georgia fccla state leadership Conference Adviser guide

Appendix A
GEORGIA FCCLA
STATE LEADERSHIP CONFERENCE
ADVISER GUIDE
March 20 – 22, 2016
ATHENS, GEORGIA
Table of Contents
Checklist to Prepare for State Leadership Conference……………………………………………………………………………..2
State Leadership Conference Deadline Checklist…..………………………………………………………………………………...3
General Information………………………………………………………………………………………………………………………………..4
Conference Registration………………………………………………………………………………………………………………………….6
Payments………………………………………………………………………………………………………………………………………………..6
Tentative Schedule………………………………………………………………………………………………………………………………….7
Hotel Information……………………………………………………………………………………………………………………………………8
Dress Code………………………………………………………………………………………………………………………………………………9
Code of Conduct……………………………………………………………………………………………………………………………………10
Multiple Release Forms…………………………………………………………………………………………………………………………11
Parking…………………………………………………………………………………………………………………………………………………..11
Emergency Notification System……………………………………………………………………………………………………………..11
Special Accommodations……………………………………………………………………………………………………………………….12
Ribbons………………………………………………………………………………………………………………………………………………….12
Foundation Event…………………………………………………………………………………………………………………………..………12
Tours……………………………………………………………………………………………………………………………………………………..12
Voting Delegates……………………………………………………………………………………………………………………………………13
Region Meetings……………………………………………………………………………………………………………………………………13
State Officer Elections……………………………………………………………………………………………………………………………13
Business Meeting…………………………………………………………………………………………………………………………………..13
Competitive Events List………………………………………………………………………………………………………………………….14
STAR Events Orientation………………………………………………………………………………………………………………………..15
Culinary STAR Event……………………………………………………………………………………………………………………………...15
State Events…………………………………………………………………………………………………………………………………………..15
Courtesy Corps……………………………………………………………………………………………………………………………………...16
Opening Session…………………………………………………………………………………………………………………………………….16
National Anthem Contest……………………………………………………………………………………………………………………...16
Recognition Session…………………………………………………………………………………………………………………………….…16
Awards Available……………………………………………………………………………………………………………………………………16
State Projects…………………………………………………………………………………………………………………………………………17
Year in Review……………………………………………………………………………………………………………………………………….17
National Programs…………………………………………………………………………………………………………………………………18
Scholarships…………………………………………………………………………………………………………………………………………..19
Honor Roll Chapter………………………………………………………………………………………………………………………………..19
Gala……………………………………………………………………………………………………………………………………………………….19
Adviser Session………………………………………………………………………………………………………………………………………19
Board of Directors Election……………………………………………………………………………………………………………………19
Closing and Awards Session…………………………………………………………………………………………………………………..19
National Leadership Conference Preparation………………………………………………………………………………………..19
Frequently Asked Questions………………………………………………………………………………………………………………….20
Appendix A: Multiple Release Form
Appendix B: Certification Form
Appendix C: State Leadership Conference Registration Tutorial
1 – updated 1/13/16
Checklist to Prepare for State Leadership Conference
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Set chapter deadlines for registration and payment
Determine student cost to attend with your chapter, including registration fees, lodging, meals,
travel, etc.
Provide students with necessary conference information, including cost
Send a letter to parents with event details
Discuss dress code requirements with students
Collect student payment before registration deadline
Register all students, advisers, chaperones for the conference by the deadline
Print e-mailed invoice and check, double-check, triple-check for accuracy
Submit invoice to bookkeeper for payment
Mail conference payment to Georgia FCCLA
Book hotel rooms
Follow the deadline checklist for all State Leadership Conference forms
Review State Leadership Conference tentative agenda with attending members
Ensure proper dress attire is packed with students before departure
Ensure all Multiple Release Forms are properly completed, bring copies with you to State
Leadership Conference in a large envelope with certification form (Appendix B) on the outside
Sign up for Emergency Notification System (Remind)
Have all attendees follow and like Georgia FCCLA on social media sites to receive conference
updates and emergency information during the conference
Discuss National Leadership Conference information with students, so they are prepared if they
qualify
2 – updated 1/13/16
State Leadership Conference Deadline Checklist
Date
January 15
February 1
February 1
February 1
February 1
February 1
February 15
February 15
February 15
February 15
February 29
March 1
March 1
March 1
March 1
March 1
March 1
March 3
March 3
March 8
March 8
March 14
March 15
March 15
March 15
On Site
Deadline
State Officer Candidate
Intent Form
State Officer Candidate
Application
Georgia FCCLA Scholarship
Deadline
Master Adviser Application
Adviser Mentor Application
State Honorary Membership
Award
Honor Roll Chapter
National Anthem Contest
Year in Review Photos
State Officer Selection
Committee Application
State Officer Selection
Committee Application
State Scrapbook Page
State News Award
National Program Awards
Application
Power of One Awards
Application & Supporting
Documentation
School Administrator Award
National FCCLA Scholarship
Board of Directors
Application
Early Bird Registration
Hotel Registration
Emergency Notification
System (Remind)
Regular Registration
Payment Postmark Deadline
State Outreach Project:
Camp Sunshine Report Form
Donation Form
Special Accommodations
Form
Completed Multiple Release
Forms (Appendix A)
Notes
https://gafccla.wufoo.com/forms/rja2trn108kl4p/
http://www.gafccla.com/file.php?source=files&file=14
1
http://www.gafccla.com/file.php?source=files&file=13
4
http://fcclainc.org/advisers/adult-awards.php
https://gafccla.wufoo.com/forms/pj449bp0mr654v/
http://www.gafccla.com/advisers-gafccla.htm
https://gafccla.wufoo.com/forms/s1j2i1hx0dv8zf4/
https://gafccla.wufoo.com/forms/slptu121v0r3y8/
Student:
https://gafccla.wufoo.com/forms/s1hgeiqp1i6rros/
Adult:
https://gafccla.wufoo.com/forms/se0a8418n8gzu/
Mail to Trion High School
https://gafccla.wufoo.com/forms/q6omozn02ggw0s/
http://fcclainc.org/programs/program-awardapplications.php
http://fcclainc.org/programs/power-of-one.php
https://gafccla.wufoo.com/forms/s18qmjpf17e7ip5/
http://fcclainc.org/advisers/adult-awards.php
http://fcclainc.org/youth-leaders/youth-scholarshipapplications.php
https://gafccla.wufoo.com/forms/r1tads5i0tkrxgk/
http://www.gafccla.com/meeting-details.php?id=17
See Hotel Information in Adviser Guide
Text @statelead to 81010
http://www.gafccla.com/meeting-details.php?id=17
https://ipn.intuit.com/pay/GeorgiaFCCLA
-or- send to: Georgia FCCLA, 283 Swanson Drive, Suite
204, Lawrenceville, GA 30043
https://gafccla.wufoo.com/forms/sw82c7r0q54b8h/
https://gafccla.wufoo.com/forms/qdaw7cj0ou4mnm/
https://gafccla.wufoo.com/forms/s1bx9w660048845/
In envelope with certification form (Appendix B)
3 – updated 1/13/16
General Information
State Leadership Conference Description: While attending the Georgia FCCLA State Leadership
Conference, students will have the opportunity to expand their leadership potential and develop skills
for life planning, goal setting, problem solving, decision making and interpersonal communication
necessary in the workforce. Activities at the conference will include personal and professional
development workshops, competitive events and motivational general sessions.
Objective: To provide a learning environment that challenges FCCLA members’ intellectual potential;
nurtures personal development through the teaching of leadership skills and community values; and
prepares them to pursue their goals, live a healthy life, and be responsibly, involved citizens.
Date: Sunday, March 20 – Tuesday, March 22, 2016
Location: The Classic Center, Athens
Cost:
Registration
Deadline
Package (includes all sessions, red polo shirt,
Career and Trade Expo, workshops, Foundation
event, Gala ticket, Chick-fil-A Monday lunch)
Registration (includes all sessions, red polo shirt,
Career and Trade Expo, workshops)
Sunday night Boxed Meal Ticket
(NOT included in the package or registration)
Awards Session (Tuesday morning – parents only)
Foundation Event
Gala Tickets
Chick-fil-A Monday Lunch Ticket
*Subject to Availability
Early Bird Cost
March 3
$80
Regular Cost
March 8
$95
Late Cost
After March 8
-
$50
$65
$120*
$20
$25
$30*
$5*
$10
$25
$10
$10*
$15
$30
$15
$20*
$20*
$50*
$20*
Registration Packages
Early Bird Registration Fee: $50 (includes admission to all sessions, red FCCLA polo shirt, Career and
Trade Expo, and workshops)
Early Bird Registration Deadline: March 3
Early Bird Package Fee: $80 (includes admission to all sessions, red FCCLA polo shirt, Career and Trade
Expo, workshops, Foundation event, Gala ticket and Chick-fil-A Monday lunch)
Early Bird Package Deadline: March 3
Regular Registration Fee: $65 (includes admission to all sessions, red FCCLA polo shirt, Career and Trade
Expo, and workshops)
Regular Registration Deadline: March 8
Regular Package Fee: $95 (includes admission to all sessions, red FCCLA polo shirt, Career and Trade
Expo, workshops, Foundation event, Gala ticket and Chick-fil-A Monday lunch)
Regular Registration Deadline: March 8
4 – updated 1/13/16
Late Registration Fee: $120 (includes admission to all sessions, Career and Trade Expo, workshops)
 Late registration is subject to availability
 Polo shirts, Foundation event, Gala tickets and lunch are all subject to availability after the
regular deadline
 To register students after the registration deadline, e-mail gafccla@gmail.com
Attendee Information Needed to Register
 Polo shirt size
Required Forms
 Multiple Release Form – completed form from each member
Registration Deadlines
 Early Bird Registration Deadline: March 3
 Regular Registration Deadline: March 8
 Payment Postmark Deadline: March 14
5 – updated 1/13/16
Conference Registration
Registration Link
Conference Registration Tutorial Link
Registration Deadlines
 Early Bird Registration Deadline: March 3
 Regular Registration Deadline: March 8
All affiliated, paid FCCLA members are eligible to attend the State Leadership Conference. Chapter
advisers, parents, alumni, local administrators, teacher educators or others are eligible to attend. Every
person attending the State Leadership Conference MUST be registered and paid and have a name badge
to enter any session.
Chaperone Ratio
A ratio of one adult for every members is recommended. A male chaperone is required for male
students. When attending Georgia FCCLA conferences and events, advisers are expected to provide
adequate supervision for his/her students. All chaperones must follow the Georgia FCCLA code of
conduct. Chaperones are expected to attend all workshops or meetings with the members and advisers.
Registration Refunds
No registration refunds will be processed after the registration deadline.
Payments
Payment Postmark Deadline: March 14
Checks
Checks can be made out to Georgia FCCLA and mailed to 283 Swanson Drive, Suite 204, Lawrenceville,
GA 30043.
Credit Card/Directly from Account Payments
Online Payment Link: https://ipn.intuit.com/pay/GeorgiaFCCLA (in memo line, give school name and
event – example: ABC High School/State Conference)
6 – updated 1/13/16
Tentative Schedule
Sunday, March 20
11:00 am – 1:00 pm
11:00 am – 1:00 pm
1:30 pm – 4:00 pm
2:00 pm – 4:45 pm
2:00 pm – 3:30 pm
4:00 pm – 4:45 pm
4:45 pm – 5:15 pm
4:45 pm – 5:45 pm
5:00 pm – 5:30 pm
5:00 pm – 7:00 pm
6:15 pm – 6:30 pm
6:30 pm – 7:00 pm
7:00 pm – 8:30 pm
9:00 pm – 10:00 pm
10:00 pm
11:00 pm
Officer Candidate and Adviser Luncheon
STAR Event Lead Consultant Orientation
Conference Registration, STAR Event Packet Pick-up
Statesman Testing
Foundation Event
Region Meetings
State Selection Committee Orientation
STAR Events Case Studies and Testing
Voting Delegate Orientation
Boxed Meals Available
Usher Meeting
Reserved Seating for Special Guests
Opening Session
STAR Events Orientation
Officer Candidate Pick Up Notification Letters
Curfew
Monday, March 21
7:30 am
8:00 am – 9:30 am
8:00 am – 8:30 am
8:00 am – 8:30 am
8:00 am – 12:00 pm
9:00 am – 5:00 pm
9:00 am – 5:00 pm
9:00 am – 3:00 pm
9:00 am – 3:00 pm
11:00 am – 1:00 pm
1:30 pm – 3:30 pm
5:30 pm – 6:45 pm
7:00 pm – 9:00 pm
9:00 pm – 11:00 pm
11:30 pm
STAR Events Judge Orientation
Chick-Fil-A Open
Culinary Arts STAR Event Orientation
State Event Orientations
State Selection Committee/Candidate Interviews
STAR Events Competitions
State Event Competitions
Career and Trade Expo
Workshops
Chick-Fil-A Lunch
Business Meeting
Alumni, Administration, Legislative Reception
Recognition Session
Gala and Reception
Curfew
Tuesday, March 22
8:30 am – 9:30 am
9:30 am – 10:00 am
10:00 am – 12:00 pm
12:00 pm – 1:00 pm
1:00 pm – 2:00 pm
Adviser Breakfast
STAR Events Seating
Closing Awards Ceremony
National STAR Events Meeting
New State Officer Meeting
7 – updated 1/13/16
Hotel Information
Hotel Registration Deadline: March 3
Lodging arrangements are the responsibility of each individual chapter. Listed below are the Athens
hotels that have blocks of rooms reserved for the State Leadership Conference. These rooms are
available on a first come, first served basis. Contact the hotel directly and make a reference to Georgia
FCCLA to receive the special rates. Tax exempt should be discussed while booking rooms to confirm the
process with the hotel. No transportation will be provided by Georgia FCCLA.
Do not forget to tell your delegates about the additional costs incurred by making local/long distance
telephone calls from a hotel. Members should also be informed about movie costs, room service and
other incidental costs.
Don’t forget to add a $5 charge per room per night for the Georgia Hotel Motel Fee
Candlewood Suites
156 Classic Road
706.548.9663
Rates: $105.00 + tax
Comfort Suites
255 North Avenue
Phone: 706.995.4000
Single Bed Rate: $109.99 + tax
Double Bed Rate: $114.99 + tax
Country Inn & Suites
236 Old Epps Bridge Road
Phone: 706.612.9100
Rates: $115.00 + tax
Rates include breakfast & wifi
Courtyard by Marriott
166 North Finley Avenue
Phone: 706.369.7000
Rates: $129.00 + tax
Georgia Gameday Center
250 West Broad Street
Phone: 706.583.4500
1 Bedroom Condos: $167.00 + tax
2 Bedroom Condos: $197.00 + tax
3 Bedroom Condos: $237.00 + tax
Graduate Athens
295 E Dougherty Street
Phone: 706.549.7020
Rates: $114.00 + tax
Georgia Center’s UGA Hotel
1197 South Lumpkin Street
Phone: 706.542.2134
Queen Bed Rate: $109 + tax ($10 for rollaway)
King Bed Rate: $109 + tax (no rollaway beds)
Two Bed Rate: $139 + tax
Hampton Inn
2220 West Broad Street
Phone: 706.548.9600
Rates: $125.00 + tax
Rates include breakfast, wifi and parking
Holiday Inn
197 E Broad Street
Phone: 706.549.4433
Rates: $109.00 + tax
Holiday Inn Express
513 W Broad Street
Phone: 706.546.8122
Rates: $90.00 + tax
Hotel Indigo
500 College Avenue
Phone: 706.546.0430
Rates: $139.00 + tax
Sleep Inn & Suites
109 Florence Drive
Phone: 706.850.1261
Rates: $109 + tax
8 – updated 1/13/16
Appendix A
FCCLA Dress Code
FCCLA members are expected to display a professional image at all functions. Members should always
be respectful to administrators, exhibitors, parents, advisers and other members. Advisers will ensure
that students look professional and in appropriate attire at all times. Students in inappropriate clothes
will be asked to change clothes before returning to the meeting.
Activity
Opening Session (Sunday)
STAR Events Orientation
(Sunday)
Closing Session (Tuesday)*
Recognition Session (Monday)
Gala (Monday)
Male Attire
Black or khaki pants, black
closed toe shoes, red FCCLA
polo (given at conference
registration)
Black or khaki pants, black
closed toe shoes, red FCCLA
polo (given at conference
registration)
-orDress shirt, neck tie, blazer or
suits, slacks, dress shoes and
socks; tuxedo is optional
Female Attire
Black or khaki pants, black or
khaki skirts (knee length), black
closed toe shoes, red FCCLA polo
(given at conference registration)
Black or khaki pants, black or
khaki skirts (knee length), black
closed toe shoes, red FCCLA polo
(given at conference registration)
-orDressy dress (must be past the
knee) or pantsuit, dress shoes. No
cleavage, bare midriffs or bare
backs extending below the waist
Workshops
Red, black or white polo or
Red, black or white polo or oxford
Career and Trade Expo
oxford style shirt; black or
style shirt; black or khaki pants,
Business Meeting (Monday)
khaki pants; dress shoes
capris or skirts (knee length);
dress shoes
Competitions
View event specific guidelines for dress.
Foundation Event (Sunday)
Blue jeans, black or khaki pants; white T-shirt (will be written on)
*Culinary competitors may wear chef jacket/pants.
**Advisers and guests are encouraged to follow the dress code. However, business casual attire is
appropriate. Blue jeans and beach footwear are not appropriate attire.
Inappropriate Attire
The following should not be worn to any FCCLA activity, including in hotel hallways and lobby:
 Clothing and accessories which are sexually suggestive, which advertise drugs, alcohol or
tobacco products or display profanity.
 See-through, tight fitting, spaghetti straps, strapless, extremely short or low-cut
blouses/tops/dresses/skirts.
 Pants or skirts that are worn below the hip bone; no undergarments may be showing.
 Spandex, leggings, stirrup pants, leotards, short shorts, cutoffs or pajamas. If leggings are worn,
shorts/skirt/dress must be an appropriate length over the leggings.
 Clothing which is stained, torn or ripped.
 Bare feet
FCCLA Code of Conduct
FCCLA members and advisers should follow the following guidelines while attending a Georgia FCCLA
sponsored event:
1. Behavior at all times should be such that it reflects a positive, professional image of you, your
chapter, your state and the organization.
2. Delegates shall keep their adult advisers informed of their activities and whereabouts at all
times.
3. Local advisers will be responsible for their delegates’ conduct.
4. Delegates will attend all general sessions, workshops and activities.
5. Delegates will be prompt and prepared for all activities.
6. Identification badges will be worn at all times except when outside the hotel or meeting area.
7. The dress code will be enforced at all times. (The Dress Code is listed in the Adviser Guide.)
8. Any accidents, injuries or illnesses should be reported to the adult chaperone or state adviser
immediately.
9. All delegates will observe the curfew set by the State/National Office.
10. Delegates will spend the night at the assigned hotel and in their assigned room. They will be
quiet at curfew.
11. Delegates are not permitted in sleeping rooms with members of the opposite sex, unless
accompanied by an official chaperone.
12. Inappropriate physical conduct is not allowed and will be subject to disciplinary action.
13. No student shall leave the hotel unless accompanied by his/her adviser or chaperone.
14. If a student is found responsible for stealing or vandalism, the student and his/her
parents/guardians will be expected to pay all damages.
15. Delegates attending the FCCLA Conference may not purchase, possess, consumer or be under
the influence of alcohol or illegal drugs at any time. Violators will be subject to disciplinary
action.
16. Smoking, or the possession of tobacco, is not allowed.
17. Delegates violating or ignoring any of the conduct rules will subject their entire chapter
delegation to being unseated and their candidates or competitive events contestants (if
applicable) being disqualified. Individual delegates who disregard the rules will be subject to
disciplinary action and be sent home at their own expense. In the case of student delegates,
parents/guardians will be notified.
9 – updated 1/13/16
Multiple Release Forms
All members must have a completed Multiple Release Form (Appendix A) on file prior to the beginning
of the conference. Put the completed Multiple Release Forms in a large envelope, with the Certification
Form (Appendix B) taped to the front of the envelope. Bring this envelope with you to conference
registration.
Parking
The Classic Center Parking Deck is adjacent to The Classic Center. Parking for cars is $1 an hour or $7
maximum for day parking. Bus parking is available behind The Classic Center, in the pavilion, for $20 per
bus per day.
Emergency Notification System: Remind
Georgia FCCLA will be using Remind for an Emergency Notification System during the conference, as well
as a way for advisers to receive alerts of any updates or changes taking place. Follow the instructions
below to receive texts. At least one adviser from each school will need to subscribe in order to collect
your conference materials at the conference. You must subscribe via text for easier access, but you may
also subscribe via email as a secondary form of communication. Don’t miss out on the alerts and
reminders, subscribe!
10 – updated 1/13/16
Special Accommodations
Deadline: March 15th
Link: https://gafccla.wufoo.com/forms/slc-special-accommodations-form/
For members that require special accommodations, complete the online form by March 15th. Example
reasons that students may need special accommodations would include wheelchair access or interpreter
services.
Ribbons
Conference attendees have the opportunity to earn ribbons through FCCLA programs and projects
throughout the year. Here’s just a sampling of the ribbons:
 Career Connection
 FACTS
 Families First
 Financial Fitness
 Power of One
 STOP the Violence
 Student Body
 Membership
 STAR Events Competitor
 State Events Competitor
Foundation Event
Glow Party!! FCCLA members attending this event should wear a white T-shirt. Members will sign each
other’s shirts while listening to some great music! Help grow the Foundation through GLOWING!
Tours
Stay tuned for tours at different Athens hot spots!
11 – updated 1/13/16
Voting Delegates
Each chapter is entitled to one Voting Delegate. We recommend that Voting Delegates not be STAR
Events participants, if at all possible.
Voting Delegate Schedule
Sunday, March 20
 4:00 – 4:45 pm – Region Meetings
 8:30 – 9:00 pm – Voting
Monday, March 21
 1:30 – 3:30 pm – Business Meeting (Voting on bylaw amendments, National Officer Candidates
and Middle Level Representative voting)
Region Meetings
Note the new time for Region Meetings: Sunday, March 20th from 4:00 – 4:45 pm. During Region
Meetings, the Region Adviser will share any updates. All delegates will listen to state officer candidate
speeches from their region. Voting Delegates should pay close attention to these speeches, in order to
cast a vote for the candidate that represents the chapter’s vote. Chapters will be recognized for state
project and national program participation.
State Officer Elections
The 2016-2017 Georgia FCCLA State Officer Team will be elected during the State Leadership
Conference. We need committed and enthusiastic officers, please encourage your chapter members to
apply. The State Officer Handbook and Application can be found online under Events and State
Leadership Conference.
State Officer Selection Committee
Deadline: February 15
Adult Application Here
FCCLA Member Application Here
According to our bylaws, a committee of FCCLA members and advisers serve on a “state officer selection
Committee” to interview the state officers and place them in offices. These committee members can’t
be involved in STAR or state events on Monday, as they will be in interviews all day.
Business Meeting
This year, the Business Meeting will be held on Monday, March 21st from 1:30 – 3:30 in the Theater.
Voting Delegates are required to attend this meeting to conduct the business of the organization. There
will be bylaw amendments and voting on National Officer Candidates and Middle Level Representatives.
All voting delegates attending the Business Meeting will be entered into a drawing to win $150 for their
chapter.
12 – updated 1/13/16
Competitive Events List
The following events are available at this year’s State Leadership Conference:
STAR Events
 Advocacy STAR Event*
 Applied Math for Culinary Management STAR Event*
 Career Investigation STAR Event
 Chapter in Review Display STAR Event
 Chapter in Review Portfolio STAR Event
 Chapter Service Project Display STAR Event
 Chapter Service Project Portfolio STAR Event
 Culinary Arts STAR Event
 Early Childhood Education STAR Event
 Entrepreneurship STAR Event
 Environmental Ambassador STAR Event
 Fashion Construction STAR Event
 Fashion Design STAR Event
 Focus on Children STAR Event
 Food Innovations STAR Event
 Hospitality, Tourism and Recreation STAR Event*
 Illustrated Talk STAR Event
 Interior Design STAR Event*
 Interpersonal Communications STAR Event*
 Job Interview STAR Event
 Leadership STAR Event*
 Life Event Planning STAR Event
 National Programs in Action STAR Event
 Nutrition and Wellness STAR Event
 Parliamentary Procedure STAR Event*
 Promote and Publicize FCCLA STAR Event
 Recycle and Redesign STAR Event
 Sports Nutrition STAR Event
 Teach and Train STAR Event
*Event competition is at State Leadership Conference, but must be registered for region competition.
State Competitions
 Baking and Pastry
 Chicken Fabrication
 Creative Garnish
 Digital Delish Dish
 Digital Storytelling
 Knife Skills
 Statesman Event
 Thinc. Week
Guidelines can be found online at http://www.gafccla.com/competitions.htm.
13 – updated 1/13/16
STAR Events Orientation
The STAR Events Orientation will be led by STAR Events Lead Consultants on Sunday evening, March
20th, from 9:00 – 10:00 pm. Each event will have its own, separate orientation that is geared toward a
specific event. FCCLA members will sign in, be given a short orientation regarding guidelines and be
given any changes. If a competitor does not attend this orientation, points will be deducted according to
the rubric.
STAR Events will happen all day on Monday. Members should be prepared to give their presentation in a
large room, with multiple presenters in the room at the same time. Please alert members to this strong
possibility.
Culinary STAR Event
The Culinary STAR Event guidelines are specific to Georgia. Find these guidelines HERE. Culinary Arts
teams will be developing their own menus surrounding chicken as the protein. Culinary Arts STAR Events
Orientation will take place on Monday morning.
State Events
Georgia FCCLA is pleased to offer state competitions. These are separate from STAR Events
competitions, but members cannot compete in both STAR Events and state events. (Exception: Thinc.
Week) State competition guidelines can be found online HERE. (Go to www.gafccla.com, click on the
Trophy – Competitions from the left-hand menu, scroll to state events.)
Courtesy Corps
The Courtesy Corps team is made up of members attending the conference who are not competing and
can volunteer their time serving others. For students interested in attending the conference but unsure
about competitive events, this is a great chance for them to see behind the scenes and learn about
events from the “inside”. Sign members up for this opportunity in the online registration system. There
are two opportunities:
Competitive Events Runners
Members will be assigned to an event to help the Lead Consultant carry out his/her duties. Members
will report for their assignment at 8:30 am on Monday and serve until their event is finished.
Ushers
Members will assist opening the doors immediately prior to the general sessions. The orientation for
this duty will be Sunday from 6:30 – 6:45 pm in the Theater lobby.
Judges
Do you know adults that would make great judges?? Have them complete the Judge Form and following
the directions to submit to the Georgia FCCLA Judge Coordinator.
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Opening Session
The Opening Session will kick off the Georgia FCCLA State Leadership Conference on Sunday, March 20th
at 7:00 pm in the Theater!
Chapter Presidents
Chapter presidents (or a representative) will walk across the stage to represent their chapter during the
Parade of Presidents. Presidents (or a representative) will need to report to the Theater, on the left side
of the stage, at 6:30 pm before Opening Session on Sunday.
Banner Challenge
Each chapter president is asked to bring a poster or banner to carry across the stage during the Parade
of Presidents during Opening Session.
National Anthem Contest
Deadline: February 15
Link: https://gafccla.wufoo.com/forms/national-anthem-contest/
Georgia FCCLA is looking for member(s) to sing the National Anthem during the Opening Session. To be
considered, a YouTube audition link must be uploaded by February 15th.
Recognition Session
This session, held Monday night, March 21st, features chapter recognition, scholarship winners and the
keynote speaker.
Keynote Speaker
Evelyn “Vonn” Banks personal highlight of 2015 was motivating FCCLA members.
Banks met State FCCLA Officers when she visited the Lincoln Memorial in
Washington, D.C. Her plan to formally deliver her retirement speech from the steps
where Dr. Martin Luther King stood was thwarted by a government shutdown. “I
knew if I came here, I would meet someone who would listen to my speech,” she
said, and the bonds formed that evening continue today as Vonn returns to inspire
new generations of FCCLA leaders.
Awards Available
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Honor Roll Chapter – Due February 1
Master Adviser Application – Due February 1
National Program State Winners – March 1
School Administrator Award – Due March 1
State Honorary Membership Award- Due February 1
State News Award – March 1
High School Chapter of the Year – Highest number of points on Honor Roll
Middle Level Chapter of the Year – Highest number of points on Honor Roll
Largest Overall Membership
Largest Increase in Region Membership
Largest Membership in Region
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State Projects
Let Georgia FCCLA know how your chapter has been involved in state level projects!
State Outreach Project: Camp Sunshine
Deadline: March 15
Share how your chapter has been involved: https://gafccla.wufoo.com/forms/camp-sunshineinformation/
Camp Sunshine is a celebration of life that helps renew the spirit of young children with cancer and their
families. The children and families who attend Camp Sunshine programs realize they are not alone in
their struggle with cancer. Learn how to get involved in Camp Sunshine at www.mycampsunshine.com.
Donation Forms
Deadline: March 15
Let Georgia FCCLA know your chapter’s fundraising efforts: https://gafccla.wufoo.com/forms/20152016georgia-fccla-donation-form/
State Scrapbook
Deadline: February 29
Leave your chapter’s legacy and be a part of the state scrapbook! Information can be found by clicking
HERE.
Year in Review
Deadline: February 15th
Here’s an opportunity for your chapter to make an appearance in the 2015-2016 Year in Review at State
Leadership Conference. Upload medium sized jpeg files HERE.
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National Programs
Deadline: March 1
National FCCLA offers several National Programs: Career Connection, FACTS, Families First, Financial
Fitness, Leadership Service in Action, STOP the Violence and Student Body.
Program Award Applications must be completed online:
 Log onto the FCCLA affiliation system
 Once logged in, select the “Program Awards” tab
 Select the correct national program section
 Select “Apply Now” for either Middle or High School (Be sure to select the correct application)
 Fill out all of the required fields (*) as specified on the application, then hit “Submit”
o Please note: Once you submit your application, you cannot make any changes. Double
check all of your answers before submitting.
o If you are not finished with the application yet, hit “Save” and you can come back and
finish your application at another time
o If you no longer wish to complete the application, hit “Delete”
 You are required to upload 3 photos to a photo sharing website and provide National FCCLA
with the link to the photos on the application.
 You will have the option to provide up to ten supporting files, such as promotional pieces (e.g.
flyers, print ads, PSAs, 90 seconds of video, etc.) and public relations materials (newspaper
articles, TV interview video, etc.) that help tell the story of your project to Dropbox and provide
the link to the files on the application.
 Be sure to read the Program Awards Application Terms & Conditions before starting your
application.
 The application will automatically stop once you have reached the word limit for that answer.
 The application has a spell check feature. You cannot copy and paste into the application.
The top winners in Georgia will be recognized at State Leadership Conference.
Power of One
Deadline: March 1
For members completing all five Power of One units (A Better You, Family Ties, Working on Working,
Take the Lead, Speak Out for FCCLA), following the following instructions:
 Log onto the FCCLA affiliation system
 Once logged in, select the “Program Awards” tab
 Select the Power of One Award section
 Select “Apply Now”
 Fill out all of the required fields (*) as specified on the application, then hit “Submit”
o Please note: Once you submit your application, you cannot make any changes. Double
check all of your answers before submitting.
o If you are not finished with the application yet, hit “Save” and you can come back and
finish your application at another time
o If you no longer wish to complete the application, hit “Delete”
 Submit the supporting documentation by March 1 HERE.
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Scholarships
Georgia FCCLA Scholarships
Deadline: February 1
Georgia FCCLA scholarship Information and application can be found online HERE.
National FCCLA Scholarships
Deadline: March 1
National FCCLA scholarship Information and application can be found online HERE.
Honor Roll Chapter
Deadline: February 1
Honor Roll Instructions and Scorecard are available online.
Gala
Monday night after the Recognition Session, conference delegates will enjoy the gala.
Adviser Session
Georgia FCCLA is thankful that Abraham Baldwin Agricultural College will once again sponsor the Adviser
Breakfast, held on Tuesday morning. Attend for some adult time and door prizes!
Board of Directors Election
Georgia FCCLA wants YOU! There is an adviser position on the board. Please nominate yourself or a
colleague to serve Georgia FCCLA. Click HERE for the application. Elections will take place during the
Adviser Session.
Closing and Awards Session
During this session, awards will be given. The awards will be given as follows:
 Statesman Award – all competitors receiving 85% or higher on the Statesman test
 Online Proficiency Test Awards – First, second and third place in each online proficiency test
 State Event Awards – First, second and third place in each state event
 STAR Events Awards – Top ten scorers in each event, national qualifiers
National Leadership Conference Preparation
Celebrate the nation’s birthday in style!! The FCCLA National Leadership Conference will be held in San
Diego, California, July 3-7. Members can attend workshops, experience motivational speakers and
leadership academies. The National Leadership Conference promises to be quite eventful and
educational.
National STAR Events Competitor Meeting
Winning STAR Events at the State Leadership Conference can be one of the most exciting experiences
for any FCCLA member! There will be a brief, mandatory meeting for those that advance to National
Leadership Conference following the Closing Awards Session.
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Frequently Asked Questions
Q: How many STAR Events entries can we have per chapter?
A: One entry per category per chapter per event.
Q: I have a member/chaperone who backed out after the deadline, what can I do?
A: You can replace the member or chaperone so your registration number stays the same, but no
refunds will be given after the registration deadline. Events may not be changed after the deadline.
Q: What meals are included in the conference fee?
A: This depends on your hotel and the conference registration. Some hotels may provide breakfast as a
part of the room fee. Check with your hotel for details. If you’ve selected the package fee, it includes
one meal.
Q: My student did not place in their STAR Event at the region competition; can they still attend the State
Leadership Conference?
A: Yes, members can participate in the state competitions or attend the conference for leadership
development.
Q: Can my student compete in more than one event?
A: Students may compete in only one event. The two exceptions are Statesman and Thinc. Week. These
students may participate in Thinc. Week and/or Statesman and another event.
Q: Can my student compete in a STAR Event and a state event?
A: Students may compete in only one event. The two exceptions are Statesman and Thinc. Week. These
students may participate in Thinc. Week and/or Statesman and another event.
Q: What should I wear to the general sessions?
A: See the Dress Code section in the Adviser Guide.
Q: Can my students wear costumes in their STAR Event?
A: See individual event guidelines. Each competitive event has its own dress code.
Q: My student has another commitment (band competition, basketball tournament, etc.), can they
compete at an earlier/later time?
A: Competition times are randomly assigned, so exceptions can’t be guaranteed. Competitions should
be taken seriously and considered a priority.
Q: It’s not possible to select a student as a Voting Delegate who is not competing. What do I do?
A: Let Jen know via e-mail (gafccla@gmail.com) about this situation.
Q: Do I send hotel payment to FCCLA?
A: The hotel is a separate payment from FCCLA. The hotel will need to be taken care of prior to arrival or
by school check/credit card upon arrival. Check with your specific hotel on payment policies.
Q: Does Georgia FCCLA accept credit card payments?
A: Yes. Click here: https://ipn.intuit.com/pay/GeorgiaFCCLA (in memo line, give school name and event
– example: ABC High School/State Conference)
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Appendix A
Georgia FCCLA Multiple Release Form for 2016 State Leadership Conference
School __________________________________________ Adviser _________________________________________________
Please have student attendees and their parents/guardians read and complete this multiple-part form. Information about dress code and
code of conduct is included on the Georgia FCCLA website events page: www.gafccla.com. Retain a copy for your records.
ADVISERS, MEMBERS AND PARENTS: THERE ARE 17 LINES TO BE COMPLETED, PLEASE MAKE SURE TO
SIGN ALL PORTIONS OF THE RELEASE FORM.
MEDICAL RELEASE/AGREEMENT TO ACCEPT FINANCIAL RESPONSIBILITY: The undersigned, being the parent or
guardian of
and having legal custody and who resides with me/us do give consent to any X-ray,
examination, anesthetic, dental, medical or surgical diagnosis or treatment, and hospital care to be rendered to the minor under the
general or special supervision and on the advice of any dentist, physician or surgeon licensed to practice in the State of Georgia or in a
state on the itinerary of an activity sponsored by FCCLA I/we further agree that I/we will assume all expenses involved in such
medical/ dental procedures and will not hold Georgia FCCLA or its representatives liable for said expenses.
List any medical/dental conditions that a medical doctor/dentist
should be made aware of:
1
Family Physician:
List any allergies that a medical doctor/dentist should be made
aware of:
2
Name 3 _______________________________________________________________________________
Address 4
Phone 5____________________________
Parent’s/Guardian’s Signature 6
Dated 7_______________________________
Emergency Contact Name 8
Phone 9____________________________________
LIABILITY: The undersigned being the parent or guardian of student named above hereby agrees to release the Georgia Department
of Education, Georgia FCCLA, its representatives, agents, servants, and employees from liability for injury to the said minor resulting
from any cause whatsoever occurring to the said minor at any time while attending a conference or meeting of Georgia FCCLA,
including travel to and from said meeting, excepting only such injury or damage resulting from the willful acts of such representatives,
agents, servants, and employees.
Parent’s/Guardian’s Signature 10
Dated 11
.
CODE OF CONDUCT AND DRESS CODE: Students are to conduct themselves in accord with exemplary standards of ethics and
behavior, including zero tolerance for any actions that violate any civil or criminal codes. Students found to be in violation of any
laws, regulations or policies established for the FCCLA event they are attending will be subject to disciplinary action and prosecution.
Their parents or guardians and school officials will be notified and must remove the student from the event. Dress is to reflect the
FCCLA image and to follow guidelines for specific events. The FCCLA Code of Conduct and Dress Code is available online at
www.gafccla.com. Reading and understanding completely the policies, practices, and procedures that will serve to govern the conduct
and attire of persons attending an FCCLA event, I do hereby agree to follow said policies, procedures, and practices and abide by any
consequences of any violations.
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Signature of FCCLA Member
13
Date
.
Signature of Parent/Guardian
Date
MEDIA RELEASE: I release to the Georgia Department of Education and Georgia FCCLA the unlimited right to reproduce, copy,
publish, or otherwise use in any reasonable way for any informational or educational purpose the following: Image (photo or video),
Voice, Quote or written material.
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Signature of FCCLA Member
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Date
.
Signature of Parent/Guardian
Date
SOCIAL MEDIA: Georgia FCCLA respects the rights of its members to use social media. Members that use social media must
remember that any information posted while attending a Georgia FCCLA event is reflective of the entire FCCLA community and, as
such, is subject to the same behavioral standards set forth on the website. I will represent Georgia FCCLA in the best manner possible.
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Signature of FCCLA Member
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Date
.
Signature of Parent/Guardian
Date
Appendix B
Georgia FCCLA State Leadership Conference
Certification Form
Directions: Put completed Multiple Release Forms in a large envelope. Sign this certification form and
tape to the outside of the envelope.
Chapter Name:
Adviser Name:
I certify that completed Multiple Release Forms are included in the envelope
for all FCCLA members attending the 2016 State Leadership Conference. I
have made copies of the forms to be in my possession for the entirety of the
conference.
Signed:
Date:
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Appendix C
State Leadership Conference Registration Tutorial
1. Go to the registration link HERE.
2. Click REGISTRATION, then enter your chapter number and password from the affiliation system.
(From when your chapter was affiliated with the National FCCLA website.)
3. Once you click enter, you’ll see a registration page for you, the chapter adviser:
Make sure you select your status (registration for State Leadership Conference), T-shirt size and
cell phone number and any special dietary needs of your conference attendees. Please double
check all other information to make sure it is correct. Click SAVE.
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4. You’ll be taken to a screen that looks like below. Add Students, by clicking the “Add Student”
button.
5. Region winners will be loaded into the affiliation system by February 10th. You will only need to
confirm that the region winners will still be attending State Leadership Conference and enter
other State Leadership Conference attendees.
6. Click SEARCH to list all affiliated members. Or you can search for individual names. ONLY those
names of affiliated (affiliated through the online registration system AND paid) members will
appear.
7. You’ll be taken to a screen that looks like this:
Select the participant type (not attending, package or registration), T-shirt size, and Competition
Level (junior, senior or occupational)
Reminders:
 Junior – through grade 9
 Senior – grades 10-12, comprehensive member
 Occupational – grades 10-12, occupational member
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8. Click submit.
9. You’ll be taken to a screen that looks like this:
10. If you’ll need to select other items, click the Items link next to the student name.
11. The screen will look like this:
12. This is where you can select one of the following:
a. State Officer Candidate: For those students running for State Office.
b. Voting Delegate: Each chapter is allotted one voting delegate.
c. Courtesy Corps: Sign students up to assist during one of the sessions, the Career &
Trade Expo or be a STAR Events running. These slots are first come, first served.
d. Food: Sunday Boxed Supper is NOT included in the package. Chick-fil-A Monday Boxed
Lunch is included in the package, but not in registration.
e. Tickets: Foundation Event and Gala Tickets are included in the package. Only select
these if you only selected registration.
f. Tours: Any tour options will be available here. The tours are first come, first served.
13. Click SAVE.
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14. You’ll be taken to a screen that looks like this:
15. Click on the Events link next to the name to register students for state events.
16. You’ll be taken to a screen that looks like this:
17. You’ll select one of the following, students can only compete in one event:
a. Baking & Pastry (one entry per chapter)
b. Creative Garnish (one entry per chapter)
c. Digital Delish Dish (one entry per chapter – up to 3 on a team)
d. Digital Storytelling (one entry per chapter – up to 2 on a team)
e. Knife Skills (one entry per chapter)
f. Statesman Testing (multiple entries per chapter, students can compete in this event
and another STAR OR State event, select the Sunday timeframe, times are first come,
first served.)
g. Thinc. Week (one entry per chapter with multiple students, students can compete in
this event and another STAR OR State event)
18. For students in the following events, check that tabletop or freestanding display is selected:
a. Chapter in Review Display
b. Chapter Service Project Display
c. Fashion Construction
d. Focus on Children
e. Food Innovations
f. Recycle & Redesign
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19. Click SAVE when completed. You’ll be taken back to the screen that looks like this:
20. Click on the ADD OTHER NAME to add chaperones, alumni, parents or CTAE personnel.
21. You’ll be taken to a screen that looks like this:
22. Enter in the name of the additional person, then select the participant type:
a. Chaperone/Parent/Administrator Registration (regular registration)
b. Chaperone/Parent/Administrator Package Deal (registration with the package)
c. Alumni & Associates Registration (regular registration)
d. Alumni & Associates Package Deal (registration with the package)
e. CTAE County Supervisor (for those attending the Monday night reception only)
f. STAR Events Session ONLY (for those parents/chaperones to ONLY attend Tuesday
morning’s STAR Events Awards Session)
23. Add the T-shirt size and click SAVE.
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24. You’ll be taken to a screen that looks like this:
25. Click VIEW REGISTRATION to make sure all entries have been completed correctly.
26. Read the acknowledgement and click the box next to the “I agree to the above statements”,
then click FINISHED REGISTERING.
27. You’ll receive an e-mail confirming the registration.
Reminders:
 Regular registration includes all sessions, red polo shirt, Career and Trade Expo, workshops.
 Package registration includes all sessions, red polo shirt, Career and Trade Expo, workshops,
Foundation event, Gala ticket and Chick-fil-A Monday lunch.
 Sunday Boxed Meal is NOT included in a package or registration fee. You can select one person
and add all the Sunday meals to one person’s items.
 You may log back into the system and make any corrections leading up to the registration
deadline.
 If you do log into the system, you’ll need to click the FINISHED REGISTERING button again.
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