Lodging Overview - National High School Girls Club Rugby

2016 National Invitational Girls Club Rugby Championship
May 20-22, 2016 at Central Washington University, Ellensburg, WA
We are pleased to offer 3 lodging options this year: 1) Hotels in Ellenburg 2) On Campus
lodging in CWU dorms WITH a meal plan and 3) On Campus lodging at CWU WITHOUT a
meal plan.
CWU PARTNER HOTELS- GROUP CODE IS CWU ATHLETICS
Quality Inn & Conference Center, 1700 Canyon Rd Contact: Brûlée Hoskins– 509-925-9800
Rate: $80.00 Fax: 509-925-2093 Includes Breakfast Buffet in onsite restaurant
Email: frontdesk@ellensburginn.com
Hampton Inn, 2705 Triple L Loop Contact: Christine Ritchie Rate: $80.00 Fax: 509-9331606 Includes Hot Breakfast Email:christine.ritchie@hilton.com
ADDITIONAL HOTELS IN ELLENSBURG:
Super 8 Hotel http://www.super8.com/hotels/grouptravel/contact-us
Address: 1500 Canyon Rd, Ellensburg, WA 98926
Phone:(509) 962-6888
Best Western Plus http://www.bestwestern.com/travel-planning/hotel-group-rates/sportstravel.asp
Address: 211 Umptanum Rd, Ellensburg, WA 98926
Phone:(509) 925-4244
Comfort Inn https://www.choicehotels.com/washington/ellensburg/comfort-innhotels/wa069?source=gglocaloz
Address: 1722 Canyon Rd, Ellensburg, WA 98926
Phone:(509) 925-7037
Holiday Inn
Express http://www.ihg.com/holidayinnexpress/hotels/us/en/ellensburg/elnwa/hoteldetail?
cm_mmc=GoogleMaps-_-ex-_-USEN-_-elnwa
Address: 1620 Canyon Rd, Ellensburg, WA 98926
Phone:(509) 962-9400
GirlsRugbyH.S.ChampionshipatCWUMay19-22,2016#101-6159
TeamMeals&LodgingReservationForm
LimitedlodgingspacewillbeavailableforteamsattendingtheGirlsRugbyH.S.ChampionshipsatCWUthenightsofMay19,May20,and
May21,2016.Reservationformwithpre-paymentisrequiredtoconfirmanyreservation.CentralWashingtonUniversityhaslodgingavailable
toguestsoftheuniversitythroughtheConferenceProgram’sguestbuildings.RoomsarelocatedinCarmodyMunroandGreenHallonNorth
Campus.Sleepingroomsareresidencehallstyledoubleoccupancywithtwinbeds.Limitedsingleroomswithonetwinbedwillbeavailable.
Allroomsarefurnishedwithtwinbeds,beddingandtowels,asmallmicrowaveandaminifridge.Bathroomsaresharedoneachfloor.
Sleepingroomsarelocatedonthefirstthroughthirdfloors,andtherearenoelevatorsinthebuilding.Guestwillberequiredtousestairs.
Reservationsarerequiredandmustbepre-paidatthetimeofbooking.PleasecompletethisformandreturnitwithpaymenttotheConferenceProgramas
earlyaspossibletoensureavailability.ReservationsmadeafterMay1,2016maybedeniedorchargeda$10.00latefeeperpersonifspaceisstillavailable.
TheConferenceProgramofficehoursareMonday-Friday8am-5pm,closedonweekends.Checkinis3-5pmthedayofarrival,andcheckoutisat11amonthe
dayofdeparture.Youmayarrangewithafriendtopickupyourkeysifyouareunabletoarrivebefore5pm.
ThreeNightPackage$198.00perperson.Includeslodginginasharedroomforthreenights.LodgingbeginsThursdayMay19andendswithcheckout
SundaymorningMay22.Eightchef’schoicemealsareincludedinthispackage.Mealhoursandservicelocationswillbesharedatcheckin.
•
Breakfast,Lunch,Dinner-FridayMay20
•
Breakfast,BoxedLunch,Dinner-SaturdayMay21
•
BreakfastandBoxedLunch-SundayMay22
TwoNightPackage$153.00perperson.Includeslodginginasharedroomfortwonights.LodgingbeginsFridayMay20andendswithcheckoutSunday
morningMay22.Fivechef’schoicemealsareincludedinthispackage.Mealhoursandservicelocationswillbesharedatcheckin.
•
Breakfast,BoxedLunch,Dinner-SaturdayMay21
•
BreakfastandBoxedLunch-SundayMay22
TheConferenceProgrammustreceivenoticeofcancellationby5pm,May12,toallowarefund.Atthistime,a$5.00perpersonprocessingfeewillbe
charged.NorefundswillbegrantedafterMay12,2016.Therewillbenorefundsgrantedforunusednightsormeals.
TheConferenceProgramofficecanbereachedat509-963-1141or(800)752-4379(tollfree).Youmaysubmitformstoconfpro@cwu.eduor509-963-1285
(fax).Ifsubmittingyourformviaemailpleasedonotincludecreditcardinformation.Creditcardnumbersmaybesubmittedbyfax,orbycallingouroffice
afteryourformhasbeensubmitted.
CentralWashingtonUniversityandtheConferenceProgramarenotrequiredtoprovidesupervisiontoanystudentorminorduringtheirstayoncampus.
Therearenostafforresidentadvisorsstationedinguestbuildings.Guestsunder18yearsofagearerequiredtohaveparent(s)orguardianstayingwiththem
andmustsignasupervisionstatement.Failuretocompleteandsignthesupervisionstatementwillresultinrejectionofyourreservationrequest.
GirlsRugbyH.S.ChampionshipatCWUMay19-22,2016-TeamMeals&LodgingReservation2016#101-6159
CWUConferenceProgram
400E.UniversityWay,Ellensburg,WA98926-7592
Fax:509-963-1285|Phone509-963-1141|TollFree800-752-4379|EmailConfPro@cwu.edu
Group/TeamName:
On-SiteSupervisor:
Address:
MailingAddress
City
State
ZipCode
On-siteSupervisorEmail:
Cell:
Ineedlodgingfrom:
to
ArrivalDate
for
SingleOccupancyRoom and,or
DoubleOccupancyRoom
DepartureDate
Yes,Iwillpickupmykeysbefore5pm
OR
No,Iwillhave(Name)
(Cell#)
pickupmykeys.
Yes,therewillbeadequatesupervision.ThissupervisionisnotprovidedbyCWU.
SupervisionStatement:
IherebyacknowledgethatI,asanindividualandonbehalfofmystudentwhoresidesintheroomthatwehavereservedonCWUcampus
agreetoindemnify,defendandholdharmlesstheStateofWashington,theUniversity,itsBoardofTrustees,officers,agentsand
employeesfromanyandallclaimsandlossesaccruingorresultingtoanyperson,property,firmorcorporationwhomaybeinjuredor
damagedduringthedurationsoftheirlodging.Iwillberesponsibletoprovidesupervisiontomystudentatalltimes.Wewillreturnall
keysatcheck-outtimetotheConferenceProgramoffice.Iunderstandtherewillbealostkeychargeof$35perkeyifwefailtoreturnany
keyandpaymentwillberequiredwhenIcheckout.
SupervisorSignature
Date
GuestNames&RoomingAssignments
•
Indicatewhichguestsarechaperones/coachesandifS/Oisrequested
Room
FullNameandGenderStudent1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
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31
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33
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35
AdditionalComments:(Pleaseincludedietaryneedsandhousingaccommodationrequests)
FullNameandGenderStudent2
PackageSelection
(SpecifyQuantity)3NightDoubleOccupancyPackagesat$198.00/person
TotalCharge(s)$
_
(SpecifyQuantity)2NightDoubleOccupancyPackageat$153.00/person
TotalCharge(s)$
_
TotalCharge(s)$
_
ReservationsentafterMay1,addlatefeeof$10.00perperson
(SpecifyQuantity)latefee(s)tobeaddedtofinaltotalcharges
PaymentInformation
Iwillpaybycheckincludecheck#(
)
IwillPaybycreditcard(providecardinformationbelowunlesssubmittingbyemail)
TOTALPAYMENTENCLOSED(checkormoneyorder’sonly)
TotalamountDue$
CardHolder’sSignature
Visa/MC#
PrintedName
Exp.
CV2:
CWUwilldestroycardinfoafterprocessing.Pleasecall800-752-4379tosubmitcardinfoifusingemailtosubmitthisform
GirlsRugbyH.S.ChampionshipatCWUMay19-22,2016#101-6159
TeamLodgingReservationForm
CWUhaslodgingavailabletoguestsoftheuniversitythroughtheConferenceProgram’sguestbuildings.RoomsarelocatedinCarmodyMunroandGreenHallon
NorthCampus.Lodgingis$44/nightfordoubleoccupancy.Singleoccupancy,whenavailable,is$36/night.Parkingisincludedinthenightlyrate.Allrooms
arefurnishedwithtwinbeds,beddingandtowels,asmallmicrowaveandaminifridge.Bathroomsaresharedoneachfloor.Sleepingroomsarelocatedon
thefirstthroughthirdfloors,andtherearenoelevatorsinthebuilding.Guestwillberequiredtousestairs.
Reservationsarerequiredandmustbepre-paidatthetimeofbooking.Pleasecompletethisformandreturnitwithpaymenttothe
ConferenceProgramasearlyaspossibletoensureavailability.ReservationsmadeafterMay1,2016maybedeniedorchargeda$10.00latefeeper
roomifspaceisstillavailable.TheConferenceProgramofficehoursareMonday-Friday8am-5pm,closedonweekends.Checkinis3-5pmthedayofarrival,
andcheckoutisat11amonthedayofdeparture.Youmayarrangewithafriendtopickupyourkeysifyouareunabletoarrivebefore5pm.TheConference
Programmustreceivenoticeofcancellationby5pm,May12,toallowarefund.Atthistime,a$5.00perroomprocessingfeewillbecharged.Norefundswill
begrantedafterMay12,2016.Therewillbenorefundsgrantedforunusedlodgingduetolatearrivalorearlydeparture.
TheConferenceProgramofficecanbereachedat509-963-1141or(800)752-4379(tollfree).Youmaysubmitformstoconfpro@cwu.eduor
509-963-1285(fax).Ifsubmittingyourformviaemailpleasedonotincludecreditcardinformation.Creditcardnumbersmaybesubmitted
byfax,orbycallingourofficeafteryourformhasbeensubmitted.
CWUandtheConferenceProgramarenotrequiredtoprovidesupervisiontoanystudentorminorduringtheirstayoncampus.Therearenostafforresident
advisorsstationedinguestbuildings.Guestsunder18yearsofagearerequiredtohaveparent(s)orguardianstayingwiththemandmustsignasupervision
statement.Failuretocompleteandsignthesupervisionstatementwillresultinrejectionofyourreservationrequest.
GirlsRugbyH.S.ChampionshipatCWUMay19-22,2016-TeamLodgingReservation
Form#101-6159CWUConferenceProgram
400E.UniversityWay,Ellensburg,WA98926-7592
Fax:509-963-1285|Phone509-963-1141|TollFree800-752-4379|EmailConfPro@cwu.edu
GroupName:
ReasonforVisit:
On-SiteSupervisor:_
Address:
MailingAddress
City
State
ZipCode
On-siteSupervisorEmail:
Cell:
Ineedlodgingfrom:
to
ArrivalDate
DepartureDate
for
SingleOccupancyRoom and,or
DoubleOccupancyRoom
Yes,Iwillpickupmykeysbefore5pm
OR
No,Iwillhave(Name)
(Cell#)
pickupmykeys.
Yes,therewillbeadequatesupervision.ThissupervisionisnotprovidedbyCWU.
GuardianStatement:
IherebyacknowledgethatI,asanindividualandonbehalfofmystudentwhoresidesintheroomthatwehavereservedonCWUcampus
agreetoindemnify,defendandholdharmlesstheStateofWashington,theUniversity,itsBoardofTrustees,officers,agentsand
employeesfromanyandallclaimsandlossesaccruingorresultingtoanyperson,property,firmorcorporationwhomaybeinjuredor
damagedduringthedurationsoftheirlodging.Iwillberesponsibletoprovidesupervisiontomystudentatalltimes.Wewillreturnall
keysatcheck-outtimetotheConferenceProgramoffice.Iunderstandtherewillbealostkeychargeof$35perkeyifwefailtoreturnany
keyandpaymentwillberequiredwhenIcheckout.
GuardianSignature
Date
LodgingSelection(s)
Weneed
Weneed
Singleroomsfor
Doubleroomsfor
nightsat$36.00/night
nightsat$44.00/night
TotalCharge(s)$
_
TotalCharge(s)$
_
Totalamountdue$
PaymentInformation
Paybycheck#(
)
Paybycreditcard(providecardinformationbelowunlesssubmittingbyemail)
CardHolder’sSignature
PrintedName
----------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------
Visa/MC#
Exp.
CWUwilldestroycardinfoafterprocessing.Pleasecall800-752-4379tosubmitcardinfoifusingemailtosubmitthisform
CV2:
GuestNames&RoomingAssignments
•
Indicatewhichguestsarechaperones/coachesandifS/Oisrequested
Room
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
FullNameandGenderStudent1
FullNameandGenderStudent2
AdditionalComments:(Pleaseincludedietaryneedsandhousingaccommodationrequests)
SAMPLEFOODMENUFORTEAMSOPTINGFORONCAMPUSLODGINGANDFOODPLANS
Breakfastoptions
FrittataMeat/vegetarian
FreshFruit
Yogurt/granola
Oatmeal
ScrambledeggswithCheese
ToastBar(jam,butter,peanutbutter/assortedbreads)
Turkeysausage
CerealBar
Pancakessyrup/butter
Bacon
Scrambledeggs
Yogurt/granola
Turkeysausagepotatohashwithpeppersandonions
Scrambledeggs
CerealBar
Oatmeal/brownsugar/craisins
LunchOptions
ChickenCaesarsaladbar
• Grilledchicken
• Hardboiledeggs
• Romaine
• Tomatoes
• Croutons
• Parmesancheese
• CaesarorItaliandressing
Soup
BakedCapresesandwich
• Pesto
• Freshtomato
• Provolonecheese
SteamedVegetables
SaladBar
Soup
ChickenBurritoBar
• Rice
• Beans
• GreenChiliChicken
• Cheese
• Sourcream
• Salsa
• Shreddedlettuce
Soup
Saladbar
Dinneroptions
PastaBar
• ChickenPestoPastawithfeta,spinach,andartichokeheats
• Marinarawithmeatballs/basil/parmesan
Steamedvegetables
Saladbar
Soup
Dessert:Popsicles/fudgesicles!!
ChickenStirfry/vegetablestirfry
• Freshstirfryveg
• Jasminerice
• Sweetchiligarlicsauce(glutenfreeandallnatural!)
Dessert:Brownies!
MAPfromSea-TacAirporttoCWU