOR CAMP
In the Addenda, we have provided several items to help you prepare for camp. Here are a few key
things to remember as you plan:
Prior to Camp
Digital Sabbath
We live in the connected age where our friends and family are just a text or Snapchat away. There is
growing research that there are some negative effects to this constant connectedness. Taking up the
Biblical idea of a rest from work as an important part of life’s cycle, we are going to invite our
campers to join us for a week of Digital Sabbath.
This means we will not permit our campers to have cell phones during Passport, and we strongly
suggest that our group leaders and chaperones also significantly limit their natural reach to their
phones during camp. If Passport staffers see a student with any of these devices during the week,
they will be collected and given to the group leader.
Students will be asked to turn their cell phones/iPads/tablets over to their group leaders during
opening night of camp, after having a few minutes to snap selfies and send messages to family that
all is well. We are also going to request that these devices be returned to the campers on Friday
morning. This will allow them time to make digital connections with their new friends from the
week.
Please help us in enforcing this rule, as it will enrich the camp experience. Also, please talk openly
about this Digital Sabbath with your parents, as sometimes the parents want that daily
connectedness to their students. Let them know that you will be posting photos, and that if there is
any emergency, the parents will be quickly notified and able to speak to their students. But ask them
to join the Digital Sabbath – praying for their student, every time they think to text or call them
during the week.
Preparation
Camp can be an incredible bonding experience for your youth group, but also a milestone in a
student’s walk with Christ. The Holy Spirit can touch and transform every student that comes to
camp, which is why we encourage you to bring as many of your students as possible.
We hope you will use the following ideas to build excitement with your students and ensure no
child feels left out. We’ll also be emailing you from now until camp with additional resources.
Videos: Students love finding out each year’s theme! Share the theme video during Sunday school
or your weekly youth gathering – it’s guaranteed to pump up your students. Stay tuned for fun new
videos in the coming weeks.
Parent Preparation: Included in this GLP is a Parent & Chaperone Essentials Page which we
encourage you to dispense. For parents that are unfamiliar with Passport, the complete Parent Guide
is included in the Addenda of this packet.
Scholarships
We don’t want money to stand in between any student and camp. The Passport Camp Scholarship
Fund provides financial assistance for youth and children who could not otherwise participate in
our camps. To apply for a camp scholarship, email scholarships@passportcamps.org
Fundraising
Many of our churches hold fundraisers to cover the cost of camps. Below are some ideas for those
new to fundraising.
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•
•
•
Support letters: Support letters allow friends, family, and church members to invest in a
student’s spiritual life. A good support letter answers the five most important questions
(who, what, when, where, and why) and gives clear instructions as to whom to make the
donations out to and where to send it. Writing support letters can be a great lesson in
humility and teach gratefulness.
Sales: Sell doughnuts before Sunday services to your hungry congregation or ask church
members to donate gently used or new items for a church garage sale.
Events: Fundraising events don’t have to be complicated. When kept simple, an event can be
a fun fellowship experience for the entire church. Some ideas include: Chili Cook-off,
Dodgeball Tournament, Benefit Performances, Church Telethon, Softball Tournament,
Talent Show, and Movie Night.
Items for the Group Leader to Bring
In addition to your personal items, we recommend that the Group Leader bring a few things that
will make your life (and your group’s experience) easier.
• Portable First Aid kit (including pain relief and itch relief medicines)
• Extra insect repellant and sunscreen
• Work gloves
• Laundry detergent and quarters for coin-operated laundry machines
• Extra pens and pencils for your group
• A pack of notecards to use for Church Group Devotions, notes in worship, etc.
• Some snacks and bottled water to “tide youth over” between meals
• A backpack or duffel bag
• Fans. The rooms are air conditioned, but it can be stuffy in the dorms.
• Cooler(s). Not all rooms will have refrigerators.
• Trash bags. There are central places to dispose of trash, but not in individual rooms.
• Paper towels, tissues, and Lysol
• A container to store collected cell phones and other electronic devices
Dress Guidelines
We have provided packing lists as well as our Dress Guidelines on the Parent & Chaperone
Essentials Page. Campers and adults should dress modestly and appropriately, according to their
size and developmental stage, the entire week of camp. While at camp, please take into
consideration the following guidelines:
•
•
•
•
•
•
Modest shorts, shirts, & swimsuits
Properly fitting clothes
Please avoid low-riding, short and/or revealing clothes.
No clothing with inappropriate language/advertising.
Shirts with sleeves & closed-toe tennis shoes required for mission projects.
Note: Be sure that students bring clothes and shoes that can get dirty on site. Many sites
call for paint and cleaning materials that could soil or damage clothing and shoes.
Clothing should not make fun of another person or culture.
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PASSPORT requests that all leaders monitor their group's clothing. Adults and campers are asked to
dress for the culture of camp. Everyone should wear clothing that is modest and respectful to the
agencies and individuals we are serving as well as to the overall camp environment. PASSPORT
staffers will not be monitoring clothing choices.
Camper & Chaperone Requirements
• Youth eligible for PASSPORTmissions must have completed grades 6 through 12 at the time of camp.
• Chaperones must be at least 20 years old at camp and have been out of high school for at least one
year. All Chaperones driving vehicles at camp must be at least 21 years old.
• The Group Leader is the lead Chaperone, and will be responsible for the camp registration and
participants. Group Leaders must be at least 21 years old at camp.
• The Chaperone to Camper ratio in each group must be at least 1 Chaperone per 6 Campers of the
same gender. For example, if you bring 8 female and 3 male Campers, you must bring 2 female
Chaperones and 1 male Chaperone.
• On occasion groups may need to have special non-participating guests attend camp with them.
Although participants should always be registered with the group, you can request for others to join
you at camp even if they are not participating. These requests must be made by email to
reg@passportcamps.org or calling 800-769-0210 by April 1. A camp coordinator will discuss the
expectations and accommodations with the Group Leader in addition to any fees that may be added.
Some of these situations may include:
o
Babies and young children: For chaperones who need to bring babies or young children
under camper age to camp, please contact reg@passportcamps.org so a camp coordinator
can let you know of the specific guidelines, expectations, and any additional fees.
o
Pastors and other non-participating adults: For pastors or other adults who wish to visit
camp or a portion of a camp session, please contact Passport so that we can discuss options
with you.
Safe Harbor Policies
Passport requires that every adult attending camp with your group have a background check
completed through the church’s normal screening process. If your church does not currently require
background checks on all adults who work and volunteer with minors, we suggest you contact to
your denominational office to get help and resources to begin this important ministry of care and to
meet the requirement to attend a Passport program.
On the Chaperone Screening Certificate (in the Addenda), you are asked to list the full name of every
adult accompanying your group and check a box indicating that you have conducted a criminal
background check for each person listed. Any official statewide background check that you have
conducted within the past three years is acceptable. A ministerial staff member of your church must
sign the certificate to be presented when your group arrives at camp for Check-In.
Adult/Minor Rooming Requirements
As you plan rooming assignments for your group, please keep several things in mind:
• Housing Reminders on the Camp Essentials page.
• Placing adult chaperones strategically to monitor campers.
• Flexibility—campus arrangements sometimes change.
• Our camp teams make housing assignments 5 days prior to your arrival.
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Passport, Inc.’s policy regarding Adult/Minor Rooming requires that an adult cannot sleep in the
same room alone with a minor unless that adult is the parent or legal guardian of the minor.
In lodging where there are multiple beds, we will arrange for at least two adults who are not
married or related to stay with multiple minors. This may occasionally necessitate placing more than
one group in an apartment or dorm suite. If there are separate bedrooms, an adult will be given their
own room or may share with another adult.
In the event that your group’s policy is stricter than this, Passport, Inc. will follow your policy to the
best of our ability; however, it is the group leader’s responsibility to make specific rooming issues
known to Passport in writing prior to the date final payment is due so that we can adequately plan.
This may be done through the Special Needs section when you modify your registration online. You
may also email your request to us at reg@passportcamps.org. Special rooming issues can usually be
accommodated, although in some instances, this may require additional payment based on single
room costs from our host facilities.
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CAMP BASICS
This section of the packet is designed to offer a more detailed glimpse of camp and to offer triedand-true tips that will help you better prepare yourself and your youth for camp. Please read
thoroughly to be prepared.
Camp Schedule Details
Bible Study
Campers are mixed together randomly in Bible Study groups. This is done intentionally for two
reasons. First, as a practical matter, senior high students help provide maturity and leadership for all
mission projects. Second, as an educational matter, we like to encourage the interaction of older and
younger youth during camp. What might be given up in specifically accommodating developmental
differences is more than gained back in interaction, in role modeling, and in peer leadership. We
believe that all youth, no matter the age have something to offer. Each youth comes to camp with
different life experiences, circumstances and maturity levels. It is our belief that we can all learn
something from these experiences. By having a shared experience it is our hope that we are helping to
bridge the gap of hierarchy that so often exists within youth groups. In doing so, we believe students
can gain important leadership skills and be challenged to interact meaningfully with youth and adults
from other regions, ages, and socio-economic backgrounds. Our studies are written thoughtfully to
engage minds on all levels: visually, verbally, kinesthetically, socially, and solitary in the hopes that we
encourage students to dig deeper into a biblical text. Campers are asked to bring a Bible to camp (any
translation is fine).
Adult Bible Study & The Daily Grind
After the campers leave at the end of each day’s Morning Celebration, we invite all the adult
chaperones to a time of brief announcements, a break to check in back home, and then a focused
time of Adult Bible Study. We ask that you encourage all of your chaperones to attend this time each
day so that they can be more connected to the camp experience as this Bible study is based on the
camper’s Bible Study.
The adult time will start with a couple of important announcements followed by a short reflection
activity and then a coffee break that we call the Daily Grind. During this time, you will have a
chance to interact with the Program Staff who will all be gathered to meet you and answer your
questions and address your concerns. After this break, the Camp Director will lead a straightforward
Bible Study with lots of room for discussion and prayer. Camp is designed for the youth, but this is
one way we honor your chaperones, by providing a chance for personal spiritual reflection that can
have profound energizing results for your adults.
Mission Projects
Youth come to camp for many reasons, but what many miss the most when camp is over is their
time meeting new friends and working together at the mission project sites. Each morning following
Bible Study, each Bible Study group will go to a different mission project site. This means your
church group will experience multiple mission projects in one week!
All adults will sign up for a project and be expected to help supervise at their mission site. This is
crucial because of our insurance demands. Adults will go to the same site with a Bible Study group
each day so that relationships can be formed. This supervision may be as simple as helping pass out
water to children or as careful as making sure the campers are being safe with the paint, tools,
ladders, etc. There will always be a PASSPORTmissions staffer directing the project, but she or he
will be counting on the adults to be extra eyes, ears, and examples.
PASSPORT’s trained, hired staffers are in charge at the site and know the overall plan. They cannot,
however, watch every camper for safety and supervise without the help of your adults. Please help
14
your adults know their role before camp. The focus for chaperones will always be maintaining
safety and helping the Bible Study Leader manage the site, not on completing hands-on mission
work.
If an emergency arises so that one adult will miss a day at their site (i.e. a camper gets sick), the adult
must get word to the Mission Project Coordinator at camp before the group leaves the campus.
Mission Project Transportation: Please be aware that we will need your buses and vans for
transporting the youth from campus to their projects. If you are flying, taking the train, or
chartering a bus, please make arrangements for your transportation while you are at camp.
For those of you chartering a bus, we will need to use those buses to take a group to a mission
project. Be sure to set up those times with your charter service. In addition to transporting youth,
you will be carrying supplies in your vehicles, possibly including ladders. You may wish to bring
supplies to protect your seats in the case of students getting dirty on mission sites.
Tip: See the packing checklist on the Camper/Parent Info Page (in the Addenda) for a list of items
campers will need for Mission Projects. Adults can also bring: insect repellant, extra sunscreen,
a water bottle and work gloves for yourself, and a small first-aid kit for minor scrapes or bug bites.
Free Time Activities
On days two and three of camp, the staff will offer several afternoon Free Time Activities such as
Flag Football, Basketball, Coloring, and Soccer as well as discussion and other activities. In addition,
the Camp Store will be open.
There will be a volleyball tournament on the last full day of camp (Day 5) in which your campers can
compete against campers from other churches to become the PASSPORTmissions Volleyball
Champions. The final round will pit the winning church team against the PASSPORTmissions Staff.
Worship
PASSPORTmissions has a strong tradition of worship with creativity, plenty of camper involvement,
and fresh perspective. Your students will be invited to participate in worship in several ways
including prayers, scripture reading, testimony, video question of the day, and other kinds of
onstage leadership.
Worship will be held in a comfortable theater setting. After mission projects and an afternoon of fun,
we want campers to be comfortable—and clean! Campers who are leading in worship (reading
scripture, singing, praying, etc.) should wear jeans, slacks, long dresses, long shorts or skirts to
worship. Please monitor your youth’s attire before they walk all the way to worship each night. We
ask that you and your students refrain from taking photos or videos during worship.
Every year, we publish a Worship Packet, a resource available for you to preorder at registration or
purchase from the Passport online store. The packet includes materials that you are welcome to use
at your church after camp, for your camp report, or at any time. This year, we will make the worship
song list from the packet available free of charge prior to camp for those who want to help your
campers start making “a joyful noise” in advance. Keep an eye out for future announcements about
the song list.
Variety Show Screening
The Variety Show allows campers an avenue of self-expression with an audience of their peers.
Campers will be screened for participation in the Variety Show on Day 3 of camp from 3:30 - 5:00
p.m. in the theater. Acts will be chosen based on variety, appropriateness, creativity, church group
representation, quality, and time constraints. Youth must try out in the clothes they plan to wear on
stage. Youth will not be allowed to sing over a vocal audio track or to go “off script.” The act they
present in the Variety Show must be the same as the act they screened. Unrehearsed acts and
inappropriate costumes will not be permitted.
Begin encouraging your youth to get together and come up with unique acts that will display the
variety of characteristics present within your group.
15
Church Group Devotions
At the end of each night of camp, we have set aside at least one hour for your group to gather and
debrief the day, have a devotion, pray and sing together. The Church Group Devotions handout
provides a guide for you to follow – with theme verses and suggestions for discussion and activities
– however, this time is yours as the group leader to plan, organize and direct. You will be assigned
a church group devotion location at Camp Check-In, and that will be your space all week. You may
provide snacks, bring a guitar to sing, etc. You have free rein to bring your group’s traditions and
flavor to camp. These rooms will also be used for the morning Bible Study groups, so feel free to
rearrange the room, but please put it back to the way you found it before you leave each evening.
Camp Resources Online
Changes to your Registration: passportcamps.org/registration
Please see the “Registration” section for information on updating your registration and paying your
camp balance.
Prior to Camp: www.passportcamps.org/programinfo
This packet is available for download along with helpful resources like color posters and other
artwork for advertising camp to students and parents. You can also download addenda to this
packet, like extra medical forms, parent/camper info pages, etc. Church Group Devotions will be
posted on this page in April as well as directly emailed.
PASSPORTmissions Camp App: my.yapp.us/PFFE2R
The camp app is designed to put essential camp resources in the hands of adults. Church Group
Devotions, campus maps, and a staff list are just a few of the helpful items you’ll find on the app.
Available for both iOS and Android phones and tablets, be sure to let each of your adults know
about this awesome app before you leave!
Following Camp: facebook.com/passportcamps & passportcamps.org/photos
Campers and chaperones will be able to keep in touch and discuss their camp experiences through
our page at Facebook.com. They can post photos and videos, as well as participate in ongoing
discussions. Facebook accounts are free and available for anyone over the age of 13. Passport
strongly advises parents to decide whether their children should have an account, and to monitor it
closely. Facebook is an open and public forum, and Passport will monitor posts regularly. In order to
focus on the week-by-week ministry to our campers, Passport’s staff is not permitted to connect with
campers via social media.
After each session of camp, a link to the Closing Slideshow will be emailed directly to you. Photos
from that slideshow as well as others from the week will be posted to passportcamps.org/photos.
Shop Online: store.passportcamps.org
Camp shirts and gear can be ordered online from the Passport store at the end of the summer if you
missed items at the camp store. It might be a great way to thank your adult volunteers!
Online Daily Devotions: d365.org
d365.org is a free daily online devotional series which gives students a chance to see and experience
their world in new ways. Interactive and accessible every day, the site boasts nearly two million
visitors annually. The site becomes a Lenten guide in the spring and an Advent guide in December.
At the end of the summer, d365 hosts a special series called “Back2School” which offers devotions
specific to the beginning of a new school year with an accompanying Bible study curriculum from
Passport Media. If you haven’t yet experienced d365.org, please stop by and take a look, and be sure
to encourage your students to check it out as well! Download the free app for iPhone and iPad.
16
Camp Follow-Up
We want your session of camp to be a fantastic experience for you and your campers. We also want
your camper parents to rest at ease while you are away. In addition to providing online camp
photos, we will email your parents during camp to thank them and offer a glimpse into what their
students are learning and doing. The email will include suggested questions parents can ask their
campers upon their return to debrief the experience and help them continue their spiritual growth.
We will also email group leaders at the end of the summer to report the amazing ways students
at all our camps have grown in their faith and served God through mission action and mission
offering. Please contact us at any time following camp and let us know how we can be a resource
for you and your ministry.
We look forward to seeing you
at PASSPORTmissions 2016!!!
17
ADDENDA
Items for the Group Leader
Special Instructions
Camp Check-In Form
Complete before arrival.
Chaperone Screening Certificate
Must be signed by church or parish staff member after
conducting a statewide criminal background check on each
adult listed.
Special Needs Form
Complete before arrival.
Map of Campus
Go to averett.edu/admissions/visit/info/directions.php for
directions and campus maps.
Camp Planning Meeting
A suggested guide for your planning purposes.
Location Guide
A guide to places you may want to consider taking your Group
on Night 4.
Important Places
A list of close facilities such as the nearest medical center, gas
station, pharmacy, etc.
Church Group Devotions Guide
Link will be emailed to you and posted online in April. Please
study in advance to help you lead your group as you see fit.
Items to Distribute
Recipient
Special Instructions
Camper Medical Release Form
Camper Parent /
Guardian
2 copies OR 1 copy plus a copy of your
church’s medical info form
Chaperone Medical Release Form
Adult Chaperone
2 copies OR 1 copy plus a copy of your
church’s medical info form
Parent & Chaperone Essentials
Page
Camper Parent /
Guardian, Adult
Chaperone
Includes packing lists, camper mailing
address, schedule of activities, etc.
Parent Guide (as needed)
Camper
Parent/Guardian
Overview for newbies or veterans;
includes Parent Essentials, questions to
ask before camp, etc.
Each of these forms is also downloadable as a separate document if you would prefer to
e-mail them to your camper families and chaperones.
Find the forms as well as this Group Leader Packet online:
www.passportcamps.org/programinfo.
18
PASSPORT
AT CAMP TOTALS
Female Campers
Female Chaperones
Male Campers
SHIRT SIZE TOTALS
Camp Check-In Form
Please bring this completed form to camp.
Note: T-shirt sizes are now listed on the Medical Release Form.
Adult Medium
Adult Large
Adult XL
Group Name
Adult XXL
Male Chaperones
TOTAL
Adult Small
3X/4X (pre-ordered)
Group Leader
TOTAL
Camper Names
Check if
Special
Needs
Gender
(M/F)
Grade
Completed
Shirt Size
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Adult Chaperone Names
1.
2.
3.
4.
5.
Check if
Special
Needs
Gender
(M/F)
Cell Phone #
Shirt
Size
Use this page only if you need room for more registrants.
Additional Camper Names
Check if
Special
Needs
Gender
(M/F)
Grade
Completed
Shirt Size
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
Additional Adult Chaperone Names
6.
7.
8.
9.
10.
Check if
Special
Needs
Gender
(M/F)
Cell Phone #
Shirt
Size
Passport, Inc. Chaperone Screening Certificate
Please list the name of each adult who will be coming to camp with your group (including staff,
chaperones and visitors). You will need to conduct a statewide criminal background check (for the state
in which the adult resides) for each person listed. Any official state background check that you have
conducted within the past three years is acceptable. Please check the appropriate box to indicate that the
background check has been conducted for each adult. A ministerial staff member of your church or
parish must complete and sign the certification statement at the bottom of this page. Bring the completed
form with you to camp check-in. Thank you for making the effort to protect the well being of all our
campers, as well as your own children and adults!
Check if
Visiting
Camp
Adult’s Name
Gender
(M/F)
Background
Check
Completed
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
I certify that our church/parish, named below, has conducted a statewide criminal background check for
each person listed above, and we affirm him or her as an adult chaperone for our camp group. I further
certify that I am a staff member of the church/parish named below and, thereby, an official
representative of the church/parish.
Ministerial Staff Member’s Signature
Date
Church/Parish Name
Church/Parish Phone Number
Church/Parish Address, City, State, ZIP
PASSPORT CAMPS
Special Needs Information Form
In an effort to help the Passport staff be as prepared as possible for camp ministry, please list any of
your campers’ special needs. This may include: family crisis situations, physical limitations
(mobility, sight or hearing differences), unusual allergic reactions (food, bee sting), dietary needs,
English as a second language, learning or behavioral differences, emotional or spiritual struggles, etc.
This information will be handled carefully as a matter of prayer and assistance to our staff during
camp and will not go beyond the bounds of Passport staff. Passport reserves the right to ask that an
adult from your group assist your camper during Bible Study if we consider close individual
attention in the camper’s best interest.
Camper Name:_____________________________________________________________________
Church Name:_____________________________________________________________________
Group Leader Name:_______________________________________________________________
Special Need:______________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Passport Camp Office use only. BSL assignment: ___________________
PASSPORT CAMPS
Special Needs Information Form
In an effort to help the Passport staff be as prepared as possible for camp ministry, please list any of
your campers’ special needs. This may include: family crisis situations, physical limitations
(mobility, sight or hearing differences), unusual allergic reactions (food, bee sting), dietary needs,
English as a second language, learning or behavioral differences, emotional or spiritual struggles, etc.
This information will be handled carefully as a matter of prayer and assistance to our staff during
camp and will not go beyond the bounds of Passport staff. Passport reserves the right to ask that an
adult from your group assist your camper during Bible Study if we consider close individual
attention in the camper’s best interest.
Camper Name:_____________________________________________________________________
Church Name:_____________________________________________________________________
Group Leader Name;_______________________________________________________________
Special Need:______________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Passport Camp Office use only. BSL assignment: ___________________
CAMP PLANNING MEETING
We recommend that you hold a camp-planning meeting at least two weeks prior to your departure date. Many
groups prefer to meet before school ends and families begin to take summer vacations. Consider including the
following as you plan.
Invitations
Announce your meeting. Invite the following individuals:
•
Campers and their Parents/Guardians
•
Adult Chaperones
Distribute Forms Early
We recommend distributing all the camper and chaperone Medical Release Forms prior to the meeting. Ask
adults to fill out the forms only with black or dark blue ink and bring the completed forms with them. If your
church has a separate medical form, then a second copy of Passport’s form is not required. In any case, group
leaders must bring two Medical Release Forms to check-in: two copies of Passport’s form OR Passport’s form
and your own form.
Meeting Time
Generally, a Camp Planning Meeting will last from 30-60 minutes, depending on group size.
Checklist
! Welcome/Introduction
Thank everyone for attending and share your excitement about this
summer’s camp. Be sure to introduce the adult chaperones, encouraging
campers and parents/guardians to thank them.
! Safety & Discipline
Please emphasize the importance of making safe choices.
! Passport Cell Phone &
Electronic Device Policy
In detail, go over the cell phone/electronic device policy. Assure parents
you are available if they need to get in touch with their student.
! Distribute Handouts
Give a Parent & Chaperone Essentials Page to each camper family and
adult chaperone. Go over the basic information on the page, offer tips
from your own experience, and discuss Variety Show opportunities,
Mission Offering emphasis, etc. Also, let parents know about dance
costumes needed along with clothing for worship and clothes that can
get dirty for Rec Party.
! Go over Campus Info
You will need to give parents the following information that appears
only on the Camp Essentials Page in your packet:
• Campus Mailing Address
• Emergency Phone #s (including your own)
• Sheet sizes (although we encourage sleeping bags)
Encourage parents/guardians to write notes for their campers and send
them a day or two before your departure.
! Camp Rules, including
Dress Code
Detail the camp rules emphasizing the dress code. Campers need to
have appropriate length shorts, closed-toe shoes, and modest clothing.
! Show the Theme Video
Consider showing the 2016 theme video, available at our website,
www.passportcamps.org. The video will build excitement among your
campers!
! Q&A
Refer to your Group Leader Packet—many of the answers may be found
here. If you cannot find an answer, feel free to contact us during the next
workday. Be sure to give instructions about your departure and return.
! Collect Forms
Collect all forms at this time, along with any balance of the camp fee
from each family.
! Pray
Campus Map
Camper Apartments
Check-In
Parking
Camp Check-In, Office,
Store & Cafeteria
Check-In
Parking
Worship
Camper Dorms
Camp
Entrance
http://www.dsc.smv.org
Danville Science Center
http://www.playdanvillev
a.com/index.aspx?NID=264
Danville’s Riverwalk
Trail
http://goelkhorn.com
Elkhorn Lake and
Campground
www.hycolake.org
Hyco Lake
http://www.playdanvillev
a.com/facilities/Facility/D
etails/21
Dan Daniel Park
http://www.milb.com/ind
ex.jsp?sid=t429
Danville Braves
Baseball
9:30am-5pm
Dawn-Dusk
434-799-5215
434-791-5160
$5-$7,
group rate
of $4-$6
(434) 432-9203
(336) 599-4343
434-799-5215
(434) 797-3792
(434) 791-2695
Phone
Free
$6
$5 per car
8am-11pm, no
swimming
after sundown
10am-6pm
Free
$5-7
Rates
(per person)
$1.25/game
(Wed Only)
+shoe rental
Dawn-Dusk
---
12pm-10pm
Riverside Lanes
Bowling
www.bowlriverside.com
Hours
Recreation
Danville, VA
Wednesday Afternoon Free-time Options
2 miles
2 miles
29 miles
23 miles
5 miles
5 miles
2.5 miles
Distance from
Averett
PASSPORTmissions at Averett University Location Guide
Interactive exhibits, special programs, and a butterfly
garden. For every 5 youth, 1 adult is admitted free.
A 54-acre lake offering fishing and waterfront
recreation including canoes and paddleboats (for an
additional fee). 3 swimming pools with slides are
also on grounds. ATVs available for use for
$10/person.
An 9 mile stretch through parks, historic sites, and
local businesses, this trail rests in natural beauty.
Walk, bike, stop by the Danville Science Center, or
even visit the Wednesday farmer’s market (3-6pm)
along the way.
A lake recreation area offering swimming, canoeing,
kayaking, picnic facilities, and a paved nature trail.
A 170 acre park including river frontage, wetlands,
and woodlands, Dan Daniel Park features picnics
sites and shelters, walking and biking trails, skate
park, and soccer fields. With advance reservations,
have fun at the challenge course and zip line also
located at the park ($12-$25/per person).
Watch a baseball game at the home of the rookie
affiliate team for the Atlanta Braves.
Bowl your night away at Riverside Lanes, with
several open bowling lanes and a snack bar if you
need some munchies! Groups > 13 can reserve lanes.
Description
$8-$15
$7-$15
$5-$10
$8-$15
$8-$12
6:30am-8:30pm
10:30am-10pm
11am-8:30pm
11am-10pm
11am-10pm
11am-10pm
Ruben’s/Ruben’s Too
Nonni’s Pizza and
Italian Eatery
www.sanmarcosrestaurant.
com
El Vallarta Mexican
Checkered Pig BBQ
(434) 792-0601
(434) 799-0506
(434) 792-4202
(434) 793-7447
(434) 791-3757
(434) 822-2013
(434) 836-3003
2 miles
2.5 miles
3 miles
3 miles
3 miles
4.4 miles
7.8 miles
Distance from
Averett
2.9 miles
Distance from
Averett
2.6 miles
Distance from
Averett
Mom and Pop diner, great hamburgers, hotdogs,
barbeque, and sides. Smaller facilities; probably
couldn't handle large groups.
Best local Italian around. Great pizza, pastas, and
sandwiches for $8-15. Could handle groups up to 25
(may want to call ahead).
Local barbecue restaurant with award winning ribs,
other smoked meats, sandwiches, and homemade
sides.
Offers a variety of Mexican cuisine from quesadillas,
enchiladas, tacos, burritos, and more. Could
accommodate groups of 15-20
Yummy Mexican dishes. Probably the best Mexican
restaurant to accommodate larger groups. Call
ahead for group reservations.
Great atmosphere and Mexican dishes. Outdoor
seating. Could accommodate groups of 20-25. Call
ahead for larger groups.
Diner food-burgers, sandwiches, meat plates, and
milkshakes. Also voted Best Hotdogs.
Description
Features online ticketing through Fandango and
stadium seating. Also offers concession specials if
you subscribe to the enewsletter.
Description
Features a small food court and several familiar
chain stores, American Eagle, Aeropostale, Belk, JC
Penny’s, Family Book Store, Payless, Sears, etc.
Description
National restaurant chains in the Averett area include Chick-fil-A, Ruby Tuesday, Kickback Jacks, Buffalo Wild Wings, Olive Garden, Applebees,
Ham’s Restaurant, and Outback Steakhouse
www.lostresmagueyes.com
Los Tres Magueyes
San Marco’s Mexican
www.checkeredpig.com
$6-$10
$4-$10
11am-8pm
Mama Possum’s
http://www.mamapossum
s.com
Phone
Rates
(per person)
(434) 792-9885
Phone
Rates
(per person)
$7.50-$10
(434) 792-0400
Phone
Free
Rates
(per person)
Hours
3:30pm10:30pm
Hours
10am-9pm
Hours
Local Restaurants
www.georgiatheatrecompa
ny.com/danville12.aspx
Danville Stadium
Cinema
Movie Theaters
www.piedmontmall.com
Piedmont Mall
Malls
Bubba’s Ice Cream
www.sweetfrogyogurt.com
Sweet Frog
Ice Cream
$2-$5
$3-$6
12pm-9pm
11:30am-10pm
Rates
(per person)
Hours
(434) 710-1517
(434) 799-3634
Phone
5 miles
2.6 miles
Distance from
Averett
North Main Street, CASH ONLY. Very delicious ice
cream and sundaes. Soft serve and amazing
milkshakes.
Self-serve frozen yogurt and toppings bar.
Description
Important Places Around Averett University
A – Averett University
B – First Citizens Bank
685 W. Main Street
Danville, VA 24541
(434) 791-6831
C – Danville Regional Medical Center
142 S. Main Street
Danville, VA 24541
(434) 799-2100
D – Piedmont Primecare
130 Enterprise Drive
Danville, VA 24540
(434) 791-2273
E – Food Lion
607 W. Main Street
Danville, VA 24541
(434) 793-4346
F – CVS Pharmacy
817 Main Street
Danville, VA 24541
(434) 793-0231
G – Wal-Mart
515 Mount Cross Road
Danville, VA 24540
(434) 799-6902
Passport, Inc. Camper Medical & Photo Release Form
(Please fill out as clearly as possible in black or dark blue ink only)
Camper Info
Name
Age
Date of Birth
T-Shirt Size
Parent or Legal Guardian Name
Parent Email
Camper’s Grade (prior to this summer)
Address
City
Phone
ST
(cell/work/home)
(cell/work/home)
My child will be attending PASSPORT with
ZIP
(cell/work/home)
Church.
Medical Info
Medication (currently using)
Allergies
Family Doctor
Address
City, ST, ZIP
Phone
Insurance Carrier (if applicable)
Policy #
Date of last Tetanus shot
Group #
Medical & Photo Release
I (print name of Parent or Legal Guardian),
do hereby give my
permission for my child, (print name of child)
to receive emergency medical care. In addition, I will not hold Passport, Inc., responsible for any expense, claims,
or liability arising from an injury to my child.
Throughout a session of PASSPORT, a photographer and videographer may take footage that could be used in
future Passport, Inc. promotional materials. My signature below gives permission for Passport, Inc. to use my
child’s image(s) in future promotional materials. If I choose not to allow Passport to display images of my child, I
will indicate so by crossing out the previous sentence.
Signature
Date Signed
Must be Signed by Parent or Legal Guardian
Passport, Inc. Chaperone Medical & Photo Release Form
(Please fill out as clearly as possible in black or dark blue ink only)
Chaperone Info
Name
T-Shirt Size
Email
Age
Address
Phone
Date of Birth
City
ST
(cell/work/home)
(cell/work/home)
I will be attending PASSPORT with
ZIP
(cell/work/home)
Church.
Medical Info
Medication (currently using)
Allergies
Family Doctor
Address
City, ST, ZIP
Phone
Insurance Carrier (if applicable)
Policy #
Date of last Tetanus shot
Group #
Medical & Photo Release
I (print name),
do hereby give my
permission to receive emergency medical care. In addition, I will not hold Passport, Inc., responsible for any
expense, claims, or liability arising from an injury to myself.
Throughout a session of PASSPORT, a photographer and videographer may take footage that could be used in
future Passport, Inc. promotional materials. My signature below gives permission for Passport, Inc. to use my
image in future promotional materials. If I choose not to allow Passport to display my image, I will indicate so by
crossing out the previous sentence.
Signature
Date Signed
ParentandChaperoneEssentials
Welcome to PASSPORTmissions
We are excited to have you join us this summer for a week of fun, faith-building
ministry. PASSPORTmissions is designed to help you discern the talents, passions,
and avenues of service God is calling you to exercise. Here is some information to
help you make the most of your time at PASSPORTmissions.
What NOT to Bring:
Checklist
❏ Medical Release Form
2copiesofPassport’sformOR
Passport’sformandyourchurch’s
form
❏ Clothes
Plenty of T-shirts and shorts, some
nicer clothes for worship (including a
pair of pants, skirt or dress), costume
for the dance
❏ Shoes
At least one closed-toe pair for
RecPartyandMissionProjects,
a pair for other activities
❏ Towels and Linens
Because bed sizes vary, we
recommend sleeping bags; males
usually need twin sheets, and
females usually need full or double
sheets. Towels (hand and bath),
washcloth(s), pillow
❏ Toiletries
Soap (for the sink and shower),
shampoo/conditioner, deodorant,
toothbrush, toothpaste, other personal
hygiene items
❏ Bible and pen/pencil
❏ Alarm clock or watch (Phones will
be taken up by Group Leader as part
of Digital Sabbath.)
❏ Mission Project Items
T-shirts with sleeves (required), work
gloves, bug repellant, water bottle,
sunscreen, hat, and appropriate
closed-toe shoes
❏ Some money for the mission
offering and camp store
• Firecrackers, bad attitudes, shaving cream for a purpose other than its intended
use,balloonsthatcanbefilledwithwater,tobaccoproducts,illegaldrugs,
firearms,alcohol...alltheusualno-no’s.Camperswillbeheldresponsiblefor
property damage and/or clean-up costs incurred.
• We ask that all electronics be switched off and put away while at camp. This is a
rule designed to allow youth to focus on God, camp, relationships and themselves
- not games or music.
• TakinguptheBiblicalideaofrestfromworkasanimportantpartoflife’scycle,
we are inviting our campers to join us for a week of Digital Sabbath. This means
we will not permit our campers to have cell phones/electronic devices during
camp. Our staff will ask to monitor this during the week. If they see a camper
with a cell phone/electronic device they will collect it and given to the group
leader. Students will hand over these devices on opening night of camp, and
they will be returned on Friday morning. Please help us in enforcing this rule,
as it will enrich the camp experience.
Mission Projects
Projects vary by location but may include:
• Painting, scraping, and cleaning the homes and yards of senior citizens
• Projects with local service agencies like community food banks and Habitat for
Humanity
• Providing educational and recreational programs to disadvantaged children
• Note: Closed-toe shoes and shirts with sleeves (no tank tops) are required for Mission Sites.
Be sure that students bring clothes and shoes that can get dirty on site. Many sites call for
paint and cleaning materials that could soil or damage clothing and shoes.
General Dress Guidelines:
Campersandadultsshoulddressmodestlyandappropriately,accordingtotheirsize
and developmental stage, the entire week of camp. While at camp, please take into
consideration the following guidelines:
This year, the
•Modestshorts,shirts,&swimsuits
Costume Dance is
•Properlyfittingclothes
Wild, Wild West.
•Pleaseavoidlow-riding,shortand/orrevealingclothes See your group leader
about ways you
•Noclothingwithinappropriatelanguage/advertising
can dress up and
•Shirtswithsleeves&closed-toetennisshoesare
participate.
required for mission projects.
Note: Be sure that students bring clothes and shoes that can get dirty on site. Many sites
call for paint and cleaning materials that could soil or damage clothing and shoes.
•Clothingshouldnotmakefunofanotherpersonorculture.
PASSPORTrequeststhatallleadersmonitortheirgroup’sclothing.Adultsand
campers are asked to dress for the culture of camp. Everyone should wear clothing
that is modest and respectful to the agencies and individuals we are serving as well
as to the overall camp environment. PASSPORT staffers will not be monitoring
clothing choices.
Godcreatedustolivefullandbeautifullives!Wearemadetolivefreelikeafish
swimmingintheoceanorabirdflyinginthesky!ChoosingtofollowJesushelpsus
findfreedominthemidstofdeepstrugglesandoffergracewherecommunityislacking.
TrustingJesuscanhelptoturnlivingdayafterordinarydayintoawildandprecious
life.
Our theme verse for 2016 is:
“…I came so that everyone would have life and have it in its fullest.”
John 10:10b (CEV)
Daily Schedule
Breakfast
MorningDevotions
MorningCelebration
Bible Study
Missions
(Lunch included)
Free Time
(Optional free time
activities offered)
Supper
Worship
Party
Mission Offering:
This summer students will learn about the Island of Bali and an arts community called
Narwastu.TheywillhearabouttheworkofJonathanandTinaBailey,whohaveservedin
Bali for twenty years working to create meaningful community through the arts. Their work
extends the love of God to an international community, to children at risk living on the
streets,andtopeoplewithintheprisonsystem.Camperswillbeinvitedtoshareanoffering
that will help the Baileys love this wild and wonderful part of the world.
Note: Please make your youth aware of this time of offering during worship on the last night of
camp, and join us in praying for this opportunity to give.
To Adult Chaperones - Thank You for Serving!
We appreciate the time and effort you are giving to make a difference in the lives of
yourchurch’syouth.Yournumberonepriorityasachaperone,whetheronamission
site or any of the other great choices, is safety supervision.
For the well-being of campers and adults, PASSPORTmissions requires all
participatingchurchestoconductabackgroundcheckontheirchaperones.Your
group leader will give you more information. Thanks for your help keeping all
our participants safe!
Night 2:
World Wild Games Rec Party
Night 3:
Wild, Wild West Dance
(Costume needed at the dance)
Night 4:
Church Group Free Time
Night 5:
PASSPORT Choice Awards
ChurchGroupDevotion
In Rooms
Lights Out
View camp photos after the
session:
passportcamps.org/photos
Camp Contact Information
CamperName,Church/GroupName
PASSPORT at Averett University
420WMainStreet
Danville, VA 24521
Camp Phone: 205-588-6948