City Council Information Ltr 02-21-14

City Council Information Letter
February 21 , 2014
Implementation of Various Capital Improvements to the
Federal Aviation Administration Facility
With last week's execution of the lease amendment with the United
States General Services Administration to further commitments for
the Federal Aviation Administration to continue and expand
operations of its Southern United States regional headquarters at
1701 Columbia Avenue, city administration is currently working to
engage a schedule of activities necessary to achieve related goals
As referenced in the attached electronic mail
and objectives.
message from Keenan Development Principal Mike Penland, this
effort involves the coordination of construction services and related
transactions, with specific improvements to be committed annually for
a five year period. This arrangement also acknowledges the role of
the Department of Finance and Accounting in processing payments
and related financial disbursements. Additional information to this
effect, to include initial details necessary to implement carpet
replacement, wall coverings, roof replacement, minor landscaping,
electrical enhancements, and restroom renovations, are to be
specifically scheduled.
Once these items have been initiated,
arrangements to engage improvements necessary to accommodate
expansion of FAAs employment base at the facility will be achieved.
Additional information regarding our efforts to this effect will likewise
be offered publicly by Colliers' leadership in the coming weeks, as
part of project completion goals and objectives via the Fiscal Year
2014-2015 Proposed Budget process.
City Council Information Letter
February 21 , 2014
Page 2
Future Considerations for Camera Services
In light of the current situation involving Iron Sky, Inc. and questions
relative to their ability to effectively fulfill obligations under the City of
College Park's maintenance agreement for community camera
services, please be advised that direction is presently being offered to
engage a formal selection process necessary to transition to another
service provider.
As the existing agreement with Iron Sky is
scheduled to expire in July, both the Department of Information
Technology and the College Park Police Department are working
collaboratively to maintain current levels of support, including
applicable system monitoring and troubleshooting. Staff therefore
hopes to offer recommendations regarding a more established
service provider well in advance of the aforementioned expiration
date. Meanwhile, although representatives of Iron Sky have been
advised of our needs and concerns respectively, they continue to
work diligently to provide adequate services.
Status of Sanitary Sewer Evaluation Study
Although tremendous progress has been made relative to completing
the College Park Sanitary Sewer Evaluation Study as first authorized
in 2006, the Department of Public Works is being advised by Prime
Engineering that a temporary suspension of this project will be
necessary due to various inaccessibility challenges. As referenced in
the attached memorandum from Director of Public Works Mike
Mason, approximately 90°/o to 95°/o of the closed circuit television and
manhole mapping in each of the five basins in College Park have
been completed. Direction is therefore being offered to commission
on demand contractors during the next several weeks to make
repairs and/or remove any existing obstructions in remaining sewer
lines that will need to be evaluated as part of the study. Once these
tasks have been completed, the evaluation will resume. We therefore
anticipate a public update relative to progress and completion of the
study in the next few months.
City Council Information Letter
February 21 , 2014
Page3
City of College Park Marketing of State of Georgia's First
Time Homebuyers Assistance Program
Given city administration's interests to encourage additional
homeownership in our community, as well as to support efforts to
revitalize ·existing substandard housing in College Park, both the
Office of the City Manager and the Department of Economic
Development recently made contact with the Georgia Department of
Community Affairs concerning the Georgia Dream Homeownership
As referenced in the attached program summary,
Program.
opportunities for down payment assistance are available for first time
homebuyers who meet certain income criteria. Additionally, ancillary
opportunities to this effect are possible for public protection, military,
health care, and education professionals in Georgia. Direction is
therefore being offered to the Department of Economic Development
to market and promote the availability of the Georgia Dream
This will likewise include engaged
Homeownership Program.
discussions with local financial institutions, as well as referrals to City
of College Park employees who might be interested and inspired
accordingly.
Calendar of Activities, Meetings, Tasks, and Functions
In addition to the typically diverse array of meetings, activities, and
engagements hosted and directed by the Office of the City Manager,
a significant amount of time and energy was devoted to prepare for
next steps associated with College Park's present status as a finalist
to become a Google Fiber community. This includes assigning
related tasks and responsibilities to various department directors,
who will begin interfacing with Google representatives next week.
Given the City of College Park's infrastructure, daytime population
activity, hotel and motel presence, Woodward Academy, Coca-Cola,
Hartsfield Jackson Atlanta International Airport, the Georgia
International Convention Center, and numerous other features of our
community, I wish to support the notion to designate College Park a
City Council Information Letter
February 21 , 2014
Page4
Google Fiber community to be a no brainer. Nevertheless, we can
never simply rest on our laurels, as we appreciate and welcome the
opportunity to demonstrate our worthiness respectively.
\
Enclosures:
Electronic Mail Message from Mike Penland - FAA Internal Meeting/Discussions
Memorandum and Accompanying Map- Sanitary Sewer Evaluation Temporary Suspended
Background Inform ation from Georgia Department of Community Affairs -Georgia Dream Homeownership Program
Microsoft Outlook Calendar for Terrence Moore - Week of February 17, 2014
CM/Documents/CP City Council Information Letter41
Terrence Moore
From:
Sent:
To:
Cc:
Subject:
Mike Penland [MPenland@kdallc.com]
Monday, February 17, 2014 1:18 PM
Terrence Moore
Richard Chess; Mike Williams; Bill Higgins; Dave Pfrommer
FAA Internal Meeting/Discussions
Terrance- good afternoon. I hope that you folks have begun to thaw out and to get back to some sense of
normalcy. I traveled from Columbia to Athens this weekend and parts of Aiken and Augusta eerily looked as if
a tornado or hurricane had cut a swath across the 1-20 corridor. Perhaps Columbia, Atlanta and College Park
dodged a bullet this time around.
I received the attached email during the "blizzard" from Scott Ayers at GSA. I am to speak with him tomorrow;
however, I wanted to get your input prior to that discussion. Additionally, as a follow-up to our discussions
from a week or so ago, we would like to get together with you , Richard, and anyone else that you may want to
participate from the City's standpoint, and senior leadership from both our contractor and design folks. This
purpose of our getting together would be to ensure that two separate and distinct projects that are moving
forward are doing so with as great of a degree of alacrity as possible, while at the same time, doing so in a
manner that meets all of the City's requirements and needs. We would like to get together briefly either late
morning this Wednesday or Thursday if it is convenient for you folks.
We would envision two separate meetings such that we one, address project technical/schedule matters with
the technical team, and two, address financial and management reporting matters with only the internal
Keenan/City management team. If this approach meets with your approval, we would propose that the two
meetings cover the following:
1. Technical Team Meeting:
•
•
•
•
•
Timing of work to be completed on the first project, the Lease Renewal Project that is detailed in the
draft SLAin Scott's attached email;
Issuance of a Notice to Proceed (NTP) by the City that will allow the technical team to begin its work on
the Lease Renewal Project;
Timing of work to be completed on the second project, the Blocking and Stacking Project;
Issuance of a Notice to Proceed (NTP) by the City that will allow the technical team to begin its work on
the Blocking and Stacking Project.
GSA/SLA required schedule of meetings on each project and who does or does not need to have
representatives in each meeting.
2. Management Team Meeting:
•
•
•
•
•
Timing and administrative process for execution of lease novation documentation wherein Keenan is
removed from the lease as previously agreed;
Timing of obtaining signatures for SLA #36 for lease renewal and Lease Renewal Project upfit work;
Timing of availability of funds for payment of the above work to ensure we do not do anything contrary
to yours or Richard's planning;
Process for submittal of progress payments invoices, etc. for payment;
Timing of obtaining signatures for a to-be-drafted SLA #37 for the Stacking and Blocking Project and,
•
Process for, and City Manager's requirements of reporting, cost vs. budget tracking, and any other
information that the City may need or want to be include in.
Terrance, we would envision that meeting #1 participants might include yourself, Richard, myself, Dave
Pfrommer (Keenan's Director of Pre-Construction), Ron Wilkerson and one representative each from the
general contractor and the design firm .
We would envision that meeting #2 participants might only include yourself, Richard, myself and Dave
Pfrommer. We see no need to include the technical team in management and financial discussions.
Just let me know if this works on your end, when a good time tomorrow might be to visit for 5-10 minutes
before I call Scott Ayers, and how y'alls schedules look for getting together either late Wednesday or Thursday
morning.
Thanks!
Michael E. Penland, Principal
.rKEENAN
. .D E V E L 0 P M E N T
1301 Gervais Street- Suite 805 (29201)
P. 0 . Box 11437 I Columbia , SC 29211
Phone : (803) 753-5830 I Fax: (803) 753-5350
mpenland@kdallc.com
I Direct:
(803) 753-5815
2
CIT Y OF COL LEG E PARK
P. 0. BOX 87137 • COLLEG E PARK, GA 30337 • 404/767 -\537
MEMO RANDU M
FE:J 1 8 2014
r ~@iRf~o (Q)if:fPU©~
or~
_©_
DATE:
February 17,2014
TO:
Terrence R. Moore, City Manager
FROM:
Mike Mason, Director of Public Works
RE:
Sanitar y Sewer Evaluat ion Study (SSES) Tempo rary Suspen ded
stopping
The Sanitary Sewer Evaluation Study performed by Prime Engineering has reached a
d
Attache
(See
lines
sewer
sanitary
the
point due to manhole inaccessibility and/or obstructions in
circuit
Map). Prime Engineering has completed approximately 90%-95 % of the closed
g are
television (CCTV) and manhole mapping in each of the five basins. The areas remainin
nt
continge
be
will
those identified as inaccessible. The final completion and report of the SSES
upon the City providing access.
ors to
We are currently in the process of preparing work orders for our "On Demand" contract
Many of
commence repairing the manhole and sewer line deficiencies, with available funding.
ng
these work orders will fall within your approved spending limit. Therefore, I will be requesti
are
your authorization to proceed. The CCTV and mapping work will resume once the repairs
made, and I anticipate continuing this process until the SSES project is finali zed.
Please feel free to contact me should you have any questions.
Attachment (1)
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· HomeownershiP Program
-
Homeownershlp Program
Have You Dreamed 01
owning Your own Home?
The Georgia Dream Homeownership Program
M AK E Sv .
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l r-
:; L
poSsible...
...with affordable first mortgage financing and dow
n paym ent
assistance for eligible hom e buye rs.
AFFORDABLE FIRST MORTGAGE LOANS
It is so easy to qualify! Georgia Dream Loans are
available to:
• first-time home buyers
• those who have not owned a home in the past three years
• those who purchase a home in targeted areas (please
see map on page 4)
WHO ALSO:
• have household incomes below the maximum (please
see schedule on page 2)
• have liquid assets no more than $20,000 or 20% of the
sales price (whichever
is greater)
• meet mortgage loan credit requirements
The loans are 30 year, fixed interest rate mortgages. Local
lenders give credit
approval for FHA, USDA-RD. VA or conventional uninsu
red mortgage loans.
Maximum Household Income
Home Sales Price
Metropolitan Statistical Areas
If you purchase a home in Barrow, Barto w,
Carroll, Cherokee, Clayton, Cobb, Coweta,
Dawson, DeKalb, Doug las, Fayet te, Forsyth,
Fulton , Gwin nett, Heard , Henry, Houston,
Jasper, Newt on, Pauld ing , Picke ns, Pike, Rockd
ale, Spalding or Walton Coun ties, your
total house hold income (based on the numb
er of people living in the home) can be
no more than:
• One to two persons
• Three or more perso ns
$69,000
$79,500
The sales price of the home cannot exceed $250
*
*
,000
All Georgia counties not listed in the Metropo
litan Stat istical
Areas abov e
If you purchase a home in a county not listed
above, your total household income
(based on the number of peopl e living in t
he home) can be no more than:
• One to two persons
$59,500 *
• Th ree or more persons
$68,500 *
The sales price of the home canno t exceed $200
,000
* Income limits are subject to change. Please visit w ww.gadream.com
for the most recent brochure.
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Down Payment Assistance
The greatest hurdle for many prospective home
bu yers is the down payment.
Borrowers who qualif y for Georgia Dream First
Mortgage Loans also qualif y for
down payment assistance.
The borro wer must.. .
• use the loan in conjunction with a Georgia Dream
First Mortgage Loan
• complete individual credit counseling as per
the guidelines on page 5 of
thi s brochure and provide a certificate of completion
• contribute a minim um of $1,000 to the purch
ase transaction
Dow n Payment Loan Options
STANDARD
All eligible home buyers qualif y for
$5 ,000
.
PEN
Eligible home buyers who are
employed in qualified public
protection, milita ry, health care or
education qualif y for $7,500
CHOICE
Eligible home buyers whose household
includes an individual living with a
disability quali fy for $7,500
How Do I Apply?
Contact
Contact a Georgia Dream Participating
Lender for pre-qualification and to begin
the
mortgage loan process. A list of lende
rs can be found at www.GAd ream .com
or by
calling 1-800-359-HOME (4663).
Complete
Complete individual cred it counseling
to learn more about buying a home and
to
make sure the home you choose is with
in your budget. See the guidelines on
page
5 of this brochure .
The Georgia Dream Homeownership Pro
gram is available to
eligible first tim e home buyers in all Geo
rgia counties.
However . if you purchase a home in
one of the targeted area s shaded in gree
n
below, or in a targeted census tract in
one of the coun ti es liste d belo w the
map,
the first time hom e buyer r ule does
not apply. Check with your lender for
prog ram guidelines.
Counties with Targeted
Census Tracts
D
Non -Targeted Areas
!!]
Targeted Areas
First time home buyer rule
does not apply
Baldw in
Bibb
Candler
Carroll
Chatham
Clarke
Clayto n
Cobb
DeKalb
Floyd
Fulton
Glynn
Hall
Houston
Jeff Davis
Liberty
Muscogee
Richmond
Seminole
Spalding
Troup
Home Buyer Education
Home Buyer Counseling is required for AU GEORGIA DREAM
LOANS.
Borrowers w ith low middle credit scores of 620639 must complete individ ual cred it
counseling or attend a home buyer workshop provid
ed by a DCA or HUD approved
agen cy. DCA funded agencies are listed below.
A list of HUD approved agencies is
available at www. hud.gov/georgia.
Borrowers w ith low middle credit scores of 640
or higher may choose to compl ete
individual credit counseling, attend a home buyer
education works hop or compl ete home
buyer edu cation on line at www.ehomeamerica.org/d
ca
ALBANY
CCCS of Southwest Georgia
409 NJackson Street
Albany, Georgia 31702-0084
800-309-3358 / 229-883-0909
ATHENS
Athens Land Trust Housing Counseling
685 N. Pope Street
Athens, Georgia. 30601
706-613-0122
East Athens Development Corporation
410 McKinley Drive
Athens, Georgia. 30601
706-208-0048
Hancock CDC
300 Henderson Extension
Athens, GA 30601
706-546-11 54
ATLANTA
Fulton County Dept. of Housing and Community Development
137 Peachtree Street
Atlanta, Georgia 30344
404-612-3024
H.O.P.E. Through Divine Intervention
385 Holly Street, NW
Atlanta, GA 30318
404-748-4375
AUGUSTA
Women Watch Afrika
9 Gammon Avenue, SE
Atlanta, GA 30315
404-759-6419
Bilingual counselors (Amharic, Arabic,
Afghani, French, Bhutanese, Swahili , and
Somali)
CSRA EOA
1761 Broad Street
Augusta, Georgia 30904
706-364-6548
BLAKELY
Early County CDC
1259 South Main Street
Blakely, GA 39823
229-724-7552
BRUNSWICK
Totally Free, Inc.
2517 Norwich Street
Brunswick, Georgia 31520
912-265-1 515
COLUMBUS
CCCS of West Georgia
1350 15th Avenue
Columbus, Georgia31902
800-757-2227/ 706-327-3239
DECATUR
Dekalb Metro Housing Counseling Center
4151 Memorial Drive, Suite 207B
Decatur, Georgia 30032
404-508-0922
5
~·
FOREST PARK
D&EGroup
4532 Jonesboro Road, 2nd Floor
Forest Park, Georgia 30297
(770) 961-6900
Bilingual counselors (Spanish)
FORT VALLEY
Fort Valley State University - Cooperative
Extension
1005 State University Drive
Fort Valley, GA 31030
478-825-6577
SAVANNAH
Consumer Credit Coun'seling Service
of Savannah
7505 Waters Avenue, Suite C-11
Savannah, Georgia31406
912-691 -2227 I 1-800-821-4040
Bilingual Counselors (Spanish)
VALDOSTA
Valdosta-Lowndes County Habitat for
Humanity
2010 E. Cypress Street
Valdosta, GA31601
229-245-1330
HINESVILLE
JC Vision and Associates
135 E. Martin Luther King Jr. Drive, Suite C
Hinesville, Georgia 31313
912-877-4243
South Georgia Partnership to End Homelessness
601 N. Lee Street
Valdosta, GA 31601
229-293-7301
JONESBORO
National Housing Counseling Agency
120 N. McDonough Street
Jonesboro, GA 30236
770-954-0335
WASHINGTON
City of Washington
102 E. Uberty Street
Washington, GA 30673
706-678-3277
LAGRANGE
DASH for LaGrange
1200 4th Avenue
LaGrange, GA 30204
706-298-0221
Bilingual counselors (Spanish)
WINDER
Housing Authority of the City of Winder
11 Horton Street
Winder, GA 30666
77G-867-7495
MACON
HomeFirst Housing Resources
682 Cherry Street, Suite 103
Macon, Georgla31201
478-803-2373
The Georgia Department of Community Affairs is committetl to provitling
all persons with equal access to its services, programs, activities,
etlucation, afl(/ employment regttrdless ofrace, color, natimwl origin,
religion, sex, familial status, disability, or age. For a reaso1wble
accommodation, please contact Angela Gregory at (404) 679-4847
orfa/rltousitlr:@clca.r:a.1:ov.
REV. 7113
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February 17, 2014February 23, 2014
February 2014
March 2014
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Monday, February 17
Tuesday, February 18
II 8:00am - 8:30am Mayor Longino (City Manager's Office) ._,..
II 8:30am - 9:30am Choice Gateway MOU (Internal Staff Mtg.)
II 8:00am - 8:30am Mayor Longino (City Manager's Office) .:>
II 9:00am - 10:00am Follow-Up - Georgia Tech STEM (CM Office)
(Conference Ca ll) - Terrence Moore
II 9:30am - 10:00am Space Efficiencies-Engineering
Department (City
Manager's Office) - Terrence Moore
il lO:OOam - ll:OOam Purchasing - Budget Review (Executive
Conference Room) - Terrence Moore
i l 10:00am - 10:30am John Champion (Rose Office) - Rose Stewart
il l l:OOam - 1:00pm Water/Sewer- Budget Review (Executive
Conference Room) - Terrence Moore
II 10:30am - 12:00pm Public Works
Iii 2:00pm - 3:00pm Compile Information Letter Report -
(Admn/Hwy&St/Bidgs&Grounds,Parks)-Budget Review (Executive
II 1:30pm- 2:30pm Food Service Considerations (College Park City
Implementation and Scheduling of Infrastructure Improvements to
FAA Facility (CM Office) - Terrence Moore
Hall-Executive Conference Room) - Terrence Moore
Iii 3:00pm - 4:30pm Stormwater Utility-Budget Review (Executive
Conference Room) - Terrence Moore
II 2:30pm- 3:30pm Prepare February 19th Executive Team Meeting
II 3:30pm - 3:45pm Conference Call with The Ferguson Group/Colleg II 4:30pm - 5:30pm Compile Information Letter Report - Future
Considerations for Camera Services (CM Office) - Terrence Moore
II 4:00pm - 5:00pm Begin CIL... (CM Office)
Iii
5:30pm - 6:30pm Process Travel and Compile and Deliver (CM
II 5:00pm - 6:00pm Follow-Up Concerning Iron Sky Agreement and S
Office)
Iii 6:00pm - 7:00pm City Council Workshop Session (Council Chambers
Wednesday, February 19
Thursday, February 20
II 7:30am
II 8:00am - 8:30am Mayor Longino (City Manager's Office) .:>
II 8:30am - 10:30am Dekalb... (CM Office)
Iii 8:00am - 8:30am Mayor Longino (City Manager's Office) .:>
Iii 9:00am - l l:OOam Weekly Staff (Executive Team) Meeting
i l l l:OOam - 12:00pm Compile Information Letter Report - City of
College Park Marketing of State of Georgia 's First Time
Homebuyers Assistance Program (CM Office) - Terrence Moore
- 2:00pm 12th Annual South Metro Development Outlook
(SMDO) Conference (GICC)- Terrence Moore
(Administrative Conference Room) - Terrence Moore
Iii 9:00am - ll:OOam Weekly Staff Meeting (Administrative Conference
Room).:>
II 1:30pm - 3:30pm Legal Review (City Manager's Conf Room) .:>
II 2:30pm - 3:00pm Follow-Up: MOU-Choice Gateway Project
(Conference Call) - Terrence Moore
II 3:30pm - 4:30pm Follow-Up: Bulk Broadband Possibilities &
Franchise Agreement Fees (College Park City Hall -Executive Conferenc
Iii 4:30pm - 5:30pm Weekly Meeting-Councilman Carn & City
II 1:30pm - 3:30pm Power (Line/Warehouse/Meter/CNG)-Budget
Review (Executive Conference Room)- Terrence Moore
Iii 3:00pm - 4:00pm Development Committee Meeting (Executive
Conference Room) - Terrence Moore
Iii 4:00pm - 5:00pm Customer Service - Budget Review (Executive
Conference Room)- Terrence Moore
II 6:30pm - 8:00pm SFMA Meeting 2/20/14 Revised (GICC - Coll ege
Park) - Wanda Anderson
Manager (Councilman Carn's Office) - Terrence Moore.:>
Iii 6:00pm - 7:30pm Meeting with Ward 1 Residents Re: Woodward (P
Friday, February 21
Saturday, February 22
Iii 8:00am - 8:30am Mayor Longino (City Manager's Office) .:>
II 8:30am - 10:00am Finalize CIL (CM Office )
Iii 9:00am - 10:00am Compile Information Letter Report -
Iii 8:00am - 3:00pm Gwinnett County School Based Mentoring
Completion of Sanitary Sewer Evaluation Study (CM Office ) Terrence Moore
Program (Meadowcreek High School-4455 Steve Reynolds Blvd .,
Norcross, GA) - Terrence Moore
~ lO:OOam - l l:OOam Meeting (Virginia Gray) - Tracey Wyatt
II 10:00am
- l l:OOam Code Enforcement - Downtown Area (City
Hall -Executive Conference Room) - Terrence Moore
Iii l l:OOam - 12:00pm Policy on Funding Requests from Various
Organizations (City Manager's Office) - Terrence Moore
Sunday, February 23
lil 12:00pm - 12:30pm Secure PowerPoint Assistance from
Information Technology for Saturday Presentation (CM Office )
Iii 2:00pm - 3:00pm Roz Robinson Annual Performance Evaluation
(CM Office) - Terrence Moore
Iii 3:00pm- 4:30pm Process Title (Stonewa ll Tell Road)
Iii 5:00pm - 6:30pm Various, CIL Notes, etc. (CM Office )
Terrence Moore
2/21/2014 8:10AM