Spring 2016 Graduation - Txwes.edu

Spring 2016 Graduation
May 14, 2016
Office of Advancement & Alumni Relations
Please see the Office of Advancement & Alumni Relations for
information related to:
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Graduation Gift Program
Donor Brick Walkway
Graduation Toast Event
Diploma Frames
Contact us anytime!
817-531-6548 / alumni@txwes.edu / alumni.txwes.edu
Office of the Provost
Robing & Hooding Convocation
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Instructions are included in the Graduation Information Packet.
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Robing & Hooding cards are due April 20th.
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Robing & Hooding cards must be signed by the faculty member
and turned in by the student to the Provost Office!
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Each student is guaranteed (2) tickets to the ceremony. Extra
tickets may be requested when cards are turned in.
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Robing and Hooding ticket pick-up begins March 28th until May
6th.
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Extra Robing/Hooding tickets begin May 9th until all are gone.
ACADEMIC PREPARTION
Academic Preparation
Graduates
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Your graduate program office and program advisor can assist with
resolving any issues.
Undergraduates
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Your degree audit is the same document we use to evaluate your
academic progress; please review it for completion of requirements.
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Any outstanding courses or missing credit hours must me resolved prior
to Friday, April 8th. If you need an extension, please contact me!
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Your advisor is your best resource for resolving deficiencies.
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If you are transferring a course, grade printouts or letters must be
received by Wednesday, May 11th.
Academic Preparation: Grade Printouts
Grade printouts or letters from the instructor can be faxed, emailed or
brought to Linda Humphrey by Wednesday, May 11th.
The grade printouts or letters from the instructor must include the following:
• Your name
• Your course
• Your current grade in the course or passing status
Please remember to provide an official transcript showing completion of the
course(s) and its grade as soon as it becomes available. Your degree cannot
be posted and you will not receive your diploma until we receive this.
Academic Preparation: Undergraduate Academic &
Departmental Honors
Academic Honors are based on your cumulative GPA and are determined AFTER final
grades are turned in. We do not know for sure who will receive honors until the day
before the ceremony.
Academic Honors:
Cum Laude – 3.5 to 3.69
Magna Cum Laude – 3.70 to 3.84
Summa Cum Laude – 3.85 to 4.0
Departmental Honors:
Departmental and University Honors are awarded to undergraduates via faculty
recommendation.
If you have any questions, the offices of your deans can confirm your eligibility of such an award .
Academic Preparation: What if I fail?
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If you fail a course (or are otherwise ineligible for graduation), we will call
you and notify you. We must have a current phone number for you.
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You may not graduate with an incomplete – a letter grade must be
received or you will be unable to graduate.
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If you need to move to a later graduation date, it is your responsibility to
submit a new online graduation application indicating your new target
graduation date – you are not automatically included on any future
graduation lists.
GRADUATION CEREMONY
Graduation Ceremony
May 14, 2016 at 10:00am
Southwest Baptist Theological Seminary – MacGorman Chapel
4616 Stanley Avenue, Fort Worth, Texas 76115
Graduation Ceremony: Arrival and Check-in
It is important that you arrive in plenty of time to check-in
and prepare yourself for the ceremony.
• Plan to arrive by 8:45am.
• Follow signs to check-in area.
• Check-in at the Student Records table.
You will receive a Flash Photography card with your
name, processional number and any honors earned.
You will keep this card with you during the ceremony.
Graduation Ceremony: Processional, Seating and
Conferral of Degrees
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Process in by following your academic marshal.
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Once led to your seat, remain standing until after the Alma Mater.
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As each degree is called, those students will stand
for the conferring of their degrees. Undergraduate
students will move their tassel from right to left.
Masters candidates will already be on the left –
do not move it back to the right.
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Your academic marshal will lead you to the stage
for you to receive your diploma cover.
Graduation Ceremony: Crossing the Stage
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Hand your name card to your dean (or Grand Marshal, for graduate
students) and climb stairs. Approach the President; receive your diploma
cover and shake his hand. At this time Flash Photography will take your
picture.
• After exiting the stage, you will be stopped by
Alumni Relations. A member of the Alumni
Office will “pin” you. You will receive an Alumni
Pin.
• Return to your seat and remain standing until
all students in your school have returned to
their seats and the Provost has congratulated
them.
Graduation Ceremony: Conclusion and Recessional
• Remain seated for the welcome from
the President of the Alumni Association.
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Rise for the Litany and Benediction. The Chaplain will ask
everyone to be seated.
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After the faculty recesses out, you will recess out in the same
way you entered. Please DO NOT stop in the doorway. Clear
the area for your guests to exit.
POLICIES & OTHER INFORMATION
Graduation Tickets
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Students will receive 10 tickets which have been reserved for each
graduating student.
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Students must pickup and sign for their tickets in person between
8:00am Monday, March 28th through 5:00pm Friday, May 6th .
If you are unable to pick up tickets in person, you may give Student Records your written
permission to release your tickets to someone of your choosing. If you do not give your
written permission, your tickets will not be released to your designee.
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Tickets will not be released to students who have outstanding
coursework or paperwork needed for graduation (excluding the courses
in the current semester) until the coursework or paperwork is
completed.
Extra Graduation Tickets
If you need more than the 10 tickets initially reserved, you can
request additional tickets.
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Extra tickets are available through Student Life.
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Student Life begins distributing extra tickets Monday,
May 9th.
Any unclaimed tickets will be distributed to those on the
waiting list.
Regalia
Appropriate regalia for students consists of honor societies’ tassels, medallions, and
sashes. Please keep regalia adornment in good taste.
Undergraduate Regalia - robe, hood, tassel and mortarboard.
Graduate Regalia – robe, hood, tassel and mortarboard.
Doctor/Doctoral – gown, hood, tassel and tam. You have the option of renting or
buying regalia.
Diplomas
Texas Wesleyan University Standard, your diploma will reflect:
• Your name as requested on your graduation application.
• Your degree.
• Academic honors earned, if applicable.
Diploma Pickup/Mailout
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Fall graduates’ diplomas will be available beginning
Wednesday, June 22, 2016 in the Office of Alumni Relations.
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You must fill out the mailing request form (included in your
graduation information packet) to have it mailed.
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Your diploma cannot be released if you have
outstanding transcripts or if you have a hold of
any kind.
Tips
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Please ask you guests to arrive early due to security check-in.
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Please turn off your cellphones.
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Please wear nice clothing under your robes, preferable something similar
to “church,” or “business,” or “business casual,” attire.
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Please leave your personal items in your car or with a family member
during the ceremony.
Update Your Information
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Update your contact information after graduation, especially
if you’ve moved or are currently a dorm resident.
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Student employees must update their addresses with
Human Resources to properly receive W2’s.
How To Contact Me
Linda Humphrey
Technical Records Coordinator
Phone: 817-531-4245
Fax: 817-531-4464
Email: lhumphrey@txwes.edu