Blue Back Square Pop Up - info sheet

Pop-Up Shop
Blue Back Square, West Hartford Center
February 21-28, 2015
The Hartford Art School is taking over Blue Back Square!
All faculty, staff, students, and alumni of the Hartford Art School are invited to
participate in this unique Pop-Up Shop in Blue Back Square.
This is a chance for us to get ourselves out into the community to work together
for the greater good of the school. Not only will we show and sell our work, we
will also show the patrons and shoppers of Blue Back Square what an amazing
treasure the Hartford Art School really is!
The Scoop:
The Hartford Art School has booked the 65 Memorial Road storefront (across
from Crate & Barrel) in Blue Back Square for February 20-March 1.
We will be holding a weeklong Hartford Art School Pop-Up Shop from February
21-28 with daily store hours and an opening reception celebration on Saturday,
February 21.
Participation in the Pop-Up Shop is voluntary, but we hope that everyone will
want to join in on this unique opportunity.
Sales:
Artwork included in the Pop-Up Shop must be available for sale. The Pop-Up
Shop will accept cash, checks, and credit cards on the behalf of the artists and
will disperse sales proceeds after sales close on February 28. The Pop-Up Shop
will charge CT state sales tax (6.35%) and collect a commission on all artwork
sales, which will cover expenses for the storefront and benefit the Hartford Art
School Senior Party.
Commissions:
Two levels of commission are available depending on whether or not the artist
volunteers time staffing the Pop-Up Shop.
If the artist does not volunteer:
Artist receives 70% of sales total
Art School receives 30% of sales total
If the artist Volunteers:
Artist receives 80% of sales total
Art School receives 20% of sales total
Volunteer Staffing:
There is one full week of daily store hours that need to be staffed. Store hours
are Monday-Thursday, 12-6 p.m., Friday, Saturday, and Sunday, 12-8 p.m.
Hartford Art School alumni, students, faculty, or staff wishing to volunteer should
contact Jenni Freidman to schedule his or her time. Please email
freidman@hartford.edu to sign up.
Requirements:
Participating artists must fill out the following forms in order to participate. The
three forms are included in this packet.
1. W9 (for payment purposes)
2. Inventory sheet
3. Agreement Form
4. Release Waiver
Artwork Delivery:
All artwork must be dropped off at the Pop-Up Shop (65 Memorial Road, West
Hartford Center) on Friday, February 20th between 9:00 a.m. and noon. Work
delivered after noon is not guaranteed to be hung or displayed. We will attempt
to hang as much work as possible, but some pieces may be kept in the back
room to fill in as work is sold and taken away.
JRF
Intaglio
$150.00
#1
All work must be labeled to correspond with the inventory
sheet on the back upper left corner of the work. On each
label should be artist 3-letter initial code and number, price
and media.
Liability:
The Pop-Up Shop does not insure works of art on display. Although every
professional precaution will be taken to ensure the safety of all work, the Pop-Up
Shop, the Hartford Art School, and the University of Hartford cannot be held
liable for any loss or damage. Artists who desire to insure their work will need to
make their own arrangements.
Artwork Collection:
All unsold artwork must be picked up on Sunday, March 1 between 10:00 a.m.
and 1:00 p.m. Work left behind after 1 p.m. may be discarded.
Payment:
Payment for work sold will come through the University and will be mailed
directly to the artists from the Accounts Payable department. Payment
paperwork will be submitted beginning March 2 and may take up to two weeks
to be processed. If the artist is an employee of the University of Hartford, sales
proceeds will be included in their regular bi-weekly direct deposit.
Questions?
Please contact Jenni Freidman or Lisa Gaumond with any questions.
Jenni – freidman@hartford.edu or 860-538-5207
Lisa – gaumond@hartford.edu or 860-768-5559
Thank you!
POP-UP SHOP
Hartford Art School’s Pop-Up Shop in Blue Back Square
February 21-28, 2015
Sales Agreement
All Pop-Up Shop artists must sign this agreement and return it with a completed
inventory sheet, W9 form, and release waiver when delivering their work.
Artist Information
Name:
Address:
Phone:
Email:
Terms
The Hartford Art School will handle all Pop-Up Shop sales, charge CT state sales tax (6.35%) on all
transactions, and collect a 30% commission from the asking price of all artworks sold during the
exhibition.
Artists who volunteer their time staffing the Pop-Up Gallery will have commission reduced to 20% in
exchange for their time.
Please check this box if you wish to donate all sales proceeds to the Hartford Art School. By
checking this box, you agree that you will not receive any of the proceeds from the sale of
your work in the Pop-Up.
All unsold artwork must be picked up from the Pop-Up Gallery on Sunday, March 1, 2015 between 10:00
a.m. and 1:00 p.m. Work left behind after 1 p.m. may be discarded.
The Pop-Up Shop does not insure works of art on display. Although every professional precaution will be
taken to ensure the safety of all work, the Pop-Up Shop, the Hartford Art School, and the University of
Hartford cannot be held liable for any loss or damage. Artists who desire to insure their work will need to
make their own arrangements.
I agree with these terms and wish to participate in the Pop-Up Gallery.
Artist Signature: _______________________________________________________________
Date: ________________________________________________________________________
Pop-Up! Inventory Sheet
Name
Initial Code
Phone
Title
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Email
Media
Price
Sold
ASSUMPTION OF RISK AND RELEASE OF LIABILITY
Participant Name: _____________________ (“Participant”)
Participant’s Birth Date: ___________________
Definitions
“Participant” means a University {circle one} student/alumnus/employee named above about whom this
document is concerned.
“Project” means a retail art sales activity coordinated by the University (defined below) at in Space No. D30 of
Blue Back Square (Center) at 65 Memorial Road, West Hartford, CT. Project includes Participant accompanying
other University students, and certain University personnel and alumni under the auspices of University’s
Hartford Art School, and/or providing artwork for those sales. Project also includes any transportation to and
from the Project that University has arranged, and any independent activity that Participant undertakes as an
adjunct to the Project.
“University” means The University of Hartford.
Acknowledgement
I, the signing party understand that Participant’s participation in the Activity is not UH’s requirement but instead
my own voluntary decision. I recognize that University’s role in the Project is limited to the Project’s planning
based on University’s preliminary description of that event, providing on-site supervision and general facilitation
activities based on that description, which all depend on factors substantially beyond the University’s control. I
further understand that if Participant – for transportation to or from the Project – chooses to drive or be a
passenger in any vehicle that Participant, any other participant or any third person owns or rents other than as
described above, then University has no responsibility in connection with that transportation.
Assumption of Risk
In exchange for University granting to Participant a privilege to participate in the Project, I, voluntarily assume
any risk that Participant incurs in participating in the Project. I also understand that by participating in the
Project, Participant becomes subject to a risk of injury including, without limitation: physical injury, property
damage, disease; or death. I also recognize that any foreseeable or unforeseeable risk of injury or death may
occur as a result of Participant’s participation in the Project (including any itinerary or retail operations change of
which Participant has not specifically been notified). Further, I recognize that any action by any other individual
at or near the retail premises may cause harm or loss to Participant’s person or property.
Release of Liability
I release University, its Regents, and each University employee, agent or representative (collectively, the
“GROUP”) from any liability, claim, cost, expense, injury or loss – even if resulting from any negligent
GROUP act – that Participant sustains as a result of participating in the Project. I also release the GROUP
from liability arising from any loss or damage that any other Project participant causes to Participant’s
person or property.
If any legally-authorized tribunal determines any part or portion of this Assumption of Risk and Release of
Liability to be invalid or unenforceable, then each remaining part or portion is enforceable. I am aware this
Assumption of Risk and Release of Liability binds legally both the GROUP and me and I sign it of my own free
will.
I have read, understand, agree to and acknowledge the above risk and liability release.
Signature: ____________________________________________________________________
[Parent/Guardian, if Participant is a minor]
Name (printed): ______________________________________
Date: ____________
NOTE: Participant is encouraged in any Project activity to consult with a physician before participating in any physical
activity to determine any potential condition that may adversely affect that Participant. Any person having any preexisting condition is encouraged to wear a medical alert bracelet or neck tag indicating any appropriate medical
information. Participant is encouraged also to have a medical insurance policy that covers any injury or illness that occurs
due to participation in the Project.
If the signing party has any question regarding this document’s language or details before signing, please
contact the University at its Hartford Art School office at (860) 768-4392.
THIS IS A RELEASE OF LEGAL RIGHTS . BE CERTAIN YOU READ AND UNDERSTAND THIS RELEASE BEFORE SIGNING IT .
[Parent/Guardian: obtain a notary seal above at the time of signing this statement.]