Outing Packet 2016 - Broad Run Golfer`s Club

Broad Run Golfer’s Club
2016 Outing Packet
Broad Run Golfer’s Club
1520 Tattersall Way
West Chester, PA 19380
610.738.4410
www.broadrungc.com
Broad Run Golfer’s Club
Dear Outing Sponsor:
Thank you for inquiring about golf outings at Broad Run Golfer’s Club. We look forward to
guiding you through the process of creating a successful outing for your group, and strive to
provide you an event that will exceed all your expectations.
The enclosed Outing Packet will provide you all the information needed for your event. You
will find detailed information regarding golf, food and beverage options, and all the
necessary information pertinent to a world-class golf outing.
As groups of 25 or greater are deemed as “outings” at Broad Run, it is critical to secure a
preferred date and time. We require a 15% deposit at the time of contract agreement. This
contract will provide a detailed list of options and pricing specific to your event. Please
understand in order to secure your requested date and time, if a deposit is not received,
other parties may request and receive that date.
During the planning of your event, we ask you to consider us for your merchandise needs.
This may include custom apparel, custom balls, and equipment for prizes and awards. We
have accounts with nearly every major golf manufacturer, and can provide services that
large retail houses may not be able accommodate. In addition, allow us to make
recommendations regarding signage for your sponsors. Very often, our connections and
suggestions can assist in managing your overall budget.
Please use the enclosed Outing Packet to guide you through the process of designing your
ideal golf outing. If you have questions about specific options, or would like to make
modifications, please allow us to help you in making any adjustments to your event. This
may include menu options, beverage choices, prizes, and specific requests about the golf
portion of the day.
We are excited about the opportunity to work with you in creating a memorable outing.
Thank you for considering Broad Run and please don’t hesitate to contact us if you have
questions.
Regards,
Brady Foore, PGA
Head Golf Professional
bradyfoore@broadrungc.com
610.738.4410 x14
Broad Run Golfer’s Club
2016 Outing Greens Fee Rates
Monday - Thursday
Start Time
Shotgun Start
Tee Times
25-40 Golfers (TT)
41+ Golfers (TT)
9:00 AM
$59.00
$55.00
$55.00
$53.00
1:00 PM
$69.00
$59.00
$59.00
$57.00
*10:00 AM start (shotguns) prior to May 10 and after October 1
Friday
Start Time
Shotgun Start
Tee Times
9:00 AM
$75.00
$65.00
*10:00 AM start (shotguns) prior to May 10 and after October 1
Saturday & Sunday
Start Time
# of Golfers
Fixed Fee
2:00 PM
40 - 60
$4,000.00
2:00 PM
61 - 80
$5,000.00
2:00 PM
81 - 100
$6,000.00
2:00 PM
100+
$7,000.00
$2/person gratuity for Outside Staff required.
Broad Run Golfer’s Club
Additional Outing Information
• All outings are required to designate an Outing Sponsor. The individual shall represent the
interests of the group, provide primary communication to Broad Run representatives, and
represent all contractual obligations set forth in this Outing Contract.
• All groups of 25 or greater are considered outings at Broad Run. All outings are subject to
Broad Run Golfer’s Club’s Rules and Regulations and Outing Rules. A 15% deposit is
required to secure the requested date and time of the outing. All potential outings not
providing a deposit, are at risk for losing the requested date and time to other parties.
• All outings are required to provide a final count of participants, as designated in the postcontract agreement, no less than 10 days prior to the event. Please refer to this agreement
for participant number specific to your outing. This ensures the maximum use of Broad
Run’s facilities to all patrons. Any change in outing numbers are subject to the parameters
described in this agreement.
• The golf course will only be “closed” for outings with 104 golfers or more guaranteed
participating.
• The Outing Sponsor will be responsible for any damage to the golf course, equipment, and/
or club property. It is this person’s responsibility to advise all outing participants of Broad
Run Golfer’s Club Rules and Regulations - provided in the Outing Packet.
• The Outing Sponsor is required to schedule all Food & Beverage services for the day of the
outing. All activities relative to food and beverage services associated with the outing will
be handled by the Food & Beverage Department at Broad Run Golfer’s Club. Outside
food and beverages are not permitted on Broad Run property without consent by the Food
& Beverage Manager at Broad Run. Donated product may be subject to a service charge.
A food and beverage package is required for all shotgun start events.
• Broad Run Golfer’s Club requires that all outings provide an opportunity to bid for tee gifts,
prizes, auction items, custom merchandise, or awards. All donated prizes by outside
agencies must be discussed with the Head Golf Professional prior to the event.
• All outings canceling 60 days or more from the scheduled date are provided a full refund
on deposits, with the exception of any custom merchandise orders already processed
through the manufacturer.
• Any outing canceling less that 60 days from the scheduled date are subject to full forfeiture
of deposit.
• In the event of inclement weather, Broad Run management reserves the right to limit the
use of golf carts and/or deem the course unplayable. As this is an important decision, it will
be one not made in haste, and every effort will be made to go forward with your event as
planned.
• Should the golf course be deemed unplayable, rain checks will be offered to participants,
to be redeemed any weekday, or weekend after 12:00PM, in lieu of rescheduling the golf
portion of the event. Any obligations for scheduled food and beverage services must be
honored on the original day of the event. If play has commenced, and more than nine
holes have been completed, the outing is deemed complete.
• The Outing Sponsor is required to provide a final roster and pairing sheet to the Golf
Professional no less that 3 days prior to the event (as stated in the post-contract agreement
specific to the outing).
• All hole signage and/or outing banners must be supplied to Broad Run no less than 24 hours
in advance of the outing.
Any exceptions to the above rules require prior approval by the Broad Run Golfer’s Club
management. Management shall decide any matter not resolved by this contract.
Broad Run Golfer’s Club
2016 Outing Menu Options
Breakfa! Menu Options
Option #1 - Continental Breakfast
Bagels, Cream Cheese, & Jelly
Assorted Muffins & Pastries
Assorted Hand Fruit
Beverages: Coffee, Orange Juice, & Milk
$10.95 Per Person
Option #2 - Full Hot Breakfast
Scrambled Eggs
Assorted Hand Fruit
Choice of Two:
Bacon/Sausage/Baked French Toast/Home-Fried Potatoes
Beverages: Coffee, Orange Juice, & Milk
$13.95 Per Person
Snack Options
Option #1 - “Snack Sack”
Apple, Crackers, & Cookie
Packed and Placed in Golf Cart
$5.50 Per Person
Option #2 - “Hot Dog on the Go!”
Our Signature 1/4lb Kosher Beef Franks with All the Fixins
Served with Chips and Fountain Drink
Great for a Quick Snack at the Turn!
$7.50 Per Person
Lunch & Dinner Menu Options
Option #1 - Deli Select
Assorted Deli Meats & Rolls
Condiments, Cheese, Chips, & Pickles
Choice of Two:
Pasta Salad/Cole Slaw/Macaroni Salad/Potato Salad/Garden Salad
Chef’s Choice of Dessert
Beverages: Water, Iced Tea, & Lemonade
$15.95 Per Person
Option #2 - Hamburger/Hot Dog Cookout
Quarter Pound Hamburgers & Hot Dogs on the Grill
Condiments, Cheese, Chips, & Pickles
Choice of Two:
Pasta Salad/Cole Slaw/Macaroni Salad/Potato Salad/Garden Salad
Chef’s Choice of Dessert
Beverages: Water, Iced Tea, & Lemonade
$18.95 Per Person
(Add Grilled Chicken Sandwiches - $22.95)
Option #3 - Italian Buffet
Cheese Tortellini with Marinara Sauce & Penne Alfredo
Italian Sausage with Peppers & Onions
Choice of Two:
Mixed Green Salad/Caesar Salad/Sliced Italian Bread/Chef’s Choice of Dessert
Beverages: Water, Iced Tea, & Lemonade
$22.95 Per Person
Option #4 - Southern BBQ
BBQ Chicken & BBQ Pulled Pork
Corn Dusted Kaiser Rolls
Choice of Three:
Pasta Salad/Cole Slaw/Macaroni Salad/Potato Salad/Garden Salad
Mixed Green Salad/Chef’s Choice of Dessert
Beverages: Water, Iced Tea, & Lemonade
$24.95 Per Person
Option #5 - Grilled Steak Dinner
Tender Chef’s Pick Steak on the Grill
Smothered Chicken with Sun-Dried Tomatoes, Basil, & Fresh Mozzarella
Grilled Swordfish with Herb Burre Monte
Roasted Baby Bliss Potatoes/Chef’s Choice Seasonal Vegetable
Mixed Green Salad & Rolls/Butter
Chef’s Choice of Dessert
Beverages: Water, Iced Tea, & Lemonade
$29.95 Per Person
Bevera" Options
Non-Alcoholic
Fountain Sodas: $2.00
20 oz. Bottled Sodas: $2.50
Bottled Water: $2.00
Powerade: $2.50
Alcohol
1/2 Keg Domestic Beer: $200
1/4 Keg Domestic Beer: $105
1/2 Keg Import/Craft Beer: Price Available Upon Request
Domestic Cans: Consumption Basis - $3 each
Donated product (alcoholic and non-alcoholic) must be approved by the
Food & Beverage Manager. Groups are subject to a $5/person charge for
alcoholic beverages; $3/person charge for non-alcoholic beverages.
Personal/Individual coolers are not permitted during outings.
Open tabs are welcome in the Bordley House Grill and on beverage cart - may
be capped at any rate (as desired).
“Drink Tickets” available for pre-purchased drinks.
*We are able to customize any of the above beverage options.
*All pricing subject to 6% sales tax and 18% service charge.
I have read and will abide by all the attached information and documentation, and
subsequent documentation, pertaining to the proposed golf outing at Broad Run
Golfer’s Club.
Signature:______________________________ Date:____________________
Print Name:______________________________
Email:_________________________
Return to:
Broad Run Golfer’s Club
1520 Tattersall Way
West Chester, PA 19380
phone:
fax:
email:
610.738.4410
610.738.4412
bradyfoore@broadrungc.com
Phone:____________________