REGULAR COUNCIL MEETING

Transcription

TOWN OF COMOX
1809 Beaufort Avenue Ph: (250) 339-2202
Comox BC V9M 1R9 Fx: (250) 339-7110
REGULAR COUNCIL MEETING
AGENDA FOR WEDNESDAY MAY 4, 2016
We respectfully acknowledge that we live work andplay on the traditional land.c of the K’drnoks First Nation
...
Gila ‘kasla
...
Hay ch q’a’
Meeting Location: Council Chambers, 1801B Beaufort Avenue, Comox
Call to Order: 5:30 p.m.
Adoption of the Agenda
VANCOUVER ISLAND REAL ESTATE BOARD
1.
(7)
-
Commercial Building Awards:
DELEGATIONS:
a. Cory Vanderhorst (Meyers Norris Penny) Town of Comox Audit Findings Report
-
2.
(37)
MINUTES OF MEETINGS:
a. Regular Council Meeting Minutes
That the Minutes of the Regular Meeting of Council, held in Council Chambers on
Wednesday April 20, 2016, be Approved.
3.
COMMITTEE REPORTS: NIL
4.
UNFINISHED BUSINESS:
(43)
a.
5.
(45)
Management Report
-
May 4, 2016
SPECIAL REPORTS:
a. Comox Valley Regional District Meeting Minutes
That the following Comox Valley Regional District meeting minutes be received for
in formation:
-Comox Valley Regional District Board held on Tuesday, April 12, 2016;
-Comox Valley Regional District (Comox Strathcona Waste Management) Board held
on Thursday, April 14, 2016,
-Comox Strathcona Regional Hospital District Board held on Thursday, April 14, 2016;
and
-Comox Valley Regional District Board held on Tuesday, April 26, 2016.
6.
BYLAWS:
(67)
a. Comox Development Cost Charges Bylaw No. 1830
That Comox Development Cost Charges Bylaw No. 1830 be Adopted.
(81)
b. Bylaw No. 1838: Comox Financial Plan Bylaw, 2016
That Bylaw No. 1838: Comox Financial Plan Bylaw, 2016 be Adopted.
Page 1 of3
I
I
I
TOWN OF COMOX
REGULAR COUNCIL MEETING AGENDA OF WEDNESDAY MAY 4, 2016
(85)
c.
7.
Bylaw No. 1839: Comox Tax Rates Bylaw. 2016
That Bylaw No. 1839: Comox Tax Rates Bylaw, 2016 be Adopted.
NEW BUSINESS:
a. Draft 2015 Annual Financial Statements
(89)
That the Draft 2015 Annual Financial Statements be received and approved.
(119)
b.
(131)
c.
8.
Planning Report PR 16-5: Extension of Comox Downtown Vitalization Program
Comox Downtown Revitalization Tax Exemption Amendment Bylaw No. 1841
Comox Planning Procedures Amendment Bylaw No. 1842
1.
That Comox Downtown Revitalization Tax Exemption Amendment Bylaw No.
1841 be given First Reading;
2.
That having given Comox Downtown Revitalization Tax Exemption Amendment
Bylaw No. 1841 First Reading, having received the May 4, 2016 Planning Report
on PR 16-5, and in accordance with Section 226(6)(b) of the Community Charter,
Council has considered the bylaw in conjunction with the objectives and policies
set out under Section 165(3. 1)(c) of the Community Charter in its Financial Plan;
3.
That Comox Downtown Revitalization Tax Exemption Amendment Bylaw No.
1841 be given Second and Third Reading, and
4.
That Comox Planning Procedures Amendment Bylaw No. 1842 be given First,
Second and Third Reading.
Permanent Disability Rehabilitation Pass
1.
That a discounted Permanent Disability Rehabilitation Pass or PDRP be
established.
2.
That Bylaw No. 1840: Town of Comox Parks and Recreation Fees Bylaw
Amendment No. 1, 2016 be given First, Second and Third Readings.
CORRESPONDENCE:
(143)
a. Jerad Langille, CPA, CA Auxiliary Constable (Comox Valley RCMP) RCMP Auxiliary
Program
(147)
b. Scott Park (Highland Senior Secondary) Grad Cruise
(149)
c.
9.
Kari Warner (Heart and Stroke Foundation of Canada) Big Bike Event
LATE ITEMS: NIL
10.
DELEGATIONS: NIL
11.
REPORTS FROM MEMBERS OF COUNCIL:
12.
MEDIA QUESTION PERIOD:
13.
PUBLIC QUESTION PERIOD:
14.
EXCLUDE THE PUBLIC:
Page 2 of 3
—a—
TOWN OF COMOX
REGULAR COUNCIL MEETING AGENDA OF WEDNESDAY MAY 4, 2016
ADJOURNMENT
Dty’Crporate Administrator
Page 3 of 3
—a—
REQUEST. TO APPEAR A S A DELEGA TION
TOWN OF COMOX
1809 Beaufort Avenue
Comox BC V9M 1R9
Ph: (250) 339-2202
Fx: (250) 339-7110
March 18, 2016
TOWN OF COMOX
REQUESTS TO APPEAR BEFORE COUNCIL OR THE COMMITTEE OF THE WHOLE MUST BE
SUBMITTED NO LATER THAN THURSDAY NOON, THE WEEK PRIOR TO THE MEETING
Cory Vanderhorst, CPA, CA
Name(s) of person(s) speaking:
Organization you are representing: MNP lIP
Primary purpose of Organization:
Town’s Auditors
Number of members:
Mailing address:
96 Wallace Street
City:
Nanaimo, B.C.
Contact name:
Cory Vanderhorst
Email: cory.vanderhorst©mnp.ca
Phone:
(250) 734-4319
Fax:
Subject matter:
Audit findings for year ended December 31, 2015
Postal Code:
V9R 0E2
(250) 7543999
Specific request of Council, if any (i.e., letter of support, funding):
—
That Council receive and approve the draft 2015 Financial Statements.
Requested meeting and date:
Regular Council Meeting April 20, 2016
Audio-visual equipment required:
Date of application: March 18, 2016
2.
3.
4.
5.
Signature of applicant:
or Print Name:
Please Note:
1.
Computer & projector
Cory Vanderhorst
Regular Council Meetings start at 5:30 p.m., while Committee of the Whole Meetings start at 4:15 p.m.
Delegations are dealt with at the beginning of each meeting.
Maximum presentation time is 10 minutes including questions, unless previously approved by the Chair.
Presenters are to address Council or the Committee of the Whole, and not the audience
All presentation materials/handouts must be submitted no later than Thursday noon, the week prior to the
meeting. If the Friday prior to the meeting is a statutory holiday, then presentation materials must be
submitted by Wednesday noon.
Please ensure that your cell phone is turned OFF during the meeting.
o
-
RCM Agenda
Copies
—
-
Council
RK / DJ
RCM Agenda May 4, 2016
Page 7
4/27/2016
Town of Comox
Presentation to Mayor and
Council
For the year ended December 31, 2015
Presented by: Cory Vanderhorst, CPA, CA
Date: May 4, 2016
Topics
•
•
•
•
•
Financial statement highlights
Draft audit report
Audit findings report
Auditor independence
Financial analysis
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Page
a
4/27/2016
Financial Statement Highlights
• Statement of Financial Position
—
—
—
—
—
—
Cash and investments
Long-term debt
Total liabilities
Net financial assets
Tangible capital assets
Accumulated surplus
$21,408,111
$1,417,397
$12,306,918
$10,227,657
$84,296,372
$94,830,472
o
Statement of Operations
—Total revenue
Total expenses
Annual surplus
—
—
$19,836,726
$17,845,270
$1,991,456
MNP
Page 9
4/27/2016
p.—
a Taxes
$10,000,000
$9,000,000
U Sale
$a.000.cce
of services
S7,500.000
Revenue from own
50000,000
sources
$5,000,000
a Government
54000000
transfers
03,000.000
0
02,000.000
Other
51 500.
Dec.15
Dec-14
—
e
UNTOlD I
.)l SUL
‘IC 1 ‘IA
1fj1IIP
p
03.000.000
a General
government
-
Protective
$4,000,000
54,000.000
Transportation
03.500,000
a Sewer and
[:
53.000,503
$2,500,000
$2,000,000
a
water
Environmental health
Environmental
development
and
cultural
a Recreational
51.500,000
S1.000.000
Dec-IS
Page 1
4/27/2016
• Statement of Change in Net Debt
—
—
—
Purchases of tangible capital assets
Other acquisitions of tangible capital
assets
Net change in net debt!
net financial assets
1
$2,599,205
$61,468
$2,691,297
iif’IVi’
• Statement of Cash Flows
Provided by Operations
Used by Capital
Proceeds on disposal
Provided by Investing
Used by Financing
Net cash inflow
—
—
—
—
—
—
$4,622,973
$(2, 599,205)
$ 642,144
$1,249,462
$(379,107)
$3,536,267
Page 111
4/27/2016
r
• Composition of accumulated surplus
—
—
—
—
—
—
A
Invested in Capital Assets
Reserves
Capital fund
Operating fund
Total accumulated surplus
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$82,878,975
$6,216,390
$8,750
$5726.357
$94,830,472
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Draft audit report
• Unqualified opinion
• We will sign the report after:
—
—
Counci.l approval
Completion of minor outstanding matters
• Finalize financial statements
• Receipt of legal letters and other confirmations
IL’1IIP
Page 12
4/27/2016
• Auditor responsibilities:
—
—
—
Examining controls in place to ensure
accurate reporting of financial results
Sampling transactions throughout the year to
form an audit opinion
Auditors do NOT look at every transaction to
form the audit opinion
• Engagement status
—
—
—
Audit is complete and we are ready to sign
the audit report after Mayor and Council
review and approve the financial statements
Materiality used in the audit was $350,000
There were no limitations placed on the
performance of our audit
MNP
Page 13
4/27/2016
p.—
• Engagement status (cont’d)
We did not find:
—
• Irregularities materially impacting the statements
• Evidence of conflicts of interest, unusual related
party transactions, or illegal or questionable
payments
)JNT NC
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• During the audit we discussed matters
with:
—
—
Don Jacquest and Richard Kanigan
Debra Andrew, Joan Pisto, Janice Wright, Andrea
Brown, Renata Wyka and Lo Lockhard
• We would like to formally acknowledge the
excellent cooperation and assistance from
management and staff
Page 14
4/27/2015
•
• Areas of audit emphasis
Financial Statement Presentation and
Disclosure
Contingencies, Lawsuits and Commitments
Fraud and error
Liabilities for contaminated sites
—
—
—
—
Auditor Independence
• We confirm that MNP LLP is independent
with respect to the Town of Comox within
the meaning of the Rules of Professional
Conduct of the Institute of Chartered
Accounts of British Columbia as of May 4,
2016.
Page 1
4/27/2016
Financial Analysis
Sustainability the degree to which a
government can maintain its existing
financial obligations both in respect of its
service commitments to the public and
financial commitments to creditors,
employees, etc. without increasing the
debt or tax burden on the local economy.
—
Financial Analysis
• Sustainability
Assets to liabilities: illustrates the extent the
government has financed its operations with
debt.
—
—
Assets to liabilities ratio is greater than 1 and
increased to 8.71 from prior year of 8.21
Healthy indicator that Town has more assets
than debt.
T’
MNP
Page 1
4/27/2016
Financial Analysis
• Sustainability
Financial assets to liabilities: a ratio greater than
1 means financial resources are available to
finance future operations. A ratio less than 1
means future revenues are required to pay for
past transactions.
—
—
F
Financial assets to liabilities has steadily
increased over past five years and is also greater
than 1. This suggests healthy sustainability and
financial resources are available to finance future
operations.
Financial Analysis
• Sustainability
Net financial assets (net debt) to total annual
revenue: Provides a measure of future
revenue required to pay for past events.
—
—
Net financial asset position has been steadily
increasing for past five years, no significant
increases in debt being carried by the Town
since 2008.
“1
MNP
Page 1
4/27/2016
Financial Analysis
• Overall conclusion on sustainability
We can conclude that financial sustainability
of the Town is healthy and has shown to be
trending in a positive direction.
—
DJrN NC )
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F-
Financial Analysis
• Flexibility
The degree to which a government can
change its debt or tax burden on the local
economy to meet existing financial
obligations.
—
MNP
Page 18
4/27/2016
Financial Analysis
• Flexibility
Public debt charges to revenues: Illustrates the
extent to which past borrowing decisions put a
constraint on the government’s ability to meet
financial and service commitments in the current
year.
—
—
Public debt charges (i.e., interest) compared to
revenue has decreased from 0.94% in prior year
to 0.88%, reflecting the payment of debt on
schedule.
Financial Analysis
• Flexibility
Net book value of capital assets to cost of capital
assets: Reports the extent to which estimated
useful lives of capital assets are available to
provide services.
—
—
Carrying value (or depreciated value) of tangible
capital assets has remained around 70% of the
original cost for the last three years. This reflects
that future costs of capital are remaining steady.
MNP
Page 19
4/27/2016
Financial Analysis
• Overall conclusion on flexibility
We can conclude that flexibility indicators
show little change.
—
Financial Analysis
Vulnerability
The degree to which a government is dependent
on sources of funding outside its control.
—
The ratio of government transfers to total revenues
has decreased from 16.3% in 2014 to 5.5% in 2015.
With the exception of 2014’s adjustment to reflect
changes in the recording of gas tax, this is
consistent with 2013. The Town has not been highly
vulnerable to the fiscal decisions of other levels of
government over the past six years.
Page 20
4/27/2016
Financial Analysis
Overall conclusion on vulnerability
We can conclude that vulnerability and
dependence on other funding sources is low.
—
Conclusion
• Thank you
• We would like to take this opportunity to
answer any questions you have regarding
the matters presented
• Presenter: Gory Vanderhorst, CPA, CA
‘1
I’II1I1P
Page 2tI
TOWN OF COMOX
AUDIT FINDINGS REPORT
Year Ending December 31 2015
For presentation at the Mayor and
Council Meeting
May 4, 2016
AQUNTING> CQNSULTING> TAX
RCIV1 Agenda May 4, 2016
mnp.ca
May 4, 2016
The Mayor and Council of the Town of Comox
Dear Mayor and Council:
We are pleased to put forward this report to discuss the results of our audit of the consolidated financial
statements of the Town of Comox (‘the Town”) for the year ended December 31, 2015. In this report, we
cover those significant matters which, in our opinion, you should be aware of as Mayor and Council.
We have completed our audit of the consolidated financial statements of the Town and are prepared to
sign our independent auditors’ report after the Mayor and Council’s review and approval of the
consolidated financial statements.
Our report will provide an unqualified opinion to the Mayor and Council of the Town. A draft copy of our
proposed independent auditors’ report is included as Appendix A to this report.
We would like to express our appreciation for the excellent cooperation we have received from
management and employees with whom we worked.
We appreciate having the opportunity to meet with you and to respond to any questions you may have
about our audit, and to discuss any other matters that may be of interest to you.
Yours truly,
AlA/P
LL
MNP LLP
Chartered Professional Accountants
Page 23
CONTENTS
l.MNP Audit Process
1
2.Significant Audit Findings
3
Areas of Audit Emphasis
3
Final Materiality
3
Difficulties Encountered
3
Significant Deficiencies in Internal Control
3
Identified or Suspected Fraud
3
Identified or Suspected Non-compliance with Laws and Regulations
4
Matters Arising in Connection with Related Parties
4
Going Concern
4
Significant Accounting Policies
4
Significant Management Estimates
4
Matters Arising from Management Discussions
5
Significant differences
5
Modifications to the Independent Auditors’ Report
5
Independence
6
Appendix A: Draft Independent Auditors’ Report
7
Appendix B: Areas of Audit Emphasis
8
Financial Statement Presentation and Disclosure
8
Appendix C: Summary of differences
10
Significant Adjusted Differences
10
Page 24
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During the course of our audit, we have:
•
Examined, on a test basis, evidence supporting the amounts and disclosures in the consolidated
financial statements;
•
Assessed the accounting principles used and significant estimates made by management;
•
Obtained an understanding of the Town and its environment, including management’s internal
controls (regardless of whether we relied on them for the purpose of the audit), sufficient to identify
and assess the risks of material misstatement of the consolidated financial statements and to
design and perform audit procedures;
•
Reviewed and assessed those accounting systems deemed necessary to support our audit opinion;
•
Evaluated the overall consolidated financial statement presentation;
•
Performed a subsequent events review with management;
•
Reviewed and assessed the status of contingencies, commitments and guarantees;
•
Reviewed and assessed exposure to environmental liabilities.
We have obtained written representations from management in order to confirm oral representations
given to us and reduce the possibility of misunderstanding. Specifically, we have obtained written
confirmation of significant representations provided on matters that are:
•
Directly related to items that are material, either individually or in the aggregate, to the
consolidated financial statements;
•
Not directly related to items that are material to the consolidated financial statements, but are
significant, either individually or in the aggregate, to the engagement; and
•
Matters relevant to management judgments or estimates that are material, either individually or
in the aggregate, to the consolidated financial statements.
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IDENTIFIED OR SUSPECTED NONCOMPUANCE WITH LAWS AND
REGULATIONS
•
Nothing has come to our attention that would suggest there is non-compliance with laws and
regulations that would have a material effect on the financial statements.
MATTERS ARISING IN CONNECTION WITH RELATED PARTIES
•
All related party transactions identified were in the normal course of business.
•
During the course of our audit, we selected a sample of expense claims submitted by the Mayor and
Council and by Senior Management of the Town and reviewed those expense claims for approvals
and compliance with the related bylaws or policies. We did not find any issues or irregularities to bring
to your attention.
GOING CONCERN
•
We have not identified any material uncertainties related to events or conditions that may cast
significant doubt on the entity’s ability to continue as a going concern.
SIGNIFICANT ACCOUNTING POLICIES
•
The accounting policies used by the entity are appropriate and have been consistently applied, except
as noted below.
•
In June 2010, the Public Sector Accounting Board (PSAB) issued PS 3260 Liability for Contaminated
Sites to establish recognition, measurement and disclosure standards for liabilities associated with the
remediation of contaminated sites. The new section defines activities included in a liability for
remediation, establishes when to recognize and how to measure a liability for remediation, and
provides the related financial statement presentation and disclosure requirements.
There was no impact on the financial statements from the Town adopting PS 3260 in 2015.
SIGNIFICANT MANAGEMENT ESTIMATES
The preparation of the consolidated financial statements is subject to significant accounting estimates
made by management. All significant management estimates were reviewed for the current period and
no material differences were noted.
I
The following is a summary of significant management estimates and provisions:
•
Allowance for doubtful accounts
receivables.
•
Provision for legal contingencies
•
Accrual for post-employment benefits accrual made for expected future payments for employee
sick leave, meritorious service, retirement, disability or death and termination pay calculated based
on the probability of the employees actual future cost based on age, years of service and hourly
rate, adjusted for inflation and discounted to present value.
—
provision for the accounts receivable related to the recreation
no provision deemed necessary.
—
o
•
—
MNP notes that the assumptions and calculations for this estimate are quite complex.
MNP compared the assumptions and rates used by the Town to other jurisdictions and
notes that variability exists (sometimes significant). MNP recommends the Town hire an
actuary to calculate post-employment benefits.
Amortization period of tangible capital assets amortized over the estimated useful life of the
respective assets. All assets were amortized under the straight-line method, over 5 to 75 years.
—
MATTERS ARSING FROM MANAGEMENT DSCUSSONS
•
We would like to formally acknowledge the excellent cooperation and assistance we received from the
management and staff.
•
There were no disagreements with management, significant difficulties or other irregularities
encountered during the course of our audit.
SGNIflCANT DIFFERENCES
•
No significant unadjusted differences were found with respect to the December 31, 2015 consolidated
financial statements.
MODFCAflONS TO THE INDEPENDENT AUDITORS’ REPORT
•
Our independent auditors’ report will provide an unqualified opinion to the Mayor and Council.
No emphasis of matter, or other matter, paragraphs were included in the independent auditors’ report.
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ABOUT MNP
MNP is one of the largest chartered accountancy and business consulting firms in Canada. For more than 65 years,
we have proudly served and responded to the needs of our chents in the public private and not for profit sectors
Through partner-4ed engagements we provide a cost-effective approach to doing business and personalized
strategies to help you succeed
Best
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in Canada
Pra4jy)
OLliAL ALLJA*OE OF
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VisitusatMNP.ca
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Page 35
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Minutes of the Regular Council Meeting,
held in Council Chambers on Wednesday April 20, 2016
Present:
Mayor
P. Ives
Councillors
R. Arnott, K. Grant, M. Grant
H. MacKinnon, B. Price, M. Swift
Absent:
Nil
Call to Order:
The meeting was called to order at 5:30 p.m.
The Agenda was Adopted.
There were 9 visitors in attendance.
1. DELEGATIONS:
a.
Jeremy Dunn (BC Salmon Farmers Association) An update regarding the Sustainability
Progress Report
BC Salmon Farmers
Association
Mr. Dunn gave an overview of the Salmon Farming industry in BC, including characteristics,
changes over the years and their environmental research program.
b.
Betty Tate and Heather Ney (The Comox Valley Coalition to End Homelessness) Update
on the Coalition’s 5 Year Plan to End Homelessness.
CV Coalition to End
Homelessness
Ms. Tate and Ms. Ney updated Council on status of the Coalition. They identified the agencies,
advisory group and teams that have now been identified and established. They advised that the
Coalition has now completed its examination of what supports currently exist in the community
and developed a five-year plan.
c.
Angela Holmes (School District 71) Active Transportation to École Robb Road Bike
Shelter
Active Transportation Ecole
Robb Road
Ms. Holmes advised that she is working to increase the amount of families that are actively
travelling to school. She updated Council on various survey results that they have obtained from
families of elementary school students. She advised that they have been working on a bike
shelter project for Ecole robb Road, and that they are requesting that Council waive the
development variance permit application fee related to this project.
2.
MINUTES OF MEETINGS:
a. Regular Council Meeting Minutes
RCM Minutes
That the Minutes of the Regular Meeting of Council, held in Council Chambers on Wednesday
April 6, 2016, beApproved.
(2016.084)
RCM
R GULAR CQUNcJLMEETiNG 0
gencia ay
4,
IDESDAY APRIL 20, 2016
Ulb
Approval Pending
--
CARRIED
Page I
tage 37
b.
Committee of the Whole Meeting Minutes
COW Minutes
That the Minutes of the Regular Meeting of Counci held in Council Chambers on Wednesday
April 13, 2016, be Received.
(2016.085)
--
CARRIED
COMMITTEE RECOMMENDATIONS:
(1)
Third Draft 2016 -2020 Financial Plan
2016 2020 Financial Plan
That the Comox Financial Plan Bylaw 2016 No. 1838 be forwarded to Council for First,
Second and Third Readings.
-
(2016.086)
(2)
--
CARRIED
2016 Tax Rates Bylaw
2016 Tax Rates Bylaw
That the Comox Tax Rates Byla 2016 No. 1839 be forwarded to Council for First
Second and Third Readings.
(2016.087)
(3)
--
CARRIED
Marina Waterfront Vitalization Plan
Marina Waterfront Vitalization
That staff negotiate with Kinetic Construction to identify items that can be reduced/removed
from the project to reduce the scope and meet the available project budget.
(2016.088)
CARRIED
--
(4)
Janitorial Service Contract Renewal
Janitorial Services
1. That the Janitorial Services Agreement between Above All Cleaning and the Town of
Comox be extended for a three-year term from April 1, 2016 to March 31, 2019.
(2016.089)
DEFEATED
[Opposed: Councillors RArnott MGrant HMacKinnon BPrice MSwift]
--
2.
That the Town of Comox put the janitorial cleaning contract out to tender in a timely
manner and that no extension be given to the current contract beyond what is needed
to bring in a new contractor if required.
(2016.090)
CARRIED
--
(5)
Harbour Breakwater Licence Renewal
Harbour Breakwater Licence
That the Harbour Breakwater Licence Agreement between the Comox Valley Harbour
Authority and the Town of Comox be approved for a 5-year term from August 1, 2016 until
July 31, 2021 to coincide with Harbour Authority’s lease with the Federal Government.
(2016.091)
CARRIED
--
c.
Special Council Meeting Minutes
Special Council Minutes
That the Minutes of the Special Council Meeting, held in Council Chambers on Wednesday April
6, 2016, be Approved.
(2016.092)
CARRIED
--
d.
Mack Laing Nature House Advisory Committee Meeting Minutes
Mack Laing Advisory
Committee
That the Minutes of the Mack Laing Nature House Advisory Committee Meetings, held in Council
Chambers on Friday February 26, 2016 and Friday March 18, 2016, be Received.
(2016.093)
CARRIED
--
RGULAR CQUNCJLMEETIFG 0
RCM genaa May
4,
1DESDAY APRIL 20, 2016
Ulb
Approval Pending
Page 2
‘age 38
3. COMMITTEE REPORTS: NIL
4.
UNFINISHED BUSINESS:
Management Report April 20, 2016
Management Report
That the Management Report forApril 20, 2016 be received and filed for information.
(2016.094)
CARRIED
5. SPECIAL REPORTS: NIL
a.
-
--
6.
BYLAWS:
a. Comox Planning Procedures Amendment Bylaw No. 1828
Planning Procedures
Amendment
That Comox Planning Procedures Amendment Bylaw No. 1828 be Adopted.
(2016.095)
b. Comox Zoning Amendment Bylaw No. 1834
--
CARRIED
Pr
1.
2.
That Comox Zoning Amendment Bylaw No. 1834 be given Third Reading.
(2016.096)
--
CARRIED
That Comox Zoning Amendment Bylaw No. 1834 be Adopted.
(2016.097)
--
CARRIED
c. Comox Financial Plan Bylaw, 2016 Bylaw No. 1838
Financial Plan Bylaw
That Comox Financial Plan Bylaw No. 1838 be given First, Second and Third Readings.
(2016.098)
CARRIED
d. Comox Tax Rates Bylaw, 2016 Bylaw No. 1839
Tax Rates Bylaw
That Comox Tax Rates Bylaw No. 1839 be given First Second and Third Readings.
(2016.099)
CARRIED
7. NEW BUSINESS:
--
--
a.
Development Variance Permit Application: DVP 16-3 École Robb Bicycle Shelter
Ecole Robb Road Bike
Shelter
1.
That Development Variance Permit DVP 16-3 be issued.
(2016.100)
CARRIED
--
2.
That the Development Variance PermitApplication Fee forDVP 16-3 be reimbursed.
(2016.101)
CARRIED
--
RCM
R GULAR CQUNQJLMEETItG 0 IDESDAY APRIL 20, 2016
gencia May
4,
Ulb
Approval Pending
Page 3
iage 39
8. CORRESPONDENCE:
a.
Ian Heseigrave (SD7I) Request to waive the DVP fee for Bike Shelter project at École
Robb Road
School District DVP Fee
Reimbursement
That the March 19, 2016 letter from Ian Hesseigrave, Director of Operations for School District
No. 71, requesting that Council waive the Development Variance Permit Application Fee for their
bike shelter project be received and filed for information.
(2016.102)
CARRIED
b. Martin (Comox Place Condominiums) Driveway at Comox Place
1876 Comox Ave Driveway
That the April 5, 2016 letter from Linda E. Martin of Strata V/S 3053, requesting that Council re
examine the driveway exit at 1876 Comox Avenue, be referred back to staff fora reporI
including the scope and cost of any work to remove the sidewalk curb adjacent to the driveway.
(2016.103)
CARRIED
--
--
9. LATE ITEMS:
Captian Kurt Luneburg (19 Wing Comox) Permission fo Snowbirds flypast
Snowbirds Flypast
That the April 20, 2016 email from Captain Kurt Luneburg of 19 Wing Comox, requesting a 500 ft
Above Ground Level (AGL) pass by the 431 (AD) Sqn Snowbirds between 1035 and 1040
Sunday April 24th, be received and permission granted.
(2016.104)
CARRIED
a.
-
--
10. DELEGATIONS: NIL
11. REPORTS FROM MEMBERS OF COUNCIL:
a.
Councillor Price
Councillor Price reviewed her attendance at the AVICC Convention and the regional district
sewer, water and committee of the whole meetings. She also reviewed her attendance at the
UBCM Advocacy Days and advised that he attended a meeting regarding the Beech Street
pump station.
b.
Councillor Mackinnon
Councillor MacKinnon reviewed his attendance at the AVICC Convention, toured the splash park
in Campbell River along with Rotary and BIA members and attended the Homelessness
Coalition meeting. He also reviewed his attendance at the monthly BIA meeting.
c.
councillor Marg Grant
Councillor Grant reviewed her attendance at the AVICC Convention, the solid waste meeting
and a seniors centre meeting.
d.
Councillor Ken Grant
Councillor Ken Grant reviewed his attendance at the AVICC Convention and the regional district
sewer, water and committee of the whole meetings. He also advised that he toured the
Campbell River water park with BIA and Rotary members.
e.
Councillor Arnott
Councillor Arnott reviewed his attendance at the Salvation Army’s annual appreciation banquet.
f.
Councillor Swift
Councillor Swift reviewed her attendance at the regional district sewer commission meeting.
She also advised that she attended the hospital board meeting and reviewed her attendance at
the solid waste management board meeting.
RCM
R GULAR CQUNCJLMEETIFG 0 J DESDAY APRIL 20, 2016
gencia May 4,
U b
Approval Pending
P,ge 4
F’age
40
g.
Mayor Ives
Mayor Ives reviewed his attendance at the Air Force 92nd anniversary mess dinner and his
participation on the Island Coastal Economic Trust legislative review committee. He also
advised that he represented the Town at the Lion’s spring conference opening ceremony, and
participated on the judging panel for the Premier’s Public Service Awards. Mayor Ives also
participated in a CBC News interview regarding MMBC and the newspaper industry.
14. EXCLUDE THE PUBLIC: NIL
Adjournment:
Regularly moved and seconded that the meeting adjourn at 7:08 p.m.
CARRIED
Certified correct pursuant to Section 97(1 )(b) of the Community Charter.
MAYOR
CORPORATE OFFICER
REGULAR CQUNCJL.MEETING 0
RCM Agenda May 4,
VDESDAY APRIL 20, 2016
U16
Approval Pending
Page 5
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Investigate the feasibility of
financial and other incentives
that would support the selection
of 19 Wing Comox.
Prepare a conceptual plan for
new community and commercial
space along boardwalk area
Investigate the provision of an
Organic Waste Collection
Service in Comox-Courtenay
COUNCIL DIRECTION
Grant-in-aid provided to 19 Wing Comox as
an incentive to develop a training facility at
CFB Comox.
Tenders received and are over budget.
Project reviewed, and negotiations with low
bidder ongoing.
As per Council’s Strategic Plan, staff will be
looking at the feasibility of increasing
organics collection by reducing the
frequency of garbage collection this year,
Organics collection fell 1 1% during 2015
compared to 2014. This is mainly due to
the extremely dry weather and stage 3
watering restrictions affecting the amount
of yard waste produced.
Pilot project has been extended until the
end of 2016
STATUS
Shaded items will be removed from the Management Report unless otherwise directed by Counc
il.
Fixed Wing Search and
Rescue Training Facility
August 20, 2014
3.
Note:
Marina Boardwalk
Development
October 2, 2013
2.
Organic Waste Collection
Service
SUBJECT
Mar 7, 2007
DATE
1.
Item
TOWN OF COMOX
MANAGEMENT REPORT
May 4, 2016
I
I
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412712016
Meeting Web Page
Corn ox Va I I ev
COMOX VALLEY REGIONAL DISTRICT BOARD
REGtONA4. DISTRtCT
Tuesday, April 12, 2016
Minutes of the meeting of the Comox Valley Regional District board of directors held on Tuesday, April 12, 2016 in
the boardroom of the Comox Valley Regional District offices located at 55GB Comox Road, Courtenay, B.C.
commencing at 7:00 p.m.
MINUTES
Present:
Chair:
Vice-Chair:
Directors:
Staff:
B. Jolliffe
K. Grant
E. Eriksson
K. Grant
E. Grieve
L. Jangula
R. Nichol
B. Price
G. Sproule
B. Wells
B. Dunlop
K. Kenney
D. Oakman
M. Rutten
I. Smith
J. Warren
L. Dennis
Baynes Sound-Denman/Hornby Islands (Area ‘A’)
Town of Comox
City of Courtenay
Town of Comox
Puntledge/Black Creek (Area ‘C’)
City of Courtenay
Lazo North (Area ‘B’)
Town of Comox
Village of Cumberland
City of Courtenay
Corporate Financial Officer
Manager of Legislative Services
Chief Administrative Officer
General Manager of Engineering Services
General Manager of Community Services
Corporate Legislative Officer
Legislative Services Assistant
IN-CAMERA MEETING:
B. Wells/R. Nichol: THAT the committee adjourn to an in-camera session pursuant to the following sub
section of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board
considers that disclosure might reasonably be expected to harm the interests of the municipality.
208
Carried
Time: 7:00 p.m.
RISE AND REPORT:
The board rose from its in-camera session at 7:33 p.m.
TERMINATION:
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B. WeIIs/R. Nichol: THAT the meeting terminate.
208
Carried
Time: 7:33 p.m.
Confirmed this
day of
20_:
Bruce Jolliffe
Chair
Certified Correct and Recorded By:
James Warren
Recorded By:
Lisa Dennis
Recording Secretary
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Comox Strathcona
Waste Management
COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT)
BOARD
Thursday, April 14, 2016
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona waste management) board of
directors held on April 14, 2016 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell
River, B.C. commencing at 9:34 a.m.
MINUTES
Present:
Chair:
Directors:
Alt. Directors:
Staff:
B. Jolliffe
N. Anderson
i. Colborne
C. Cornfield
L. Jangula
E. Grieve
E. Eriksson
R. Kerr
B. Leigh
R. Nichol
L. Samson
i. Schooner
M. Theos
B. Unger
B. Wells
G. Whalley
G. Sproule
J. MacDonald
D. MacKenzie
M. Wright
C. Evans
M. Grant
M. Swift
B. Dunlop
J. Mathers
D. Oakman
M. Rutten
J. Warren
Cortes (Area ‘B’)
Village of Zeballos
City of Campbell River
City of Courtenay
City of Courtenay
Oyster Bay Buttle Lake (Area ‘D’)
Village of Tahsis
City of Courtenay
Village of Gold River
City of Courtenay
Kyuquot Nootka/Sayward (Area ‘A’)
Village of Sayward
Discovery Islands Mainland Inlets (Area ‘C’)
Town of Comox
Town of Comox
Senior Manager of CSWM Services
—
—
-
ADOPTION OF MINUTES:
B. Wells/B. Leigh: THAT the Comox Valley Regional District (Comox Strathcona waste management) board
minutes dated March 10, 2016 be adopted.
208
Carried
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PETITIONS AND DELEGATIONS:
B. Leigh/i. Schooner: THAT the request from John Lewis and Deit Marsetzer Campbell River Environmental
Committee, to present information as a late delegation to the board regarding the Uplands Excavation
waste discharge application be approved.
209
Carried
VARY THE AGENDA:
The chair varied the agenda to receive the presentations from Multi Material British Columbia and the
Fraser Valley Regional District before the late delegation.
REPORTS:
MULTI MATERIAL BRITISH COLUMBIA (MMBC) PROGRAM DELIVERY
Allen Langdon, managing director. and Brendan McShane, field services coordinator, from Multi Material
British Columbia (MMBC), presented information regarding the status and operational experiences of the
MMBC program delivery, as well as information on materials that are recyclable and not recyclable under
the program.
G. Whalley/E. Grieve: THAT the presentation from Allen Langdon, Multi Material British Columbia (MMBC),
regarding the status and operational experiences of the MMBC program delivery be received.
209
Carried
The board adjourned at 10:48 a.m. and reconvened at 10:55 a.m.
FRASER VALLEY REGIONAL DISTRICT MATERIALS RECOVERY FACILITY
-
Jason Lum, director and Stacey Barker manager of environmental services, Fraser Valley Regional District,
presented information on waste management alternatives (materials recovery facility).
E. Grieve/M. Grant: THAT the presentation from Jason Lum, directo, and Stacey Barker manager of
environmental services, Fraser Valley Regional District, on waste management alternatives (materials
recovery facility) be received.
209
Carried
The board adjourned at 12:04 p.m and reconvened at 2:02 p.m.
PETITIONS AND DELEGATIONS:
John Lewis and Deit Marsetzer Campbell River Environmental Committee, presented information regarding
the Uplands Excavation waste discharge application.
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B. Leigh/G. Whalley: THAT the information provided by John Lewis and Deit Marsetzer, Campbell River
Environmental Committee, regarding the Uplands Excavation waste discharge application be received.
209
Carried
REPORTS:
UPLAND EXCAVATING LTD. WASTE DISCHARGE APPLICATION
E. Grieve/C. Cornfield: THAT the report dated April 5, 2016 regarding a recommendation for a letter of
support based on several environmental principles related to Upland Excavating Ltd. waste discharge
application be received.
209
Carried
James Mathers, senior manager of Comox Strathcona waste management services, provided an overview of
the report regarding Upland Excavating Ltd. waste discharge application.
B. Leigh/E. Grieve: THAT the Comox Strathcona waste management board advise Upland Excavation Limited
that it declines comment on the application for a waste discharge permit and encourage an independent
environmental assessment to be undertaken by the Ministry of Environment and Fisheries and Oceans
Canada to reassure the local community that drinking water and fisheries values are protected and that any
proposed landfill be designed to the most current BC landfill criteria.
209
Carried
COMOX VALLEY WASTE MANAGEMENT CENTRE AIRSPACE REDUCTION TECHNOLOGY REVIEW
B. Wells/L. Samson: THAT the report dated April 5, 2016 regarding the findings of the Comox Valley waste
management centre airspace technology review completed by Morrison Hershfield be received.
209
Carried
Lisa Butler, engineering analyst, presented information regarding the findings of the Comox Valley waste
management centre airspace technology review completed by Morrison Hershfield.
PROJECT UPDATE REPORT JANUARY 2016 CVWMC PHASE 1 CLOSURE
-
E. Grieve/J. Colborne: THAT the report dated April 6, 2016 regarding the status of the Comox Valley waste
management centre (CVWMC) phase 1 closure project be received.
209
Carried
James Mathers, senior manager of Comox Strathcona waste management services, presented information
regarding the status of the Comox Valley waste management centre (CVWMC) phase 1 closure project.
VARY THE AGENDA:
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J. Schooner/i. Colborne: THAT the agenda be varied to consider the addendum, item G.1, in conjunction
with item E.6 of the agenda.
208
Carried
CSWM REGIONAL ORGANIC COMPOSTING FACILITY GRANT FUNDING
J. Schooner/i. Colborne: THAT thefollowing material be received:
report dated April 7, 2016 to seek board approval for the submission of a grant application for a regional
composting facility for the Comox Strathcona waste management service.
-
correspondence dated April 12, 2016 from Mayor Adams, City of Campbell River, regarding support for an
application by the Comox Strathcona waste management service to the Build Canada Fund for an organics
facility to be located in Campbell River.
209
Carried
-
James Mathers, senior manager of CSWM services, presented information regarding a grant application for
a regional composting facility for the Comox Strathcona waste management service.
E. Grieve/C. Evans: THAT the Comox Valley Regional District (Comox Strathcona waste management) service
submit a grant application for the construction of a regional organics facility hosted in Campbell River,
under the New Building Canada Fund Small Communities Fund (NBCF).
—
209
Carried
NAY M. Grant, G.
Whalley, B. Leigh, M.
Swift
E. Grieve/L. Samson: THAT a letter be sent to the Town of Comox, the City of Courtenay, the Village of
Cumberland and the City of Campbell River requesting support for the development of a multi-municipal
organic collection and disposal program that meets the service needs of the communities and request a
commitment of organic and yard waste feedstock to support program viability, subject to a successful grant
funding application.
209
Carried
ADJOURNMENT:
The board adjourned at 4:05 p.m.
RECONVENE:
The board reconvened its meeting on Friday, April 15, 2016 at 9:34 a.m.
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Director Wells was not present for this portion of the meeting.
Beth Dunlop, corporate financial officer, was not present for this portion of the meeting.
METRO VANCOUVER INTEGRATED SOLID WASTE AND RESOURCE MANAGEMENT PLAN IMPLEMENTATION
UPDATE
Paul Henderson, general manager, solid waste services, Metro Vancouver, presented information regarding
the Metro Vancouver integrated solid waste and resource management plan implementation.
E. Grieve/R. Kerr: THAT the information presented by Paul Henderson, general manager, solid waste
services, Metro Vancouver, regarding the Metro Vancouver integrated solid waste and resource
management plan implementation be received.
209
Carried
The board adjourned at 11:25 a.m. and reconvened at 11:36 a.m.
CSWM MANAGEMENT REPORT
B. Leigh/i. Colborne: THAT the Comox Strathcona waste management (CSWM) management report dated
April 2016 be received.
209
Carried
COMOX STRATHCONA WASTE MANAGEMENT BOARD VOTING MODEL
-
I. Colborne/R. Nichol: Report dated October 28, 2015 regarding options for amending the Comox
Strathcona waste management service establishment bylaw such that resolutions relating to the
administration of the service be administered through a one person/one vote model for receipt.
209
Carried
The board was polled on the following motion:
i. Schooner/i. Colborne: THAT the Comox Strathcona waste management establishing bylaw be updated to
incorporate language to enable a one person one vote model for board decisions relating to routine
administrative tasks only being the receipt of reports, studies, information and correspondence.
209
Defeated
NEW BUSINESS:
VILLAGE OF ZEBALLOS SCHOOL VIDEO PROJECT
C. Cornfield/i. Colborne: THAT the CSWM board write to the Zeballos school offering congratulations on
winning an award for their ‘BC Green Games’ video project.
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209
Carried
TERMINATION
B. Unger/M. Theos: THAT the meeting terminate.
208
Carried
Time: 12:09 p.m.
Confirmedthis
dayof
20_:
Bruce Jolliffe
Chair
James Warren
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COMOX STRAThCONA
RGIONA1 HOSPiTAL 0ISI’CT
COMOX STRATHCONA REGIONAL HOSPITAL DISTRICT BOARD
Thursday, April 14, 2016
Minutes of the meeting of the Comox Strathcona Regional Hospital District board of directors held on Thursday,
April 14, 2016 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, B.C.
MINUTES
Present:
Chair:
Vice-Chair:
Directors:
Alt. Directors:
Staff:
C. Cornfield
E. Eriksson
N. Anderson
J. Colborne
L. Jangula
B. Jolliffe
E. Grieve
R. Kerr
B. Leigh
R. Nichol
L. Samson
i. Schooner
M. Theos
B. Unger
B. Wells
G. Whalley
J. MacDonald
G. Sproule
M. Wright
C. Evans
M. Grant
D. MacKenzie
M. Swift
B. Dunlop
D. Oakman
J. Warren
City of Courtenay
Cortes (Area ‘B’)
Village of Zeballos
City of Courtenay
Oyster Bay Buttle Lake (Area ‘0’)
Village of Tahsis
City of Courtenay
Village of Gold River
City of Courtenay
Kyuquot Nootka/Sayward (Area ‘A’)
Village of Sayward
Town of Comox
Discovery Islands Mainland Inlets (Area ‘C’)
Town of Comox
—
—
-
M. Theos/B. Leigh: THAT the Comox Strathcona Regional Hospital District board minutes dated March 10,
2016 be adopted.
HDA (9)
Carried
REPORTS:
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UPDATE FROM THE ISLAND HEALTH GEOGRAPHY 1 EXECUTIVE TEAM
Dr. Jeff Beselt, executive medical director;, geography 1, and Mr. Dermot Kelly, executive director; geography
1, provided an update on the new administration model, activities and priorities. Dr. Jeff Beselt participated
in the meeting via teleconference.
FINANCIAL STATEMENTS AND AUDITOR’S FINAl. REPORT TO THE BOARD FOR THE YEAR ENDED DECEMBER
31, 2015
J. Colborne/J. MacDonald: THAT the following items be received:
• Report dated April 4, 2016 regarding the 2015 financial statements of the Comox Strathcona Regional
Hospital District (CSRHD) and BDO Canada LLP’s final report relating to the audit of the CSRHD for the year
ended December 31, 2015.
• Comox Strathcona Regional Hospital District (CSRHD) 2015 financial statements.
HDA (9)
Carried
R. Nichol/E. Grieve: THAT the financial statements of the Comox Strathcona Regional Hospital District for
the year ended December 31, 2015 be approved.
HDA (9)
Carried
MANAGEMENT REPORT
B. Wells/i. Schooner: THAT the Comox Strathcona Regional Hospital District management report dated April
2016 be received.
HDA (9)
Carried
TERMINATION
I. MacDonald/M. Theos: THAT the meeting terminate.
HDA (9)
Carried
Time: 1:57 p.m.
Confirmed this
day of
20_:
Charles J. Cornfield
Chair
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James Warren
1
c
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Co in ox Va t ey
COMOX VALLEY REGIONAL DISTRICT BOARD
REGIONM. OISTRtCT
Tuesday, April 26, 2016
Minutes of the meeting of the Comox Valley Regional District board of directors held on Tuesday, April 26, 2016 in
the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, B.C.
MINUTES
Present:
Chair:
Vice-Chair:
Directors:
Staff:
B. Jolliffe
K. Grant
E. Eriksson
Town of Comox
City of Courtenay
E. Grieve
L. Jangula
R. Nichol
B. Price
G. Sproule
B. Wells
M. Theos
B. Dunlop
K. Kenney
A. MacDonald
D. Oakman
M. Rutten
I. Smith
J. Warren
J. Bradley
City of Courtenay
Town of Comox
City of Courtenay
City of Courtenay
Manager of Legislative Services
General Manager of Planning and Development Services
General Manager of Community Services
General Manager of Corporate Services
Executive Manager of Human Resources
A Portion of the Meeting:
B. Leigh
Director:
Oyster Bay
—
Buttle Lake (Area ‘D’)
IN-CAMERA MEETING:
B. Wells/G. Sproule: THAT the board adjourn to an in-camera session pursuant to the following sub-sections
of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the board considers that
disclosure might reasonably be expected to harm the interests of the regional district;
90(1)(g) Litigation or potential litigation affecting the regional district;
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service
that are at their preliminary stages and that, in the view of the committee/board, could reasonably be
expected to harm the interests of the regional district if they were held in public;
AND FINALLYTHATthe in-camera portion convene immediatelyfollowingthe open portion of the meeting.
Carried
208
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G. Sproule/M. Theos: THAT the Comox Valley Regional District board minutes dated March 22, 2016 be
adopted.
208
Carried
B. Wells/M. Theos: THAT the Comox Valley Regional District board minutes dated March 24, 2016 be
adopted.
208
Carried
E. Grieve/G. Sproule: THAT the Comox Valley Regional District board minutes dated April 12, 2016 be
adopted.
208
Carried
BUSINESS ARISING FROM MINUTES:
COMOX VALLEY AIRPORT COMMISSION REQUEST TO REAPPOINT MR. ANDY FROST
-
M. Theos/B. Wells: THAT the following resolution which was passed at the March 22, 2016 CVRD board (in
camera) meeting and of which the airport commission was so advised on March 23, 2016 be received:
‘7HAT the Comox Valley Airport Commission be advised that the Comox Valley Regional District board
concur to the reappointment of Mr. Andy Frost to the commission effective July 16, 2016;
AND FURTHER THAT the board rise and report on this resolution subject to the airport commission being
advised.”
208
Carried
COMOX VALLEY ECONOMIC DEVELOPMENT SERVICE WITHDRAWAL ARBITRATION
K. Grant/B. Wells: THAT the following resolution which was passed at the March 22, 2016 CVRD board (in
camera) meeting and for which the Village of Cumberland issued a media release on March 31, 2016
regarding the terms of its withdrawal from the Comox Valley economic development service be received:
“THAT the proposed resolution dated January 18, 2016 to the Village of Cumberland withdrawal from the
Comox Valley economic development service be approved as follows:
withdraw from the service in 2016
$40,000/year x 4 years
Total payment: $160,000.”
208
Carried
-
-
-
VARY THE AGENDA:
E. Grieve/B. Wells: THAT the agenda be varied to consider Item FlO following Item El.
208
Carried
REPORTS:
BLACK CREEK OYSTER BAY SERVICES COMMITTEE APRIL 18, 2016
-
-
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B. Leigh/G. Sproule: THAT the Black Creek Oyster Bay services committee minutes dated April 18, 2016 be
received.
208
Carried
-
E. Grieve/B. Leigh: THAT. pursuant to the Fire Services Act, and the BC fire commissioner’s structure
firefighters competency and training playbook the service level and training standard for the Oyster River
fire rescue department be the “full service operations” service level as defined in the Office of the Fire
Commissioner’s “structure firefighters competency and training playbook”;
AND FURTHER THAT the “Black Creek-Oyster Bay fire service administration Bylaw No. 293, 2014” be
amended by adding a new section 5.(1) structure firefighters competency and training playbook, authority
having jurisdiction service level established at (a) full service;
AND FINALLY THAT the existing Bylaw No. 293 sections of 5.1 and 5.2 be renumbered to 5.2 and 5.3.
209
Carried
E. Grieve/B. Leigh: THAT the services agreement with the Oyster River Volunteer Fire Rescue Association
and the Comox Valley Regional District be reviewed and amended to reflect the structure firefighters
competency and training playbook and other changes.
209
Carried
B. Leigh/B. Wells: THAT Bylaw No. 431 being “Black Creek Oyster Bay Fire Service Administration Bylaw
No. 293, 2014, Amendment No. 1” be given first and second readings concurrently.
207
Carried
—
B. Leigh/E. Grieve: THAT Bylaw No. 431 being “Black Creek— Oyster Bay Fire Service Administration Bylaw
No. 293, 2014, Amendment No. 1” be given third reading.
207
Carried
Director Leigh left the meeting at 4:10 p.m.
BOARD OF VARIANCE APRIL 7, 2016
-
K. Grant/G. Sproule: THAT the board of variance minutes dated April 7, 2016 be received.
208
Carried
SEWAGE COMMISSION APRIL 12, 2016
-
K. Grant/B. Price: THAT the sewage commission minutes dated April 12, 2016 be received.
209
Carried
COMOX VALLEY WATER COMMITTEE APRIL 12, 2016
-
K. Grant/B. Wells: THAT the Comox Valley water committee minutes dated April 12, 2016 be received.
Bylaw 1783
Carried
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COMMITTEE OF THE WHOLE APRIL 12, 2016
-
G. Sproule/K. Grant: THAT the committee of the whole minutes dated April 12, 2016 be received.
208
Carried
K. Grant/B. Price: THAT the Comox Valley Regional District enter into an agreement with
Eatmore Sprouts to
purchase the greenhouse gas reductions from their fuel switching project for up to five
years at a maximum
cost of $8,625 using the funding allocated from the 2014 carbon offset funds;
AND FURTHER THAT the Comox Valley Regional District enter into an agreement with
Tree Island Yogurt to
purchase the greenhouse gas reductions from their fuel switching project for up to four
years at a maximum
cost of $9,000 using the funding allocated from the 2014 carbon offset funds;
AND FINALLY THAT the chair and corporate legislative officer be authorized to execute these
agreements.
210
Carried
K. Grant/B. Price: THAT unallocated 2014 remaining carbon offset funds ($6,150) be used
to undertake
preliminary analysis and facilitate a stakeholder workshop and summary report on the
barriers and
opportunities associated with a Comox Road seaside multi-use path.
208
Carried
B. Wells/K. Grant: THAT the Comox Valley Regional District achieve carbon neutrality for 2015
with the
purchase of 1792 metric tonnes of verified offsets from the Granger South Jordan Utah landfill
gas capture
project at a cost of $1.50 USD/MT, totalling approximately $4,000 CAD;
AND FURTHER THAT remaining 2015 carbon offset funds be allocated to biodiesel facility investigation
($10,000), a future reserve for biodiesel facility construction ($25,720), implementatio of
n a local Scrap-it
program ($6,500), and a wood stove to heat pump conversion pilot project ($6,500).
208
Carried
B. Wells/G. Sproule: THAT the Comox Valley Regional District establish a new corporate greenh
ouse gas
emissions reduction target of 20 per cent below 2015 levels by 2020.
208
Carried
B. Price/M. Theos: THAT staff be directed to investigate and prepare a report on establishmen
t of a reserve
fund for greenhouse gas reduction projects, funded by the climate action revenue incentive
program
carbon tax rebate, and to determine budget impacts as part of the 2017-2021 financial planning
process.
208
Carried
B. Price/M. Theos: THAT the CVRD consider the option of creating a regional integrated transpo
rtation
standing or select committee that, where possible, incorporates the purpose and objecti
ves of the
proposed Go Smart advisory committee.
208
Carried
R. Nichol/B. Price: THAT the following resolution be deferred to the July 2016 committee
of the whole
meeting to enable further discussions and background materials preparation on a potential
standing
committee:
“THAT staff prepare a report on the creation of a standing committee to consider matters relatin
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potable water, waste water, rain water and drainage across the entire Comox Valley with the objective to
coordinate servicing needs and collaborate on long term solutions;
AND FURTHER THAT the membership include a representative from the City of Courtenay, Town of Comox,
Village of Cumberland, K’ómoks First Nation, and Electoral Area ‘A’ (Baynes Sound Denman/Hornby
Islands), Electoral Area ‘B’ (Lazo North) and Electoral Area ‘C’ (Puntledge Black Creek).”
—
—
208
Carried
ELECTORAL AREAS SERVICES COMMITTEE APRIL 18, 2016
-
B. Wells/E. Grieve: THAT the electoral areas services committee minutes dated April 18, 2016, be received.
208
Carried
E. Grieve/G. Sproule: THAT the board give first and second readings to Bylaw No. 421, being the “Comox
Valley Zoning Bylaw, 2005, Amendment No. 65” (RZ 5C 15) (Mountainaire Avian Rescue Society), which
rezones the properties described as Lot 2, Block 29, Comox District, Plan V1P81361 (7350 Island Highway)
and Lot 3, Block 29, Comox District, Plan V1P81361 (1331 Williams Beach Road), from rural eight (RU-8) to
rural eight exception three (RU-8-3);
AND FINALLY THAT pursuant to section 464 of the Local Government Act (RSBC, 2015, c. 1), the board
schedule the public hearing for Bylaw No. 421, being the “Comox Valley Zoning Bylaw, 2005, Amendment
No. 65” (RZ SC 15).
2O8and 213
Carried
B. Wells/R. Nichol: THAT the board consider first and second readings of Bylaw No. 369, being the “Comox
Valley Regional District Development Approval Information Bylaw No. 369, 2015” (Pi 1CV 15), which
establishes the procedures and policies of development approval information for zoning bylaw
amendments, development permit applications and temporary use permit applications;
FURTHER THAT the board consider first and second readings of Bylaw No. 370, being the “Comox Valley
Regional District Planning Procedures and Fees Bylaw No. 328, 2014, Amendment No. 1” (Pi 1CV 15), which
amends the planning application procedures to account for the development approval information bylaw;
AND FINALLY THAT the communication plan attached as Appendix D of this staff report dated March 21,
2016, be followed to publicize the proposed bylaws to the development community.
208and213
Carried
M. Theos/K. Grant: THAT the electoral services areas committee (EASC) approve maximum requisitions for
the south sewer services based on option two as described in the report dated April 13, 2016 and included
in the referendum logistics report on the April EASC meeting agenda, summarized below:
Bylaw No. 426— south sewer service: shared capital max. requisition: $618,000 max. parcel tax: $660
Bylaw No. 427— south sewer service: Area A capital max. requisition: $686,000 max. parcel tax: $740
o Bylaw No. 428
south sewer service: operations & management max. requisition: $535,000 max.
parcel tax: $636
• South sewer service total max. requisition: $1,839,000 max. parcel tax: $2,036
o
—
o
—
—
-
—
—
-
-
208
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K. Grant/B. Price: THAT Bylaw No. 426 being “South Sewer Service (Shared Capital) Establ
ishment Bylaw No.
426, 2016’ Bylaw No. 427 being “South Sewer Service (Area A Capital) Establishmen Bylaw
t
No. 427, 2016’
Bylaw No. 428 being “South Sewer Service (Operations) Establishment Bylaw No. 428, 2016”
and Bylaw No.
429 being “South Sewer Service (Shared Capital) Loan Authorization Bylaw No. 429,
2016” be considered
for three readings and submitted to the Inspector of Municipalities and the electors of
the south sewer
service for approval by way of a referendum (assent voting) to be held on June 18, 2016
to provide for
south sewer services in Union Bay and Royston;
AND FURTHER THAT a synopsis be used in required advertising, generally as noted the
appendix E to this
staff report dated April 13, 2016:
AND FINALLY THAT the following questions be approved for the south sewer project referen
dum to be held
June 18, 2016:
Question 1- regarding service establishment:
“Are you in favour of the Comox Valley Regional District (CVRD) adopting the following
bylaws:
1. South Sewer Service (Shared Capital) Establishment Bylaw No. 426, 2016;
2. South Sewer Service (Area A Capital) Establishment Bylaw No. 427, 2016; and
3. South Sewer Service (Operations) Establishment Bylaw No. 428, 2016;
which will permit the CVRD to establish the South Sewer Service for the construction and operati
on of
sewage treatment facilities, a sewer forcemain and collection system and associated infrast
ructure to serve
portions of Electoral Area A with a maximum total annual requisition limit for the three service
s of
$2,004,000 dollars, resulting in a maximum annual parcel tax of:
(a) $660 under Bylaw No. 426;
(b) $740 under Bylaw No. 427; and
(c) $636 under Bylaw No. 428;
and
4. South Sewer Service (Shared Capital) Loan Authorization Bylaw No. 429, 2016
which will permit the CVRD to borrow an amount not to exceed $4,000,000 for the purpos
e of constructing
infrastructure authorized under Bylaw No. 426?”
Question 2 regarding partnering agreement:
“Are you in favour of the Comox Valley Regional District (CVRD) entering into a partnering agreem
ent based
on the following concept:
—
• the service to be provided under a fixed price, performance based partnering agreement will
be the
design, construction and partial financing of sewage treatment facilities, a sewer forcemain and
collection
system and associated infrastructure (the “Project”) and a long term fixed price agreement for
subsequent
operation of the Project subject only to increases due to inflation;
• where the maximum term of the agreement is 30 years;
• where the maximum amount of the liability to be incurred by the CVRD in connection with
borrowing, life
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cycle costing, operations and management of the Project is $60,000,000 in 2016 dollars; and
where the wastewater treatment plant, forcemain, collection system and associated infrastructure will
remain under public ownership?”
o
208
Carried
R. Nichol/B. Price: THAT the Puntledge Townsite water users community final report, dated March 30, 2016
be provided to Island Health for information purposes.
208
Carried
K. Grant/B. Price: THAT the Puntledge Townsite water users community final report, dated March 30, 2016
be provided to the Puntledge Townsite water users community for implementation.
208
Carried
K. Grant/B. Price: THAT up to $307,000 of Area ‘B’ community works funds be committed for the
infrastructure system changes and construction following the conversion of the Sandwick Waterworks
Improvement District to a regional district service;
AND FURTHER THAT property owners in the proposed Sandwick water service be provided the opportunity
to finance any expenses associated with system changes and construction, service connection meters or
capital improvement cost charges with such costs to be recovered through the parcel tax mechanism,
subject to Ministry of Community, Sport and Cultural Services approval.
208
Carried
K. Grant/B. Price: THAT the unallocated study funds of $8,016 from the Hornby Island feasibility studies
(function 155) be allocated for the finalization of easements and other associated costs with the Comox
Valley Regional District owned wells on Anderson Road.
207
Carried
K. Grant/B. Price: THAT, pursuant to the Fire Services Act, and the BC fire commissioner’s structure
firefighters competency and training playbook the service level and training standard for the Hornby Island
fire rescue department be the “interior operations” service level as defined in the Office of the Fire
AND FURTHER THAT the Comox Valley Regional District fire services administration Bylaw No. 280, 2013 be
having jurisdiction service level established at (b) interior operations;
AND FINALLY THAT Bylaw No. 280, section 1 (1)(i) be amended by adding the words “including the Hornby
Island Fire Rescue department”.
207
Carried
K. Grant/B. Jolliffe: THAT the services agreement with the Hornby Island Residents and Ratepayers
Association and the Comox Valley Regional District be reviewed and amended to reflect the structure
firefighters competency and training playbook and other changes.
207
Carried
K. Grant/E. Grieve: THAT, pursuant to the Fire Services Act, and the BC fire commissioner’s structure
firefighters competency and training playbook the service level and training standard for the Denman Island
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fire rescue department be the “interior operations” service level as defined in the Office of the Fire
having jurisdiction service level established at (b) interior operations;
AND FINALLY THAT Bylaw No. 280, section 1 (1)(i) be amended by adding the words “including the Denman
island Fire Rescue department”.
207
Carried
K. Grant/B. Wells: THAT the services agreement with the Denman Island Firefighters Association and the
Comox Valley Regional District be reviewed and amended to reflect the structure firefighters competency
and training playbook and other changes.
207
Carried
K. Grant/G. Sproule: THAT, pursuant to the Fire Services Act, and the BC fire commissioner’s structure
firefighters competency and training playbook the service level and training standard for the Fanny Bay
volunteer fire department be the “exterior operations” service level as defined in the Office of the Fire
Commissioner’s “structure firefighters competency and training piaybook”;
having jurisdiction service level established at (c) exterior operations;
AND FINALLY THAT Bylaw No. 280, section 1 (1)(i) be amended by adding the words “including the Fanny
Bay Volunteer Fire Department”.
207
Carried
E. Grieve/K. Grant: THAT the board dissolve the Hornby island fire hail renewal select committee;
AND FURTHER THAT the board chairman be authorized to sign a letter of appreciation to the select
committee members, thanking them for their many hours of volunteer service regarding the Hornby Island
fire hall project.
207
Carried
K. Grant/B. Wells: THAT the report dated April 8, 2016 regarding an overview of the agricultural watershed
planning pilot program (AWPP) and the associated application requirements be referred to the next
agricultural community advisory panel meeting for feedback from the panel as to interest level in
proceeding with making an application.
208
Carried
CHIEF ADMINISTRATIVE OFFICER SEARCH AND SELECTION SELECT COMMITTEE
K. Grant/R. Nichol: THAT the report dated April 20, 2016 regarding chief administrative officer search and
selection select committee be received.
208
Carried
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K. Grant/R. Nichol: THAT the chief administrative officer search and selection select committee terms of
reference (appendix ‘A’ to the staff report dated April 20, 2016) be approved, including the appointment of
Directors Jolliffe, Grant, Sproule and Wells.
208
Carried
COMOX VALLEY REGIONAL DISTRICT 2015 ANNUAL REPORT
K. Grant/R. Nichol: THAT the Comox Valley Regional District 2015 annual report be received.
208
Carried
NEW BUSINESS:
PUBLIC HEARING NOTICE
B. Wells/E. Grieve: THAT the new business notice dated April 19, 2016 regarding a public hearing for Bylaw
No. 421 being “Comox Valley Zoning Bylaw 2781, 2005, Amendment No. 65” be received.
208 and 213
Carried
E. Grieve/R. Nichol: WHEREAS the following bylaw has received first and second readings by the regional
district board:
Bylaw No. 421 being “Comox Valley Zoning Bylaw 2781, 2005, Amendment No. 65” (Mountainaire Avian
Rescue Society);
AND WHEREAS, pursuant to Section 464 (1) of the Local Government Act [RSBC 2015], it is necessary to
hold a public hearing on the aforementioned bylaw;
THEREFORE BE IT RESOLVED THAT:
1. A public hearing will be held on Thursday, May 19, 2016 at 7:00 p.m.;
2. The location of the public hearing will be at the Comox Valley Regional District board room located at 550
Comox Road, Courtenay, BC;
3. Director Grieve is appointed as chair of the public hearing;
4. Director Nichol is appointed as vice chair of the public hearing;
5. The directors from electoral areas W, ‘B’, and ‘C’ are appointed to attend the public hearing; and
6. At least one (1) of the above-named persons must be in attendance at the public hearing.
208 and 213
Carried
LAZO NORTH (AREA ‘B’) ADVISORY PLANNING COMMISSION
E. Grieve/R. Nichol: THAT the correspondence dated April 20, 2016 from Director Nichol regarding request
for appointment of Janet Crockett to Electoral Area ‘B’ advisory planning commission be received.
208
Carried
K. Grant/B. Wells: THAT the board, under section 3 of Bylaw No. 36 being the “Advisory Planning
Commission Bylaw 2009”, appoint Janet Crockett to the Electoral Area ‘B’ advisory planning commission
from appointment date to the end of the 2018 term of office.
208and213
Carried
BYLAWS AND RESOLUTIONS:
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K. Grant/B. Price: THAT first, second and third readings of Bylaw No. 388 being “Comox Valley Water
Conservation Bylaw 2010, Amendment No. 2” be rescinded.
Bylaw 1783
Carried
K. Grant/R. Nichol: THAT Bylaw No. 369 being “Comox Valley Regional District Development Approval
Information Bylaw No. 369, 2015” be given first and second readings concurrently.
208 and 213
Carried
B. Wells/K. Grant: THAT Bylaw No. 370 being “Comox Valley Regional District Planning Procedures and Fees
Bylaw No. 328, 2014, Amendment No. 1” be given first and second readings concurrently.
208and213
Carried
B. Price/B. Wells: THAT Bylaw No. 421 being “Comox Valley Zoning Bylaw 2781, 2005, Amendment No. 65”
(Mountainaire Avian Rescue Society) be given first and second readings concurrently.
208and213
Carried
K. Grant/G. Sproule: THAT Bylaw No. 426 being “South Sewer Service (Shared Capital) Establishment Bylaw
No. 426, 2016” be given first and second readings concurrently.
208
Carried
K. Grant/B. Price: THAT Bylaw No. 426 being “South Sewer Service (Shared Capital) Establishment Bylaw No.
426, 2016” be given third reading.
208
Carried
E. Grieve/M. Theos: THAT Bylaw No. 427 being “South Sewer Service (Area A Capital) Establishment Bylaw
No. 427, 2016” be given first and second readings concurrently.
208
Carried
K. Grant/B. Wells: THAT Bylaw No. 427 being “South Sewer Service (Area A Capital) Establishment Bylaw No.
208
Carried
B. Wells/M. Theos: THAT Bylaw No. 428 being “South Sewer Service (Operations) Establishment Bylaw No.
428, 2016” be given first and second readings concurrently.
208
Carried
M. Theos/B. Wells: THAT Bylaw No. 428 being “South Sewer Service (Operations) Establishment Bylaw No.
208
Carried
E. Grieve/M. Theos: THAT Bylaw No. 429 being “South Sewer Service (Shared Capital) Loan Authorization
Bylaw No. 429, 2016” be given first and second readings concurrently.
210
Carried
K. Grant/B. Wells: THAT Bylaw No. 429 being “South Sewer Service (Shared Capital) Loan Authorization
Bylaw No. 429, 2016” be given third reading.
210
Carried
R. Nichol/B. Price: THAT Bylaw No. 430 being “Comox Valley Water Conservation Bylaw 2010, Amendment
No. 3” be given first and second readings concurrently.
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Bylaw 1783
Carried
E. Grieve/L. Jangula: THAT Bylaw No. 430 being “Comox Valley Water Conservation Bylaw 2010,
Amendment No. 3” be given third reading.
Bylaw 1783
Carried
K. Grant/G. Sproule: THAT Bylaw No. 432 being “Comox Valley Regional District Fire Services Administration
Bylaw No. 280, 2013, Amendment No. 1” be given first and second readings concurrently.
207
Carried
K. Grant/B. Price: THAT Bylaw No. 432 being “Comox Valley Regional District Fire Services Administration
Bylaw No. 280, 2013, Amendment No. 1” be given third reading.
207
Carried
K. Grant/M. Theos: THAT Bylaw No. 420 being “Comox Valley Regional District Procedure Bylaw No. 1, 2008,
Amendment No. 5” be adopted.
208
Carried
ADJOURN TO IN-CAMERA:
B. Wells/G. Sproule: THAT the board adjourn to an in-camera session.
208
Carried
Time: 4:53 p.m.
RISE AND REPORT:
The board rose from its in-camera session at 5:20 p.m.
TERMINATION:
R. Nichol/M. Theos: THAT the meeting terminate.
208
Carried
Time: 5:20 p.m.
Confirmed this
day of
20_:
Bruce Jolliffe
Chair
Kelly Kenney
Deputy Corporate Legislative Officer
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TOWN OF COMOX
BYLAW NO. 1830
A BYLAW TO IMPOSE DEVELOPMENT COST CHARGES
FOR THE CAPITAL COST OF PROVIDING, ALTERING OR EXPANDING HIGHWAY,
DRAINAGE, SEWAGE AND WATER FACILITIES AND INFRASTRUCTURE, AND FOR
THE ACQUISITION AND IMPROVEMENT OF LAND FOR PUBLIC PARKS
WHEREAS:
A.
Development cost charges may be imposed for the purpose of providing funds to pay
for the capital costs of land, facilities and infrastructure works stated above to service
directly or indirectly, the development for which the charges are being imposed;
B.
In the opinion of Council, the charges imposed by this Bylaw are related to the capital
costs attributable to projects considered in the financial plan in conjunction with the
Town of Comox Official Community Plan;
C. In imposing the development cost charges herein, Council has taken into consideration
future land use patterns and development, the phasing of public works and services,
and the provision and improvement of parkland all as described in the Official
Community Plan and has considered how development designed to result in low
environmental impact may affect the capital costs of infrastructure referred to in Section
564 (4) (a) through (f) of the Local Government Act RSBC 2015 C. 1;
D. Council considers that the charges imposed by this Bylaw are not excessive in relation
to the prevailing standards of service in the Town of Comox, and will not
(i) deter development;
(ii)
discourage the construction of reasonably priced housing, or the provision of
reasonably priced serviced land;
(iii) discourage the development or redevelopment of commercial or industrial
properties that would otherwise provide employment and economic diversity
and stability in the Town; or
(iv) discourage development designed to result in low environmental impact.
NOW THEREFORE the Council of the Town of Comox, in open meeting assembled enact
as follows:
Page 67
Comox Development Cost Charges Bylaw No. 1830
Page 2
1.Title
This Bylaw may be cited for all purposes as “Comox Development Cost Charges Bylaw No.
1830”
2. Definitions
The meaning of words in this bylaw that are not defined below shall have the meaning
assigned to them in the Local Government Act RSBC 2015 C. I and in this Bylaw:
Building: A structure having a roof supported by columns or walls, and used for the shelter
or accommodation of persons or property.
Cellars: That portion of a building situated between the top of any floor and the top of the
floor next above it having no more than 0.6 metres of its height above the ground level, and
a height from floor to ceiling of less than 2.1 metres.
Coach House: A building consisting of one dwelling unit. Coach houses shall:
(1) only be permitted on a parcel on which a single family dwelling exists;
(2) only be permitted on a parcel where either the single family dwelling or the coach
house is owner occupied;
(3) be limited to one (1) per parcel;
(4) have a gross floor area not exceeding 90m
; and
2
(5) not be located on a parcel containing more than 2 dwelling units.
Commercial: (1) a use located in a commercial or marine zone classified as such in
section 4.1 of the Town’s zoning bylaw, other than a residential use, or (2) a non-residential
use located in a residential or multi-family residential zone classified as such in section 4.1
of the Town’s zoning bylaw.
Commercial Accommodation: A commercial use where rooms are offered for use as
temporary accommodation.
Community Care Facility: An establishment licensed as a community care facility under
the Community Care Facility Act of British Columbia.
Congregate Care Facility: A building or part thereof providing dwelling units in conjunction
with central kitchen and dining services and with or without common shared areas.
Development: Includes the subdivision of land and the construction, alteration, and
extension of a building or structure requiring the issuance of a building permit.
Downtown: All parcels of land located within Downtown Comox as shown in Schedule
“B
Dwelling Unit: One or more rooms (1) constituting a self-contained unit with only one
cooking facility and (2) occupied as the permanent residence of one household.
Page 68
Page 3
Gross Floor Area: The total floor area of all buildings on a parcel measured between the
exterior faces of the exterior walls of each building including stairwells and elevator shafts;
does not include parking or loading areas, driveways, bicycle parking spaces or cellars.
Household: One or more persons living together as a single domestic unit.
Industrial: (a) utility buildings and facilities such as telephone exchanges, transformer
stations and public works yards or (b) a use located in an industrial zone classified as such
in section 4.1 of the Town’s zoning bylaw, other than a residential use.
Institutional: A use located in a park zone or an institutional zone classified as such in
section 4.1 of the Town’s zoning bylaw, other than a residential use, or utility buildings and
facilities such as telephone exchanges, transformer stations and public works yards.
Intermediate Care Facility: A community care facility where food, accommodation and
nursing care is provided.
Multi-Family High Density: A building or part thereof consisting of more than forty (40)
dwelling units.
Multi-Family Low Density: (a) A part of a building consisting of one (1) dwelling unit; does
not include a single family dwelling or (b) a building or part thereof consisting of two (2) to
thirty (30) dwellings units, excluding secondary suites.
Multi-Family Medium Density: a building or part thereof consisting of thirty one (31) to
forty (40) dwellings units.
Parcel: Any lot, block or other area in which land is held or into which it is subdivided, but
does not include a highway.
Parcel Area: The area of land within the boundaries of a parcel.
Residential Use: A single family dwelling; congregate care facility; intermediate care
facility; multi-family low density; multi-family medium density; multi-family high density and
the use of a portion of a dwelling unit for business purposes. For the purpose of sections
5(e) and 6(b) intermediate care facility is not a residential use.
Secondary Suite: A dwelling unit that is secondary to another dwelling unit. Single family
dwellings containing a secondary suite shall be owner occupied.
Secondary suites shall:
(1) be located only in single family dwellings;
(2) be limited to one (1) per single-family dwelling;
(3) be completely contained within the principal building of the single family dwelling;
and
(4) have a dwelling unit gross floor area not exceeding 40% of the gross floor area of
the principal building or 90m 2
whichever is the lesser.
Page 69
Page 4
Single Family Dwelling: A building consisting of one dwelling unit, a building consisting of
two dwelling units one of which is a secondary suite, or a parcel containing a building
consisting of one dwelling unit and a coach house.
Structure: Anything that is man-made that is fixed to, supported by or sunk into land: does
not include a vehicle or boat.
Town: The Town of Comox.
Utility: An organization supplying electricity, natural gas, water, sanitary sewer, storm
water management, telephone or communication cable service.
3. Application
This Bylaw applies to all land, buildings and structures situated within the boundaries of the
Town of Comox.
4. Development Cost Charges
Every person who obtains:
a) approval of a subdivision, or
b) a building permit authorizing the construction, alteration or extension of a building or
structure,
shall prior to such approval pay the applicable development cost charges as set out in
Schedule “A” attached to and forming part of this Bylaw.
5. Exceptions
As an exception to Section 4, no development cost charges are required to be paid:
a) where the development does not impose any new capital cost burden on the Town;
b) where a development cost charge has previously been paid for the same
development unless, as a result of a further development or alteration, new capital
cost burdens will be imposed on the Town;
c) where the building permit authorizes the construction, alteration or extension of a
building exempt from taxation under S.220(1) (h) or S. 224 (2) (f) of the Community
Charter;
d) where the value of the work authorized by the building permit does not exceed
$100,000.00;
Page 70
Page 5
e) for the construction, alteration, or extension of self-contained dwelling units in a
building authorized under a building permit, if each unit is no larger than 45 square
metres, and each unit is to be put to no other use other than the residential use in
those dwelling units; or
f)
notwithstanding section 6(f) of this Bylaw, other than Single Family Dwelling, Multi
Family Low Density, Multi-Family Medium Density and Multi-Family High Density, no
charges apply to uses located in an agricultural zone classified as such in section 4.1
of the Town’s zoning bylaw
6. Payment and Calculation of Development Cost Charges
Charges shall be calculated and paid in accordance with Schedule “A” as follows:
a) in the case of subdivision for single family dwelling each parcel in the subdivision in
excess of the number that existed prior to subdivision shall be charged;
b) under Section 561(6) of the Local Government Act RSBC 2015 C. 1, on issuance of a
building permit that authorizes the construction, alteration or extension of a building
that will, after the construction, alteration or extension,
(i) contain fewer than 4 self-contained dwelling units, and
(ii) be put to no other use other than the residential use in those dwelling units;
c) on the issuance of a building permit provided that the calculation of the charge shall
be reduced by the amount of any charge levied and paid upon subdivision of the
parcel on which the development is situated;
d) on the issuance of a building permit provided that the calculation for the charge shall
be reduced by the amount of any charge applicable to the most recent use of the
property prior to building permit application;
e) in the case of a building permit for mixed use development, charges shall be
calculated separately for each category of use according to Schedule “A”; and
f) where a type of development is not identified on Schedule “A”, the amount of the
charge to be paid shall be calculated as if the development were Commercial.
7. Schedule “A” attached to this Bylaw consists of three tables establishing the amounts of
Development Cost Charges applicable to development in the Town of Comox and Schedule
“A” forms part of this Bylaw.
8. Schedule “B” attached to this Bylaw consists of two maps, Schedule “BI” delineating
“Downtown Comox” and Schedule “B2” delineating the “Sanitary Sewer Development Cost
Charges Service Area” boundaries.
Page 71
Page 6
9. Repeal and Effective Date
a) Comox Development Cost Charges Bylaw, 2006 is hereby repealed except Section 5.
b) This Bylaw shall come into full force and effect as of the date of Adoption provided that
in respect of both commercial development outside of the Downtown, and institutional
development anywhere within the Town, the development cost charges in this Bylaw
are suspended for six months from Adoption and shall be charged at the rates and
amounts set out in Comox Development Cost Charges Bylaw, 2006.
10. ADOPTION
READ A FIRST AND SECOND TIME this
th
17
day of February, 2016
READ A THIRD TIME this
th
17
day of February, 2016
THIRD READING RESCINDED
th
6
day of April, 2016
READ A THIRD TIME AS AMENDED this
th
6
day of April, 2016
APPROVED by the Inspector of Municipalities this
th
15
ADOPTED this
day of April, 2016
day of
,
2016
MAYOR
CORPORATE OFFICER
I HEREBY CERTIFY that this is a true copy of
“Comox Development Cost Charges Bylaw No. 1830”
as at Third Reading.
helly Russwurm,
-Deputy Corporate Administrator
Page 72
Page 7
Schedule “A”
SANITARY SEWER DEVELOPMENT COST CHARGES
Type of Development
COLUMN A
Upon Issuance
of
Building_Permit
COLUMN B
Upon Subdivision
Single Family Dwelling
(per parcel)
$1,072.05
$1,072.05
Multi-Family Low Density -Except
Downtown
(per unit)
$818.76
Not Applicable
Multi-Family Medium Density
Except Downtown
(per unit)
$809.50
Not Applicable
$809.50
Not Applicable
$809.50
Not Applicable
$809.50
Not Applicable
$809.50
Not Applicable
Congregate Care Facility /
Intermediate Care Facility
(per unit)
$396.11
Not Applicable
Commercial Accommodation
(per unit)
$562.90
Not Applicable
Commercial-Except Downtown
(per m
2 of gross floor area)
$5.66
Not Applicable
Commercial Downtown
(per m
$5.36
Not Applicable
Institutional
(per m
$6.00
Not Applicable
Industrial
(per m
$0.38
Not Applicable
Multi-Family High Density
Except Downtown
(per unit)
Multi-Family Low Density
Downtown
(per unit)
As shown in Schedule ‘B2”
-
-
-
Downtown
(per unit)
Downtown
(per unit)
Development Cost Charge
Applicable Area
-
-
-
Page 73
Page 8
PARK DEVELOPMENT COST CHARGES
Type of Development
COLUMN A
Upon Issuance of
Building Permit
COLUMN B
Upon Subdivision
(per parcel)
$2,171.62
$2,171.62
$1,658.54
Not Applicable
$1,639.78
Not Applicable
Multi-Family High Density -Except
Downtown
(per unit)
$1,639.78
Not Applicable
Downtown
(per unit)
$1,639.78
Not Applicable
$1,639.78
Not Applicable
$1,639.78
Not Applicable
$802.40
Not Applicable
(per unit)
Not Applicable
Not Applicable
(per m
Not Applicable
Not Applicable
Commercial Downtown
(per m
Not Applicable
Not Applicable
Institutional
(per m
Not Applicable
Not Applicable
Industrial
(per ha of parcel area)
Not Applicable
Not Applicable
Multi-Family Low Density -Except
Downtown
(per unit)
Except Downtown
(per unit)
Applicable Area
All areas within the Town
of Comox boundaries
-
-
Downtown
(per unit)
Downtown
(per unit)
-
-
Congregate Care Facility /
(per unit)
-
Page 74
Page 9
HIGHWAY DEVELOPMENT COST CHARGES
Type of Development
(per parcel)
Except Downtown
(per unit)
COLUMN A
Upon Issuance of
Building Permit
COLUMN B
Upon Subdivision
$2,748.40
$2,748.40
-
$1,551.79
Not Applicable
$1,550.75
Not Applicable
$1,550.75
Not Applicable
$1,394.53
Not Applicable
$1,394.53
Not Applicable
$1,394.53
Not Applicable
$538.37
Not Applicable
$1,095.43
Not Applicable
(per m
$95.24
Not Applicable
Commercial Downtown
(per m
$48.26
Not Applicable
Institutional
(per m
$40.54
Not Applicable
$32,005.61
Not Applicable
Except Downtown
(per unit)
Except Downtown
(per unit)
Downtown
(per unit)
Applicable Area
All areas within the Town
of Comox boundaries
-
-
-
Downtown
(per unit)
Downtown
(per unit)
-
-
Congregate Care Facility!
(per unit)
(per unit)
-
Industrial
(per ha of parcel area)
Page 75
Page 10
Schedule “BI”
Page 76
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APR 20 2016
TOWN OF COMOx
April 15, 2016
Richard Kanigan
Administrator
Town of Comox
Comox, BC V9M 1R9
Dear Mr. Kanigan:
Re:
Please note the Revised Local Government Act came into effect on January 1, 2016 and is now
available online. A Table of Concordance which compares the revised section to the previous
section is available at: www.cscd.gov.bc.ca/lgd/index.htm. it is important to note that
changes to legislation were not part of the revision process. The revision was an editorial
process intended to improve the readability of the legislation without changing its legal
effect. The revision of the legislation does not affect local government bylaws that reference
old section numbers.
Enclosed herewith is one copy of the above Bylaw approved under the provisions of section 560
of the Local GovernmentAct. Council may now adopt the Bylaw.
Please forward one copy of the adopted Bylaw to the Local Government Infrastructure and
Finance Branch for our records.
Yours truly,
Liam Edwards
Deputy Inspector of Municipalities
Enclosure
Ministry of Community,
Sport and Cultural
Development
Office of the Deputy Inspector
of Munlcipailtes
Mailing Address:
P0 Box 9838 Stn Prov Govt
Victoria, BC V8W 9T1
Location:
4th Floor-800 Johnson Street
Victoria, BC V8W 1N3
Phone:
Fax:
http://wcscd.gov.bc.caiIgdI
250 387-4060
250 387-7972
Page 78
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TOWN OF COMOX
BYLAW NO. 1838
A BYLAW OF THE TOWN OF COMOX RESPECTING THE FINANCIAL PLAN FOR
THE FIVE-YEAR PERIOD JANUARY ‘1, 2016 TO DECEMBER 31, 2020
WHEREAS the Community Charter requires Municipal Councils to adopt afinancial
plan annually, by bylaw, before the annual property tax bylaw is adopted;
NOW THEREFORE the Council of the Town of Comox, in open meeting assembled,
enacts as follows:
1. Title
This bylaw may be cited for all purposes as the “Comox Financial Plan Bylaw, 2016”.
2. SCHEDULES “A” and “B”
(1) SCHEDULE “A”, attached hereto and made part of this Bylaw, is hereby
adopted and is the Financial Plan of the Town of Comox for the years 2016 to
2020 inclusive.
(2) SCHEDULE “B” attached hereto and made part of this Bylaw, is the 2016
Disclosure of Revenue Objectives and Policies as per Section 165(3.1) of the
Community Charter.
3. Adoption
(1) READ A FIRST, SECOND and THIRD time
this
(2) ADOPTED
this day of
th
20
day of April, 2016
MAYOR
CORPORATE OFFICER
Page 81
Town of Comox
2016 -2020 Financial Plan Bylaw No. 1838
SCHEDULE A
Revenue
Generalpropertyvaluetaxes
Parcel taxes for water & sewer funds
Local improvement taxes on other basis
Payments in lieu of taxes
Services to other Governments
Sates of services
Fees and charges
Utility user fees (garbage, water & sewer)
Otherfeesand charges
Rental of municipal facilities
Borrowing proceeds for capital
Other Revenue
Interest
Grants from other Governments
Sale of property
Other
Transfers
Reserve funds
DCC reserve funds
Accumulated Surpluses
TOTAL
Expenditures
General Municipal:
Debt Interest
Debt Principal
Capital Expenditure
Reserve Funds
General Municipal
Water Fund:
Debt Interestand Principal
Capital Expenditure
Transfers to Reserve Funds
Other Water
Sewer Fund:
DebtlnterestandPrincipal
Capital Expenditure
Transfers to Reserve Funds
Other Sewer
TOTAL
2016
2017
2018
2019
2020
$ 7,847,639
$ 8,107,368
$ 8.400,109
615,590
37,919
1,401,267
335,873
407,423
620,090
37,919
1,412,978
349,717
412,172
$ 8,706,872
622,790
4,183
1,425,038
346,561
416,987
$ 8,952168
612,980
37,919
1,389,281
343,254
402,094
6,072,855
1,725,631
255,643
6,214,135
1,824,980
259,682
27,250
6,325,333
1,869,696
263,773
19,000
6,398,825
1,899,886
267,311
6,431346
2,249,827
270,084
122,400
859,330
127,450
1,163,960
132,500
935,160
117,350
3,373,819
-
-
650,531
419,214
727.036
292,050
2,496,880
672,000
170,131
369,043
551,092
1,599,989
$26,176,372
$22,074,922
$
$
149,150
349,283
6,703,840
537.350
12,456,246
81,865
349,283
3,535,800
237,400
12,474,661
-
-
481,941
625,490
4,183
1,437,139
350,924
421,869
-
132,500
1.685,460
-
-
419,005
493,951
5,940
11,473
40,000
1,429,362
49,384
$23,572,492
$21,592,531
$24,573,687
$
$
$
-
-
20,374
150.847
4,317.000
447,450
12,741,064
-
-
-
-
2,488,700
647,500
12,941,998
4,973,480
462,750
13,109,854
34,173
905,000
135.000
2,180,000
34,173
197,200
135,000
2,253,500
34,173
157,750
158,571
2,280,500
34,173
191,500
135,000
2,308,500
34,173
355,750
135,000
2,335,500
7,812
89,200
562,476
2,066,842
7,812
129,000
327,278
2,311,950
7,812
712,250
76.419
2,468.282
7,812
72.000
287,066
2,478,282
7,812
574,850
96,236
2,488,282
$26,176,372
$22,074,922
$23,572,492
$21,592,531
$24,573,687
Page 82
Town of Comox
2016 2020 Financial Plan Bylaw No. 1838
SCHEDULE “B” Revenue Objectives & Policies
-
-
Revenue Objectives:
1
Taxation and fees shall increase at a level Council considers is reasonable.
2
This Financial Plan shall maintain the distribution of revenue among historical sources.
3
The Town will gradually reduce the commercial property tax multiplier over time by raising property value
taxes for Class 6 (Business and Other) by one percent less than the annual increase for all other classes.
4
The Town will continue to use long-term debt sparingly for capital expenditures.
5
The Town will grant permissive tax exemptions on property that is available for public use and thereby
benefits Town residents by enhancing their quality of life or the economic delivery of services to them.
6
The Town will grant revitalization tax exemptions to increase the Towns economic, social and environmental
vitality by:
a)
b)
c)
d)
retaining and supporting existing businesses.
attracting new community investments in the form of multi-family residential development
concentrating residential development within established areas with full municipal services
encouraging high quality residential development suitable for residents ‘aging in place’.
Revenue Policies:
1
Increases in revenue are necessary to pay for the increasing costs of municipal services delivered, plus to
pay for improvements of services and the replacement of the Town’s capital infrastructure.
2
In addition, property value taxes shall increase by the amount of real growth (non-market value growth) in the
taxation base. This is allocated by BC Assessment across classes depending on the classification of the
individual properties.
3
In addition, property value taxes shall increase by the cost of debt repayment where the voters have
authorized the issue of new long-term debt. This shall be spread across all classes of property
proportionately to the General Property Taxes generated by the class.
4
When existing long-term debt that is paid by General Property Taxes matures, the taxation currently
established for its repayment shall be continued to increase funding for replacement of the Town’s capital
infrastructure.
5
Parcel taxes for the Town’s water and sewer services shall be sufficient to pay for the capital costs and
capital reserve contributions of those services over time.
6
Parcel taxes shall be used to recover the full cost (operating, capital and debt repayment) of Local Area
Services and Specified Services where this was the funding mechanism property owners selected at the time
the service ‘was established.
7
Fees for municipal services (except where parcel taxes recover costs) shall be sufficient to pay for the full
costs of providing those services.
8
Where practicable and affordable, fees for municipal services shall be based on or related to volume of use
so as to discourage the waste of public resources.
9
Comox has kept its tax rates reasonable in large part through avoiding the use of long-term debt, and
thereby minimized the interest expense that it pays annually. However, Council will continue to consider
using long-term debt for extra-ordinary capital expenditures and for the establishment of Local Area
Services.
10
The Town shall seek other sources of revenue whenever it is consistent with the services the Town is trying
to deliver and when it can reduce the need for property taxation or fees.
11
The tax exemptions under the revitalization tax exemption program and minimum criteria for a project to
qualify for the revitalization tax exemptions program, are set out in the applicable bylaw.
Page 83
Town of Comox
2016 2020 Financial Plan Bylaw No. 1838
SCHEDULE “B” Revenue Objectives & Policies
-
-
Based upon the Revenue Objectives & Policies the
proportion of funding by source is:
Proportion
Funding Source:
Property Value Tax revenue
30.0%
Parcel Tax revenue
2.5%
Payments in lieu of tax
5.3%
Fees
30.8%
Other Revenues
5.1%
Grants from governments
12.9%
Proceeds of borrowing
0.0%
Transfers from reserve & surplus
Total funding sources
Based upon the Revenue Objectives & Policies the
distribution of property value taxes by class is:
Distribution
Class 1 Residential
82.02%
Class 2 Utilities
0.38%
Class 3 Supportive Housing
0.00%
Class 4 Major Industry
0.00%
Class 5 Light Industry
0.02%
Class 6 Business & Other
17.38%
Class 7 Managed Forest
0.00%
Class 8 Recreation/Non-profit
0.20%
Class 9 Farm
All Assessment Classes
100%
Permissive Tax Exemptions:
The estimated annual effect by property class is:
Exemption
Class 1 Residential
3,500
$
Class 6 Business & Other
96,500
Class 8 Recreation/Non-profit
All Assessment Classes
40,000
140.000
$
In addition, Revitalization Tax Exemptions:
The estimated annual effect by property class is:
Exemption
Class 1 Residential
$
40,000
Page 84
TOWN OF COMOX
BYLAW NO. 1839
A BYLAW ESTABLISHING PROPERTY VALUE TAX RATES
FOR MUNICIPAL, LIBRARY, REGIONAL DISTRICT, REGIONAL HOSPITAL
DISTRICT AND BUSINESS IMPROVEMENT AREA PURPOSES FOR 2016
The Council of the Town of Comox, in open meeting assembled, enacts as follows:
1. Title
(1) This bylaw may be cited for all purposes as the “Comox Tax Rates Bylaw,
2016”.
2. Annual Rates
(1) For all lawful general purposes of the Town of Comox on the assessed value of
land and improvements taxable for general municipal purposes, rates appearing
in Column “A” of SCHEDULE “A” attached hereto and forming a part hereof.
(2) For purposes of the Vancouver Island Regional Library on the assessed value
of land and improvements taxable for general municipal purposes, rates
appearing in Column “B” of SCHEDULE “A” attached hereto and forming a part
hereof.
(3) For purposes of the Comox Valley Regional District on the assessed on the
value of land and improvements taxable for general municipal purposes, rates
appearing in Column “C” of SCHEDULE “A” attached hereto and forming a part
hereof.
(4) For purposes of the Comox Valley Regional District on the assessed on the
value of land and improvements taxable for hospital district purposes, rates
appearing in Column “D” of SCHEDULE “A” attached hereto and forming a part
hereof.
(5) For purposes of the Comox-Strathcona Regional Hospital District on the
assessed value of land and improvements taxable for regional hospital district
purposes, rates appearing in Column “E” of SCHEDULE “A” attached hereto
and forming part hereof.
(6) For purposes of the Comox Downtown Business Improvement Area on the
assessed value of land and improvements taxable for general municipal
purposes, rates appearing in Column “F” of SCHEDULE “A” attached hereto
and forming a part hereof.
Page 85
Town of Comox
Bylaw 1839 Comox Tax Rates Bylaw, 2016
Page 2
—
(7) For purposes of the Comox Avenue Revitalization Specified Area on the
assessed value of land and improvements taxable for general municipal
purposes, rates appearing in Column “G” of SCHEDULE “A” attached hereto
and forming a part hereof, plus $7.19 per lineal foot for frontage in the Specified
Area to be charged as a parcel tax.
3. Adoption
(1) READ A FIRST, SECOND and THIRD time this
th
20
day of April, 2016
(2) ADOPTED this
day of
MAYOR
CORPORATE OFFICER
Page 86
$ 0.2561
$ 1.8357
$ 1.2515
$ 1.2515
$ 0.8991
$0.4554
$ 0.2561
GENERAL
MUNICIPAL
$ 3.2682
$ 23.4258
$ 15.9707
$ 15.9707
$ 11.4740
$ 5.8115
$ 3.2682
1. Residential
2. Utility
4. Major Industry
5. Light Industry
6. Business
8. Recreational
9. Farm
$ 0.3942
$0.7010
$ 1.3840
$ 1.9263
$ 1.9263
$ 2.8255
$ 0.3942
REGIONAL
DISTRICT
ON
GENERAL
ASSESSMENT
VANCOUVER
ISLAND
REGIONAL
LIBRARY
PROPERTY
CLASS
C
B
$ 0.4935
$04935
$ 1 .209 1
$ 1 .6779
$ 1.6779
$ 1.7273
$ 0.4935
REGI ONAL
DISTRICT
ON
HOSPITAL
ASSESSMENT
D
$ 0.8182
$0.8182
$ 2.0046
$ 2.7819
$2.7819
$ 2.8637
$ 0.8182
REGIONAL
HOSPITAL
DISTRICT
E
F
G
—
—
$ 1.6739
—
—
—
—
—
$0.2879
$ 0.5685
—
—
—
$ 0.1619
DOWNTOWN
COMOX AVE.
BUSINESS
IMPROVEMENT REVITALIZATIO
SPECIFIED
AREA
AREA
Comox Tax Rates Bylaw, 2016 Schedule “A”
2016 Property Value Tax Rates in Comox
(Dollars of tax per $1,000 of Net Taxable Assessment)
A
—
Town of Comox
Comox Tax Rates Bylaw, 2016
SCHEDULE “A”
C) Bylaw 1839
I
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___________
.
FROM:
SUBJECT:
• TOWN OF COMOX
REPORT TO COUNCIL
Donald Jacquest, Director of Finance
Draft 2015 Annual Financial Statements
MEETING DATE: [April 25, 2016
REPORT DATE:
May 4, 2016
Submitted by
Concurrence
RECOMMENDATION:
That the Draft 2015 Annual Financial Statements be received and approved.
BACKGROUND:
The Draft 2015 Annual Financial Statements (attached) have been prepared. Before they can
have an audit opinion attached, they must first be approved by Council.
These Financial Statements are different than the monthly statements you receive, but are still
based upon exactly the same accounting records. They are consolidated (General, Water &
Sewer Funds have been combined) and based upon generally accepted accounting principles
for public sector organizations. This means most importantly that they are based on revenues &
expenses instead of cash receipts & expenditures (the Ministry required basis of our Financial
Plan). Note 18 to the Financial Statements demonstrates this by reconciling from the net
budget figures reported on these Statements (in Statement 2 and Schedule 6) to our 2015 Net
Financial Plan. These Financial Statements include Tangible Capital Assets (TCAs) at cost, net
of amortization. Because the Town owns a large array of TCAs (roads, water, sewer and storm
drain systems, buildings, parks, and equipment) when these are included in our Financial
Statements they form the bulk of our assets and the vast majority of our accumulated surplus
($84 of $95 million is in them). So, instead of focusing on the accumulated surplus reported on
Statement 1, please look at Note 19 to the Financial Statements which reports the surplus by
type and fund. There you will note, for instance, that our General Fund operating surplus is a
much more modest $2.88 million most of which ($1.6 million) was earned in 2015.
—
NET FINANCIAL POSITION:
One important metric of these draft Financial Statements report is our Net Financial Position
(defined as financial assets less liabilities). For many governments this is a negative figure,
since liabilities often exceed financial assets when debt is regularly used to finance capital
acquisitions. Comox is fortunate to have a positive Net Financial Position since our financial
assets exceed our liabilities. You will note that in 2015 our net position has improved to over
$10.2 million. With large capital expenditures included in our 2016—2020 Financial Plan,
(much of it funded by capital reserves and surplus) I am expecting that we will draw this figure
down through 2016 and 2017, but we still expect our net financial position to remain positive into
the future because we remain on track to be free of general debenture debt in 2018.
Page 89
REPORT TO COUNCIL
Draft 2015 Annual Financial Statements
Page 2
S
NET OPERATING SURPLUS:
Turning to Statement 2 (Consolidated Statement of Operations), we report a surplus for the year
of almost $2 million. As noted above that includes all three funds and is on the public sector
basis of reporting, but in 2015 this does approximate the net increase in accumulated operating
surplus for General, Water & Sewer funds reported in Note 19.
So why did we have a large surplus in 2015? We had roughly $400,000 more General Fund
revenue that budgeted (including higher than expected PILT, recreation fees, building permits,
planning fees, unconditional Provincial grants, and proceeds from the sale of two lots on
Beaufort Avenue). On the expenditure side we were under budget in a number of areas
including policing costs (due to officer vacancies and 2014 billing adjustments), Public Works
(due to staff vacancies and recoveries of staff time for capital projects and utilities), garbage
tipping fees, as well as planning and capital projects (that carry forward to 2016). The largest of
the 2015 capital projects rolling forward include the Lazo Road Foreshore & Pathway (in 2015
we budgeted $600,000 of 2015 general revenue for this), the waterfront improvements project
(we budgeted $400,000 of 2015 general revenue for this), and the Dryden to Cambridge high
pressure water line (we budgeted $252,500 from 2015 water revenue for this). In addition to
needing our 2015 surplus to fund these projects in 2016, we have learned that we needed more
money from general revenue than expected for the 2016 Robb Avenue project and we are
contributing $250,000 in 2016 to start a new public safety reserve fund. We were therefore able
to balance the 2016—2020 Financial Plan thanks to the surplus carried forward.
IN CONCLUSION:
Overall, I am very pleased with our financial position at December 31, 2015. It will enable us to
fund a very challenging capital expenditure program over the next five years (renewing our
TCAs) while still reducing our outstanding debt, and keeping tax rates affordable.
I am happy to welcome any questions that Council may have on these statements.
Page 90
0
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TOWN OF COMOX
Index to Consolidated Financial Statements
Year Ended December 31, 2015
Management’s Responsibility for Financial Reporting
Independent Auditors’ ReporL
Statements
1. Consolidated Statement of Financial Position
2. Consolidated Statement of Operations
3. Consolidated Statement of Change in Net Financial Assets
4. Consolidated Statement of Cash Flows
Notes to the consolidated Financial Statements
Supplemental Schedules
1. Schedule of Expenses by Object (Type)
2. Schedule of Continuity of Reserve Funds
3. Schedule of Deferred Revenue Continuity
4. Continuity of Equity in Tangible Capital Assets
5. Schedule of Tangible Capital Assets
6. Schedule of Operations by Segment (2015)
7. Schedule of Operations by Segment (2014)
Page 92
TOWN OF COMOX
Management’s Responsibility
for Financial Reporting
The preparation of information in these Consolidated Financial Statements
is the
responsibility of management. The consolidated financial statements have
been
prepared in accordance with Canadian public sector accounting standards
and are
outlined under “Significant Accounting Policies” in the notes to the financial
statements.
Management is responsible for the integrity and objectivity of these statem
ents as well
as the supplementary statements and schedules.
Management maintains a system of internal accounting controls to provid
e reasonable
assurance that assets are safeguarded and that transactions are author
ized, recorded
and reported properly. Management also maintains a program of proper busine
ss
compliance.
MNP LLP, the Town’s independent auditors, have conducted an examination
of the
financial statements in accordance with Canadian auditing standards and have
expressed their opinion in a report accompanying this statement.
4r*
Donald Jacquest
Director of Finance
Page 93
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_____
_____
_____
_____
_____
_____
_____
_
_
_
_____
_____
_____
_____
_____
_
Town of Comox
Statement 1
Consolidated Statement of Financial Position
as at December 31, 2015
Financial Assets
Cash
Short-term investments (Note 2b)
Receivables (Note 5)
Land for resale
2015
$
Financial Liabilities
Payables (Note 6)
Deferred revenue (Schedule 3)
Net debenture debt (Note 7)
Performance deposits and bonds
Net Financial Assets
Contingent liabilities (Note 8)
Non Financial Assets
Tangible capital assets (Schedule 5)
Supply inventory
Prepaid expenses
Shares in Courtenay Golf Club Ltd.
Accumulated Surplus (Note 19)
$
2014
9,422,775
11,985,336
1,116,617
9,847
$
5,886,508
13,234,798
1,288,804
9.847
22,534,575
20,419,957
3,187,919
6,433,506
1,417,397
1,268,096
3,689,379
6,125,771
1,892,237
1,176,210
12,306,918
12,883,597
10,227,657
7,536,360
84,296,372
242,249
55,444
8,750
84,602,815
85,009,056
218,784
66,066
8,750
85,302,656
94,830,472
$
92,839,016
Donald Jacquest, Director of Finance, responsible for
financial administration for the Town of Comox.
The accompanying notes are an integral part of the consolidated financial statem
ents.
Page 95
Town of Comox
Consolidated Statement of Operations
Statement 2
Revenue
Property valuation taxes
Parcel taxes
2015 Budget
Note 18
2015
$
2014
Payments in lieu of taxes (Federal & Provincial)
7,602,488
619,226
1,377,082
Revenue from Taxation
9,598,796
9,646,107
9,429,406
Utility fees
Other sales of services
Licenses, permits and planning fees
Development Cost Charges used for capital expenditures
Tangible capital assets contributed through development
Donations
Investment income
Interest and penalties on taxes and utilities
Actuarial earnings on debenture sinking fund
Rentals
Other
Gain on disposal of tangible capital asset
Unconditional transfers from governments and agencies
Conditional transfers from governments and agencies
Debenture refunds upon maturity
5,794,065
5,828,507
2,332,440
241,196
16,188
61,468
13,464
207,597
93,819
95,733
131,717
24,717
47,385
424,029
671,221
1,138
5,640,292
2,111,587
253,056
392,098
923,220
58,855
251,125
99,579
102,882
128,912
40,631
267,380
3,513,446
8,302
21,435,569
19,836,726
23,220,773
1,450,330
2,949,946
1,542,164
1,328,394
591,373
160,246
3,716,604
2,086,955
2,208,402
1,367,569
2,724,333
2,958,341
1,289,726
477,761
221,255
4,312,932
2,180,320
2,313,033
1,475,016
2,755,315
3,140,992
1,233,179
441,307
298,103
4,103,786
2,363,907
2,138,159
16,034,414
17,845,270
17,949,764
$
2,186,680
203,750
393,723
-
16,240
107,700
90,300
-
127,365
17,200
-
360,000
2,539,750
7,602,337
$
7,405,368
623,410
1,420,360
625,413
1,398,627
-
Expenses
General government
Protective services
Transportation
Garbage and recycling services
Development services
Marina
Recreation, parks, and culture
Water services
Sewer services
Surplusfortheyear
$
5,401,155
$
1,991,456
$
5,271,009
Accumulated surplus at start of year
$
92,839,016
$
87,568,007
Accumulated surplus at end of the year
$
94,830,472
$
92,839,016
The accompanying notes are an integral part of the consolidated financial statements.
Page 96
Town of Comox
Statement 3
Consolidated Statement of Change in Net Financial Assets
For the Year Ended December 31, 2015
2015 Budget
Note 18
Surplus for the year (Statement 2)
$
Tangible capital assets acquired through development
Crown grant of land
Acquisition of tangible capital assets
Amortization of tangible capital assets
Disposition of tangible capital assets
Increase in prepaid expenses
Increase in / decrease in supply inventory
$
1,991,456
2014
$
(61,468)
(2,599,205)
2,778,599
594,759
10,622
(23,466)
(2,604,145)
2,691,297
879,807
7,536,360
7,536,360
6,656,553
(8,480,300)
-
475,000
-
-
Net Financial Assets at beginning of year
$
5,271,009
(923,220)
(950,885)
(5,416,687)
2,728,482
212,049
(360)
(40,581)
-
Increase (Decrease) in Net Financial Assets
Net Financial Assets at end of year (Statement 1)
5,401,155
2015
4,932,215
$
10,227,657
$
7,536,360
Page 97
Town of Comox
Statement 4
Consolidated Statement of Cash Flows
as at December 31, 2015
2015
2014
Net inf low (outflow) of cash related to the following activities:
Operating Activities
Surplus for the year (Statement 2)
$
Non-cash items included in operations:
Contribution from developers
Crown grant of land
(Gain) I loss on disposition of tangible capital assets
Actuarial increase in debenture sinking funds
1,991,456
$
(61,468)
Net changes to financial assets & liabilities through operations:
(Increase in) I decrease in receivables
Increase in I (decrease in) payables
Increase in I (decrease in) deferred revenue
Increase in / (decrease in) performance deposits and bonds
(Increase in) / decrease in supply inventory
(Increase in) / decrease in prepaid expenses
5,271,009
2,778,599
(47,385)
(95,733)
(923,220)
(950,885)
2,728,482
209,549
(102,882)
172,187
(501,460)
307,735
91,886
(23,466)
10,622
247,890
372,544
(1,638,773)
49,416
(40,581)
(360)
4,622,973
5,222,189
1,249,462
(2,599,205)
642,144
5,197,650
(5,416,687)
2,500
(707,599)
(216,537)
(379,107)
(460,636)
Investing Activities
Short-term investing
Acquisition of tangible capital assets
Proceeds on disposftion of tangible capital assets
Financing Activities
Debenture principal repaid
Increase in cash
3,536,267
4,545,016
Cash at beginning of year
5,886,508
1,341,492
Cash at end of year (Statement 1)
$
9,422,775
$
5,886,508
Interest paid
$
$
175,144
$
$
218,416
Interest received
203,877
212,394
Page 98
1. PURPOSE
TOWN OF COMOX
Notes to the Consolidated Financial Statements
The Town of Comox was incorporated in 1946 to provide municipal services to its residents,
and is
governed by the Community Charter and the Local Government Act of British Columbia.
2. SIGNIFICANT ACCOUNTING POLICIES
(a)
British Columbia Municipalities
It is the policy of the Town to follow accounting principles generally accepted for British Columbia
municipalities and to apply such principles consistently. As part of this policy, the resources and
operation of the Town are segregated into various funds for accounting and financial reporting
purposes, each being treated as a separate entity with responsibility for the stewardship of
the assets
allocated to it.
The consolidated financial statements are prepared in accordance with recommendations of the
Public Sector Accounting Board (PSAB). The consolidated financial statements include the
financial
position, financial operations, change in net financial assets, and change in cash flows of the one
economic entity of the Town of Corn ox. Inter-fund transactions and fund balances have been
eliminated on consolidation.
(b)
Short-term Investments
Investments are comprised of various investment funds of the Municipal Finance Authority of BC
which have fluctuating returns and are carried at the lower of cost and market value.
Short-term Investments
2015
2014
47,660
$ 7,660,742
Intermediate Bond Fund
5,619,992
5,556,584
Money Market Fund
6,317,684
17,472
$ 11.985.336
$J3234.Z9
Municipal Finance Authority of BC Funds:
Short-term Bond Fund
Total short-term investments
(c)
$
Trust Fund
A Town-administered trust fund has been excluded from the financial statements. The balance in the
fund was $76,672 at December 31, 2015 ($74,825 in 2014). It was invested in the MFA Short-term
Bond Fund in 2015 and 2014. The only transactions in the fund were interest earned ($1,848 in
2015
and $2,284 in 2014).
Page 99
TOWN OF COMOX
2. SIGNIFICANT ACCOUNTING POLICIES (continued)
(d)
Tangible Capital Assets
Tangible capital assets are recorded at cost, net of disposals, write-downs and amortization.
Acquisitions exceeding the capitalization thresholds are capitalized. The Town records certain
infrastructure assets as one network without breaking down the asset into component parts.
Expenditures to replace components of such a network are expensed as incurred. Amortization is
calculated straight line over the estimated life of the class of assets. Amortization is not taken until
the asset is in use, and is taken at one-half of normal rate in that first year. Repairs and maintenance
are not capitalized, but are expensed in the period in which they occur. Befferments which enhance
the asset life or capacity are capitalized.
Major Asset Category
Land
Land improvements
Buildings
Vehicles, Machinery and
Equipment
Computers and programs
Engineered Structures:
Road surfaces
Road sub-surfaces
Sidewalks
Storm drains surface
Storm drains sub-surf.
Water
Sewer
Other surface structures
Threshold
None
$10,000
$10,000
Estimated Life
Indefinite
25 years
50 years
Amortization Rate
None
4%
2%
$10,000
$10,000
8 to 20 years
5 years
5% to 12.5%
20%
$10,000
$10,000
$10,000
$10,000
$10,000
$10,000
$10,000
$10,000
25
50
50
25
75
75
75
25
years
years
years
years
years
years
years
years
4%
2%
2%
4%
1.3333%
1.3333%
1.3333%
4%
(e)
Accrued Payroll Benefits
• Earned but unpaid vacation is fully accrued and recorded in the financial statements.
• An accrual is made for expected payments of employee sick leave, payout on retirement,
disability or death, and termination pay discounted from expected future values to net
present value at year-end.
(f)
Inventory
Inventory of supplies is recorded as a non-financial asset and is valued at the lower of cost and net
realizable value. Cost is determined by the first-in, first-out method. Net realizable value is the
estimated selling price in the ordinary course of business, less estimated costs of completion and
selling costs.
(g)
Funds
The financial operations of the Town of Comox are divided into seven funds: General Operating
Fund, General Capital Fund, Reserve Fund, Water Operating Fund, Water Capital Fund, Sewer
Operating Fund and Sewer Capital Fund. Functionally, the Water and Sewer Funds are used for the
services of distribution of potable water and collection and treatment of sanitary sewage respectively.
The General Operating Fund is used for all other Town services. Capital Funds (General, Water and
Sewer are used to segregate tangible capital assets and related debt). All revenue and expenses for
services are recognized in the operating funds. The Reserve Fund is used to segregate capital and
other statutory reserves.
RCMAgenda May4, 2016
Page 100
TOWN OF COMOX
2. SIGNIFICANT ACCOUNTING POLICIES (continued)
(h)
(i)
Revenue Recognition
Property tax revenues are recognized in the year they are levied. User fees and garbage revenues
are recognized when the service is provided. Interest and operating grants are recognized as
earned. Capital grants are recognized when the related acquisition occurs. Grants in lieu of taxes
are recorded on an accrual basis when it is possible to reasonably estimate the amounts receivable.
User fees, garbage collection and disposal are recognized as revenue on an accrual basis according
to rates set in various fees and charges bylaws. Permit fees are recognized once the permit has
been approved and the fee collected. Development cost charges are deferred and recognized as
revenue in the year an acquisition authorized by bylaw is incurred. Contributed parcels of land are
valued at fair market value at the date of contribution. Contributed tangible capital assets are
recorded at fair market value when the contribution is received. Transfers are recognized as
deferred revenue when transfer stipulations give rise to a liability. Transfer revenue is recognized in
the statement of operations as the stipulation liabilities are settled.
Liability for contaminated sites
A liability for rem ediation of a contaminated site is recognized at the best estimate of the amount
required to remediate the contaminated site when contamination exceeding an environmental
standard exists, the Town is either directly responsible or accepts responsibility, it is expected that
future economic benefits will be given up, and a reasonable estimate of the amount is determinable.
The best estimate of the liability includes all costs directly attributable to remediation activities and is
reduced by expected net recoveries based on information available at December 31, 2015.
At each financial reporting date, the Town reviews the carrying amount of the liability. Any revisions
required to the amount previously recognized is accounted for in the period revisions are made. The
Town continues to recognize the liability until it is settled or otherwise extinguished. Disbursements
made to settle the liability are deducted from the reported liability when they are made.
(j)
3.
Measurement Uncertainty
The preparation of financial statements in conformity with Canadian public sector accounting
standards requires management to make estimates and assumptions that affect the reported
amounts of assets and liabilities and the disclosure of contingent assets and liabilities at the date of
the financial statements, as well as the reported amounts of revenues and expenses during the
reporting period. Significant areas requiring management estimates are the estimated life of tangible
capital assets (used to establish amortization), determination of employee benefit obligations,
collectability of accounts receivable and provisions for contingencies. Actual results may vary from
the estimates and adjustments will be reported and reflected in operations as they become known.
Liabilities for contaminated sites are estimated based on the best information available regarding
potentially contaminated sites that the Town is responsible for.
CHANGE IN ACCOUNTING POLICY
Effective January 1, 2015, the Town adopted the recommendations in PS 3260 Liabilities for
Contaminated Sites, as set out in the Canadian public sector accounting standards. Pursuant to the
recommendations, the change was applied prospectively, and prior periods have not been restated.
Previously, no accounting policy existed to account for a liability for contaminated sites. Under the new
recommendations, the Town is required to recognize a liability for contaminated sites when economic
benefits will be given up, as described in Note 1(i) of Significant Accounting Policies.
There was no effect on the Town’s financial statements from adopting the above-noted change in
accounting policy.
Page 101
TOWN OF COMOX
4. RECENT ACCOUNTING PRONOUNCEMENTS
(a)
Related Party Disclosures
In March 2015, as part of the CPA Canada Public Sector Accounting Handbook Revisions Release
No. 42, the Public Sector Accounting Board (PSAB) issued a new standard, PS 2200 Related Party
Disclosures. This new Section defines related party and established disclosures required for related
party transactions. Disclosure of information about related party transactions and the relationship
underlying them is required when they have occurred at a value different from that which would have
been arrived at if the parties were unrelated, and they have, or could have, a material financial effect
on the financial statements. This section is effective for fiscal years beginning on or after April 1,
2017. Early adoption is permitted. The Town does not expect application of the new Standard to
have a material effect on the consolidated financial statements.
(b)
Definition of Assets
In June 2015, new PS 3210 Assets was included in the CPA Canada Public Sector Accounting
Handbook. The new Section provides guidance for applying the definition of assets set out in PS
1000 Financial Statement Concepts. The main features of this standard are as follows:
Assets are defined as economic resources controlled by a government as a result of past
transactions or events and from which future economic benefits are expected to be obtained.
Economic resources can arise from such events as agreements, contracts, other government’s
legislation, the government’s own legislation, and voluntary contributions.
The public is often the beneficiary of goods and services provided by a public sector entity. Such
assets benefit public sector entities as they assist in achieving the entity’s primary objective of
providing public goods and services.
A public sector entity’s ability to regulate an economic resource does not, in and of itself, constitute
control of an asset, if the interest extends only to the regulatory use of the economic resource and
does not include the ability to control access to future economic benefits.
A public sector entity acting as a trustee on behalf of beneficiaries specified in an agreement or
statute is merely administering the assets, and does not control the assets, as future economic
benefits flow to the beneficiaries.
An economic resource may meet the definition of an asset, but would not be recognized if there is no
appropriate basis for measurement and a reasonable estimate cannot be made, or if another
Handbook Section prohibits its recognition. Information about assets not recognized should be
disclosed in the notes.
The standard is effective for fiscal years beginning on or after April 1, 2017. Earlier adoption is
permitted. The Town does not expect application of the new Standard to have a material effect on
the consolidated financial statements.
(c)
Contingent Assets
In June 2015, new PS 3320 Contingent Assets was included in the CPA Canada Public Sector
Accounting Handbook. The new Section establishes disclosure standards on contingent assets. The
main features of this Standard are as follows:
Contingent assets are possible assets arising from existing conditions or situations involving
uncertainty. That uncertainty will ultimately be resolved when one or more future events not Wholly
within the public sector entity’s control occurs or fails to occur. Resolution of the uncertainty will
confirm the existence or non-existence of an asset.
Page 102
TOWN OF COMOX
4.
RECENT ACCOUN11NG PRONOUNCEMENTS (continued)
(c)
Contingent Assets (continued)
Passing legislation that has retroactive application after the financial statement date cannot create
an
existing condition or situation at the financial statement date.
Elected or public sector entity officials announcing public sector entity intentions after the financial
statement date cannot create an existing condition or situation at the financial statement date.
Disclosures should include existence, nature, and extent of contingent assets, as well as the reasons
for any non-disclosure of extent, and the bases for any estimates of extent made.
When a reasonable estimate can be made, disclosure should include a best estimate and a range of
possible amounts (or a narrower range of more likely amounts), unless such a disclosure would have
an adverse impact on the outcome.
The standard is effective for fiscal years beginning on or after April 1, 2017. Earlier adoption is
permitted. The Town does not expect application of the new Standard to have a material effect on
the
(d)
Contractual Rights
In June 2015, new PS 3380 Contractual Rights was included in the CPA Canada Public Sector
Accounting Handbook. This new Section establishes disclosure standards on contractual rights, and
does not include contractual rights to exchange assets where revenue does not arise. The main
features of this Standard are as follows:
Contractual rights are rights to economic resources arising from contracts or agreements that will
result in both an asset and revenue in the future.
Until a transaction or event occurs under a contract or agreement, an entity only has a contractual
right to an economic resource. Once the entity has received an asset, it no longer has a contractual
right.
Contractual rights are distinct from contingent assets as there is no uncertainty related to the
existence of the contractual right.
Disclosures should include descriptions about nature, extent, and timing.
The standard is.effective for fiscal years beginning on or after April 1, 2017. Earlier adoption is
permitted. The Town does not expect application of the new Standard to have a material effect on the
(e)
Restructuring Transactions
In June 2015, new PS 3430 Restructuring Transactions was included in the CPA Canada Public
Sector Accounting Handbook. The new Section establishes disclosure standards on contingent
assets. The main features of this Standard are as follows:
A restructuring transaction is defined separately from an acquisition. The key distinction between the
two is the absence of an exchange of consideration in a restructuring transaction.
A restructuring transaction is defined as a transfer of an integrated set of assets and/or liabilities,
together with related program or operating responsibilities that does not involve an exchange of
consideration.
Individual assets and liabilities transferred in a restructuring transaction are derecognized by the
transferor at their carrying amount and recognized by the recipient at their carrying amount with
applicable adjustments.
Page 103
TOWN OF COMOX
4.
RECENT ACCOUNTING PRONOUNCEMENTS (continued)
(e)
Restructuring Transactions (continued)
The increase in net assets or net liabilities resulting from recognition and derecognition of individual
assets and liabilities received from all transferors, and transferred to all recipients in a restructuring
transaction, is recognized as revenue or as an expense.
Restructuring-related costs are recognized as expenses when incurred.
Individual assets and liabilities received in a restructuring transaction are initially classified based on
the accounting policies and circumstances of the recipient at the restructuring date.
The financial position and results of operations prior to the restructuring date are not restated.
Disclosure of information about the transferred assets, liabilities and related operations prior to the
restructuring date by the recipient is encouraged but not required.
The Section is effective for new restructuring transactions that occur in fiscal periods beginning on or
after April 1,2018.
Earlier application is encouraged.
The Town does not expect application of the new Standard to have a material effect on the
5.
RECEIVABLES
Receivables are composed of the following amounts:
Due from
2015
Employees
Governments
Others
$
617
235,774
2014
$
449
278,438
Total receivables
6.
PAYABLES
Payables are composed of the following amounts:
Due to
Employees (payroll earned to year end)
Employees (accruals for vacation and
post-employment benefits)
Governments
Others
Total payables
2015
$
2014
149,016
866,749
1,791,047
381,107
$ 3,187.919
$
$
175,252
797,153
1,847,583
869,391
3.689.379
Page 104
_____
TOWN OF COMOX
Notes to the Consoildated Financial Statements
7.
DEBENTURES ISSUED FOR THE TOWN
The Town’s debenture debt arises from participation in debenture issues by the Municipal Finance
Authority (MFA) of B.C. These are sinking-fund type debentures with various terms and interest
rates. The outstanding debt reported is the original amount borrowed less the actuarial value of the
sinking fund, including interest. The outstanding debentures at December 31, 2015 are:
Purposes of
Borrowing
Issued
Terms
Interest
Rates
ya
r
9
s
Amount
Borrowed
Sinking
Fund
Net
Owing
2.40%
317,250
179,005
138,245
yrs
9 years
2.00%
475,000
344,321
130,679
6,959
19,272
4.65%
2,100,000
1,567,300
532,700
26,439
127,042
yrs
4.65%
270,000
116,584
153,416
3,399
10,958
7 years
4.20%
1,000,000
537,643
462,357
11,411
74,305
S 1.892.237
jj
April 2004
Oct. 2004
Apr. 2008
Revitazation
Library
Apr. 2008 Pt. Holmes Water
Apr. 2011
CogioxRec.
S2,744.853
Totals at December 31, 2015
Totals at December 31, 2014
Debt Promissory
Reserve
Note
4,729
9,731
54.241.493
52.349.257
Scheduled Payments and net balances for the above issues over the next five years are:
Year
2016
2017
2018
2019
2020
Scheduled Annual Payments
Principal
Interest
Total
372,506
167,909
540,415
372,506
167,909
540,415
174,071
70,259
244,330
23,225
18,759
41,984
23,225
18,759
41,984
Sinking Fund
Actuarial Earnings
112,090
132,033
68,801
15,384
17,095
Net Debt
Outstanding
932,800
428,261
185,389
146,780
106,462
At the time the debentures were issued, the MFA deposited 1% of the amount borrowed to its Debt
Reserve Fund. This is managed by the MFA and used to secure the debenture issue as a whole (see
Note 8 Contingent Liabilities). Once the MFA has repaid the debentureissue, the Town is entitled to the
proceeds of its share of the Debt Reserve Fund, including accrued interest.
Page 105
TOWN OF COMOX
8.
CONTINGENT LIABILITIES
(a)
Regional District Debt
Regional District debt is, under the provisions of the Local Government Act, a direct, joint and several
liability of the Regional District and each member municipality within the Regional District, including
the Town of Comox. At December 31, 2015 the Comox Valley Regional District had net debt of
$40,682,790 owing ($45,161,631 at December 31, 2014) which is $86,243,762 in debt issues net of
$45,560,972 sinking funds at December 31, 2015 ($86,200,672 net of $41,039,041 sinking funds at
December31, 2014) including debentures issued for the Town (Note 7), the City of Courtenay, the
Village of Cumberland and itself.
(b)
Municipal Finance Authority Debentures
The Town is also contingently liable to the Municipal Finance Authority (MFA) of B.C. for a Debt
Reserve Fund, to help secure its participation MFA Debentures (see Note 7). The MFA has the right,
if one or more participants in that issue default, to draw upon the Town’s share of the Debt Reserve
Fund ($54,293 at December 31, 2015; $62,074 in 2014), plus Promissory Notes issued by the Town
at the time of issue ($241,308 at December31, 2014; $276,570 in 2014).
(c)
Corn ox Fire Department
The Comox Fire Department protects both the Town of Comox and the Comox Rural Fire Protection
Improvement District, and so is jointly funded by the Town and the District. In the event that this
relationship ended, the Town would have to compensate the District for its share of the equity of Fire
Department assets. At December 31, 2015 the District’s share of those tangible capital assets (at
cost and net book value) were $885,233 and $377,647 respectively ($864,212 and $386,466 in 2014)
and its share of a Fire Department Capital Reserve was $84,365 ($70,014 in 2014).
(d)
Municipal Insurance Association of BC
The Town is a subscribed member of the Municipal Insurance Association of BC (the “Exchange”) as
provided by Section 3.02 of the Insurance Act. The main purpose of the Exchange is to pool the
risks of liability so as to lessen the impact upon any Subscriber. Under the Reciprocal Insurance
Exchange Agreement the Town is assessed a premium with specific deductible for its claims based
on population. The obligation of the Municipality with respect to the Exchange and/or contracts and
obligations entered into by the Exchange on behalf of its Subscribers in connection with the
Exchange are in every case several, and not joint and several.
(e)
9.
Claims
At December 31St there existed outstanding claims against the Town. These claims have been
referred to legal counsel and to the Town’s liability insurers. It is not possible to determine the
Town’s potential liability, if any, with respect to these matters.
PENSION INFORMATION
The Town of Comox and its employees contribute to the Municipal Pension Plan (the Plan), a jointly
trusteed pension plan. The Board of Trustees, representing plan members and employers, is
responsible for overseeing the management of the Plan, including investment of the assets and
administration of benefits. The Plan is a multi-employer contributory pension plan. Basic pension
benefits provided are based on a formula. The Plan has about 185,000 active members (including
approximately 37,000 contributors from local government) and approximately 80,000 retired members.
The most recent actuarial valuation as at December 31, 2012 indicated a $1.37 billion funding deficit for
basic pension benefits. The next valuation will be as at December31, 2015 with results available in
2016. Employers participating in the Plan record their pension expense as the amount of employer
contributions made during the fiscal year (defined contribution pension plan accounting).This is because
the Plan records accrued liabilities and accrued assets for the Plan in aggregate with the result that
there is no consistent and reliable basis for allocating the obligation, assets and cost to the individual
employers participating in the Plan. The Town of Corn ox paid $411,460 for employer contributions to the
plan in 2015, on behalf of 66 employees ($391,802 in 2014 on behalf of 71 employees).
Page 106
TOWN OF COMOX
10.
POST EMPLOYMENT BENEFITS
Town employees who have worked at least 10 years for the Town and then retire,
become permanently
disabled, or die receive 2 days pay for each year of service. The Town calculates
the value of this
liability ($425,871 at December 31, 2015 and ($397,641 in 2014) for employees
over age 30 based
upon an analysis of the age and length of service of its workforce. The reporte
d liability reflects the
likelihood that employees will become eligible for this benefit. The calculations
were projected into the
future with an inflation factor of 2.0% and discounted back at a discount rate of
2.69%. Employee
retirement benefit payments are being funded by an accounting charge on wages
paid in the year.
11.
FINANCIAL INSTRUMENTS
Financial instruments consist of cash, short-term investments, receivables, payabl
es, net debenture
debt, performance deposits and bonds. It is management’s opinion that the Town
is not exposed to
significant interest, currency or credit risk arising from these financial instrum
ents.
12.
ENVIRONMENTAL REGULATIONS
The Town makes every reasonable effort to comply with all environmental regulat
ions that apply to its
operations. These regulations may require future expenses to meet applicable standa
rds. Amounts
required to meet these obligations will be charged to operations when incurre
d or set aside as future
reserves when they can be reasonably estimated.
13.
FEDERAL PAYMENTS IN LIEU OF TAX
Although the Town is not economically dependent upon receipt of Federal Payme
nts in Lieu of Tax
(PILT), it normally receives 15% of its revenue from taxation from this source of revenu
e. Were the
Government of Canada to halt its PILT, there would be a significant impact on operati
ons that could
result in either a reduction in service levels and/or an increase in property tax rates.
14.
RESTRICTIONS ON DEFERRED REVENUE
The Town receives Development Cost Charges from developers. Section 935 of the Local
Government
Act requires that these funds are deposited to reserves and limits the use of those reserve
s (including
the interest earned on them) to capital costs related to the purpose for which the charge
was collected.
Section 941 of the Local GovernmentAct similarly limits the use of cash payme
nts received in lieu of the
5% parklands provided at subdivision of land, for acquisitions of parkland.
15.
TRANSFERS BETWEEN RESERVE FUNDS
During 2014 the Town transferred $800,000 from the Sewer Enterprise Reserve to
the Capital Works
Reserve, from which it was spent on a capital project. Under Section 189 of the Comm
unity Charter,
the Town must repay this transfer with an amount equivalent to the interest that would
have been
earned had these funds remained in the Sewer Enterprise Reserve. To date no repaym
ent schedule for
the repayment has been finalized.
Page 107
TOWN OF COMOX
16. SEGMENTED INFORMATION
The Town of Comox is a local government that provides a wide range of services to its citizens. For
management and reporting purposes the Town’s operations are organized and reported by segments.
Schedules 6 and 7 (for 2015 and 2014, respectively) of these Financial Statements disclose the Town’s
revenue and expenses split into the following segments:
General Government including the activities of Council plus general Town administration, finance, and
enforcement of Town bylaws.
—
Protective Services including the activities of the RCMP on behalf of Comox, plus the Comox
Volunteer Fire Department, building inspection, emergency planning and animal control.
—
Transportation
—
including roads, sidewalks, street lighting, traffic control and storm drains.
Waste Disposal including collection and disposal of garbage, recyclables and yard waste. The Town
does not operate any landfills or transfer facilities.
—
Development Services including Town planning and our annual grants to the Downtown Business
Improvement Area Association.
—
Marina
—
is operation of the Town’s marina.
Recreation, Parks and Culture including operating the Town’s recreation centre and public recreation
programs, Town parks and greenways, cultural grants from the Town and events sponsored for the
Town, Christmas lighting, and Town buildings used for recreation and cultural activities. The Town is a
member of the Vancouver Island Regional Library (VIRL), and owns library space that it rents to VIRL,
which operates the Comox library branch.
—
Water is the distribution of water to Town residents. The Town buys treated bulk water from the
Comox Valley Regional District, so the Town neither produces nor treats the water it distributes.
—
Sanitary Sewer is the collection of sanitary sewage and transmission of the same to the sanitary
sewer treatment system operated by the Comox Valley Regional District. The Regional District charges
the Town for a share of the costs to operate its system.
—
Certain allocations are employed in the preparation of segmented financial information. General
Property Taxation, Payments in Lieu thereof, and Investment income are not allocated between
segments, but are allocated to General Government. Government grants and DCCs used for capital
acquisitions are allocated to segments depending on the purpose of the grant. Investment income is
allocated to segments depending on the nature of the capital reserves that it has been earned on.
Some expenses are allocated to segments based on an estimated use of resources.
The accounting policies used in these segments are consistent with those followed in preparation of the
consolidated financial statements as disclosed in Note 2.
There are no inter-segment sales of goods or services.
Page 108
TOWN OF COMOX
17. COMMUNITY WORKS (FEDERAL GAS TAX) FUNDS
The Town receives transfers of Community Works (federal gas tax) Funds through the Union of BC
Municipalities that can be used to fund eligible expenditures.
Continuity of Funds
Opening balance at start of year
Transfers received during year
Interest on investments
Draws to fund eligible projects
Closing Balance at end of year
2015
$ 2,115,754
606,912
51,010
(93,217)
$ 2.680.459
2014
$ 1,876,759
606,912
62,796
(430,713)
$ 2.115.754
These transfers are recorded as conditional grant revenue because they can only be used for eligible
expenditures under the terms of a 2014 agreement between the Government of Canada and the Union
of BC Municipalities.
18. RECONCILIATION OF 2015 BUDGET
The Town’s budget figures come from a five-year Financial Plan adopted April 1, 2015 in accordance
with Section 165 of the Community Charter of BC. That section requires that municipalities must set
out for each year of their Plan, the proposed expenditures (including debt principal repayments,
transfers to reserves, and tangible capital asset acquisitions) and the proposed funding sources for
them (including debt issues and transfers from reserves and accumulated surplus). However, for
financial reporting purposes the Town follows public sector accounting standards and reports revenues
and expenses, so the following adjustments must be made to the budgeted figures to reconcile them to
the Towns 2015 Financial Plan:
Reconciliation of 2015 Budget Reported to Financial Plan
Net budget for 2015 reported
$5,401,155
Capital acquisitions in Financial Plan
(8,480,300)
Proceeds from sale of real estate
475,000
Transfers from capital reserves in Financial Plan
2,157,500
Transfers to capital reserves in Financial Plan
(583,155)
Surplus appropriated for operations in Financial Plan
1,408,909
Debt principal repayments in Financial Plan
(379,109)
Net of Financial Plan
Nil
Page 109
TOWN OF COMOX
19. ACCUMULATED SURPLUS
Operating Funds comprise the principal operating activities of the Town and are separated into
General, Water, and Sanitary Sewer Funds.
-
Capital Funds used to record the acquisition and disposal of tangible capital assets and related
financing and are similarly separated into General, Water and Sanitary Sewer Funds. The General
Capital Fund also contains shares in Courtenay Golf Club Ltd. carried at a value of $8,750.
-
Reserve Funds created to hold cash, and investments for specific future requirements. They are
comprised of the funds shown in Schedule 2.
-
Operating Funds:
General Operating Fund
Water Operating Fund
$
2,882,139
$
1,280,842
911,967
763,895
1,932,251
1,720,002
5,726,357
3,764,739
63,661,338
64,729,128
Water Capital Fund
9,273,747
8,752,540
Sanitary Sewer Capital Fund
9,952,640
9,643,901
82,887,725
83,125,569
6,216,390
5,948,708
$ 94.830.472
$ 92.839.016
Sanitary Sewer Operating Fund
Capital Funds:
General Capital Fund
Reserve Funds (Schedule 2)
Accumulated Surplus
Page 110
Town of Comox
Schedule of Expenses by Object (Type)
Year Ended December 31,2015
Budget2Ol5
Note 18
Expenses
Salaries, wages and employee benefits
Schedule 1
$
5,960,343
2015
$
5,703,391
2014
$
5,516,031
Contracted and general services
7,508,112
6,909,838
6,831,190
Materials, goods, supplies and utilities
2,367,113
2,270,798
2,388,256
183,846
175,144
218,416
2,778,599
2,728,482
Interest and bank charges
-
Losses on disposal of tangible capital assel
Other
212,049
is,ooo
$ 16,034,414
7,500
$
17,845,270
55,340
$
17,949,764
Page 111
Town of Comox
Schedule 2
Schedule of Continuity of Reserve Funds
2015
Opening Balance of Reserve Funds
$
Contributions to funds from operations
Interest earned on funds
Withdrawals from funds for capital acquisitions
Closing balance of Reserve Funds (Note 19)
2014
5,948,708
$
1,156,717
104,182
(993,217)
5,478,161
3,290,672
135,681
(2,955,806)
$
6,216,390
$
5,948,708
$
6,216,390
$
5,948,708
$
2,680,459
$
2,115,754
Represented by the following financial assets:
Cash and short-term investments
Including the following Reserve Funds:
Federal Gas Tax (Community Works) Funds (Note 17)
Capital Works Reserve
45,163
-
Equipment Replacement Reserve
611,788
Municipal Marina Reserve
200,839
114,046
Water Utility Reserve
459,287
825,561
Sewer Enterprise Reserve (Note 15)
480,082
1,653,315
1,926,575
Lancaster Sewer Lift Station Capital Reserve
59,087
50,194
Point Holmes Sewer Lift Station Capital Reserve
33,436
24,873
Waterfront Walkway Reserve
Affordable Housing Reserve
Fire Department Capital Reserve Town share
-
Fire Department Capital Reserve CRFPID share (Note 8)
-
$
317
313
165,877
157,969
222,457
183,327
6,132,025
5,878,694
84,365
70,014
6,216,390
$
5,948,708
Page 112
C..3
CD
-D
C.)
-
Prepaid property rents
Olympic Torch Relay Grant
Prepaid business licenses
P repaid dog tags
Prepaid marina fees
Prepaid recreation fees
Kye Bay Water! Sewer
Prepaid Storm Drainage Development Works Payment
Prepaid parcel tax commutation
Prepaid property taxes
Developer Payments for Affordable Housing
Sanitary Sewer Development Cost Charges
Developer Payments in Lieu of Parking
$
6,125,771
6,728
$
1,174,017
6,861
23,044
23,344
555
1,160
72,696
247,587
1,200
75,284
224,365
-
-
694,929
-
13,747
38,977
18,199
9,369
-
47,448
7,663
$
Receipts
26,858
645,071
229,643
28,575
42,678
154,314
725,871
1,124,765
379,766
2,429,091
Storm Drain Development Cost Charges
$
2014
Balance
Major Road Development Cost Charges
Water Development Cost Charges
Open Space Development Cost Charges
5% Payment in Lieu of Parks Dedication
Development Charges:
Town of Comox
$
$
129,627
-
4,443
729
1,164
18,715
4,019
28,713
9,678
62,166
Interest
Schedule of Deferred Revenue Continuity
$
$
-
-
Refunded
$
$
995,909
6,728
555
23,344
1,200
75,284
224,365
648,245
1,550
14,638
Recognized
as Revenue
$
$
6,433,506
6,861
23,044
1,160
72,696
247,587
26,858
7,663
696,198
229,643
29,304
57,589
763,563
176,532
1,161,297
389,444
2,524,057
2015
Balance
Schedule 3
Town of Comox
Schedule 4
Continuity of Equity in Tangible Capital Assets
Opening balance of equity in Tangible Capital Assets
Changes in Capital Assets
Acquisitions of tangible capital assets
Crown land grant
Write-offs of assets replaced (at NBV)
Amortization expense
Changes in related liabilities
Prinãipal payment on debenture (to sinking fund)
Actuarial earnings on debenture sinking fund
Closing Balance ot Equity in Tangible Capital Assets
2015
2014
$ 83,116,819
$ 78,203,040
2,599,205
61,468
5,416,687
923,220
950,885
(212,049)
(2,728,482)
-
(594,759)
(2,778,598)
379,107
95,733
460,636
102,882
$ 82,878,975
$ 83,116,819
$123,248,343
(38,951,971)
$ 121,504,064
(36,495,008)
Represented by the following:
Capital assets at cost (Schedule 5)
Less accumulated amortization
Tangible capital assets at net book value
84,296,372
85,009,056
Net debenture debt (Note 7)
(1,417,397)
(1,892,237)
$ 82,878,975
$ 83,116,819
Page 114
Cl’
-
CD
-D
-
0
•i
Netuuukvatuetnrtheyearended December31, 2015
Ciosingbaiance
8,905,177 $
-
-
Less: Annsnmnlaieoanmunizaiiunun wnio’niuwnv
-
8,995,177
(397.170>
.
16,050
9.366.297 5
-
$
$
Add: dnmott,oailun
Opening balance
ACCUMULATED AMOR11ZA11ON
Clusinnbalarce
Less:Wriie-duwnsanddispusais aicosi
Add/(Less): Assets pal in eve
Add: Acqaisitiuns and unsi adjustments
Openingbaiarca
Land
067.446
021,820
.
42,200
779,522
1,389.2uS
.
‘
1.389,26S
Park
SeVeinprnenl
$
S
13,406.072
3,060,081
(31,2511
291,489
2,087,703
t6.554,353
(227.86>)
3,352,236
513,348
12,506.630
Buildings
S
S
2.042,831
2,605,575
(217,307)
299,978
2,602,904
4,72S,45u
(217.3071
102.020
3l,600
4,481.105
Seirteles and
Heavy
Equipment
6
0
1,089,306
1,657.092
-
267,677
1,390,215
2,947.288
-
179,012
2,767.676
Other
Equipment
S
S
21,233,626 S
17,457,791
(60.485>
1.139,592
16,306,604
30,691,417
(68.485)
5,228
392,774
38,361.900
Roads and
Related
Intraslruotum
Town of Comox
Schedule at Tangible Capital Assets
Year Ended December01, 2015
5
16,580.666 S
6,600,067
>4.642)
294,611
5,399,095
22,269,133
(5,571)
-
120,512
22,154,192
Storm Drains
and Ponds
501.607
558,029
‘
43.300
514,721
1.132,715
-
S
t,i39,715 5
Marina
Structures
1.470,202
098,394
-
05,632
612,760
2.368.596
‘
43,031
2,324,005
Purhe
Struolums
$
S
Engineering Structures
5
0,164.637 S
2,060,040
,
145,955
2,714,063
11,024,677
-
106,678
18,660,999
0
0,359.309 $
3,255,281
.
160,038
3.067,225
12,614,670
20,163
12,594.467
Waler Sanitary Sewer
Structams
Struntums
535,600
.
‘
.
535,650
-
(3,470.392>
456.905
3,549,137
Assets not
yet in use
$
84,206,372
36,951.971
>321,535)
2,770,508
36,495,007
123,249,343
(9i6,394)
-
2,600,673
$ 121,504,064
Total
ScheduleS
$
85,009.056
36,495,008
(00555)
2.720,400
33,005,378
121,504.064
(441,901>
7,290,792
5 114,555.173
2014
-
CD
CD
0
=
CD
CD
C)
Surplus for the year
$ 8,216,966
1,367,569
7,500
Losses on disposal of capital assets
Other
4,646
31,824
46,739
Materials
Interest
134,461
1,142,399
9,584,535
-
1,000
329,257
24,467
-
-
93,819
103,416
5,000
87,438
7,207
1420,360
-
-
$ 7,512571
General
Government
Services
Employees
Expenses
Conditional transfers
Unconditional transfers
Gain on disposal of capital asset
Other
Rentals
Actuarial earnings on sinking fund
Penalties and interest on tases
Investment income
Donationa
Tangible capital assets acquired througl
DCCs used for capital acquisitions
Licences, permits & planning fees
Other sales of service
Utility fees
Payments in lieu of taxes
Parcel taxes
Property valutation taxes
Revenue
Town of Comox
2,724,333
-
137,522
168,451
1,536,160
882,200
680,016
-
16,100
94,772
3,481
114,444
451,219
-
-
$
16,866
2,958,341
-
1,681,083
12,089
323,130
34,131
907,908
738,557
606,912
1,138
18,036
47,524
17,250
-
9,600
-
21,231
$
$ (2,044,317) $ (2,219,784) $
$
Protective
Services Transportation
Schedule of Operations by Segment
36,781
1,289,726
-
-
-
-
1,231,451
58,275
1,326,507
-
-
-
-
-
-
1,326,507
-
Waste
Disposal
$
$
(357,639) S
477,761
-
-
-
4,168
148,645
324,948
120,122
-
-
-
7,908
-
39,314
-
-
-
72,900 $
Development
Services
134,151
221,255
-
50,140
-
7,995
81,917
81,203
355,406
-
-
-
1,793
-
-
353,613
Marina
-
4,312,932
-
405,443
139,650
308,546
1,351,208
2,108,085
1,828,671
-
47,209
-
47,385
131,717
68,457
-
8,464
-
14,638
1,510,801
-
-
-
$
$ (2,484,261j $
$
Recreation
Parks &
Culture
390,727
2,180,320
-
281,821
15,455
1395,709
342,505
144,830
2,571.047
-
-
-
-
250
6,405
-
8,726
24,035
1,550
-
-
2,235502
-
294,579
-
Water
$
$
318,832
2,313,033
-
190766
3,304
16,060
2,049,360
53,543
2,631,865
-
-
-
-
-
2,835
-
34,749
20,183
-
-
2,266,498
-
307,600
-
Sanitaiy
Sewer
$
1,991,456
17,845,270
7,500
2,778,599
175,144
2270,798
6,909,838
5,703,391
19,836,726
671,221
1,138
424,029
47.385
24,717
131,717
95,733
93,819
207,597
13,464
61,468
16,188
241,196
2,332,440
5,828,507
5,401,155
16,034,414
15,000
-
183,846
2,367,113
7,508,112
5,960,343
21,435,569
-
2,539,750
360,000
17,200
127,365
-
90,300
107,700
16,240
393,723
203,750
2,186,680
5,794,065
619,226
1377,082
7,602,488
1.420,360
$
$
2015 Budget
623,410
$ 7,602,337
Total All
Segments
Schedu’e 6
-
87101
7201
1,398.627
$ 7,308,553
General
Government
Surplus for the year
$
$ 2,195,276> $
$
7,783,420
.
132,520
168,756
1,633,955
820,085
560,040
-
15,600
61,193
-
-
-
2,679
-
131,418
349,150
-
-
-
2,755,316
$
376,389
3,144,227
-
208,802
1,643,659
51,765
230,435
175,120
834,446
3,520,616
2,502,111
8,302
9,726
40,634
-
80,290
12,109
678,958
136,272
2,200
-
28,081
23,933
Protective
Services Transportation
1,475,016
55,340
Losses on disposal of capital assets
Other
5,402
36,501
44,045
Materials
Interest
201,472
1,132,256
9,258,436
-
-
206,187
Services
Employees
Expenses
Conditional transfers
Unconditional transfers
Gsin on disposal of capital asset
Other
Rentals
30,744
99,579
Penalties and interest on taxes
Actuarial earnings on sinking fund
115,444
Investment income
Donations
5,000
Licences, permits & planning tees
DCCs used for capital acquisitions
Other sales of service
Utility fees
Payments in lieu ot taxes
Parcel taxes
Properly valutation taxes
Revenue
Town of Comox
Schedule of Operations by Segment
$
$
28765
1,233,178
-
1,138
1,177,958
54,084
1,261,943
-
1,261,943
Waste
Disposal
$
$
$
(325,614) $
441,307
656
108,686
331,985
115,693
.
-
8274
-
-
34,537
-
-
72,862
Development
Services
61,186
298,102
-
50,140
10,185
164,872
73,105
359,288
-
1,130
.
-
-
358,158
-
Marina
-
4.100,552
-
418,348
139,650
304,939
1,232,115
2,005,502
2,620,534
995,735
-
-
128,912
53,323
-
41,746
5,940
-
1,394,878
-
-
-
$
$ (1,480,018) $
3
Recreation
Parls &
Culture
299,610
2,363,907
-
263,648
16,789
1,573,270
314,655
195,545
2,663,517
-
-
-
161
5,875
-
9,804
102,515
7,336
2,243,389
-
294,437
.
Water
$
$
722,547
2,138,159
-
3,247
183,668
4,810
54,832
1,822,559
69,043
2,860,706
-
-
-
-
-
3,050
-
33,504
143,747
242,550
-
2,134,960
302,895
-
Sanitary
Sewer
$
5,271,009
17,949,764
212,049
55,340
2,728,482
218,416
2,388,256
6,831,190
5,516,031
23,220,773
3,513,446
8,302
267,380
40,631
128,912
102,882
99,579
251,125
58,855
923,220
392,098
253,056
2,111,587
5,640,292
1,398,627
825,413
$ 7,405,368
Total All
Segments
$
$
4,576,004
15,621,368
15.000
239,243
2,336,158
7,211,711
5,819,258
20,197,372
1,732,490
268,723
17,700
126,627
87,500
125,000
16,000
-
618,189
192,250
2,094,767
5,460,185
1,409,895
636,075
7,411,971
2014 Budget
Schedule 7
I
I
I
TOWN OF COMOX
PLANNING REPORT
TO:
RICHARD
FROM:
MARVIN KAMENZ, MUNICIPAL PLANNER
REGINA BOZEROCKA, PLANNER I
SUBJECT:
PLANNING REPORT PR 16-5
EXTENSION OF COMOX DOWNTOWN VITALIZATION PROGRAM
COMOX DOWNTOWN REVITALIZATION TAX EXEMPTION
AMENDMENT BYLAW No. 1810
COMOX PLANNING PROCEDURES AMENDMENT BYLAW No. 1811
DATE:
RCM MAY4, 2016
FIRST, SECOND AND THIRD READING REPORT
,
CHIEF ADMINISTRATIVE OFFICER
Planner’s recommendation:
1) That Comox Downtown Revitalization Tax Exemption Amendment Bylaw No. 1841 be given First
Reading (Attachment 1);
2) That having given Comox Downtown Revitalization Tax Exemption Amendment Bylaw No. 1841
First Reading, having received the May 4, 2016 Planning Report on PR 16-5, and in accordance
with Section 226(6)(b) of the Community Charte, Council has considered the bylaw in conjunction
with the objectives and policies set out under Section 165(3.1 )(c) of the Community Charter in its
Financial Plan,
3) That Comox Downtown Revitalization Tax Exemption Amendment Bylaw No. 1841 be given
Second and Third Reading (Attachment 1), and
4) That Comox Planning Procedures Amendment Bylaw No. 1842 be given First, Second and Third
Reading (Attachment 2);
Proposal:
The proposal is to extend the Comox Downtown Vitalization Program (the Program)’ for a year.
The key processing steps are listed in Attachment 3 including the review and re-evaluation of the
Program at 6 month intervals.
Including the Downtown Revitalization Tax Exemption component
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PR 16-5
MAY 4, 2016
Background:
The Program’s intent is to provide incentives to encourage mixed-use commercial! residential
development within Downtown, to support and increase the Town’s economic, social and
environmental vitality.
The March 2, 2016 planning report review of the Vitalization Program (PR 16-4), noted two eligible
development applications received to date: the Lorne Hotel site development proposal, at 1770 Comox
2 and the Berwick addition, at 1666 & 1700 Comox Avenue. In addition, one development to date
Avenue
was eligible for the Building Permit fees reduction, at 1653 Comox Avenue.
At the March 2, 2016 RCM staff were directed to prepare a one year extension of the Vitalization
Program for Council’s consideration, No other applications were received since March 2; at this time
the estimated program cost are within program cost targets
.
3
One Year Downtown Vitalization Program extension:
(1) To extend the Program for one year, proposed Comox Downtown Revitalization Tax Exemption
Amendment Bylaw No. 1841 includes the following:
• Submission of complete Rezoning or Development Permit Application, if required, on or
before July 1, 2017
• Issuance of Occupancy Permit on or before the earliest of: the fourth anniversary of the
development approval or October 31, 2021
• After October 31, 2021, no further Tax Exemption Certificates will be issued.
2
The Lorne development must commence construction on or before July 15, 2016, in order to meet the
Revitalization Tax Exemption criteria.
3
Building Permit fee reduction and development processing 50% fee rebate
—
Program Cost Target $50,000
• the 20% reduction of Building Permit fee for 3 units under construction at 1653 Comox Ave is $799.52
• the estimated 1770 Comox Ave (Lorne) Development Application rebate and Building Permit fee
reduction is $15,000 combined
• the estimated 1700 Comox Ave (Berwick) Development Application rebate and Building Permit fee
reduction is $16,625, combined.
Property tax exemptions Program Cost Target $50,000 tax reduction in comparison to predevelopment tax
revenue
-
Both the Lorne and Berwick Addition developments are targeting a maximum 8 years, 100% eligible
residential tax exemption.
• the Lorne site did not have a predevelopment residential component and therefore will not result in a loss
of tax, i.e. the estimated $1 0,000 annual exemption is not applied against the established $50,000
budget;
• -one single-family home currently exists on Berwick site; the tax reduction over 8 years will total $2,400.
o
Page 2
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PR 16-5
MAY4, 2016
(2) The proposed Comox Planning Procedures Amendment Bylaw No. 1842 (Attachment 3) extends
the fee refund provision to developments obtaining occupancy permit on or before the earliest of:
the fourth anniversary of the development approval, or October 31, 2021.
Bylaw No. 1842 also addresses the recent provincial government renumbering of Local
Government Act sections, by accordingly renumbering referenced sections in the Comox
Planning Procedures Bylaw (shown in red strike-out).
The proposed amended deadlines for the various stages of the Vitalization Program would apply to new
applications and the existing applications.
Financial Implications:
Proposed Bylaw No. 1841 is consistent with Financial Plan Revitalization tax exemption objectives
and policies, and does not alter the estimated $40,000 annual tax exemption effect contained in
Financial Plan.
M K/RB
Attachments: 3
Page 3
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ATTACHMENT I
TOWN OF COMOX
BYLAW NO. 1841
A BYLAW TO AMEND A REVITALIZATION
TAX EXEMPTION PROGRAM
WHEREAS Council may, by bylaw, amend a revitalization tax exemption program;
AND WHEREAS Council wishes to amend the revitalization tax exemption program for residential
revitalization in the Comox Downtown lands;
AND WHEREAS Council has adopted a Financial Plan Bylaw and has the authority under the
provisions of the Community Charter to amend the Financial Plan Bylaw;
AND WHEREAS Council has considered this Bylaw in conjunction with the objectives and policies
set out in section 165(3.1)(c) of the Community Charter in the Town of Comox Financial Plan Bylaw,
2016;
AND WHEREAS the Community Charter provides that a revitalization tax exemption program bylaw
may only be adopted after notice of the proposed bylaw has been given in accordance with Section
227 of the Community Charter and Council has given this notice;
AND WHEREAS the Community Charter provides that a revitalization tax exemption program bylaw
may only be adopted after Council has considered the bylaw in conjunction with the objectives and
policies of its financial plan under Section 165(3.1), and Council has considered this bylaw in that
regard;
NOW THEREFORE, in open meeting assembled, Council of the Town of Comox ENACTS AS
FOLLOWS:
1. Title
This Bylaw may be cited for all purposes as “Comox Downtown Revitalization Tax Exemption
Amendment Bylaw No. 1841”
Page 122
Town of Comox
Page 2 of 3
2. Amendments
Comox Downtown Revitalization Tax Exemption Bylaw No. 1784 is hereby amended as
follows:
(1> By deleting Section 10 in its entirety;
(2) By adding the following text as Section 10:
After October 31, 2021 no further Tax Exemption Certificates will be issued under
this bylaw.
(3) By deleting Section 12 in its entirety;
(4) By adding the following text as Section 12:
Each Agreement shall require that an Owner of a Project meet the following
construction requirements:
(a) The completed application for the rezoning or development permit
for the Project, if required for the Project, must be submitted no later
st
than July 1
2017.
(b) Project construction must commence on or before the one-year
anniversary of the earlier of the date of adoption of the rezoning
bylaw, or development permit issuance for the Project; and
(c) An occupancy permit for the Project and the Tax Exemption
Certificate for the Project must be issued on or before October 31,
2021.
An Agreement may include any additional terms and conditions deemed necessary
by the Treasurer, in his or her sole discretion, acting reasonably.
3. Adoption
RC
(1)
Read A First Time this
day of May, 2016
(2)
Read A Second Time this
day of May, 2016
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Town of Comox
Page 3 of 3
(3)
Read A Third Time this
(4)
Notice of this Bylaw has been given in accordance
with Section 227 of the Community Charter
(5)
day of May, 2016
on these
days of
,
2016
Finally Passed and Adopted this
day of
,
2016
Paul Ives,
Mayor
Richard Kanigan,
Corporate Officer
I HEREBY CERTIFY that this is a true copy of “Comox Downtown Revitalization Tax Exemption
Amendment Bylaw No. 1841”
Shelly Russwurm,
Deputy Corporate Administrator
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RC0Vs4I
Page 124
ATTACHMENT 2
TOWN OF COMOX
BYLAW NO. 1842
A BYLAW TO AMEND COMOX PLANMNG PROCEDURES
BYLAW No. 1780
WHEREAS Council has adopted a Planning Procedures Bylaw; and
WHEREAS Council has the authority under the provisions of the Local Government Act to amend the
Planning Procedures Bylaw;
NOW THEREFORE the Council of the Town of Comox, in open meeting assembled, enacts as follows:
1.
Title
This bylaw may be cited as “Comox Planning Procedures Amendment Bylaw No. 1842”.
2.
Interpretation
(1) A reference in this bylaw to any enactment of British Columbia is a reference to the enactment as
amended, revised, consolidated or replaced from time to time; and
(2) A reference in this bylaw to any bylaw, policy or form of the Town of Comox is a reference to the
bylaw, policy or form as amended, revised, consolidated or replaced from time to time.
3.
Amendments
Comox Planning Procedures Bylaw 1780 is hereby amended by:
(1)
Deleting the first paragraph in its entirety;
(2)
Adding as the first paragraph the following text:
A bylaw to define procedures under which an owner of land may apply for an official
community plan or zoning bylaw amendment or permit under Part 14 or 15 26-or 27 of the
Local Government Act; to impose fees for such applications; to specify distances for the
purpose of notification regarding certain applications; to provide for the requirement of
development approval information; and to delegate the Council’s authority in certain matters
(3)
Deleting the second paragraph in its entirety;
(4)
Adding as the second paragraph the following text:
WHEREAS a local government that has adopted an official community plan bylaw or a zoning
bylaw must, by bylaw, define procedures under which an owner of land may apply for an
Page 125
Town of Comox
Page 2 of 4
amendment to the plan or bylaw or for a permit under Part 14 or 15 26 or 27 of the Local
Government Act, and the Council has adopted an official community plan and a zoning bylaw;
and
(5)
Deleting the third paragraph in its entirety;
(6)
Adding as the third paragraph the following text:
WHEREAS a local government may, by bylaw, impose application fees for an application to
initiate changes to an official community plan or zoning bylaw, and the issuance of a permit
under Part 14-2-or Part 15—2-7; and
(7)
Deleting Section 6 General, subsection (6) in its entirety;
(8)
Adding as Section 6 General, subsection (6) the following text:
Subject to the Local Government Act Sec 460(3) 895(3), a reapplication for an amendment to
a bylaw, for a development permit, or for a development variance permit that has been refused
may not be made within 6 months of the date on which the Applicant was notified of the
refusal.
(9)
Deleting Section 7 Application Fees subsection (3) in its entirety;
(10) Adding as Section 7 Application Fees subsection (3) the following text:
In the case of Applications for new buildings of 3 or more stories in heightlocated within the
area shown shaded on the map in Schedule “D” of this bylaw, 50% of an Application fee paid
under this bylaw shall be refunded, subject to the issuance by the Town of a Building
Occupancy Permit in relation to the Application on or before October 31, 2021.
(11) Deleting Section 10 Notification, subsection (3)(a) and (3)(b) in their entirety;
(12) Adding as Section 10 Notification, subsection (3)(a) and (3)(b) the following text:
At least 13 days in advance:
a. of a scheduled public hearing on an official community plan or zoning bylaw amendment;
or the adoption of a phased development agreement bylaw, or in advance of the date of
third reading of a bylaw in respect of which the Council has waived a public hearing, in
accordance with Local Government Act sections 466 or 467 892-or--8O--the Town will
mail or otherwise deliver individual notices advising of a public hearing or waiving of a
public hearing to the owners and tenants in occupation of the property in respect of which
an Application is made and all parcels of land any portion of which is within a distance of
75 metres measured from the boundaries of any property to which the Application
pertains;
b. of a scheduled Council meeting to consider a proposal to issue a development variance
permit, in accordance with Local GovernmentAct sections 499 922-the Town will mail or
otherwise deliver individual notices advising of a scheduled Council meeting for
consideration of the development variance permit to the owners and tenants in occupation
of the property in respect of which an Application is made and all parcels of land abutting
the property that is the subject of the Application; and for the purpose of this subsection
“abutting” means sharing a boundary with, or separated by a highway from and having
any portion directly opposite, the property that is the subject of the Application;
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Town of Comox
Page 3 of 4
(13) Deleting Section 12 Delegation of Authority, subsections (1), (2) and (4) in their entirety;
(14) Adding as Section 12 Delegation of Authority, subsections (1 ), (2)and (4) the following text:
(1) Council delegates to the Municipal Planner:
a.
the exercise of all of the powers, duties and functions of Council in respect of the
issuance of development permits under sections 490 and 491 920—of the Local
Government Act;
b.
the exercise of all of the powers, duties and functions of Council in respect of the
issuance of heritage alteration permits under section 617 9-72--of the Local
Government Act;
c.
the exercise of all of the powers, duties and functions of Council in respect of strata
conversions under section 242 of the Strata Property Act in the case of conversions
of commercial and industrial buildings, and residential buildings containing not
more than two residential units neither of which is a secondary suite in a single
family dwelling or a coach house; and
d.
the exercise of all of the powers of Council in respect of the exemption of
development from floodplain regulations enacted under section 524 940 of the
Local Government Act.
(2) Council delegates to the Approving Officer the exercise of all of the powers of Council in
respect of the exemption of parcels from the minimum highway frontage for subdivision
specified in the zoning bylaw or section 512 944-of the Local Government Act, as
applicable.
(3) The Municipal Planner may decide, in their sole discretion, not to exercise any delegated
authority pursuant to this bylaw where the Municipal Planner considers that, for reasons
of complexity, visibility or any other circumstance, the decision ought to be made by
Council and where the Municipal Planner makes that determination, the Council shall
consider the issue. This decision by the Municipal Planner is not subject to
reconsideration by Council.
(4) For certainty, the delegation to the Municipal Planner of the power to issue permits and
exemptions within the scope of this bylaw includes all the powers of Council in relation to
those permits and exemptions, including the power to vary or supplement a land use
regulation bylaw or a bylaw under Divisions 11 of Part 14 Division 7 or 11 of Part 26 or a
bylaw or permit under Part 15 2-7 of the Local Government Act and the power to impose
conditions and requirements and set standards on the issuance of a permit or exemption.
(15) Deleting Section 1 3 Permit Security, subsection (1) in its entirety;
(16) Adding as Section 1 Permit Security, subsection (1)the following text:
(1) The Municipal Planner may require security for the purposes of sections or 502(3) or 618
925(2.1) or 973 of the Local Government Act, and for the purposes of section 502(3)
925(2.1):
a. in the case of a condition in a permit respecting landscaping, the amount of the security
shall be equal to 125% of an estimate signed by a Landscape Architect, or another
professional with experience and qualifications acceptable to the Municipal Planner, and
approved by the Parks Superintendent of the cost to the Town of entering on the land and
installing the landscaping including the cost of grading the landscape area, irrigation works,
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Town of Comox
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and hard landscape elements such as retaining walls, fountains, ponds, arbours and
benches. Landscape security may be provided on a phase-by-phase basis in accordance
with a landscape phasing plan and phase-by-phase landscape budget approved by the
Parks Superintendent.
b. in the case of an unsafe condition that might result from a contravention of a permit
condition, the Municipal Planner must consider the nature of the permit condition and the
nature of the unsafe condition, and the amount of the security shall be equal to 125% of an
estimate approved by the Municipal Engineer of the cost to the Town of entering on the
land and undertaking work to correct the unsafe condition, including the cost of repairing
any damage to land and improvements that may have been caused by the unsafe condition
or that may have occurred in connection with the repair work.
c. in the case of damage to the natural environment that might result from a contravention of
a permit condition, the Municipal Planner must consider the nature of the permit condition
and the nature of the damage, and the amount of the security shall be equal to 125% of an
estimate prepared by a Registered Professional Biologist registered in the Province of
British Columbia, and approved by the Municipal Planner, of the cost to the Town of
entering on the land, correcting the damage to the environment, and restoring or enhancing
the natural environment to compensate for the damage that has been caused by the
contravention of the permit condition.
4.
Adoption
GIVEN FIRST, SECOND AND THIRD readings this
day of May, 2016.
ADOPTED by the Council this
day of, 2016.
Paul Ives,
Mayor
Richard Kanigan,
Corporate Officer
I HEREBY CERTIFY that this is a true copy of “Comox
Planning Procedures Amendment Bylaw No. 1842”
Shelly Russwurm,
Deputy Corporate Administrator
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PR 16-5
MAY 4, 2016
ATTACHMENT 3
PROCESSING PROCEDURES
1.
First Reading of Comox Downtown Revitalization Tax Exemption Amendment Bylaw No. 1841;
2.
Consideration of Comox Downtown Revitalization Tax Exemption Amendment Bylaw No. 1841 in
conjunction with Financial Plan
3.
Second and Third Reading of Comox Downtown Revitalization Tax Exemption Amendment
Bylaw No. 1841;
4.
First, Second and Third Reading of Comox Planning Procedures Amendment Bylaw No. 1842;
5.
Public notification of Comox Downtown Revitalization Tax Exemption Amendment Bylaw No.
1841;
6.
Adoption of the proposed Bylaws No. 1841 and 1842; and
7.
Review and re-evaluation of the Program after 6 months.
Page 4
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Page 129
I
I
I
.
FROM:
TOWN OFCOMOX.
REPORT TO COUNCIL
Mandy Johns, Recreation Director
SUBJECT:
Recommendation to add a Discounted “Permanent Disability
Rehabilitation Pass” to the Recreation Fees Bylaw appendix A
MEETING DATE: April 27 2016
REPORT DATE:
April 12 2016
RECOMMENDATION:
That Council authorizes the addition of a discounted Permanent Disability Rehabilitation Pass or
PDRP to Schedule A of the Parks & Recreation Fees Bylaw #1809.
This discounted pass will be available to those with permanent disabilities both physical and
mental residing in the Comox Valley. The PDRP would be offered at a 20% discount (adult
rate).
BACKGROUND:
In the Fall of 2014 the Recreation Department formed a partnership with the St Joseph’s
Hospital Foundation and offered the Take Heart and Breathe Well Pulmonary Wellness
program. This program has doubled in size and has added a Maintenance option for those that
need continued assistance with a fitness leader and/or exercise physiologist. The Take Heart
programs were responsible for bringing in a steady increase of new customers to the facility,
many of which (due to their long term disabilities) are only able to use a select few of the studio
machines that we have on site. The majority of these customers are also on a fixed income due
to their disabilities and those that live outside of our Comox boundaries are ineligible for our low
income pass. Please note that those that are eligible for the low income pass cannot take
advantage of the PD PP.
The Town of Comox has the only recreation facility in the Comox Valley that is offering the Take
Heart and Breathe Well program at this time. Many of those that graduate from the program
wish to continue on their own in a facility that they have become familiar with and that offers the
support that they need. We need to offer an affordable option to those customers.
Page 131
TOWN OF COMOX
(INTERNAL)
Purpose:
To allow those, who have permanent physical and/or mental limitations which severely limit the
fitness studio equipment they are able to access, to use the facilities at a reduced rate.
Background:
There are those in the Comox Valley whose mobility and range of motion, such as the
wheelchair bound, are able to use the equipment in this facility to a much lesser degree than the
able bodied. Many of these potential customers are on a reduced income and live outside of the
Town of Comox boundaries making them ineligible for the Town of Comox Recreation Inclusion
Pass.
Rationale:
The implementation of a reduced rate for those with disabilities:
>
Improved health and well-being
Increased morale through inclusion
Healthier culture
Reduced personal health care expenses
Enhanced business reputation
Objectives:
1.
2.
3.
4.
To foster an environment where health and wellness is a priority for all.
To encourage those with limitations to adopt a healthy lifestyle.
Reduce social costs associated with illness and injury.
To enhance customer retention
Procedures:
Permanent Disability Rehabilitation forms may be obtained from the Community Centre at any
time. Once the application is delivered, approved and payment made, a Permanent Disability
Rehabilitation Pass will be issued to the applicant(s). Please note that if the disabled individual
is accompanied by an aide and that aide wishes to use the facilities the aide must purchase a
pass at the regular rate.
Page 132
__________________
The Town of Comox is corn miffed to the health and well being of people of all abilities and has
developed a Rehabilitation Pass to make it more affordable for those with physical and mental
limitations to participate in health and wellness activities.
PDRP holders are entitled to:
> Access to Fitness Studio
> Access to Showers
Access to Infrared Sauna
Permanent Disability Rehabilitation Passes are available at a discount and may be obtained for
3, 6 or 12 months.
To receive your pass please bring written confirmation of need from a member of your
rehabilitation team, complete the form below and take it along with payment to the Comox
Community Centre.
For more information contact Comox Recreation at 250.339.2255
Name:
Phone #:
Mailing Address:
Email:
Signature:
Name of Aide (if applicable):
Phone#:_____________________
(Please note that if an aide wishes to use the facilities they must purchase a pass at the regular
rate).
Page 133
TOWN OF COMOX
BYLAW NO. 1840
A BYLAW TO ADD A FEE TO APPENDIX A OF THE TOWN OF COMOX PARKS
AND RECREATION FEES BYLAW, 2015
WHEREAS the Community Charter empowers the Town, by bylaw, to impose fees to
recover a portion of the cost of Parks and Recreation services through user fees;
AND WHEREAS Council wishes to encourage those with permanent disabilities
towards a life of health and wellness;
NOW THEREFORE the Council of the Town of Comox, in open meeting assembled,
enacts as follows:
1.
TITLE
This Bylaw may be cited for all purposes as the “Town of Comox Parks and
Recreation Fees Bylaw Amendment No. 1, 2016”
2.
AMENDMENT
Bylaw No. 1809 (Town of Comox Parks and Recreation Fees Bylaw, 2015) is
hereby amended as follows:
a) Delete Schedule “A” in its entirety, and
b) Insert schedule “A” attached to and forming part of this bylaw.
3.
ADOPTION
READ A FIRST, SECOND AND THIRD time this
ADOPTED this
MAYOR
CORPORATE OFFICER
Page 134
Bylaw No. 1809
Town of Comox Parks and Recreation Fees Bylaw, 2015
Schedule A Schedule of Fees
-
SECTION 1 GENERAL
1.1
Implementation of Fees: Fees will be implemented upon adoption
of bylaw.
1.2
Age Classifications:
Pre-school
0 4 years
Child
5 12 years
Teen
13—l8years
Adult Student 19 & over must provide valid student ID
Adult
19—59 years
Senior
60 years or older
Family
Minimum 1 adult & I child or teen
-
—
1.3
Definitions:
A) Community/Not for Profit Community associations, leagues, school
groups, groups
registered as a charity with the Canadian Revenue Agency
-
B) Private
-
Private citizens
C) Commercial/Political- Any individual, company or organization engage
d in the pursuit
of business for profit through the use of the Town of Comox Community
Centre or
satellite facilities.
D) Staff
—
employees of the Town of Comox
E) Contractors non-employees that rent and/or pay admin fees to the
Town for
services rendered
—
1.4
1.5
1.6
Additional Charges:
A) The Town of Comox Community Centre reserves the right to charge
set-up and teardown rates for rented space based on a cost recovery basis.
B) Third party cost incurred by the Town of Comox Recreation Depart
ment on behalf of
renters of the facility will be charged back to the user on a cost recove
ry basis.
New Programs and Services
The Recreation Director has the authority to establish fees for new progra
ms, events
and services
T.R.l.P
The Town of Comox Recreation Inclusion Program or TRIP provides access
to
recreation services and programs for the residents of the Town of Comox
who are
economically disadvantaged. T.R.l.P cards are issued to approved individ
uals and
families on an annual basis providing admissions and programs at reduce
d rates.
Page 135
Bylaw No. 1809
(continued)
-
1.7
Tax Implications
Taxes will be added to fees where noted throughout as required by legislation.
1.8
Prime Time Racquet Courts Only
Prime Time is Year Round Weekdays 4:45pm-9:l5pm
2.0
SECTION 2 ADMISSION FEES —Tax included
2.1
Fitness Studio Drop-ins
2.2
—
Adult
$
6.50
Senior
$
5.50
Teen/Student
$
4.50
Fitness Studio Bulk Admission
(Minimum purchase of 10 for price of 9)
2.3
Adult
$ 58.50
Senior
$ 49.50
Teen/Student
$ 40.50
Fitness Studio Pass
Adult 3 months
$141.00
Adult 6 months
$235.00
Adult 12 months
$370.00
Senior 3 months
$113.00
Senior 6 months
$187.00
Senior 12 months
$295.00
Teen/Student 3 months
$ 95.00
$147.00
$229.00
Family Pass 12 months
$772.00
Permanent Disability Rehab Pass 3 months
$ 95.00
$147.00
$229.00
Page 136
Bylaw No. 1809
(continued)
-
2.4
2.5
2.6
2.7
2.8
Racquet Court Fees drop-ins & Bulk Admissions
(per person based on 2 person use)
Adult/Senior Drop-in (primetime)
$
6.00
Adult/Senior Drop-in (non primetime)
$
4.00
Adult/Senior 10 visit (primetime)
$ 50.00
Adult/Senior 10 visit (non primetime)
$ 35.00
Teen/Student (primetime)
$
4.00
Teen/Student (non primetime)
$
3.00
Teen/Student 10 visit (primetime)
$ 30.00
Teen/Student 10 visit (non primetime)
$ 21.00
Racquet Court Pass
Adult unlimited 6 month pass
$275.00
Adult unlimited 12 month pass
$450.00
Senior unlimited 6 month pass
$215.00
Senior unlimited 12 month pass
$370.00
Teen/Student unlimited 6 month pass
$125.00
Teen/Student unlimited 12 month pass
$200.00
Family unlimited 6 month pass
$585.00
Family unlimited 12 month pass
$925.00
Fitness Studio & Racquet Court Pass
Adult 3 months
$200.00
Senior 3 months
$151.00
$132.00
Gymnasium Open Gym drop-ins
Adult drop-in
$
3.00
Senior drop-in
$
2.00
Child/Teen/Student
$
1.25
Program Fees
Direct costs plus a minimum of 15%
and supplies.
-
direct costs include administration, staff wages
Page 137
Bylaw No. 1809
(continued)
-
2.9
Sauna Fees & Bulk Admissions (use of the sauna is included with fitness studio passes)
Sauna drop-in
$
10 visit pass
$ 45.00
5.00
3.0
SECTION 3 Rental Fees by facility and type of use (tax not included)
3.1
Facility
CommerciallPolitical
Gymnasium
Multi-Purpose A
Multi-Purpose B
Commercial Kitchen
Community/Non Profit
$750/day
$625/day
$450/day
$100/hr
$75/hr
$60/hr
$350/day
$275/day
$75/hr
$50/hr
$30/hr
$375/day
$320/day
$275/day
$50/hr
$35/hr
$30/hr
$190/day
$175/day
$130/day
$30/hr
$25/hr
$20/hr
$225/day
$200/day
$150/day
$35/hr
$30/hr
$25/hr
$1 50/day
$11 0/day
$90/day
Half Gym Side A or B $500/day
Multi-Purpose Hall
Private
$50/hr when rented with either Gym A/B or full Gymnasium
Small Kitchen
$75 per use
$50 per use
$25 per use
$25/w MP Hall
$25/w MP hall
$25/w MP Hall
$150/day
$100/day
$75/day
$30/hr
$22/hr
$15/hr
$150/day
$100/day
$75/day
$30/hr
$22/hr
$15/hr
$175/day
$130/day
$100/day
$35/hr
$25/hr
$$20/hr
$75/day
$50/day
$25/day
$15/hr
$10/hr
$5/hr
Gazebo
$75/day
$75/day
$0/day
Gymnastics Facility
$60/hr with approved equipment
Room A
Room B
Room C
Lobby
$35/hr floor only
If period of use is over 4 hours customer automatically pays full day rate.
Page 138
Bylaw No. 1809
(continued)
-
3.2
Contractor fees (tax not mci)
Contractors will be invoiced for $1 1 per registrant plus the appropriate room and
equipment rental fees for each program.
Room A
$1 5.75/hr
Room B
$15.75/hr
Room C
$15.75/hr
MP#1
$16.80/hr
MP#2
$17.85/hr
MP Hall
$21.00/hr
Gym A
$1 9.70/hr
GymB
$19.70/hr
Gymnasium
$36.75/hr
Diamond/Field Use $12.10/hr (max $63/day)
3.3
Trainer Fees (tax not
md)
$7 per session/per client
Page 139
Bylaw No. 1809
Schedule A
3.4
-
Schedule of Fees
(continued)
Town of Corn ox Park Fees
Ball Diamonds
Games
Practices
Yout
SoccerlField
Games
Practices
Adul Youth Adul Yout
Adul Yout
Adult
I Da
Minor
2-3 Days I Da
2-3 Days
Adul
Airport Elementary
N/C
N/A
N/C
N/A
N/C
N/A
N/C
N/A $40.7 $40/field/d $15.2 $15.25/field/d
Aspen
N/C
N/A
N/C
N/A
N/C
N/A
N/C
N/A
Gaglardi Academy
N/C $12.2
N/C
$7.0
Brooklyn
N/A
N/A
N/A
Comox Elementary
N/C
N/A
Comox Community
N/A
N/A
$15.2 $15.25/field/d
N/C $27.0
N/C $14.0 $40.7 $40/field/d $15.2 $15.25/field/d
N/A
N/C
N/A
N/C
N/A
N/A
N/A
$15.2 $15.25/field/d
N/C
N/A
N/C
N/A
N/C
N/A
N/A
N/A
$15.2 $15.25/field/d
N/C $20.5
N/C
$9.0
N/C $32.5
N/C $16.0 $40.7 $40/field/d $15.2 $15.25/field/d
Highland
N/C $20.5
N/C
$9.0
N/C $32.5
N/C $16.0 $40.7 $40/field/d $15.2 $15.25/field/d
Robb Road
N/A
N/A
N/A
N/C $27.0
N/C $14.0 $40.7 $40/field/d $15.2 $15.25/field/cl
N/A
Marina Upper Gazebo
$75.00/day
Marina Lower Gazebo
$75.00/day
Rotary Sport Box
$20.00/2hr booking
Page 140
Bylaw No. 1809
(continued)
-
3.5
Miscellaneous fees & charges (tax not included)
Rentals terminating “within one hour of closure” have no extra Custodial charge
Rentals terminating “beyond one hour after normal closure” are subject to the following
fees:
Up to 100 persons $74 per hour
101 to 200 persons $111 per hour
More than 200 persons are to be approved by the Recreation Director or in
his/her absence the Recreation Supervisor
Custodial rate
$37/hr
Table rental
$2/day
Chair rental
$50/day
PA System
$25/day
Racquet rental (sq/rb) $2.14/hr
Racquet rental (tennis) $2.14/hr
Squash balls
$4.05
Racquet balls
$6.95
Dragon Boat
$69/day
In-house Photocopying black & white
In-house Photocopying colour
w/paddles and/or lifejackets $1 16/day
w/steersperson and/or coach $1 49.00/day
one side $10 per copy two sided $20
one side $1.00 per copy
two sided $1 .50
Page 141
I
I
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Apr. 10 2016 9:56AM
Langille & Co.
No,
2040-A Guthrie Road
,/
Langi1k.& c..Q!
-R
-
RECEIVED
APR
April 10, 2016
Mr. Paul Ives
Mayor, Town of Comox
Comox, BC
BY MX: 250-339-7110
Fax: 250-941-3445
www.jeradlangille.ca
OF
-
REFER
Tb0n1
g
Mr. Mayor:
In many ways am the ideal volunteer. I am a Chartered Accountant, a professional in my community. I own my own
business and employ other members of my community. I donate my professional expertise to a half-dozen local NotFar-Profit organizations at little or no cost to them. I don’t tend to laud my own achievements much, but I am a
passionate advocate for the things I believe in.
I volunteer— a lot. Last year between the RCMP Auxiliary Constable Program and the Royal Canadian Marine Search and
Rescue I volunteered over 350 documented hours in an effort to make the Comox Valley, British Columbia a better and
safer place to work, play arid live.
As you are likely aware the RCMP’s Auxiliary Program has been under review for the last year and the recommendations
have come out from the RCMP executive committee. No more street level work. We are looking at the very real
possibility that national police force will remove 1,600 sworn peace officers from the Street and restrict our duties to
educational only. Their rationale is that police work is now more dangerous than ever and the ubiquitous threat of
terrorist violence against uniformed members is real and credible.
On March l5 this year the Prime Minister tweeted that “Canadians will not be intimidated by terror or hate.” We need
to all truly believe that.
There was a Senate National Security Committee meeting on March pth and Senator Lang brought up the Auxiliary
program and the proposed changes to it, I believe his points were well made and bear repeating:
“We can find five different reasons why not to do something. We can always use safety as reason why we can’t do
something, and. at the end of the day, we wind up with a program that isn’t of much value.
Everyone in a small community feels it has been important for the community at large and for the local polIce force. I
guess I’m saying that if the training has been insufficient and you feel it’s lacking in some degree, perhaps we should look
at more training as opposed to saying we’re just going to elimInate this. I think there are a number of ways of looking at
this
RCM Agenda May
ijtndIng. Business. Accounting. Tax.
Page 143
Apr. 10. 2016 9:56AM
LangHle & Co
No,
I understand the force situation where they say, “Look, we have to make sure everybody can rio the job we’re asking
them to do,” but cit the same time, I think we can proceed with the program, perhaps with a bit more training. You’re
bcisiccilly going to eliminate it becciuse you willfind that quite a number are going to say, “Look, I don ‘tfeel that valued,
so I’m not going to bother volunteering.” We don’t want to go there, would be my point.”
Minister Goodale’s was a promise to revisit the proposed changes and I am hopeful that he will. Part of his response
was to remind Senator Lang that RCMP Auxiliaries are not RCMP Officers and he is, of course, correct. Throughout the
course of the program review much has been made about what we are not, but I would like to take a moment and
highlight what we are, and what the country is at risk of losing, because the proposed changes are so drastic as to
constitute a cancellation of the existing program and the launching of something completely different.
We are:
•
•
Sworn peace officers. In BC we receive our appointment under Section 8 of the BC Police Act and “have the
powers, duties and immunities of a provincial constable.”
We are long-term invested members of the local community. RCMP policy has long been to rotate its members
and transfer them on a regubr basis. Auxiliaries provide local knowledge both geographic and ‘personality’ of
the local landscape.
We are highly trained. Not in high-risk take downs (though that is covered because you never know when these
situations are going to arise) but in many other areas:
o FirstAid
o Crowd and traffic control
o PolIce report writing and note taking
o The RCMP Incident Management Intervention Model
o
Police Defensive Tactics
o
o
Evidence collection and preservation
Operation of police transport including boats, snowmobiles and ATV’s. These are not watered down
courses they are the same ones the regular members take.
o Law
Criminal Code
Motor Vehicle Act
Liquor Control and Llcencing
Controlled Drugs and substances
Local by-laws
We are volunteers we do this for free. Our reward nothing mare than the warm fuzzy feeling that comes from
doing a good thing and doing it well.
—
•
—
The Force is dealing with change and challenges at an unprecedented level. Many of the members would tell you that
the Force has not yet fully dealt with the tragedy in Mayerthorpe, and now management is facing charges in the
Moncton shootings. Combine this with the prospect of facing a collective bargaining unit in the near future and my
impression is that management is overwhelmed and is looking for ways to simplify its situation at the risk of losing an
invaluable asset. It is no small, irony that at the same time the Force cannot supply sufficient numbers of regular
members to staff Its commitments across the country.
Minister Goodale’s concerns revolve around our safety and our training. Let me be perfectly clear we KNOW whatwe
do is dangerous. Just the same way I know that when the RCM-SAR team sets out on a tasking at night in a winter
storm, or the local volunteer fire department gets paged to a hazardous materials call, or the Comox Valley Ground SAR
team gets called out to an avalanche in the hack country they know these activities are dangerous to the point of being
life-threatening, but they are necessary for the safety of life in our communities. If you believe that there is a training
deficiency then that is not a reason to cancel the program, to lose that asset, it is a reason to increa5e the quality and
quantity of training and address the deficiencies he sees.
—
RCM Agenda May ,n
jndln Business. Accounting. Tax.
page 144
Apr. 10. 2016 9:56AM
No,
Langille & Co.
urge you to intervene and encourage the Province to work with the Deputy Commissioner of the RCMP in British
Columbia to find ways to maintain the level of service that the Auxiliary Constables provide to their communities and to
British Columbia and not give in to fear—the fear of bad people doing bad things and the liability that may arise from
that.
Community volunteerism
Jose that.
is an integral part of the Canadian way of life
-
we look out for each other and we must not
Thankyou foryourtime and foryourservice.
Sincerely,
Jerad Langille, CPA, CA
Auxiliary Constable
ConioxValleyRCMP
RCM Agenda May
lJtJj!anding. Business. Accounting. Tax.
4
Page 145
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SCOTF PARK
Highland Senior Secondary
Grad Cruise Coordinator
1920 RYAN ROAD EAST
COMOX B.C.
£CEIVED
TEL: (25 339- 9525
E-mail:
shadetcul@slw.ca
APR212016
April 20, 2016
N QF COMOX
Town of Comox
Comox, BC
V9MJR9
To whom it may concern,
RE: Highland Grad Cruise 2016
-
The Eighth Annual Highland Grad Cruise will be taking place on Saturday June 4,
2016.
This year, as in past years, there will be around 40 vintage and classic cars
chauffeuring the Grads. The cars will depart Highland Secondary School’s parking
lot (750 Prichard Aye) around 3:00 PM escorted by the RCMP. The cars will
proceed along a pre-planned route (see attached map) and arrive at the Filberg
Heritage Lodge (weather permitting) or back to Highland Secondary School around
4:00 PM. In past years we have received support and permission from the Town of
Comox to proceed with our Cruise and are requesting same this year.
I appreciate your attention to this matter,
Yours truly,
OG:RGEDi
Scott Park
ACTK)N
1
I
I
Attached: Map of Route
Page 147
RYAN RD E
Page 148
Town of Comox
—
Subject:
Attachments:
Administration
FW: Big Bike
Comox SB Request Letter.doc; Comox.PDF
o
-
RCM A,rnda
-
- Ric
-SA/\V
From: Kari Warner [mailto:KWarner@hsf.bc.ca]
Sent: April-26-16 4:14 PM
To: Paul Ives <Paullves@comox.ca>
Subject: Big Bike
RECEIVED
April 27, 2016
Hello Mayor Paul Ives,
TOWN OF COMOX
Hope this email finds you doing well. Hard to believe that Big Bike season is almost upon us. Please find attached the
th
request to hold our Big Bike event in beautiful Comox on June 13
I look forward to hearing from you.
Withthanks,
Kari Warner
LOG;
16—150
FiLE;
0400-03
REFER;
ACTION;
MR
AGENDA;
RCM
May 4
Kari Warner P2P Campaign Coordinator IVancouver Island/Powell River/Gulf Islands I BC & Yukon
Heart and Stroke Foundation of Canada
Nanaimo Office: #401495 DunsmuirSt., Nanaimo, BC V9R 6B9 I Tel: 250.754.5274 ext. 83151 Fax: 250.754.5275
THANK YOU TO OUR 125, 000 VOLUNTEERS ACROSS CANADA. Your generous gift of time fuels the life-saving
research that creates survivors. We couldnt do it without you.
Page 149
Heart&Stroke
April 26th, 2016
Re: 2016 Heart and Stroke Big Bike
Dear Mayor Paul Ives
Once again, the Heart&Stroke Big Bike is coming to Comox. I would like to thank you for your
generous support in the past with our event. Last year, Comox raised over $12,000 towards
eliminating heart disease and stroke.
With the tremendous support of Comox and the popularity of the Big Bike event, we are
looking forward to another successful year. I would like to request your permission to hold the
th
Big Bike event in Comox on Monday June 13
from 8:00 am to 8:00 pm. We would like to
start and finish our route at the Comox Centre Mall. I have enclosed a map of the route for
your convenience.
The Heart and Stroke Foundation of BC and Yukon, a volunteer-based health charity, leads in
eliminating heart disease and stroke and reducing their impact through advancement of
research and its application, the promotion of healthy living, and advocacy. Our work has
reduced the death rate directly related to heart disease and stroke by 75% over the last 55
years.
Upon approval, you will be covered under the Foundation’s event insurance. Proof of
insurance will only be issued upon request. I will follow up with you soon and in the meantime,
should you have any questions about the Big Bike event, please feel free to contact me at
1.888.754.5274.
I look forward to talking with you in the near future. It takes a big heart to ride a Big Bike!
Best Regards,
Kari Warner
Person to Person Campaign Coordinator
Heart & Stroke Foundation of B.C. & Yukon
Vancouver Island
250.754.5274/ kwarner@hsf.bc.ca
‘jJ
“J
HEART&’
M
STROKE
FOUNDATION
Page 150
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Transcription

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