County of Santa Cruz

0697
County of Santa Cruz
DEPARTMENT OF PUBLIC WORKS
701 OCEAN STREET, ROOM 410, SANTA CRUZ, CA 95060-4070
(831) 454-2160 FAX (831) 454-2385 TOO (831) 454-2123
JOHN J. PRES LEIGH
DIRECTOR OF PUBLIC WORKS
AGENDA: JUNE 9, 2015
May 27,2015
SANTA CRUZ COUNTY BOARD OF SUPERVISORS
701 Ocean Street
Santa Cruz, California 95060
SUBJECT:
2015 SANDMAN TRIATHLON
Members of the Board:
The Santa Cruz Lifeguard Association has requested permission to hold its 30th
Annual Sandman Triathlon on Sunday, August 2,2015. The California Highway Patrol (CHP)
has requested that the County Board of Supervisors provide its approval for this event.
The triathlon will start at 8:00 a.m. at Seacliff State Beach. During the bike
portion of the event, participants will travel the following route: Esplanade to Aptos Beach
Drive to Treasure Island A venue to Spreckels Drive to Soquel Drive to Trout Gulch Road to
Valencia Road to Cox Road to Day Valley Road to McDonald Road to Freedom Boulevard to
Bonita Drive to San Andreas Road to Seascape Boulevard to Sumner Avenue to Rio Del Mar
Boulevard to Esplanade (see attached map). Both the swimming and running events will be
held on Seacliff State Beach.
This event does not require any road closures. All lane closures will be
coordinated by the CHP and will be in effect only during the actual period of time required by
the triathlon participants to progress through the closures.
It is recommended that the Board of Supervisors take the following actions:
1. Approve the permit for the 2015 Sandman Triathlon, subject to the
conditions on the attached event permit.
SANTA CRUZ COUNTY BOARD OF SUPERVISORS
Page -2-
2.
Direct the Public Works Department to issue the event permit for the 2015
Sandman Triathlon event, upon receipt of the $409 recurring minor event
processing fee.
Yours truly,
JJP:LKG:yv
Attachments
RECOMMENDED FOR APPROVAL:
County Administrative Officer
Copy to:
0698
California Highway Patrol (w/a)
Sheriff's Office (w/a)
Central Fire Protection District (w/a)
Santa Cruz Metropolitan Transit District
American Medical Response
Santa Cruz Lifeguard Association (w/a)
Public Works (Road Superintendent)
race 11 Sandman. doc
County of Santa Cruz
06
DEPARTMENT OF PUBLIC WORKS
701 OCEAN STREET, ROOM 410, SANTA CRUZ, CA 95060-4070
(831) 454-2160 FAX (831) 454-2385 TOO (831) 454-2123
JOHN J. PRES LEIGH
DIRECTOR OF PUBLIC WORKS
SANTA CRUZ LIFEGUARD ASSOCIATION
655 14th Avenue
Santa Cruz, CA 95062
SUBJECT:
2015 SANDMAN TRIATHLON
Dear PERMITTEE:
Pursuant to the Board of Supervisors' action dated June 9, 2015, a permit to hold
the 2015 Sandman Triathlon in the unincorporated areas of Santa Cruz County on August 2, 2015,
is granted with the following conditions:
RESONSIBILITY OF PERMITTEE
1.
No streets will be closed.
2.
Signs will be placed at the intersections of Rio Del Mar Boulevard and Aptos Beach Drive,
Soquel Drive and Trout Gulch Road, Freedom Boulevard and Soquel Drive, and San
Andreas Road and Seascape Boulevard two days prior to the event advising motorists of the
event.
3.
The event will assemble in the State of California Seacliff State Beach day use area under the
control of the event officials. The PERMITTEE shall obtain the necessary permits from the
State of California. The triathlon will begin at 8 a.m. The only portion of the event
authorized to utilize County right-of-way is the bicycle event. The bicycle portion shall
utilize the following route:
Esplanade to Aptos Beach Drive to Treasure Island Avenue to Spreckels Drive to
Soquel Drive to Trout Gulch Road to Valencia Road to Cox Road to Day Valley
Road to McDonald Road to Freedom Boulevard to Bonita Drive to San Andreas
Road to Seascape Boulevard to Sumner Avenue to Rio Del Mar Boulevard to
Esplanade.
Any changes in the route must be approved by Public Works at least one week in advance of
the event.
1
SANTA CRUZ LIFEGUARD ASSOCIATION
Page -2-
o
0
4.
The PERMITTEE shall furnish at its own expense all personnel, barricades, cones and
incidentals to comply with all permit conditions.
5.
The PERMITTEE shall provide access for emergency vehicles during the lane closures.
6.
The PERMITTEE shall be responsible for any damage to landscaping, fences, or private
property on and adjacent to the event route.
7.
The PERMITTEE shall provide a vehicle to pick up any rider or participant who drops out of
the ride. The vehicle shall be clearly identified as a "Sandman Support vehicle."
8.
Immediately following the triathlon, a clean-up shall be made of the event route by the
PERMITTEE.
9.
The PERMITTEE shall exonerate, indemnify, defend, and hold harmless, the County of
Santa Cruz, including without limitation, its officers, agents, employees and volunteers from
and against any and all claims, demands, losses, damages, defense costs, or liability of any
kind or nature, including attorneys fees, which the County may sustain or incur or which
may be imposed upon it for injury to or death of persons, or damage to property as a result
of, arising out of, or in any manner connected with the Event or PERMITTEE's performance
under the terms of this Permit, excepting any liability arising out of the sole negligence of
the County. Such indemnification includes any damage to the person(s), or property(ies) of
the County of Santa Cruz and third persons.
10.
The PERMITTEE at its sole cost and expense, for the full term ofthis Permit (and any
extensions thereof), shall obtain and maintain at minimum compliance with all of the
following insurance coverage(s) and requirements. Such insurance coverage shall be
primary coverage as respects County, and any insurance or self-insurance maintained by the
County shall be excess of the PERMITTEE insurance coverage and shall not contribute to it.
11.
Automobile Liability Insurance for each vehicle used in the performance of this Permit,
including owned, non-owned (e.g. owned by the PERMITTEE employees), leased or hired
vehicles, in the minimum amount of $1 ,000,000 combined single limit per occurrence for
bodily injury and property damage.
12.
Comprehensive or Commercial General Liability Insurance coverage in the minimum
amount of$I,OOO,OOO combined single limit, including coverage for: (a) bodily injury, (b)
personal injury, (c) broad form property damage, (d) contractual liability, and (e) crossliability.
13.
All required Automobile and Comprehensive or Commercial General Liability Insurance
shall be endorsed to contain the following clause:
"The County of Santa Cruz, its officials, employees, agents and volunteers are
added as an additional insured as respects the operations and activities of, or on
behalf of, the named insured performed under Permit with the County of Santa
Cruz."
SANTA CRUZ LIFEGUARD ASSOCIATION
Page -30701
14.
All required insurance policies shall be endorse.d to contain the following clause:
"This insurance shall not be canceled until after 30 days prior written notice has
been given to:
County of Santa Cruz, Department of Public Works
Road Operations, Senior Civil Engineer
701 Ocean Street, Room 410
Santa Cruz, CA 95060"
15.
The PERMITTEE agrees to provide its insurance broker(s) with a full copy of these insurance
prOVIsIons.
16.
A CERTIFICATE OF INSURANCE(S) MUST BE FILED WITH THE DEPARTMENT OF
PUBLIC WORKS AT LEAST 30 BUSINESS DAYS PRIOR TO THE EVENT OR THIS
PERMIT WILL BE CANCELED. All Certificates ofInsurance shall be delivered or sent to:
County of Santa Cruz, Department of Public Works
Road Operations, Senior Civil Engineer
701 Ocean Street, Room 410
Santa Cruz, CA 95060
17.
The PERMITTEE shall notify each resident adjacent to lanes subject to impact, in writing, of
the time, date, and duration of the closure at least ten days prior to the event.
18.
The PERMITTEE shall provide verification that they have met with the California Highway
Patrol and the Santa Cruz County Sheriffs Office to coordinate final traffic control plans and
enforcement. The PERMITTEE shall also provide verification that each agency has been
supplied with an event route map. Verification shall be provided to the County of Santa Cruz
no later than 30 days prior to the event.
19.
A critique shall be held on August 28, 2015,at 10:00 a.m. at the Department of Public
Works offices with the PERMITTEE representatives. The PERMITTEE shall arrange for
representatives from the California Highway Patrol and the Santa Cruz County Sheriffs'
Office to attend, as well as other interested parties, to discuss recommendations or required
changes as determined.
20.
The PERMITTEE shall notify all participant groups by printed handout ofthe following:
a. An event route map showing the staging area, starting point, ending point, and barricaded
roads.
b. There shall be no alcohol consumption by event participants during the event.
c. Each event group official will read this list of conditions to their group.
21.
The PERMITTEE shall sign a permit containing the above conditions and shall return the
signed permit to the Department of Public Works.
I
SANTA CRUZ LIFEGUARD ASSOCIATION
Page -40702
22.
The PERMITTEE will furnish the Santa Cruz County Department of Public Works with
the name and phone number for the contact person that will be accessible during event
hours.
23.
The PERMITTEE may provide chalk directional pavement markings to guide its
participants. These markings shall conform to the dimensional standards detailed in the
drawings provided as "Permit Attachment A." If the markings have not faded to an
acceptable level within 30 days, the PERMITTEE will be responsible for their timely
removal.
24.
Failure to comply with pennit conditions will result in disapproval of future triathlon
events.
TRAFFIC CONTROL/MONITORS
1.
Each monitor shall be clearly identifiable to the participants through use of arm bands,
T-shirts, etc.
2.
Monitors shall be positioned at each intersection entrance along the entire race course to
prevent vehicle traffic from turning into the race course. Also, to maintain control of race
participants and spectators.
3.
Monitors shall be instructed by the race sponsors in the following:
a.
Assure that all spectators remain off the roadway and refrain from interfering with race
participants or emergency vehicles.
b. Assure that vehicle traffic desiring to cross the race course be allowed to do so
whenever it will not interfere with race participants.
4.
Monitors shall be placed at intervals to be determined by the PERMITTEE along all
courses to prevent cross traffic from entering closed course.
5.
The PERMITTEE shall provide verification that they have met with the California
Highway Patrol to coordinate final traffic control plans and supplied the California
Highway Patrol with an event route map no later than 30 days prior to the event.
6.
Uniformed officers shall be placed at the following intersections:
a. Spreckels Drive and Soquel Drive
b. Freedom Boulevard and Soquel Drive
c. Sumner Avenue and Rio Del Mar Boulevard
SANTA CRUZ LIFEGUARD ASSOCIATION
Page -50703
NOTIFICATION
1.
Notification shall be made in a newspaper of general circulation via press release or paid
advertisement giving the time, date, and names of all roads on the event route no later than
five days prior to the event and no sooner than 20 days prior to the event.
2.
At least 30 days before the event, PERMITTEE shall in writing notify local emergency
services including fire, the Santa Cruz County Sheriff's Office, the California Highway
Patrol, and the Metropolitan Transit District of the event and event routes.
3.
Residents and businesses that have requested notice of event shall be given written notice by
the PERMITTEE of the time, date, and names of roads on the event route no later than ten
days prior to the event.
Please sign below and return the original of this letter to our office.
Yours truly,
JOHN J. PRES LEIGH
Director of Public Works
JJP:JSL:LKG:yv
Attachment
The terms and conditions of this permit are understood, and PERMITTEE will
comply with all conditions.
DATE: _____________
PERMITTEE
By:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Title
race 11 Sandman.doc
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AERVOE MARKING CHALK (ANY COLOR)
OR APPROVED EQUAL
ALTERNATE "A"
DIRECTIONAL PAVEMENT MARKING DETAIL
PERMIT ATTACHMENT B
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AERVOE MARKING CHALK (ANY COLOR)
OR APPROVED EQUAL
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DIRECTIONAL PAVEMENT MARKING DETAIL
PERMIT ATTACHMENT B