City of Atchison, Kansas

Transcription

January 7, 2013 City Commission Agenda Packet
CITY OF ATCHISON
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MEETING OF THE CITY COMMISSION
AGENDA - REGULAR MEETING
JANUARY 7, 2013, 4:30 P.M.
COMMISSION CHAMBERS
ATCHISON CITY HALL
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
Pastor Lee Hendon, First Christian Church.
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
PUBLIC FORUM
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NEW BUSINESS
A. APPOINTMENT TO AIRPORT ADVISORY BOARD
Presented by: Mayor Allen Reavis.
RECOMMENDED ACTION: Appoint Kyle McElwain to serve a three-year term
on the Airport Advisory Board to expire on 12/31/15.
B. ATCHISON HOUSING AUTHORITY PILOT PROGRAM
Presented by: Sherry Swendson, Atchison Housing Authority Director.
RECOMMENDED ACTION: Receive and File.
C. 2013 LEGISLATIVE POLICY AGENDA
Presented by: Trey Cocking, City Manager.
RECOMMENDED ACTION: Adopt the 2013 Legislative Policy Agenda as
presented.
D. ANNUAL CONTRACT BIDS FOR 2013
Presented by: Gary Heer, Public Works Director.
RECOMMENDED ACTION: Approve the attached bids.
COMMUNICATIONS
Presented by Trey Cocking, City Manager.
a. December Nuisance Notices – Community Development Office.
b. Atchison County-Wide Summit Meeting Thursday, January 10, 2013.
c. Atchison County Official Notice Special Assessment – Solid Waste Fee.
d. Allegiance Communications 2013 Cable Television Rate Increase.
RECOMMENDED ACTION: Receive and file communications.
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CONSENT AGENDA
Presented by Trey Cocking, City Manager.
a. Approve the minutes from the Atchison City Commission meeting of December 17,
2012.
b. Approve the 2013 Contract for City Attorney J David Farris.
c. Approve the 2013 Contract for Municipal Judge Patrick Henderson.
RECOMMENDED ACTION: Approve consent agenda as presented.
INFORMATIONAL ITEMS
1. Next City Commission meeting will be Tuesday, January 22, 2013.
GOVERNING BODY COMMENTS
Mayor Allen Reavis
Vice Mayor Dave Butler
Commissioner Larry Purcell
Commissioner Rita Hartman
Commissioner Jack Bower
PUBLIC FORUM
EXECUTIVE SESSION
ADJOURNMENT
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Commission Action Report Title: Proposed Agenda Date: 2013 Legislative Policy Agenda Presented by: Trey Cocking, City Manager January 7, 2013 BACKGROUND: 
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As a key constituent group, the City should stay current on legislative issues and give input to state and federal legislators on policies and proposals that affect the City organization. The City’s legislative policy promotes good legislative relations by: o Maintaining strong relationships with state and federal legislative representatives; o Tracking legislative issues throughout the session and during interim activities; o Partnering with other organizations to identify issues and support legislative action; o Adopting a legislative policy agenda that guides our legislators on key issues. The legislative policy agenda should highlight a couple of top issues and affirm the City’s partnership with the League of Kansas Municipalities, whose mission is to unify, strengthen, and advocate for the interests of Kansas municipalities, allowing city staff to track legislation and communicate with legislators. Although the agenda has numerous policy points, the 2013 agenda highlights actively protecting Home Rule principals, protecting the ability of Governing Body members to make decisions that affect Atchison, and encouraging the State to repurpose the former JJA facility in Atchison. FINANCIAL CONSIDERATIONS: None LEGAL CONSIDERATIONS: It is within the City’s home rule powers to advocate for its best regulatory interests. POLICY CONSIDERATION: Adopting the proposed policy sets the legislative priorities that the City would like its representatives to focus on in the 2013 session and strengthens the communications between city leaders and its legislative delegation. RECOMMENDED ACTION: Adopt the 2013 Legislative Policy Agenda as presented. 1 4
2013 Legislative Policy
From Left: Governor Sam Brownback, City Manager Trey Cocking, Representative Lynn Jenkins Senator Pat Roberts City of Atchison
515 Kansas Avenue ~ Atchison, KS 66002
Phone: (913) 367-5500 ~ Fax: (913) 367-3654
www.cityofatchison.com
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About the City of Atchison
Beautiful, historic Atchison is located in Atchison County, Kansas, about 45 minutes
northwest of the Kansas City metro and 45 minutes northeast of the capitol city of
Topeka.
Incorporated in 1858, Atchison is known for its riverside vistas alongside the Missouri
River, its grand historic homes, and tree-lined brick streets. Atchison is a magnet for
shopping and dining day trippers as well as festival-goers to its annual celebrations.
Offering premier private and public schools, Atchison is also home to Benedictine College
and Highland Community College Technical Center. With a population of over 10,000,
Atchison is a community rooted in history and tradition, making strong strides into the
future with a strong manufacturing and industrial sector, homegrown financial institutions,
and state-of-the-art medical facilities.
As the birthplace of Amelia Earhart, one of our state’s – and nation’s – most revered role
models, Atchison is a community that inspires, charms, and embraces all who call it their
home or destination.
City Commissioners
Allen Reavis, Mayor
Dave Butler, Vice Mayor
Larry Purcell
Rita Hartman
Jack Bower
City Officials
Trey Cocking, City Manager \ trec@cityofatchison.com
J. David Farris, City Attorney \ jdflaw@sbcglobal.com Becky Anderson, Finance Director\Assistant City Manager\ beckys@cityofatchison.com
Deb Clem, City Clerk \ debc@cityofatchison.com
Senior Staff
Lori Moore, Human Resources Director \ lorim@cityofatchison.com
Mike Wilson, Police Chief \ michael.wilson@atchisonlec.org
Mike McDermed, Fire Chief \ mikem@cityofatchison.com
Gary Heer, Public Works Director \ garyh@cityofatchison.com
Mike Mathews, Utilities Director \ mikemathews@cityofatchison.com
Stefanie Leif, Community Development Director \ stefaniel@cityofatchison.com
Dave Mahoney, City Engineer \ davidm@cityofatchison.com
City of Atchison ~ www.cityofatchison.com ~ (913) 367‐5500 6
2013 Legislative Priorities
SUMMARY POSITION
The 2013 legislative goals for the City of Atchison seek to preserve both the funding and
values that are essential to local governance. These goals ensure that services to
Atchison citizens remain intact, especially as it concerns state funding issues. The
following legislative agenda identifies these and other core areas of legislative
importance to the City of Atchison as well as specific items the City is asking our
representatives to address this session.
ACTIONITEMS
1. Encourage the State of Kansas to repurpose the former Atchison Juvenile
Correctional facility to another state use that is practical for the property. If the
State decides not to repurpose the facility, the City urges the State to find a use
for the property that aids in the economic development of the region. In addition,
the City strongly encourages the State of Kansas to address environmental and
maintenance concerns with the facility, and take the appropriate steps to be good
stewards of the facility. The City strongly encourages the State not to sell the
property to the highest bidder without regards to redevelopment; however time is
of the essence.
2. Local tax and revenue decisions are a foundation of local democracy. Consistent
with Home Rule principles, we oppose any limitation on the ability of locally
elected officials to make those decisions.
3. We oppose change to the sales or property taxes that would result in a higher tax
burden on homeowners.
4. We support the statutory requirement that a portion of the monies received from
state-sponsored gaming in Kansas be used for property tax reduction.
5. Because cities play a crucial role in effective emergency management, we
request that the Adjutant General and the State of Kansas review the role of
cities in the state emergency management plan
6. The City supports a methodical approach to the preservation or modification of
the KPERS system, one that protects both the Employees and Citizens. The City
supports a plan that protects citizens from large tax burdens, but allows the city
effectively recruit and retain the best employees.
OTHERKEYLOCALISSUES
Beginning in 2011, the State of Kansas eliminated its dam inspection staff while
continuing to mandate that local property owners like the City of Atchison and the White
Clay/Brewery Creek Watershed Authority maintain inspections, forcing locals to pick up
the tab for private dam inspections. By driving the cost onto the locals for private dam
inspection services, the State of Kansas created an unfunded mandate that will impact
Atchison taxpayers by $22,500 over the next four years (25 dams at $900/dam).
As the state continues to alleviate its own fiscal distress, doing so by off-loading
responsibilities – and the costs tied to them – onto local governments only succeeds in
ratcheting the stress on small municipal governments and transferring taxpayers’
frustrations onto city hall instead of the capitol steps.
We ask that our elected representatives stand in the gap on issues that would unjustly
transfer the state’s tough fiscal decisions onto the steps of city hall.
Policy Statement
The City of Atchison adopts the following as policy statements of the organization.
Home Rule
The City of Atchison supports the constitutional home rule authority of Kansas cities.
Self governance by locally elected officials must be preserved in order to ensure that
local issues and problems are handled at the level of government closest to the citizens
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Annexation. The ability of cities to grow is inherent to the ultimate success of
annexation powers as they are currently established in state statute. The current
statutory framework was amended in 2011 to balance the interests of cities and
those in areas to be annexed. Further amendment would shift this balance in a
way that would impede orderly growth. Therefore, we oppose any change which
limits the authority of cities to grow through annexation.
EminentDomain. Eminent domain is a fundamental municipal power. The
authority to acquire property through condemnation proceedings is critical for
public improvement projects. Further, the use of eminent domain for economic
development has long been recognized as a public use of this authority. We
support increased flexibility for local governments to use eminent domain for
economic development purposes, including blight remediation, without seeking
legislative approval.
InterlocalCooperation. We support the principle of voluntary cooperation among
all levels of government.
GovernmentalImmunity. We support continued immunity for cities from tort
liability.
PolicePowers. We oppose “takings” legislation that would restrict the authority of
cities to regulate in order to protect the health, safety, and welfare of the public.
PublicProperty&Rights‐of‐Way. We oppose any legislation which would restrict
the ability of cities to control and manage public property and rights-of-way or the
ability of cities to franchise those entities that utilize the rights-of-way.
Consolidation. We oppose any statutory barriers to local consolidation. We further
believe that the issue of consolidation is an inherently local one and that the
voters should be allowed to determine whether consolidation with another unit of
government occurs.
Municipal Finance
An adequate source of revenue is necessary in order to fund the essential services of
city government. Because each city is unique in both services provided and the ability to
pay for such services, maximum flexibility should be granted to local governing bodies
to determine the amount and source of funding for city services.
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KansasTaxSystem. Cities are important partners in creating jobs, reviving the
economy, delivering vital services, and providing quality of life. The Governor and
Kansas Legislature should include city leaders in discussions about restructuring
the Kansas tax system and any changes must avoid shifting additional financial
burdens to local governments.
Tax/SpendingLid. We oppose any state-imposed limits on the taxing and
spending authority of cities. We believe that local spending and taxing decisions
are best left to locally elected officials and the citizens they serve.
City‐CountyHighwayFund. The City-County Highway Fund is essential to
maintaining local roads and should be fully funded in order to support the critical
infrastructure of our communities.
AlcoholicLiquorTaxes. We support the current statutory framework with regard to
the collection and distribution of alcoholic liquor taxes.
PropertyValuation. In order to maintain fair and equal taxation, we support
appraisals based on fair market value. We oppose caps in property valuations as
unconstitutional and inequitable.
LAVTR. The State Legislature should help to relieve the burden on property
taxpayers by reinstating the Local Ad Valorem Tax Reduction (LAVTR) program.
This should include keeping the promises made with reference to the machinery
and equipment mitigation legislation, future gaming revenues, and the existing
statutory formula.
RevenueSharing. The State Legislature should reinstate existing revenue sharing
programs. In the event that the State is unable to fully fund these, the Legislature
should authorize cities to impose alternative revenue sources in order to maintain
appropriate levels of funding for the health, safety, and welfare of our citizens.
AlternativeRevenueSources. Locally elected officials and the citizens they
represent should be granted the authority to impose local-option taxes, including
exactions such as an income tax, earnings tax, excise tax, and gasoline tax.
Existing state preemption of local-option taxes should be removed.
UnfundedMandates. We oppose unfunded mandates. If the state or federal
governments seek to promote particular policy objectives, such mandates should
be accompanied by an appropriate level of funding.
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MunicipalBonds. We support the removal or modification of overly burdensome
and costly restrictions affecting the issuance of municipal bonds. Further, we
support the continued tax-exempt status for municipal bonds.
StreamlinedSalesTax. We urge Congress to take action as soon as practicable to
pave the way for mandatory collection of sales and use taxes on remote sales.
Any federal tax legislation should not preempt state and local sales and use tax
authority. Kansas should continue to participate in the Streamlined Sales Tax
Project.
TelecommunicationsTaxes. We categorically oppose restrictions on the ability of
cities to impose and collect taxes and fees on telecommunications providers.
LocalSalesTaxes. We support the existing statutory authority for all cities to
impose local sales taxes and seat taxes and the existing statutory distribution for
all sales taxes.
SalesTaxExemptions. Given the current and future budget challenges facing both
state and local governments, we oppose the continued erosion of the state and
local sales tax base.
PropertyTaxExemptions. We believe that the existing property tax base should
be protected, and therefore, encourage the Legislature to resist any proposal to
further exempt any specific property classification from taxation. The Legislature
should actively review existing exemptions in order to determine whether the
exemptions are still appropriate or should be repealed.
IndependentLivingUnits. We recommend amendment and clarification of the
state law with regard to independent living units which are operated by not-forprofit entities. As a matter of tax equity and fairness, we support the inclusion of
independent living units as taxable properties.
BankingandInvestmentRestrictions. We support maximum banking and
investment choices for local government. At a minimum, cities, counties, and
school districts should have the same banking and investment authority that the
State has granted to itself.
BudgetTiming. We support increased flexibility regarding the statutory
requirements for filing city budgets.
MunicipalCourtDebt. We support a legislative solution that facilitates more
effective collection of unpaid municipal court debts.
Transportation
The transportation infrastructure in Kansas is critical to the safety of our citizens as well
as the economy of this state. The State of Kansas should cooperate with local
governments to help ensure the continued maintenance and expansion of this important
asset.
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ComprehensiveTransportationProgram. We support the continued funding of the
Kansas T-Works comprehensive transportation program. We oppose any further
use of these funds to balance the State’s general fund budget. Any reduction in
T-Works funding would jeopardize existing programs.
City‐CountyHighwayFund. The City-County Highway Fund is critical to
maintaining local roads and should not be diverted for other purposes.
TransportationSafety. The State should work in cooperation with local
governments to continue to provide safe roads and bridges within the state of
Kansas.
DevelopmentInfrastructure. Because transportation infrastructure is critical to the
community development activities of cities, we support the continued
maintenance and expansion of the transportation infrastructure in the state of
Kansas.
AirportFunding. We support the continued use of state economic development
dollars (EDIF funds) to enhance airport facilities and services.
TransportationDevelopmentDistricts. We support the continued ability of cities to
establish transportation development districts in order to provide for the
transportation infrastructure needs in the community.
RecreationalTrails. We support the development of recreational trails, including
rails to trails projects, and oppose state and federal legislation that would make
such development more burdensome or costly.
ConnectingLinks. The State should increase KDOT’s funding for connecting link
programs to contract with cities to provide for the maintenance of state highways
within city limits.
CooperationwithKDOT. We support the continued efforts of the Kansas
Department of Transportation to work with cities on cooperative programs
including the transportation revolving loan fund and various economic
development projects.
EnhancedRailService. We support enhanced passenger and freight rail service in
Kansas.
Public Employees
City employees are the foundation of effective city government. City governing bodies
must have the authority to develop local personnel policies in order to attract and
maintain a high quality public workforce.
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PEERA/CollectiveBargaining. We support the current statutory process in the
Public Employer-Employees Relations Act. We oppose any federal or state
mandate which would require collective bargaining at the local level.
KPERS/KP&F. We support a framework that is fair to both the Citizens of Atchison
and the City’s employees. The local KPERS system should remain separate from
the state and school retirement system, and cities should be given the
opportunity to opt-out of any new KPERS plan. Changes to the KPERS/KP&F
system should consider the impact on cities’ ability to hire and retain excellent
employees.
PersonnelMandates. We oppose state and federal mandates involving public
personnel.
WorkersCompensation. We support reasonable and just benefits for employees
injured within the course and scope of their public employment, and effective
enforcement of the workers compensation act to eliminate payment of unjustified
benefits.
PrevailingWage. We oppose federal and state prevailing wage mandates.
HealthCare&OtherBenefits. We support cooperation and active study of ways to
relieve the financial burden of securing employee health care coverage, including
the continued option for cities to participate in the state health care program.
Public Health and Safety
Cities play a critical role in the protection of the health and safety of the citizens of
Kansas. Because mandated programs are more costly and less efficient, government at
all levels should cooperate in the development of health and safety programs.
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LawEnforcementandPublicSafety. We believe that cooperative efforts, rather
than mandated requirements, are vital to the efficient and effective development
of local law enforcement and public safety programs.
Emergency911Services. Cities and counties should maintain local control of the
911 system and the 911 tax should continue to include both wireline and wireless
communications.
EmergencyManagement. We request that the Adjutant General and the State of
Kansas review the role of cities in the state emergency management plan.
Because cities play a crucial role in effective emergency management,
implementation strategies must promote cooperative efforts between federal,
state, and local governments.
Alcohol&CMBRegulation. We support the authority of cities to license and
regulate alcoholic liquor and cereal malt beverage retailers and establishments.
MunicipalCourts. We support the local control of and judicial authority of
municipal courts and the appointment of municipal judges.
Firearms. We support the continued local regulation of firearms.
HomelandSecurity. First responders at the local level serve as the frontline
defense in the prevention and response to terrorism and other security risks.
Local governments should be granted maximum flexibility and discretion over
implementation of monies and strategies regarding homeland security.
TelecommunicationsData. We support the ability of public safety officials to
access data from telecommunications companies in times of emergencies to
assist investigations.
RICOTools. We support legislation to allow the use of law enforcement tools
similar to the federal Racketeer Influence and Corrupt Organizations (RICO) Act
in order to allow communities to utilize these procedures to combat repeat
offender.
Municipal Utilities
Cities operate a variety of utility services that impact and improve the day to-day lives of
Kansans. Locally elected officials should maintain the greatest measure of selfdetermination in the operation of these vital city functions.
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Mandates. We oppose federal and state mandates regulating the operation of
municipal gas, water, electric, sewer, telecommunications, solid waste,
stormwater utilities, or other utility services. Any mandates which are passed
down to cities should not be imposed without a cost/benefit analysis and should
be accompanied by appropriate funding. In addition, regulations should provide
for a reasonable implementation schedule.
FlexibilityinFunding. We support the authority of local governing bodies to make
decisions concerning the financing of local utilities.
PowerAggregation. We support the right of cities to act as power aggregators on
behalf of their citizens.
FranchiseAuthority. We oppose any legislation that restricts the current franchise
authority for cities.
MunicipalOperation. We oppose any legislation that restricts the ability of cities to
operate municipal gas, water, electric, sewer, telecommunications, solid waste,
stormwater, or other utility services.
One‐Call. We support the development of a state one-call system that recognizes
the diversity of cities in Kansas and provides reasonable options for cities of
different sizes.
Community Development
Cities are an important part of the economic backbone of Kansas. The development and
redevelopment of commercial centers, residential communities, public facilities, and
industrial areas is necessary to the sustained growth and stability of the Kansas
economy.
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EconomicDevelopmentPartnerships. State and regional partnerships are vital to
the sustained growth of the state and should be supported by policy and with
adequate funding.
TaxAbatements. We support the authority of cities to offer tax abatements to
encourage business investment in their communities.
TaxIncrementFinancing(TIF). We support the continued use of TIF in order to
promote economic development. TIF laws should allow maximum flexibility and
allow for efficient use by cities regardless of size.
RevitalizationTools. We support the continued use of the Neighborhood
Revitalization Act, the Downtown Redevelopment Act, and the Community
Improvement District Act in order to promote local neighborhood development.
Tourism. We support cooperative ventures between the state and local
government in Kansas to promote tourism as an industry which is vital to growth
and development all across the state. The State of Kansas should commit more
resources to the promotion of tourism.
STARBonds. We support the ability of cities to utilize STAR bonds in order to
promote economic development in their communities.
Energy‐RelatedManufacturing. We encourage the State to work with cities to
actively pursue manufacturing operations for wind, biomass, solar, and other
energy-related industries in Kansas.
Water and Environment
Effective management of natural resources to protect and preserve the ability of local
government to meet public needs is vital for the future of Kansas and its communities.
State and federal environmental regulations should be based on sound science and
technology and should not be imposed without a cost/ benefit analysis.
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WaterQuality. We support a clean and safe public water supply and the protection of
public health and aquatic life. We endorse cooperative solutions to water quality
challenges which address both point and non-point source pollution.
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WaterQuantity. Government at all levels should be proactive regarding the
conservation and protection of current and future municipal water supplies. We
support efforts to extend the life of reservoirs and to expand reservoir storage for
use by municipal water suppliers.
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WaterPlanning. We support a reevaluation of current state water policy including
increased municipal representation on the Kansas Water Authority; revenue sources
and distribution for the state water plan fund; and, the process for adopting the
annual state water plan fund budget.
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InfrastructureFunding. We support increased federal and state funding to assist
local communities with their water, wastewater, stormwater, levee, and dam
infrastructure and associated security needs.
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StormwaterManagement. We endorse regional and cooperative solutions to
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stormwater quality and quantity challenges which address both point and nonpoint
source pollution.
SolidWaste. The home rule powers of cities to dispose of and manage municipal
solid waste should not be restricted. We oppose any legislation which would declare
changes in private solid waste providers to be a taking.
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Recycling. We encourage the State to assist in developing programs to make
recycling a cost-effective option for communities and their citizens.
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HazardousWaste. We support a comprehensive state-local approach to provide
assistance in identifying hazardous wastes and to develop programs to monitor and
dispose of such wastes.
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CleanAir. We support air quality controls which protect the health and safety of
Kansans while allowing for orderly economic development and balancing municipal
cost concerns.
Governmental Ethics
Elected and appointed city officials are committed to open and honest government.
Cities should maintain the authority to supplement state law requirements with local
policies concerning open government and ethics.
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OpenMeetings. All levels of government should be subject to the same open
meetings requirements. These laws should not be unduly burdensome.
OpenRecords. All levels of government should be subject to the same open
records requirements. State laws governing open records should balance the
public’s right of access with the necessity of protecting the privacy of individual
citizens and the ability of public agencies to conduct their essential business
functions. The statutorily required sunset for all exemptions to the Kansas Open
Records Act is impractical and should be removed.
LocalEthicsPolicies. We support the establishment of local ethics policies by
locally elected officials. We oppose legislation that restricts the ability of city
governing bodies to adopt local ethics policies for elected and appointed city
officials.
IntergovernmentalDialogue. Communication between all levels of government is
critical to the successful delivery of public services to the citizens of Kansas.
Representatives from cities provide facts and information that are crucial to
intergovernmental relations, and as such, should have the same rights and
responsibilities as private interest lobbyists. We oppose any restriction on the use
of state and local public moneys to provide information and lobby on behalf of our
cities and citizen
Energy
Cities are both consumers and producers of energy. The development of energy policy
at both the state and federal levels should include significant input from city officials and
should provide a balanced approach to these complex issues.
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StatewideEnergyPolicy. We support the immediate development of a coordinated
and comprehensive energy policy developed with strong input from cities. We
encourage the state to adopt legislation providing the mechanism and staff support
for the development of such policy.
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Transmission. We encourage the State to make it a priority to support the efforts of
the Southwest Power Pool and the Kansas Electric Transmission Authority to
develop new and enhance existing transmission infrastructure.
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EnergyEfficiency. We support public and private incentives to encourage energy
efficiency by local governments and citizens. We support the promotion of energy
efficiency in local government and municipal utilities operations through programs
which recognize the diversity of utility structures serving local governments.
Commission Action Report Title: Annual Contract Bids for 2013 Proposed Agenda Date: January 7, 2013 Presented by: Gary Heer, Director of Public Works BACKGROUND: 
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In an effort to reduce repetitive, administrative activities and to improve efficiency of operations, the City chooses to do a single, annual bid for frequently used products and services. The City invites vendors to bid on: Electrical Installations & Repairs, HVAC Installations & Repair, Plumbing Installations & Repair, Amelia Earhart Festival Electrical Support, Equipment Rentals, and Aggregate Sales. FINANCIAL CONSIDERATIONS: 
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The following tables provide bid details for each vendor by category. “>” indicates low bid. City staff requires additional time to evaluate the bids for Electrical Installations & Repairs and plans to make a recommendation at the January 22nd City Commission meeting. 2013 ANNUAL CONTRACT BIDS HOURLY RATE ($) VENDOR PLUMBING INSTALLATIONS & REPAIRS >Hays Heating & Cooling Dunn Heating & Cooling 2012 ‐ Hays Heating & Cooling AE FESTIVAL ‐ ELECTRICAL SUPPORT >Betts Electric 2012 ‐ Betts Electric RESPONSE TIME (min) >Tate Plumbing 2012 ‐ Tate Plumbing HVAC INSTALLATIONS & REPAIRS OVERTIME HOURLY RATE ($) 45.00 45.00 45.00 45.00 MATERIALS PRICE MARKUP (%) 20 20 25 25 60.00 55.00 70.00 60 60 120 10 15 10 45.00 45.00 67.50 67.50 30 30 20 20 ORANGE = 2012 Contractor Details 19
*Sole bidder; no change from 2012 30.00 28.50 35.00 NOTES *Low Bid; SEE POLICY CONSIDERATIONS *Sole bidder; no change from 2012 January 7, 2013 City Commission Agenda Packet
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Equipment Rentals: Bids were received from Marlatt Construction and Kearney Construction. Marlatt Construction was awarded the bid in 2012. City staff recommends awarding the bid to Marlatt Construction. Marlatt Construction submitted prices for 27 pieces of equipment, offering multiple choices for 9 of the 15 various categories listed. One category was left blank. Kearney Construction submitted prices for 8 pieces of equipment, offering multiple choices for 1 of the 15 various categories listed. Eight categories were left blank including the one left blank by Marlatt Construction. Bid prices for similar size and type equipment are comparable. Aggregate Sales: Gary Servaes Enterprises was the sole bidder. No bids were received in 2012 for Aggregate Sales. HVAC Installations & Repair: Because the two HVAC bids came in with one vendor lower on hourly fees but higher on price markup, it was not immediately apparent who the low bidder was. City staff totaled the HVAC invoices from 2012 and differentiated labor and materials. The total amount of hours and the pre‐markup price for materials were determined. The bids from Hays and Dunn were then applied to the resulting formula. In that 20% labor to 80% materials scenario, Hays Heating and Cooling’s bid resulted in the lowest theoretical cost. LEGAL CONSIDERATIONS: 
Bids were obtained according to established City policies. POLICY CONSIDERATION: 
Ensure a competitive process for public bids. RECOMMENDED ACTION: 
Award contracts to the bidders indicated with contracts expiring December 31, 2013. o AE Festival Electrical Support ‐Betts Electric o HVAC Installations & Repairs ‐Hays Heating and Cooling o Plumbing Installations & Repairs ‐Tate Plumbing o Aggregate Sales ‐Servaes Quarry o Equipment Rentals ‐Marlatt Construction 20
Date
Inv #
Description
11/21/2012
1156 Recover refrigerant for 6 window a/c units
10/29/2012
120 Boiler inspection
08/16/2012
16 AHCC freon
10/15/2012
97 Depot work‐ filters/drive belt
08/22/2012
21 Warnock Lake House
01/06/2012
14 Warnock Lake house‐ heater/Depot thermostat
07/25/2012
330 Depot service call
07/19/2012
324 install ice machine
07/12/2012
314 Install a/c at City Hall
06/30/2012
287 AHCC emergency repair‐ shorted system
06/27/2012
281 AHCC freon
06/22/2012
267 Fire Dept freon
06/22/2012
266 Warnock freon/ 50/5 mfd capacitor
05/23/2012
217 Depot filters/cleaning
05/20/2012
215 Depot thermostat
06/06/2012
05/15/2012
05/20/2012
05/20/2012
05/20/2012
04/26/2012
03/19/2012
02/29/2012
02/02/2012
02/06/2012
01/20/2012
241
192
213
209
207
146
97
85
55
62
34
WWTP new a/c
Fire Dept freon
Fire Dept replace a/c
shut down boiler
Project Concern filters
Police ‐ a/c service
a/c check for finance
Fire dept replace motor on furnace
WTP heat service call
Drained boiler and added chemicals
Project Concern filters
Labor
Parts
Total
$ 210.00 $ 388.00 $ 598.00
630.00 444.00 1,074.00
210.00 1,334.00 1,544.00
105.00 124.00 229.00
70.00 263.25 333.25
210.00 1,300.57 1,510.57
35.00 ‐
35.00
140.00 4,050.00 4,190.00
720.00 3,140.00 3,860.00
105.00 345.00 450.00
140.00 1,150.00 1,290.00
87.50 48.00 135.50
35.00 94.00 129.00
140.00 122.00 262.00
105.00 450.00 555.00
1,975.00
105.00
720.00
35.00
105.00
87.50
35.00
122.50
70.00
35.00
105.00
$ 6,337.50
26%
21
220.00
2,250.00
‐
199.46
371.00
‐
1,285.00
‐
‐
365.00
17,943.28
74%
invoice not broken down by 1,975.00 labor/materials
325.00
2,970.00
35.00
304.46
458.50
35.00
1,407.50
70.00
35.00
470.00
24,280.78
100%
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
DECEMBER NUISANCE NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Nuisance Description
Owner/Tenant
Action
12/05/2012
166-12N
1729 Main St.
Auto parts, scrap metal, scrap wood, trash and debris,
Red/Grey/Blue Truck–no tag, dismantled, inoperable.Tan
4 dr–no tag, flat tire, inoperable. White Toyota Truck–no
tag, inoperable. Jeep–no tag, flat tires, inoperable. Green
Minivan-no tag, inoperable.
Theodore D. Hooper/
April D. Kuhnert
Corrected by owner.
12/05/2012
167-12N
804 S. 4th St.
Auto parts, household items, dismantled motorcycles,
tires, scrap wood, scrap metal, mower parts, inoperable
lawn mowers, trash and debris.
Sarah R. Miller, Peter M.
Miller, et al
Administrative order.
12/05/2012
168-12N
1249 Hickory St.
Scattered trash & debris, brush.
Gold Mine Investments Inc.
Shawna Andrews
12/05/2012
169-12N
835 Kearney St.
Appliances, plastic containers, tools, household items,
auto parts, boxes, miscellaneous trash and debris, tires,
scrap wood, scrap metal, Yellow Ford Truck – no apparent
tag, appears inoperable.
Mark A. & Charlene L.
Barnes
Stephanie Pennington
12/05/2012
170-12N
1900 Harper Dr., Lot 21
Dilapidated trailer.
Robert J. Woodruff III &
Timothy Paul Woodruff
Trailer being demolished.
12/05/2012
171-12N
1900 Harper Dr., Lot 30
Windows & doors are unsecured.
Robert J. Woodruff III &
Timothy Paul Woodruff
Trailer being demolished.
12/05/2012
172-12N
1201 Pacific St.
couch, trash and debris. Black Impala – no tag, appears
inoperable. Blue 4 dr – no apparent tag, appears
inoperable. White Chevy 2dr – flat tire, no apparent tag,
appears inoperable.
Rachel A. M. Scott
12/05/2012
173-12N
1421 Atchison St.
scattered tools, trash and debris, scrap metal, scrap wood,
tires, trailer is not fit for human habitation, rolls of fence,
brush, appliances, broken lawn mowers.
Nicholas E. Harding
In progress.
12/05/2012
174-12N
713 Washington St.
tires, mattress, brush, scrap wood, scrap metal,
appliances, scattered piles of trash and debris.
Keith G. Allen II
n progress.
12/05/2012
175-12N
709 Washington St.
tires, wood furniture, vacuum cleaners, broken wood
fence, scrap wood, scrap metal, appliances, scattered and
piles of trash and debris, portion of house on South side is
structurally unsound.
Lisa N. Noller
Alyssa Cline
n progress.
1
50
51
52
53
54
55
CITY COMMISSION MEETING
CITY OF ATCHISON, KANSAS
COMMISSION ROOM, CITY HALL
DECEMBER 17, 2012, 4:30 P.M.
MEMBERS PRESENT:
Mayor Allen Reavis, Commissioners Jack Bower, David Butler, Larry Purcell,
and Rita Hartman.
OTHERS PRESENT:
City Manager Trey Cocking, Finance Director/Assistant City Manager Becky
Swain, City Clerk Debra Clem, City Attorney J. David Farris, Public Works
Director Gary Heer, Community Development Director Stefanie Leif, Utilities
Director Mike Mathews, Fire Chief Michael E. McDermed, Recording Secretary
Kathryn Soph, Police Chief Mike Wilson, and others.
I.
CALL TO ORDER.
Mayor Reavis called the meeting to order at 4:30 p.m.
II.
INVOCATION.
Rev. Andrew Grosso, Trinity Episcopal Church, gave the invocation.
III.
PLEDGE OF ALLEGIANCE.
IV.
PROCLAMATIONS.
None.
V.
PUBLIC FORUM.
No comments.
VI.
NEW BUSINESS.
A.
APPOINTMENTS TO BOARDS & COMMISSIONS:
Commissioner Butler moved to appoint James Bartlett to serve an unexpired term on the Park Board
to expire July 31, 2013. Commissioner Hartman seconded. The motion carried by a 5-0 vote.
Commissioner Butler made a motion to appoint Melissa Hartman to serve an unexpired term on the
Planning Commission/Board of Zoning Appeals, to expire July 31, 2013. Commissioner Purcell
seconded. The motion carried 4-0, with Commissioner Hartman abstaining.
Commissioner Butler moved to appoint Harry Heflin to an unexpired term on the Library Board to
expire April 30, 2014. Commissioner Purcell seconded. The motion passed 5-0.
B.
CHANGE OF ZONING REQUEST FOR 1612 COMMERCIAL STREET:
Commissioner Hartman moved to accept the Planning Commission’s recommendation to deny the
rezoning of 1612 Commercial St. from R-1 to R-2. Commissioner Bower seconded. The motion
carried by a 5-0 vote.
C.
AN ORDINANCE AMENDING SECTION 1. (a) AND (b) OF ORDINANCE NO. 6416 (PASSED
JANUARY 3, 2012), THEREBY REVISING THE WATER RATES CHARGERD TO USERS OF
56
City Commission Meeting
December 17, 2012
page 2.
ATCHISON CITY WATER. (Ordinance No. 6437); and
AN ORDINANCE AMENDING ORDINANCE NO. 6417 (PASSED JANUARY 3, 2012), AND
AMENDING SUBSECTION (d)(4) OF SECTION 33-31 OF THE CODE OF ORDINANCES OF
THE CITY OF ATCHISON, KANSAS. (Ordinance No. 6438):
Ms. Swain explained the 6% water and 5% sewer rate increases are required to fund repayment of
loan payments for capital improvements. The average customer’s monthly bills would increase $2.02
for water and $1.14 for sewer.
Mr. Cocking noted the combined sewer overflow consent order that the City entered into with the
Kansas Dept. of Health & Environment (KDHE) requires $12.4 million in revenue over years 0-5,
and $4.1 million in revenue starting in 2017. He discussed the target for funding needed and current
funding available through sewer fees and sales tax dollars, and options to meet the needed revenue.
Commissioner Hartman moved to adopt Ordinance No. 6437 and Ordinance No. 6438 approving the
2013 water and wastewater rates. Commissioner Butler seconded the motion. Ordinances 6437 and
6438 were adopted by a 5-0 vote.
D.
2013 WORKERS COMPENSATION INSURANCE:
Ms. Swain explained several factors for the 39% renewal rate for KMIT workers compensation
insurance. The City’s cost will increase from $101,754 in 2012 to $141,345 in 2013.
E.
A RESOLUTION INCREASING THE CITY’S PAY GRADE PLAN BY 2.3% AND
AUTHORIZING A 2.3% COST OF LIVING ADJUSTMENT FOR THE YEAR 2013. (Resolution
No. 2880):
Commissioner Hartman moved to adopt Resolution No. 2880, seconded by Commissioner Bower.
The motion passed 5-0.
F.
REPLACEMENT OF PRIMARY CLARIFIER SCUM SKIMMERS:
Commissioner Butler moved to award the bid to Walters Morgan Construction, Inc., for the
replacement of the scum skimmers, in the amount of $62,200. Commissioner Hartman seconded. The
motion carried by a 5-0 vote.
VII.
COMMUNICATIONS.
A.
2013 CITY COMMISSION MEETING DATES.
B.
2013 PLANNING COMMISISON/BOARD OF ZONING APPEALS MEETINGS.
C.
AIRPORT ADVISORY BOARD MEETING MINUTES FROM OCTOBER 8, 2012.
D.
CITY OF ATCHISON NOVEMBER FINANCIAL STATEMETNS.
E.
ATCHISON HOUSING AUTHORITY MINUTES FROM OCTOBER 8, 2012.
F.
ATCHISON COUNTY BUDGET REPORT AS OF DECEBER 31, 2012.
57
December 17, 2012
VIII.
page 3.
CONSENT AGENDA
A.
APPROVE THE MINUTES FROM THE ATCHISON CITY COMMISSION MEETING OF
DECEMBER 3, 2012.
B.
A RESOLUTION DECLARING THE ENTIRE BOUNDARY OF THE CITY OF ATCHISON
KANSAS. (Resolution No. 2881).
C.
PROPERTY AND LIABILITY INSURANCE, JANUARY 1 – DECEMBER 31, 2013.
D.
APPROVE THE CEREAL MALT BEVERAGE LICENSES UPON COMPLETION OF
INSPECTION REQUIREMENTS FOR THE FOLLOWING BUSINESSES:
1.
ATCHISON MART, 1029 MAIN, MARISA BRADFORD.
2.
BELLEVUE COUNTRY CLUB, 1713 COUNTRY CLUB ROAD, PATTY FLYNN.
3.
CASEY’S GENERAL STORE, 1629 MAIN STREET.
4.
COUNTRY MART, 2016 W. 59 HIGHWAY, DENNIS GARRETT.
5.
GAMBINO’S PIZZA, 610 COMMERCIAL, WILLIAM GILL.
6.
IRON HORSE BBQ, 306 COMMERCIAL, ANTHONY KASL.
7.
LUTZ BROS. OIL, LLC, 405 UTAH AVENUE, GREG LUTZ.
8.
PIZZA HUT, 10TH & 59 HIGHWAY, DALE WEBER.
9.
QUICK STOP, 514 UTAH AVENUE, BILL MURPHY.
10. QUICK STOP WEST, 1701 MAIN STREET, BILL MURPHY.
11. THE MILK HOUSE, 11040 HIGHWAY 59, STEVE SHIPMAN.
12. WILLIE’S, 701 COMMERCIAL, D.J. BRUCE.
D.
APPROVE THE OCCUPATIONAL LICENSE APPLICATIONS UPON COMPLETION OF
INSPECTION REQUIREMENTS FOR THE FOLLOWING BUSINESSES:
1.
QUINLAN’S, 832½ COMMERCIAL STREET, THOMAS QUINLAN.
2.
WILLIE’S, 701 COMMERCIAL, D.J. BRUCE.
Commissioner Butler moved to adopt the Consent Agenda, seconded by Commissioner Bower. The
motion carried by a 5-0 vote.
IX.
INFORMATIONAL ITEMS.
1.
CITY HALL CLOSED DECEMBER 24TH, 25TH, AND JANUARY 1ST.
Mr. Cocking announced the refuse collection schedule changes for the holidays.
58
December 17, 2012
page 4.
Mr. Cocking expressed condolences to the City of Topeka for the tragic loss of two police officers.
X.
GOVERNING BODY COMMENTS.
Commissioner Hartman reported a number of questions she had received from constituents on the
new automatic side loading refuse trucks. Mr. Cocking explained how the trucks will be operated.
Mayor Reavis discussed the Dalby Bottoms, a Corps of Engineers project south of town.
XI.
PUBLIC FORUM.
No comments.
XII.
EXECUTIVE SESSION.
None.
XIII.
ADJOURNMENT.
The meeting adjourned at 5:12 p.m.
Approved this ____ day of __________, 2013
Debra A. Clem
City Clerk
59
60
61
62

City of Atchison, Kansas

Transcription

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