Version #2 - World Fantasy Convention 2016


CODE OF CONDUCT
We do not tolerate harassment of the people at our convention in
any form.
In order to take action, we need to know about any incident
during the convention.
Everyone is entitled to a harassment-free convention experience,
regardless of gender, sexual orientation, disability, or physical
appearance.
Harassment includes, but is not limited to, inappropriate
physical contact, unwelcome sexual attention, offensive verbal
comments, deliberate intimidation, stalking or following
someone, making harassing photography or recordings, and
disrupting talks or other events. Anyone asked to stop any
unacceptable behavior is expected to comply immediately.
A request to “stop” or “go away” means exactly that. If anyone
engages in harassing behavior, the convention committee may
warn the offender, remove the offender from the room, or expel
the offender from the convention with no refund at the Chairs’
discretion.
If you feel that you are being harassed, or if you notice someone
violating hotel or convention policies, we respectfully suggest the
following:
1. If you feel comfortable doing so, point out the inappropriate
behavior to the persons involved. Often this will solve the
problem immediately.
2. If you do not feel comfortable talking with the persons
involved or if talking to them does not resolve the issue, please
report the situation, in person, immediately to the Operations
Staff, or a Convention Committee member. Try to provide a
name (found on all badges) and/or a physical description of the
person or persons involved.
3. In order to take action, we need to know about any incident
during the convention.
World Fantasy
Convention
2016
Flights of Fantasy
October 27-30, 2016
Hyatt Regency, Columbus, Ohio
GUESTS OF HONOR
Mercedes Lackey,
Larry Dixon,
L. E. Modesitt Jr.
Randal Spangler
Progress Report 1
www.worldfantasy2016.org
REGISTRATION
CONTACT INFORMATION
To register using Paypal or a credit card, please go to our
website:
Website: http://www.worldfantasy2016.org
http://www.worldfantasy2016.org/registration
You can join our Facebook group at:
http://www.facebook.com/groups/905154926240556/
To pay by check or money order, make payable to “WFC 2016”
and mail to
World Fantasy Convention 3824 Patricia Dr. Upper Arlington, OH 43220+4913
Email: info@worldfantasy2016.org
Twitter: @WFCon2016
Postal address:
World Fantasy Convention 2016
3824 Patricia Dr.
Upper Arlington, OH 43220+4913
2016 WFC REGISTRATION FORM
Please Print Legibly!
ACCESSIBILITY POLICY
The philosophy of our Accessibility Policy is about giving
equal access to everyone.
Name(s): (1)
( 2)
Postal Address:
City:
State/Prov:
Postal/Zip Code:
Country:
The Hyatt Regency Columbus is an ADA compliant hotel.
They have a limited number of ADA hotel rooms for different
needs, these are available on a first come first serve basis. The
hotel also has public “facilities” that are ADA compliant.
We have made arrangements for signing to be available (upon
request) for GOH panels and the Sunday Banquet.
E-Mail:
We have reserved the ADA ramp for the Sunday Banquet.
Phone:
We will have a local phone number on the
website for members to make their own
arrangements, at their own expense, for
mobile wheelchairs (scooters / mobies). We
are doing some pre-pricing and will put the
number on the website once we have it.
_____ Attending Memberships at USD275 from now until 15
Oct-16)
_____ Supporting Memberships at USD50 (publications and voting
rights only).
_____ USD total payment enclosed
SOUVENIR BOOK
Advertising rates:
Size
Full Page
Half page
Quarter
MEMBERSHIP RATES
$275.00 from 15 April 2016 until 9 October 2016 (11:59pm EDT)
Color
$850
$500
$300
Black & White
$475
$274
$150
Inside front cover (color only)
Inside back cover (color only)
$1200
$1200
$300.00 at the door – unless our cap has been reached.
Supporting memberships are $50.00; these include voting
rights and publications only, but not admission to the
convention.
Fees will be processed in USD and your bank and PayPal will
do the conversions at the rate of the day.
You may also register online and pay via PayPal at our website
(www.worldfantasy2016.org).
STAFF LIST
Chair: Sally Kobee
Treasurer: Larry Smith
Accessibility Consultant: Marcia Kelly Illingworth
Art Show: Andrea Senchy
ConSuite: Chandra Morgan-Henley
Bookbag Stuffing-Staff: Ed Tolley
Dealers’ Room (Pre Con): Larry Smith
Dealers’ Room Manager: Jim Engle
Hotel Liaison: Kim Williams
Mass Autograph Session: Marc Offenburger
Programming: Darrell Schweitzer
Progress Reports: Allen Tipper and Anne Zanoni
Publications: Allen Tipper and Anne Zanoni, Kathryn
Hamilton
Publishers’ Liaison: Anne Zanoni
Registrar: Cat Barth
Registration: Joni Brill Dashoff
Facebook: Kim Williams
Twitter: Anne Zanoni
About refunds and transfers:
1. No refunds.
2. Transfers: This can be done between privately between a
member and a non-member. When the transfer is finished
please send us an email with the final data so that we can have
the proper name on the badge when you arrive. These need to
be emailed to us by 1 October 2016.
THE 2016 WORLD FANTASY AWARDS
The Administration has decided that it is time to change the
trophy for the World Fantasy Awards. We appreciate Gahan
Wilson's design in use for more than four decades and his
contributions to the World Fantasy Convention and the
Awards.
Come join us in Columbus, the home of O. Henry and
James Thurber. In Columbus you may find brooding
gargoyles and “unicorns in the garden” mixing with our
global community of authors, editors, publishers, artists,
agents, and others who share a serious interest in
fantastic literature and art.
GUESTS OF HONOR
L. E. Modesitt Jr.
has been a delivery boy; a lifeguard; an unpaid radio disc
jockey; a U.S. Navy pilot; a market research analyst; a
real estate agent; a director of research for a political
campaign; legislative assistant and staff director for a
U.S. Congressman; Director of Legislation and
Congressional Relations for the U.S. Environmental
Protection Agency; a consultant on environmental,
regulatory, and communications issues; and a college
lecturer and writer in residence.
In addition to his novels, Mr. Modesitt has published
technical studies and articles, columns, poetry, and a
number of science fiction stories. His first story was
published in 1973. His website is
http://www.lemodesittjr.com/
Earlier this year the Awards Administration welcomed
submissions for a new physical trophy for the World Fantasy
Award. The ideal design will represent both fantasy and
horror, without bearing any physical resemblance to any
person, living or dead.
All forms of fantasy qualify; only living authors and editors
are eligible; all books must have a 2015 publication date and
all magazines a 2015 cover date.
The judges for 2017 are:
Laird Barron
Rani Graff Elaine Isaak Kay Kenyon Konrad Walewski
To be considered for awards, all materials must have been
received by all five judges and Peter Dennis Pautz by June 15,
2016:
Life Achievement nominees will not be released; the winner
will be announced in advance of the banquet.
Winners will be announced at the 2016 World Fantasy Awards
Banquet and Ceremony during the 42nd World Fantasy
Convention, held October 27-30, 2016.
HOSPITALITY
We are making arrangements to have the same, awesome
ConSuite as we had in 2010. Chandra will again be hosting
this!
Banquet menus will be available in the fall, on our website, on
Facebook. You will be able to pay for the banquet through our
PayPal or with a check.
ART SHOW
Andrea Senchy is once again doing the art show.; her email
address is:
classywench@juno.com
Instructions and forms are available on our website:
www.worldfantasy2016.org
DEALERS ROOM
The World Fantasy Convention uses a juried system for the
Dealers’ Room with a strong emphasis on the bound, printed
word (i.e., booksellers, specialty press, independent
publishers), and applications will be juried accordingly.
PROGRAMMING
Programming for 2016 will be coordinated by Darrell
Schweitzer. Darrell and the programming department will be
in touch with people during the summer. We will put the
information up on the website and on Facebook as soon as it
becomes available.
Randal Spangler
grew up in Missouri; he is a talented artist and creator of
a variety of whimsical characters such as the Draglings,
Dagmar and Dewey. His childhood memories helped
shape, and give life to characters that were a primary
source of inspiration for the "Land of Ohm."
He began his professional career in 1977. Since then, he
has attended over a thousand art fairs and/or
Renaissance festivals in nineteen states and won over one
hundred awards. His work is licensed on numerous
products – including puzzles, cross-stitch designs,
murals, and wallpaper. It is also featured at the Museum
of Art and Whimsy in Sarasota, FL; The Epic Corp. in
Madison, WI; The Children's Illustrated Art Museum in
St. Louis, MO.; and at various libraries and schools. He
shares his experiences and memories through his creative
and fun artwork, selling tens of thousands of prints each
year to collectors in the United States, Canada, Europe,
and the Pacific.
The Randal Spangler collection of whimsical, colorful
artwork is magical indeed. With each piece, and with
each paint stroke, a story is told, a memory remembered,
and an adventure is yet to be encountered. His website is
http://www.randalspangler.com/
The bios for Mercedes Lackey and Larry Dixon will be
in the next progress report.
HOTEL
Hyatt Regency Hotel
350 North High Street,
Columbus, Ohio, 43215
Toll Free Phone: 1-800-233-1234
Local Phone: 1-614-463-1234
Fax: 1-614-280-3034
Our downtown hotel is 1.3 miles from the COSI museum and
3.3 miles from the Franklin Park Conservatory. It is also very
close to the Columbus Art Museum.
The Hyatt Regency Columbus makes a great location for our
convention, they have welcomed fans for almost 30 years, they
understand what is needed and – they like us!
As of 31 May 2016, our block is about 90% full, but we still
with have both king and double/double rooms available
(please let us know if there is a problem).
The room rate is $149.00 per room (single through quad). You
can make your reservations by either phone or through the
hotel page on our website.
The Hyatt Regency rooms feature upgraded amenities like
swiveling flat-screen TVs, mini-fridges, and iPod docks. If you
want to eat at the hotel, you can dine at the Market Stand Café,
or enjoy a beverage at Big Bar on 2 (in 2010 we drank the Big
Bar dry from the top shelf down – they really do love us!).
Air Travel
Port Columbus (CMH) is the commercial airport for
Columbus. It is an easy 15-minute drive to the hotel from the
airport.
There is a COTA air connect express bus that runs from the
airport to downtown Columbus with a stop at the corner by
the Hyatt. It runs every 30 minutes and costs $2.75.
Parking Information
Valet Parking at Hyatt Regency Columbus is $26.00 per night
with unlimited in-out privileges.
Self-Parking can be put on your room bill. Because of the
remodeling going on at the Hyatt the best information for selfparking is to talk to the Valet when you get to the hotel. The
Valet will give you the current directions, and it costs $18.00
per night.
Self-parking in the adjacent underground garage is $18.00 per
24-hour period. This cannot be put onto your room account.
Additional self-parking is available one block east of the hotel
on Nationwide Blvd. (in the East Lot) at $14.00 per 24-hour
period.
Other Hotels Near the Hyatt
There is a Food Court under the same roof (outside of the hotel
proper) if you want to grab a bite, but don't forget the
ConSuite – we are making plans for it to be as marvelous as
2010. If, after all that eating, you feel the need for exercise, the
Hyatt offers a newly renovated StayFit™ fitness center.
Crowne Plaza Columbus-Downtown, 33 E. Nationwide Blvd.,
Columbus, OH 43215
The Hyatt Regency is close to the Arena District, a lively
neighborhood with numerous bars, restaurants and shops (last
time, we found and liked the Arena District too).
Hilton Columbus Downtown, 401 N. High St., Columbus, OH
4321
Drury Inn & Suites Columbus Convention Center, 88 E.
Nationwide Blvd., Columbus, OH 43215