Village of East Dundee - Board Meeting Agenda - 01

Transcription

Village of East Dundee - Board Meeting Agenda - 01/13/2014
Village of East Dundee
PRESIDENT AND BOARD OF TRUSTEES
Regular Meeting
Monday, January 13, 2014
06:15 PM
Call to Order
Roll Call
Pledge of Allegiance
Public Comment: Agenda items only - Please keep comments to 5 minutes or less
Consent Agenda
Illinois Municipalities may adopt by a single roll call vote of the Village Board and Village President a group of
assorted ordinances, resolutions, motions and orders by an “Omnibus Vote”. The “Omnibus Vote” shall be taken
following the unanimous consent by the President and Board as to the items to be included. Any Trustee or the
President may request that any item not be included in that vote.
A. Motion to Approve the Regular Village Board Meeting Minutes Dated December 2, 2013
B. Motion to Approve the Committee of the Whole Meeting Minutes Dated December 9, 2013
C. Motion to Approve the Committee of the Whole Meeting Minutes Dated December 16, 2013
D. Motion to Approve the Regular Village Board Meeting Minutes Dated December 16, 2013
E. Ordinance of the Village of East Dundee, Illinois Amending the Definition of the Offense of Sale of Drug
Paraphernalia and Adding Exemptions from the Drug Paraphernalia Control Act into the Village’s Drug
Paraphernalia Regulations
Old Business
A. Gas Cards for Cars Extension Request
New Business
A. Ordinance Approving a Plat of Dedication for a Portion of Meier Street in the Village of East Dundee, Illinois
B. Resolution Approving a Health Insurance Brokerage Services
C. Ordinance Authorizing Abatement of the Tax Levy for General Obligations Bond 2012, General Obligation
Bond 2012B, and 2012 TIF Revenue Bonds (Route 25 TIF) for the Village of East Dundee, Kane and Cook
Counties, Illinois
Financial Reports
A. Warrants List #1 $614,714.83
B. Warrants List #2 $91,852.52
Reports: Village President
Reports: Village Trustees
Reports: Village Administrator
A. Dundee Township Park District Letter
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Village of East Dundee - Board Meeting Agenda - 01/13/2014
B. Comcast Update
Reports: Village Attorney
Reports: Village Engineer
Reports: Chief of Police
Reports: Director of Public Works
Reports: Building Official
Reports: Marketing Director
Reports: Economic Development Consultant
Executive Session
Recess to Executive Session Executive Session, closed to the public and media under the provisions of the Illinois
Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6), Pending Litigation, 2 (C) (1), Personnel
and 2 (C) (5) Acquisition of Property.
A. Motion to Approve Executive Session Minutes Dated December 16, 2013
B. Acquisition of Property
Public Comment - Please keep comments to 5 minutes or less
Adjournment
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Regular Village Board Meeting
Kane County, Illinois
December 2, 2013
1
CALL TO ORDER
President Miller calls to order the Village of East Dundee Regular Board Meeting at 6:01 pm.
ROLL CALL:
Trustees Lynam, Selep, Wood, Skillicorn, Ruffulo and President Miller. Trustee Gorman was absent.
Motion to allow Trustee Ruffulo to participate via telephone by Lynam/Wood.
Roll: Ayes – 4 – Trustees Lynam, Wood, Selep and Skillicorn. Nays – 0. Absent – 1 – Trustee Gorman.
Motion carries.
Also in attendance Village Administrator Bob Skurla, Village Engineer Joe Heinz, Village Attorney
Kathleen Field Orr, Chief of Police Terry Mee, Deputy Village Administrator/Village Clerk Heather
Maieritsch and Deputy Village Clerk/Administrative Asst. Katherine Holt.
PLEDGE OF ALLEGIANCE: Recited
PUBLIC COMMENT (Agenda Items only): None
CONSENT AGENDA-CONSIDERATION OF AN “OMNIBUS VOTE”:
Illinois Municipalities may adopt by a single roll call vote of the Village Board and Village President a
group of assorted ordinances, resolution, motions and orders by an “Omnibus Vote”. The “Omnibus
Vote” shall be taken following the unanimous consent by the President and Board as to the items to be
included. Any Trustee or the President may request that any item not be included in that vote.
A. Resolution Establishing the Regular Meeting Dates and Committee of the Whole Meeting
Dates for the Board of Trustees and Establishing the Planning and Zoning and the Historic
Commission Meeting Dates for the Village of East Dundee For the Calendar Year 2014
B. Resolution Approving the 2013 Cards for Cars Program in the Village of East Dundee
C. Ordinance for the Levy and Assessment of Taxes
for the Fiscal Year Beginning May 1, 2013, and Ending April 30, 2014 for the Village of
East Dundee, Kane and Cook Counties, Illinois
D. Ordinance Adding Parking Regulations for the Village of East Dundee’s Parking Lots and
Amending Parking Regulations for River and Meier Streets
E. Ordinance Approving a Redevelopment Agreement By and Between the Village of East
Dundee, Cook and Kane Counties, Illinois and the Anvil Club, East Dundee, Illinois
Trustee Skillicorn requested that Items C & E be removed for discussion.
Motion to approve the Consent Agenda items A, B and D by Skillicorn/Wood.
Roll: Ayes – 5 – Trustees Ruffulo, Lynam, Wood, Selep and Skillicorn. Nays – 0. Absent – 1 – Trustee
Gorman. Motion carries.
C. Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,
2013, and Ending April 30, 2014 for the Village of East Dundee, Kane and Cook Counties,
Illinois
Motion to approve an Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning
May 1, 2013, and Ending April 30, 2014 for the Village of East Dundee, Kane and Cook Counties,
Illinois by Skillicorn/Wood.
December 2, 2013
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Discussion:
Trustee Skillicorn said that in last week’s meeting, it was decided to keep the levy flat. But he noted that
the legislation for today’s meeting has the levy increasing by 3% to the amount of $583,386. He reiterated
that the decision last week was to keep the levy flat with the intent to abate back the 1.7% afterwards. The
Board agreed with his statement. Trustee Skillicorn would like to amend his motion.
Motion to Amend the Motion to approve the 2013-2014 Levy to $566,396, keeping the Levy flat by
Skillicorn/Wood.
Roll: Ayes – 5 – Trustees Ruffulo, Skillicorn, Lynam, Wood and Selep. Nays – 0. Absent – 1 – Trustee
E. Ordinance Approving a Redevelopment Agreement By and Between the Village of East
Dundee, Cook and Kane Counties, Illinois and the Anvil Club, East Dundee, Illinois
Motion to approve an Ordinance Approving a Redevelopment Agreement By and Between the Village of
East Dundee, Cook and Kane Counties, Illinois and theAnvil Club, East Dundee, Illinois by
Skillicorn/Selep.
Discussion:
Trustee Skillicorn stated that he appreciates what Tom Roeser is doing for East Dundee. He said he is a
hero for taking on the Anvil Club property and feels it will be a success. But when he ran for Trustee, he
said he made a commitment that all redevelopment had to have both a public and a private infrastructure
for him to support it. And since this does not, he will have to vote Nay. Trustee Ruffulo said that he also
had some reservations in the beginning. But after some conversations he had in the past two weeks with
some of his colleagues, the Village President, Mr. Roeser and the citizens of East Dundee, he now fully
supports this project.
Roll: Ayes – 4 – Trustees Ruffulo, Lynam, Wood and Selep. Nays – 1 – Skillicorn. Absent – 1 –
Trustee Gorman. Motion carries.
OLD BUSINESS: None
NEW BUSINESS:
A. Ordinance of the Village of East Dundee, Illinois Amending the Number and Allowing
Video Gaming for Class E-2 and B-4 Liquor Licenses and Amending the Regulations for
Class H Liquor Licenses
Motion to approve an Ordinance of the Village of East Dundee, Illinois Amending the Number and
Allowing Video Gaming for Class E-2 and B-4 Liquor Licenses and Amending the Regulations for Class
H Liquor Licenses by Lynam/Skillicorn.
Police Chief Mee said that the prohibition of video gaming has been lifted for the B-2 and B-4 licenses.
These two licenses are packaged together and are currently issued to the area gas stations. Many license
requests have been made recently that are associated with video gaming. Bob Skurla said that long before
video gaming was legal in the state of Illinois, liquor was prohibited from being on the same premises.
That section is now being eliminated from the ordinance since video gaming is now allowed in Illinois.
Roll: Ayes – 5 – Trustees Ruffulo, Skillicorn, Lynam, Wood and Selep. Nays – 0. Absent – 1 – Trustee
December 2, 2013
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FINANCIAL REPORTS:
The Warrants Lists were noted to the Village Board.
Trustee Ruffulo left the meeting at 6:17pm
Reports: VILLAGE TRUSTEES
Ruffulo: N/A
Gorman: N/A
Lynam: Trustee Lynam advised that he was contacted by two people recently concerning the
Community Thrift Store donation drop off site. The donated items are accumulating in a very high pile
outside of the store and in view from Route 72. He suggested that the view be shielded in some way.
Selep: None
Wood: None
Skillicorn: Trustee Skillicorn said he is excited about the Dickens in Dundee tree lighting Friday night as
well as the parade and other activities on Saturday.
Reports: VILLAGE ADMINISTRATOR and STAFF
Village Administrator: None
Village Attorney: None
Village Engineer: None
Public Works Director: N/A
Village President: None
Chief of Police: Mee reported that it was an uneventful holiday weekend for the police department.
Economic Development Consultant: Bergren reported that the Anvil Club renovations are progressing
well. He said that the interior renovations have made it much brighter inside. He also said that he has a
meeting tomorrow with a restaurant that is interested in locating downtown.
Finance Director: None
Downtown Marketing Director: Blair reported that the weekend weather forecast is for very cold
weather for the Dickens in Dundee event.
PUBLIC COMMENT (Items Not on the Agenda):
Gary Muscat – Owner of building located at 116 Penny Ave., East Dundee, IL
Mr. Muscat, owner of 112-116 Penny Ave., said that John Monteleone and Ken Pautz contacted him with
the interest in opening up a smoke shop at the 116 Penny Ave. location. He said that the pawn shop at 114
Penny Ave. is celebrating its twentieth anniversary this coming year and this has been a good location for
business. Bob Skurla said that the Board may want to revisit the code regarding certain smoking
paraphernalia allowed in the Village. But he does not see any reason to not allow the shop to open up as a
true tobacco smoke shop operating legally. He said that he will need to meet with the Village Attorney to
see if there will be anything to amend with the current Village code to make sure there is clarity on what
is legal to sell. Mr. Monteleone and Mr. Pautz advised that every product will be marked “for tobacco use
only” and that there will be no smoking allowed on the premises. Also, no one under the age of eighteen
will be allowed to enter the smoke shop. Skura said that from a zoning standpoint, they can open up for
business at this time but he asked them to not put any smoking paraphernalia out on their shelves for sale
until he has met with the Attorney. He advised that this item will be placed on the agenda at the
Committee of the Whole meeting on January 13.
December 2, 2013
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EXECUTIVE SESSION: Yes
Motion to adjourn the Regular Village Board Meeting at 6:25 pm Skillicorn/Selep.
Roll: Ayes – 5 – Trustees Lynam, Skillicorn,Wood, Selep and President Miller. Nays – 0. Absent – 2 –
Trustees Gorman and Ruffulo. Motion carries.
Respectfully submitted,
Katherine Holt
By: __________________________________
Village President, Lael Miller
Attest: __________________________________
Deputy Village Clerk, Katherine Holt
Committee of the Whole Meeting
December 9, 2013
1
CALL TO ORDER:
President Miller calls to order the Village of East Dundee Committee of the Whole meeting at 6:00 p.m.
ROLL CALL:
Trustees Lynam, Selep, Wood and President Miller. Trustees Gorman, Skillicorn and Ruffulo were
absent.
Also in attendance: Village Administrator Bob Skurla, Deputy Village Administrator/Village Clerk
Heather Maieritsch and Deputy Village Clerk/Administrative Asst. Katherine Holt.
PUBLIC COMMENT (Agenda items only): None
OLD BUSINESS: None
NEW BUSINESS:
A. Purchase and Rehabilitation of the Former Pour House Bar & Restaurant
George Arsoniadis stated that he has been in the restaurant business for the past three decades. He said he
has been involved in ventures with such restaurants as Alexander’s, Uncle Paul’s, Lefty’s, Elliot’s,
Village Squire and Rookies. In College, he specialized in taxation. He said he saw the need in the Dundee
area for a 1920s prohibition style Speak Easy Restaurant. He said the Former Pour House building at 102
N. River Street resembles that era. He plans to have a menu for lunch and dinner which would include
healthy and organic meats, salads, seafood, pastas, comfort food specials and liquor.. The hours of service
will run from 10am until 10pm or 11pm during the week and open until midnights on the weekends. 70%
of the sales will be from food and 30% will be from liquor. Seating will accommodate 175-185 people
between the two units. He plans to open the establishment in three months. He may consider having video
gaming if customer demand pushes for it. President Miller said that Mr. Arsoniadis is asking for a TIF
recapture of $40,000 a year for six years or 30% of the actual cost. Village Administrator Bob Skurla
advised that Mr. Arsoniadis is asking for $40,000 for façade grant reimbursement or 50% of the actual
cost. He is also requesting a four year payout instead of six years. The Board is in consensus to move
forward. The Village Attorney will draft a redevelopment agreement to be presented at the Village Board
meeting on December 16.
B. Proposed Village Fee Schedule
Bob Skurla advised that there were some changes to the fee schedule. Deputy Village
Administrator/Village Clerk Heather Maieritsch explained that items are adjusted or re-evaluated in the
fee schedule annually. She explained some of the fee changes where the Village was expending more
funds on items that were costing more than what the Village was charging out. She also explained some
code language changes that tied into the fee schedules. The Board is in consensus to move forward.
Ruffulo: N/A
Gorman: N/A
Lynam: Trustee Lynam said that the River Street decorations were a big improvement from last year. He
also wanted to thank Mr. Roeser for displaying his nativity scene at the North end of the Depot.
Selep: Trustee Selep said that his family loved the Dickens in Dundee festivities as well as everyone else
he had spoken to that attended.
December 9, 2013
2
Wood: Trustee Wood said that the Dickens in Dundee event was wonderful. She mentioned that she will
now need to begin planning for Heritage Fest.
Skillicorn: N/A
Village Administrator: Skurla reported that he has received positive feedback on the gas card incentive
program from the gas stations and the auto dealerships. He also said that River Haven Drive is now
officially open and that Mr. Bergman will take care of the snow removal this year at River Haven. He also
mentioned that the new fire station roof is almost complete.
Village Attorney: N/A
Village Engineer: N/A
Public Works Director: N/A
Village President: Miller said that the Dickens in Dundee was wonderful and thanked all who helped
out with the event.
Chief of Police: N/A
Economic Development Consultant: Bergren reported that the Elgin Buick dealership looked into
relocating to East Dundee. However, Corporate would not allow for this because of a household income
demographic decision by Buick.
Downtown Marketing Director: Blair said that there is a meeting on December 12 with the business
owners to recap Dickens in Dundee. She wanted to publicly acknowledge the downtown businesses for
their efforts with Dickens in Dundee. She thanked OTTO for their donation of space, time, signage and
manpower at 316 River Street. She thanked Al Piemonte for donating $200 Amazon gift cards for the
gingerbread house contest winners. Lastly, she thanked Van’s Custard, Diamond Jim’s, The Anvil Club,
Meet Market, Piece-A-Cake Bakery and all other participating business owners for their help and
donations. She mentioned that the newsletter is being finalized and will be sent to print this week. She
will send an electronic copy to the Board for review per their request.
PUBLIC COMMENT (Non Agenda Items):
Tara Jacobsen – 15N615 Elgin Avenue, East Dundee, IL
Ms. Jacobson wanted to follow up on her concern regarding the Elgin Avenue project and losing the
shoulder of the road in front of her property. President Miller replied that he drove over to her residence
earlier today and parked in her driveway. He said that her driveway is rather long and has room for
several cars to park in it and is confused as to what the issue is. Ms. Jacobsen said that her concern is
pulling out of the driveway onto Elgin Avenue and having no shoulder to pull out onto. She said she
doesn’t understand the purpose for the curb that was built in place of the shoulder. President Miler replied
that in order to meet state and federal guidelines to receive federal funding, curbs were required to be
built on that roadway. He said he had no visibility issues backing out of her driveway onto Elgin Avenue.
He advised that he will request that the speed limit be reduced in that area from 40mph to 30mph. He said
he would be in touch with her after speaking further with the Village Engineers to see if there are any
other recommendations they may have.
EXECUTIVE SESSION: None
Motion to adjourn the Committee of the Whole Meeting at 6:37 pm by Lynam/Wood.
Roll: Ayes – 6 – Trustees Lynam, Selep, Gorman, Skillicorn, Wood and President Miller. Nays – 0.
Absent – 1 – Trustee Ruffulo. Motion carries, meeting adjourns.
December 9, 2013
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Respectfully Submitted,
Katherine Holt
By: __________________________________
Attest: __________________________________
December 16, 2013
1
CALL TO ORDER:
President Miller calls to order the Village of East Dundee Committee of the Whole meeting at 5:30 p.m.
ROLL CALL:
Trustees Lynam, Selep and President Miller. Trustees Gorman, Skillicorn, Wood and Ruffulo were
absent.
Trustee Skillicorn arrived to the meeting at 5:32 p.m. and Trustee Wood arrived at 5:40 p.m.
Also in attendance: Village Administrator Bob Skurla, Chief of Police Terry Mee, Public Works Director
Jim Kelly, Village Attorney Jim Binninger, Deputy Village Administrator/Village Clerk Heather
Maieritsch and Deputy Village Clerk/Administrative Asst. Katherine Holt.
PUBLIC COMMENT (Agenda items only): None
OLD BUSINESS:
A. Bandito Barney’s TIF/BDD Redevelopment Agreement
Economic Development Consultant Doug Bergren presented the preliminary estimates and proposed
drawings for Bandito Barney’s renovation plans. The total cost of the project will be $1.2 million. He said
that the kitchen will be expanded onto the lot next door and a reception hall will be added to the second
floor that will accompany up to 200 people. Plans also include for an elevator to be installed and
bathrooms added on the ground level. Owner Roger Shelton explained his plan for sound proofing which
includes putting up a ten foot high brick wall with two inch foam insulation that will surround the entire
beer garden. He said that a band shelter will be installed to deflect the sound back down to the beer
garden area. He also said they will put in their own sound system to control the sound level. President
Miller offered to send Roger the report that he received from a recent sound engineer’s sound study he
had done at Bandito Barney’s. Village Administrator Bob Skurla advised that the façade grant will
reimburse 50% of the outdoor work up to $75,000 and reimburse 30% of the building renovations. Mr.
Shelton advised that he bought the house across the street and will demolish it to add 22 parking spaces.
Bob Skurla advised that there are plans to add angled parking on Jackson Street west of River Street. He
also said 50-60 more parking spaces will be added as part of the downtown plan. Mr. Shelton reported
that the outdoor beer garden renovations have started already with plans to be completed by St. Patrick’s
Day. The building renovations will begin early summer and will be complete by winter. He said that a
portion of the beer garden will be covered and heated. The building will be two and a half times larger
than it currently is and the improvements will allow his busy season to run six to eight weeks earlier and
later in the year than previous. He plans to have the colors of the building’s exterior painted in burgundy,
green and beige. Bob Skurla advised that the Planning and Zoning Commission will need to review the
façade plans to approve for a certificate of appropriateness. The Board is in consensus to move forward
with the redevelopment agreement.
OTHER BUSINESS: None
Motion to adjourn the Committee of the Whole Meeting at 5:45 pm by Lynam/Wood.
Roll: Ayes – 5 – Trustees Lynam, Selep, Skillicorn, Wood and President Miller. Nays – 0. Absent – 2 –
Trustees Gorman and Ruffulo. Motion carries, meeting adjourns.
Respectfully Submitted,
December 16, 2013
2
Katherine Holt
By: __________________________________
Attest: __________________________________
December 16, 2013
1
CALL TO ORDER
President Miller calls to order the Village of East Dundee Regular Board Meeting at 6:00 pm.
ROLL CALL:
Trustees Lynam, Selep, Wood, Skillicorn and President Miller. Trustees Gorman and Ruffulo were
absent.
Also in attendance Village Administrator Bob Skurla, Village Engineer Joe Heinz, Public Works
Director Jim Kelly, Village Attorney Jim Binninger, Chief of Police Terry Mee and Deputy Village
Clerk/Administrative Asst. Katherine Holt.
PLEDGE OF ALLEGIANCE: Recited
PUBLIC COMMENT (Agenda Items only):
Tara Jacobsen – 15N615 Elgin Avenue, East Dundee, IL
Ms. Jacobson wanted to follow up with the proposed speed limit change on Elgin Avenue near her
residence. Village Engineer Joe Heinz advised that that item will be decided on tonight’s agenda.
CONSENT AGENDA-CONSIDERATION OF AN “OMNIBUS VOTE”:
Illinois Municipalities may adopt by a single roll call vote of the Village Board and Village President a
group of assorted ordinances, resolution, motions and orders by an “Omnibus Vote”. The “Omnibus
Vote” shall be taken following the unanimous consent by the President and Board as to the items to be
included. Any Trustee or the President may request that any item not be included in that vote.
A. Motion to Approve the Regular Village Board Meeting Minutes Dated November 18, 2013
B. Motion to Approve the Committee of the Whole Meeting Minutes Dated November 25, 2013
C. Ordinance Approving a Redevelopment Agreement for the Village of East Dundee, Cook
and Kane Counties, Illinois Downtown Redevelopment Project Area (Bootlegger's
Speakeasy)
D. Resolution of the Village of East Dundee, Cook and Kane Counties, Illinois, to Induce the
Redevelopment of Certain Property within the Downtown Tax Increment Financing
Redevelopment Project Area (Bandito Barney’s)
E. Resolution of the Village of East Dundee, Cook and Kane Counties, Illinois, to Induce the
Redevelopment of Certain Property within the Downtown Tax Increment Financing
Redevelopment Project Area (C.A.K.E.)
F. Ordinance Approving a Redevelopment Agreement by and Between the Village of East
Dundee, Cook and Kane Counties, Illinois and Otto Engineering, Inc. (611 E. Main St.)
G. Ordinance of the Village of East Dundee, Illinois Amending the Number of Class H Liquor
Licenses and Amending the Regulations for Those Licenses
H. Resolution Authorizing the Addition of a Portion of Road on Greenwood Avenue to the
Village’s 2014 Street Program
I. Ordinance of the Village of East Dundee, Illinois Amending the Village Code Amending
Water Service Shut-Off Fees and Height of Noxious Plants
J. Ordinance Amending Annual Fee Schedule for the Village of East Dundee
K. Ordinance Reducing the Speed Limit on Elgin Avenue
President Miller advised that he would be pulling item C to layover to a later date and Trustee Skillicorn
requested that item K be pulled for discussion.
Motion to approve Consent Agenda items A, B, D, E, F, G, H, I and J by Skillicorn/Wood.
December 16, 2013
2
Roll: Ayes – 5 – Trustees Lynam, Wood, Selep and Skillicorn. Nays – 0. Absent – 2 – Trustees Gorman
and Ruffulo. Motion carries.
K. Ordinance Reducing the Speed Limit on Elgin Avenue
Motion to approve an Ordinance Reducing the Speed Limit on Elgin Avenue by Skillicorn/Lynam.
Discussion:
Trustee Skillicorn explained that without a survey, he doesn’t feel it will change how fast people will be
driving at that location. Being a rural road, he said people typically drive faster. He feels lowering the
speed limit will not change people’s driving behavior. Village Engineer Joe Heinz stated that the cross
section has changed to an urban cross section with the addition of curbs and gutters so he said there is
justification to reducing the speed.
Roll: Ayes – 4 – Trustees Lynam, Wood, Selep and President Miller. Nays – 1 – Skillicorn. Absent – 2
– Trustees Gorman and Ruffulo. Motion carries.
OLD BUSINESS: None
NEW BUSINESS:
A. Recognize Bill Zelsdorf as the 2013 recipient of the East Dundee Community Service Award
President Miller honored Bill Zelsdorf as the first recipient to be awarded the 2013 East Dundee
Community Service Award. He wanted to recognize Mr. Zelsdorf for volunteering at the Depot/Visitor
Center year round, helping out with the Farmers Market during the summer and consistently helping the
visitors and businesses downtown. Mr. Zelsdorf said he was surprised by the award and hopes that it
continues to be awarded every year. The Village Board expressed their appreciation for his service. A
plaque honoring Mr. Zelsdorf will be displayed at the Depot.
B. Ordinance Referencing the Parking Penalties Contained in the Annual Fee Schedule
Motion to approve an Ordinance Referencing the Parking Penalties Contained in the Annual Fee Schedule
by Lynam/Wood.
Discussion:
Trustee Skillicorn asked when signs were expected to be added downtown supporting the recent
legislation permitting overnight parking for up to 24 hours. Public Works Director Jim Kelly replied that
it will depend on the sign company but he is hoping it would be in a couple of weeks.
Roll: Ayes – 4 – Trustees Skillicorn , Lynam, Wood and Selep. Nays – 0. Absent – 2 – Trustees
Gorman and Ruffulo. Motion carries.
C. Ordinance of the Village of East Dundee, Kane and Cook Counties, Illinois, Approving
Lease Agreement with Right of Refusal (Doederlein Lumber Yard)
Motion to approve an Ordinance of the Village of East Dundee, Kane and Cook Counties, Illinois,
Approving Lease Agreement with Right of Refusal (Doederlein Lumber Yard) by Lynam/Skillicorn.
December 16, 2013
3
Discussion:
Trustee Skillicorn asked how long after the building demolitions and fence removal will the additional
public parking spaces be added. President Miller replied that the current occupants have asked to have
until June to vacate. At that time, the fence and buildings can be torn down to make way for the additional
parking which is planned to be complete by fall.
Roll: Ayes – 4 – Trustees Skillicorn , Lynam, Wood and Selep. Nays – 0. Absent – 2 – Trustees
Gorman and Ruffulo. Motion carries.
FINANCIAL REPORTS:
The Warrants Lists were noted to the Village Board.
Ruffulo: N/A
Gorman: N/A
Lynam: None
Selep: None
Wood: None
Skillicorn: Trustee Skillicorn made note that the ordinance passed this evening regarding weeds or grass
exceeding the height of six inches as being in violation is intended towards those not taking care of their
properties, not for the people that have rain gardens or are trying to help their properties.
Village Administrator: Skurla advised that starting tomorrow, Karen Blair will be in her new Downtown
Marketing Director role full time.
Village Attorney: None
Village Engineer: None
Public Works Director: Kelly advised that Public Works will be very busy over the next three days
since snow is expected. He said they are operational without beet juice at this time and are using a brine
mixture, which is salt. They should have beet juice available in a couple of weeks and it will be mixed
with the brine. He also reported that the new fire station is moving along and will be completely under
roof by this time next week. This will allow for construction to be done all winter long. Only the parking
lot and exterior work will remain for the spring time.
Village President: None
Chief of Police: None
Economic Development Consultant: Bergren reported that the Haeger Mansion and Pour House
purchases continue to move foward at this time. He mentioned that Jim Bergman will be submitting his
application to IDOT tomorrow for his proposed midrise apartment project on Main Street. Also he had
contacted Lincoln Properties regarding the Dominick’s lease at the River Valley Shopping Center. With
Dominick’s vacating their Chicagoland locations, their open ended leases will be the last to be negotiated.
He said the Shell Gas Station on Route 25 is being renovated at this time. Lastly, he said he contacted the
U.S. Census Bureau to conduct a special census at River Haven and Gardiner Place. With those 350
additional people at $146 per person, the Village will yield approximately $47,600 annually.
Downtown Marketing Director: Blair stated that she is excited to begin her full time role as the
Downtown Marketing Director starting tomorrow. She said the newsletter orders were delivered today
December 16, 2013
4
with errors so they will be reprinted and mailed out next week. During the recent Dickens in Dundee
recap meeting, she said that the business owners expressed enthusiasm and ideas for next year. She also
mentioned that discussions have begun for plans for Heritage Fest, Farmers Market as well as other
events.
PUBLIC PARTICIPATION (Items Not on the Agenda): None
EXECUTIVE SESSION: Yes
Motion to recess the Regular Village Board Meeting to Executive Session at 6:20 pm closed to the public
and media under the provisions of the Illinois Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of
Minutes by Lynam/Wood.
Roll: Ayes – 5 – Trustees Lynam, Skillicorn,Wood, Selep and President Miller. Nays – 0. Absent – 2 –
Trustees Gorman and Ruffulo. Motion carries.
Respectfully submitted,
Katherine Holt
By: __________________________________
Attest: __________________________________
Ordinance No. _____
AN ORDINANCE OF THE VILLAGE OF EAST DUNDEE, ILLINOIS AMENDING
THE DEFINITION OF THE OFFENSE OF SALE OF DRUG PARAPHERNALIA AND
ADDING EXEMPTIONS FROM THE DRUG PARAPHERNALIA CONTROL ACT
INTO THE VILLAGE’S DRUG PARAPHERNALIA REGULATIONS
WHEREAS, the Village of East Dundee (the “Village”) is a duly organized and validly
existing home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the Drug Paraphernalia Control Act (720 ILCS 600/1 et seq.) includes
offenses and exemptions regarding drug paraphernalia which are not included in the Village’s
drug paraphernalia regulations; and,
WHEREAS, the Village desires to include those offenses and exemptions as part of the
Village’s drug paraphernalia regulations.
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of
the Village of East Dundee, Kane and Cook Counties, Illinois, as follows:
Section 1: That the East Dundee Municipal Code, as amended, be and is hereby
amended by amending section 133.102(A) to read as follows:
“(A) It shall be unlawful for any person to keep for sale, offer for sale, sell or deliver for
any commercial consideration any item of drug paraphernalia.”
amended by adding section 133.102(C) to read as follows:
“(C) It shall be unlawful for any person to knowingly possess an item of drug
paraphernalia with the intent to use it in ingesting, inhaling or otherwise introducing cannabis or
a controlled substance into the human body or in preparing cannabis or a controlled substance for
that use.”
amended by adding section 133.103 to read as follows:
“133.103 EXEMPTIONS.
Section 133.102 does not apply to:
(a) Items used in the preparation, compounding,
packaging, labeling, or other use of cannabis or a controlled substance as
an incident to lawful research, teaching, or chemical analysis and not for
sale.
(b) Items historically and customarily used in
connection with the planting, propagating, cultivating, growing, harvesting,
manufacturing, compounding, converting, producing, processing,
preparing, testing, analyzing, packaging, repackaging, storing, containing,
concealing, injecting, ingesting, or inhaling of tobacco or any other lawful
substance.
Items exempt under this subsection include, but are
not limited to, garden hoes, rakes, sickles, baggies, tobacco pipes, and
cigarette-rolling papers.
(c) Items which are used for decorative purposes, when such items
have been rendered completely inoperable or incapable of being used for
any illicit purpose prohibited by this Chapter.
(d) A person who is legally authorized to possess
hypodermic syringes or needles under the Hypodermic Syringes and
Needles Act.”
Section 4: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed this _____ day of ___________, 2014.
AYES:
_______________
NAYS:
_______________
ABSENT:
_______________
Approved this _____ day of __________, 2014.
________________________________________
Village President
Attest:
______________________________
Village Clerk
Published in pamphlet form:
_________________, 2014
120 Barrington Avenue
East Dundee, IL 60118
President Miller & Board of Trustees,
We would like to request the Board consider extending the Cards for Cars Program.
December was not a particularly good month for Chevrolet Dealers in the Chicagoland Market.
A less than inspiring marketing effort from General Motors coupled with some rough weather did not
help matters.
With that being said, AL Piemonte Chevrolet did out sell our closest competition.
We had a higher selling percentage than both Biggers Chevrolet in Elgin, and Martin Chevrolet in Crystal
Lake.
During this time we embraced the Cards for Cars Program. We devoted a major space on our website
home page to the program. The program was included in all our print, direct mail, and e-mail
advertising efforts as well.
With all other factors being somewhat equal we believe the Cards for Cars offer can provide that little
extra incentive needed to tip the scales in our Dealership’s favor. A Chevy buyer living in Algonquin may
be compelled to visit East Dundee instead of Crystal Lake based on receiving a $100 gas bonus at AL
Piemonte Chevrolet.
We thank the Village for your help with the program, and hope you will consider extending it.
Sincerely,
Rich Carusiello
General Manager
AL Piemonte Chevrolet
Ordinance No. ______
ORDINANCE APPROVING A PLAT OF DEDICATION FOR A PORTION OF MEIER STREET
IN THE VILLAGE OF EAST DUNDEE, ILLINOIS
WHEREAS, the Village of East Dundee, Kane and Cook Counties, Illinois (the
“Village”), is a home-rule municipality authorized by Article VII, Section 6(a) of the
Constitution of the State of Illinois of 1970; and,
WHEREAS, in furtherance of development, it is necessary for the Village to widen
Meier Street and to approve a Plat of Dedication to permit such improvements to Meier Street as
hereinafter set forth.
NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of
the Village of East Dundee, Kane and Cook Counties, Illinois, that the Plat of Dedication
prepared by Gerald L. Heinz & Associates, dated January 3, 2014, as attached to this Ordinance,
is hereby approved, and the Village Clerk is hereby authorized to record said Plat with the Kane
County Recorder.
This Ordinance shall be in full force and effect upon it adoption, approval and publication
in pamphlet form as provided by law.
PASSED this ____ day of _______________, 2014, pursuant to a roll call vote as
follows:
AYES:_________
NAYS:_________
ABSENT:_______
APPROVED:
1
_________________________________
President
Attest:
________________________________
Village Clerk
Alternatives
2
120 Barrington Ave - East Dundee, IL 60118
Phone: 847-426-2822
Fax 847-426-2956
December 23, 2013
To:
Robert Skurla, Village Board Members
From: Linda Blackerby
Re:
Awarding Health Insurance Brokerage Services Contract
A request for proposals (RFP) to provide health insurance brokerage services was approved by
the Board on October 14, 2013. On November 1, the RFP was posted on the Village’s web site,
advertised in the Herald Journal and the Illinois Municipal League’s website. The RFP was due
on December 2, 2013. Three companies submitted proposals: Arthur J. Gallagher & Company,
Williams-Manny Insurance Group, and Mesirow Financial Insurance Services.
It is my recommendation that the Board select Arthur J. Gallagher & Company to provide these
services to the Village based on their responsiveness to the RFP questions, thoroughness of their
proposal, understanding of identified needs, complete disclosure of fees and commissions, and
the absence of a recommendation to purchase ancillary software.
Attached is a resolution authorizing the Village to enter into a contract with Arthur J. Gallagher
& Company to provide the Village’s health insurance brokerage services for one year, with the
option to extend the contract two additional years. Also attached is a copy of the RFP, and
Arthur J. Gallagher’s proposal.
Please let me know if you have any questions.
Resolution No. ______
A RESOLUTION APPROVING A HEALTH INSURANCE BROKERAGE SERVICES
WHEREAS, the Village of East Dundee, Cook and Kane Counties, Illinois (the
“Village”), is a home-rule municipality pursuant to Article VII, Section 6(a) of the Illinois
Constitution of 1970 and thereby empowered to exercise any power and perform any function
pertaining to its government and affairs; and,
WHEREAS, the Village requested proposals for health insurance brokerage and
consulting services which services are scheduled for renewal May 1, 2014, and received
responses from three (3) capable and responsible companies; and,
WHEREAS, the Village has reviewed each of the proposals and after significant study
have determined it is the best interest of the residents and taxpayers of the Village accept the
proposal of Arthur J. Gallagher for a period of one-year with a two-year option to renew.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of
the Village of East Dundee, Cook and Kane Counties, Illinois, that the Proposal for Health
Insurance Services dated December 2, 2013, submitted by Arthur J. Gallagher Co., in the form
attached hereto and made a part hereof is hereby approved and the Village Administrator is
hereby authorized to execute said Agreement.
BE IT FURTHER RESOLVED that this Resolution shall be in full force and effect
from and after its passage and approval as provided by law.
1
Passed by the President and the Village Board of Trustees of the Village of East Dundee,
Illinois, this ____ day of ______________________, 2013.
AYES:_________
NAYS:_________
ABSENT:_______
APPROVED:
__________________________________
Village President
Attest:
___________________________________
Village Clerk
2
120 Barrington Ave - East Dundee, IL 60118
Phone: 847-426-2822
Fax 847-426-2956
REQUESTS FOR PROPOSALS
HEALTH INSURANCE BROKERAGE SERVICES
November 1, 2013
Linda Blackerby
Finance Director/Treasurer
November 1, 2013
SECTION I
Description of Government
The Village of East Dundee was incorporated in 1871, and is located approximately 35 miles
west of the city of Chicago in both Kane and Cook Counties. According to the 2010 census,
there are 2,860 residents. East Dundee encompasses approximately 3 square miles. The Village
has the power by State statute to extend its corporate limits by annexation, which is done
periodically when deemed appropriate by the Village Board.
The Village of East Dundee is governed by a President/Mayor and six-member Board of
Trustees operating under the Village Manager form of government. Policymaking and
legislative authority are vested in the Village Board, which among other responsibilities, is
responsible for passing ordinances, adopting the budget, appointing committees, and hiring the
Village Administrator, Public Works Director, Police Chief and attorney. The Village
Administrator is responsible for carrying out the policies and ordinances of the Village Board,
overseeing the daily operations of the Village, and appointing staff of the Village’s operating
departments. The Village Board is elected on a non-partisan basis. Board members are elected
to four-year staggered terms, with three members elected every two years. The Village president
is elected to a four-year term. The Mayor and Village Trustee are elected at-large.
The Village of East Dundee provides an array of municipal services for its residents including
police protection, water, sewer, storm water management, public works, road and bridge
maintenance, building, planning, zoning, utility billing, economic development, and
administrative services. The Village participates in the Illinois Municipal Retirement Plan and
the Police Pension Plan.
There are twenty-six employees, six are members of the International Union of Operating
Engineers Local 150, ten are members of the Metropolitan Alliance of Police Chapter 453, and
there are ten non-union employees.
Purpose of the Request for Proposal (RFP)
The purpose of this RFP is to obtain statements of qualifications and proposals from qualified
companies to be the health insurance broker and consultant for the Village of East Dundee in its
health insurance policies and needs.
The following types of employee group insurance coverages are scheduled for renewal on May
1, 2014:



Health (HMO and two PPO)
Dental
Vision
Page 2 of 10
November 1, 2013

Life insurance
There is no expressed or implied obligation for the Village of East Dundee to reimburse
responding firms for any expenses incurred in preparing proposals in response to this request.
A pre-proposal conference is NOT ANTICIPATED. All clarifications to this proposal issued by
the Village will be forwarded to all parties expressing an interest in submitting a proposal to the
Village.
The Village reserves the right to retain all proposals submitted and to use any ideas in a proposal
regardless of whether that proposal is selected. Submission of a proposal indicates acceptance
by the firm of the conditions contained in this RFP, unless clearly and specifically noted in the
proposal submitted and confirmed in the contract between the Village and the firm selected.
SECTION II
Submission of Proposal
Proposals will be accepted by the Finance Director until 5:00 p.m. local time, on December 2,
2013. All proposals must be received by the time and date shown above. Please provide three
hard copies, and one master copy on a CD. All proposals must be submitted in writing in a
sealed envelope marked in the lower left hand corner “HEALTH INSURANCE BROKERAGE
SERVICES PROPOSAL”.
Address MAILED proposals to:
Linda Blackerby
Finance Director
120 Barrington Avenue
East Dundee, IL 60118
During the evaluation process, the Village reserves the right to request additional information or
clarification from firms, or to allow corrections of errors or omissions. Proposals are valid for 90
days after the acknowledgement date.
The Village of East Dundee has the final authority over the decision process and hereby retains
the right to select one broker or Agent for all or a combination of coverage or a separate Broker
or Agents for each type of coverage or reject all Brokers and Agents.
Page 3 of 10
November 1, 2013
Anticipated Timeline for RFP and Proposals
Release RFP
Proposals Due
Proposal Review
Interviews (Only if Necessary)
Recommendation to Board of Trustees
Board of Trustees Authorization
November 1, 2013
December 2, 2013
December 2, 2013-December 6, 2013
December 9, 2013 – December 13, 2013
December 16, 2013-December 22, 2013
January 6, 2014
All dates are subject to change.
Terms of Engagement
The proposer selected shall be asked to enter into a written professional services agreement with
the Village of East Dundee. It is anticipated that the selected broker will be selected for a period
of one year, with a Village option to exercise up to two additional one-year options, for a total of
three years.
In the event of a merger of the firm with another firm, this contract will be transferable to the
successor firm only with the approval of the Village. This agreement shall not be assigned or
transferred without the written approval of the Village of East Dundee.
Notice of Intent to Submit
Interested companies should submit a Notice of Intent to Submit a Proposal. Once you have
received and reviewed the proposal, please send an email to lblackerby@eastdundee.net
indicating your intent to submit a proposal, use subject “NOTICE OF INTENT”. By submitting
a notice of intent you will receive any updates or clarifications to the RFP during this process.
Questions concerning Request for Proposal
All questions should be submitted via email to lblackerby@eastdundee.net by December 1, 2013.
Please include in the subject line “RFP QUESTIONS”.
Response to Questions
Response to questions will be provided to those that submitted a Notice of Intent to Submit
Proposal. Responses will be provided in such a way to protect prospective proposers from
disclosing their identity prior to the submission of a proposal.
Page 4 of 10
November 1, 2013
SECTION III
Instructions for Preparing and Submitting Proposals
Sealed proposals shall be submitted to the Village of East Dundee not later than 5:00 p.m. on
December 2, 2013 at the Village Hall, 120 Barrington, East Dundee, Illinois, 60118. Proposers
must submit three hard copies of the proposal and one master copy on a CD.
All firms interested in providing brokerage services to the Village of East Dundee must provide
detailed information for each of the following questions listed below. Be sure to indicate next to
your response which question is being answered. If the answer is contained within any attached
marketing material, please state where the response to each question is located.
1. Title Page
2. Table of Contents
3. Letter of Transmittal
The proposal should be accompanied by a letter of transmittal (no more than 3 pages)
which summarized the key points of the proposal and which is signed by an officer of the
firm who is responsible for committing the firm’s resources.
4. Firm, Service Office Qualifications
a.
Provide information regarding the history and organization of your firm. Include
your main business, number of employees, number of offices, locations, and financial
information.
b.
Describe the office that will be designated to service the Village’s program. Explain
the services available at that office. If your firm intends to utilize other offices,
please describe the services they would provide on this account.
c. Name the principal and other key personnel who will be fully responsible for the
account. Provide a resume or professional qualifications and the related educational
background of the personnel assigned to the account. Be sure to list each person’s
title and area of expertise.
d. Disclose any existing or potential conflicts of interest between the scope of work
required by the Village and your firm’s other business activities.
5. Insurance Marketing Services
a. List the major insurance companies your firm has a strong relationship with related to
employee group medical insurance coverage.
Page 5 of 10
November 1, 2013
b. Describe your access to the licensed, excess or surplus lines markets.
c. Describe the insurance marketing expertise of your servicing office and the firm with
respect to municipalities or other comparable entities.
6. Service to the Account
a.
Indicate your willingness to prepare an Annual Report for the Village, which would
include among other things, the complete accounting of fees or commissions earned
on the account, a cumulative project year premium and loss record, observations on
relevant changes in the insurance market, and insurance policy summaries. If
available, please attach a copy of an Annual Report prepared by your firm for another
client.
b. Describe your willingness to participate in quarterly meeting with Village employees,
Village Management, and annual meetings with the major insurance carriers.
c. Describe the range of claims management services provided by the servicing office
and your firm.
d. Explain your approach to providing or maintaining the Village’s loss information on
an information system.
e. Describe your ability to service the Village’s FMLA, COBRA, Medicare, and other
routine requests.
7. Reference List
a.
Provide evidence of the firm’s experience in providing service for others insured
with coverage or programs comparable to the Village’s, as well as a description of
any underwriting procedures or special plans which have been used to serve other
accounts.
b. List a representation of other accounts the firm has served. Include an indication of
whether the firm is willing to allow the Village to contact such accounts for an
appraisal of comparable services they have received from your firm.
c. List the municipalities or public entities your firm has served.
8. Work Plan/Technical Approach
a. Overview: This section should establish the Proposer’s understanding of the
Village’s objectives and requirements, demonstrate the ability to meet those
requirements and outline clearly and concisely the plan for accomplishing the
specified work.
Page 6 of 10
November 1, 2013
b. Describe succinctly how your firm would accomplish the work and satisfy the
Village’s objectives described in this RFP. If appropriate, divide the work into
segments or tasks to represent milestones for measuring progress.
c. List the names of the insurance companies that underwrite 30% or more of your
firm’s book of business. Project whether you would approach the same markets on
behalf of the Village’s accounts and/or source other markets.
9. Exceptions/Deviations
Please state any exceptions to or deviations from the requirements of this RFP. If you
wish to present alternative approaches to meet the Village’s work requirements, these
should be thoroughly explained.
SECTION IV
1. Describe the method(s) by which your firm would prefer to be compensated (i.e., fees,
commissions, or a combination of both). Also indicate your firm’s willingness to work
on a flat fee basis.
2. Quote an annual total fixed flat fee for completing all requirements outlined in the scope
of work. If your preferred compensation method includes commissions or a combined
approach, list your proposed rates. For all fees, quote the initial one-year term and for
each of the additional two (2) option years that may follow.
3. Indicate your firm’s willingness to disclose and negotiate any commission income
derived from the Village and whether your firm would allow an outside auditing firm to
verify commission income earned.
4. Given the rate of medical inflation, what other basis can your firm suggest for
compensation (i.e. percent of savings).
5. State your preference for how payments should be made (e.g., monthly, quarterly, or
semi-annually).
6. Please provide fees for any additional services your firm provides that may be of interest
to the Village.
SECTION V
1. Serve as designated insurance broker of record for Benefit programs.
2. Negotiate and place employee benefit plan options as directed by the Village.
Page 7 of 10
November 1, 2013
3. Analyze insurance proposals and present the result of such analysis to the appropriate
parties.
4. Negotiate all heath insurance renewals, including meeting directly with insurance
company underwriters and place insurance as directed.
5. Analyze claim experience/financial development for all insurance coverage.
6. Prepare annual reports, in any reasonable annual format requested in advance by the
Village of East Dundee, for each line of coverage, analyzing financial developments,
network utilization, insurer cost structures, etc., and make recommendations regarding
changes, modifications and/or benefit changes.
7. In accordance with parameters and criteria established by the Village of East Dundee,
make recommendations regarding various benefit and insurance plans, insurance carriers,
health maintenance organizations, administrators and benefit service providers.
8. Review all insurance, benefit and administrative service documents for accuracy and
adherence to prior agreements (but not perform a legal review).
9. Provide open enrollment support, including but not limited to, developing timeline,
assisting with the development of open enrollment materials and the determination of
attendees, and coordinating and participating in open enrollment meetings as reasonably
requested.
10. Review contracts with providers for accuracy in rates, benefits, eligibility, and coverage
definitions.
11. Review evidences of coverage (EOC) for accuracy, make recommendations regarding
changes, modifications and/or benefit enhancements, and negotiate changes with carriers.
12. Assist with Village/Employee claims and billing issues as requested.
13. Act as a liaison and an advocate for the Village and employees with insurance
companies.
14. Assist with the implementation/transitioning of carriers/administrators.
15. Alert the Village of legislative mandates and assist with compliance.
16. When appropriate, provide concise, timely and effective reports as needed, with the
ability of electronic transfer of report to Village staff, as needed.
17. Perform detailed analytical review of third party administration, prescription drug and
utilization review firms providing health care services to the Village’s existing or future
health care plan.
Page 8 of 10
November 1, 2013
18. Assist the Village with the administration of FMLA, COBRA, Medicare, and any other
special program requests.
19. Assist the Village with developing a wellness program.
20. Inform Village staff of major national or regional health care trends.
21. As needed, provide seminars and educational session to employees and retirees.
22. Knowledge of Governmental Accounting Standards Board (GASB) regulations as they
relate to the Village’s health insurance plan.
SECTION VI
General
All proposals received in accordance with these RFP instructions will be evaluated to determine
if they are complete and meet the requirements specified in this RFP. An award will be made to
the Proposer whose offer is judged to be the most advantageous to the Village of East Dundee.
The Village expressly reserves the right to reject all proposals and make no award under this
RFP.
Evaluation Procedures
All proposals received in accordance with these RFP instructions will be reviewed, analyzed, and
evaluated by the Village in accordance with the criteria described below. If needed, additional
information may be requested from one or more proposers. Interviews and contract negotiations
may be conducted with one or more of the Proposers. A Proposer will be selected and
recommended to the Village Board for award consideration.
Evaluation Criteria






Proposals will be evaluated by the Village of East Dundee against the following factors:
Qualifications, experience, references of Proposers and ability to carry out the Scope of
Work;
Staffing, Project Organization;
Work Plan/Technical Approach;
Fee;
Miscellaneous (exceptions/deviations, completeness of proposal, adherence to RFP
instructions, other relevant factors not considered elsewhere).
Page 9 of 10
November 1, 2013
Contract Award
It is the intent of the Village of East Dundee to award a single contract as the result of this RFP;
however, the Village reserves the right to apportion the requirements of this RFP among multiple
contractors if this is determined to be in its best interests.
Page 10 of 10
ORDINANCE NUMBER 14 - _____
ORDINANCE AUTHORIZING ABATEMENT OF THE TAX LEVY
FOR GENERAL OBLIGATION BOND 2012A, GENERAL
OBLIGATION BOND 2012B, and 2012 TIF REVENUE BONDS
(ROUTE 25 TIF) FOR THE VILLAGE OF EAST DUNDEE, KANE
AND COOK COUNTIES, ILLINOIS
WHEREAS, the Village of East Dundee, Kane and Cook Counties, Illinois (the “Village”) a
home rule municipality pursuant to Article VII, Section 6(a) of the 1970 Constitution of the State of
Illinois with power and authority to perform any function per4taining to its government and affairs,
and
WHEREAS, the President and Board of Trustees of the Village have deemed it to be in the
best interest of the Village that certain taxes heretofore levied as hereinafter provided, be abated.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF EAST DUNDEE, COOK AND KANE COUNTIES,
ILLINOIS, AS FOLLOWS:
Section One. Abatement of Tax. The taxes levied by Kane and Cook counties for the debt
service requirements of General Obligation Bond 2012A in the amount of One Hundred Thirty
Nine Thousand and Eight Hundred and Six Dollars ($139,806), General Obligation Taxable Bond
2012B in the amount of Two Hundred Sixty Five Thousand Nine Hundred Ten Dollars ($265,910),
and 2012 TIF Revenue Bond in the amount of Five Hundred Seventy Six Thousand, Eight Hundred
Eighty Dollars ($576,881) for the Village of East Dundee, Kane and Cook counties are hereby
abated in their entirety.
Section Two. Filing of Ordinance. Upon adoption of this Ordinance, the Village Clerk
shall file a certified copy hereof with the Clerk of Cook and Kane Counties, Illinois, and it shall be
the duty of said County Clerk to abate said tax levied for the fiscal year commencing May 1, 2013
and ending April 30, 2014 in accordance with the provisions above.
Section Three. Effective Date. This Ordinance shall be in full force and effect upon its
passage by the Village Board and signing and approval by the Village President.
Section Four. Severability. If any section, paragraph or provision of this ordinance shall be
held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this ordinance.
Section Five.
Repeal. All ordinances, resolutions, motions or parts thereof in conflict
herewith shall be and the same are hereby repealed.
Section Six. Publication. This ordinance shall be in full force and effect forthwith upon its
adoption, approval and publication in pamphlet form as provided by law.
Adopted this _______ day of _____________, 2014, pursuant to a roll call vote as follows:
AYES:
______________________________________________________________________________
NAYES:
______________________________________________________________________________
ABSENT:
______________________________________________________________________________
Approved by me this _______ day of _____________, 2014.
___________________________________________
Lael Miller, President
Published in pamphlet form this _______ day of ___________, 2014, under the authority of the
President and Board of Trustees.
ATTEST:
___________________________
Heather Maieritsch, Village Clerk
Recorded in the Village Records on _________________, 2014.
VILLAGE OF EAST DUNDEE Board Listing
Vendor
Invoice
For Meeting Dated 01/06/2014
Description
ACE CLEANERS
Invoice: 124149
Invoice: 125574
Invoice: 125731
Invoice: 6/20/2013
01-21-5090 UNIFORM DRY CLEAN
01-21-5090 VARIOUS ITEMS FOR
Vendor Total for: ACE CLEANERS
AL PIEMONTE CHEVROLET
Invoice: 158929
01-21-5120 SUSPENSION WORK O
06/18/13
01/06/14
$15.00
10/16/13
01/06/14
$20.25
10/28/13
01/06/14
$37.98
12/20/13
01/06/14
$225.29
$15.00
$20.25
$37.98
$225.29
11/30/13
$558.61
$298.52
01/06/14
(Fiscal YTD Payments: $2,255.66)
01-16-5610 BUSINESS CARDS FO
Vendor Total for: ALLEGRA PRINT & IMAGING
AQUA BEN CORPORATION
Invoice: 31730
Due Date
(Fiscal YTD Payments: $151.81)
Vendor Total for: AL PIEMONTE CHEVROLET
ALLEGRA PRINT & IMAGING
Invoice: 50904
Inv. Date
12/18/13
$46.00
Vendor Total for: AQUA BEN CORPORATION
12/17/13
$6,840.00
$75.00
$558.61
$558.61
01/06/14
61-34-5650 POLYMER U
61-34-5650 DELIVERY LIFT GAT
List #30
Amount
$46.00
$46.00
01/06/14
$6,915.00
$6,915.00
AT&T
Invoice: 01/06/14
Vendor Total for: AT&T
BERGREN, DOUGLAS P.
Invoice: DEC 1-15 '13
$824.92
01/06/14
34-01-5290 ECONOMICDEVLOPMEN
Vendor Total for: BERGREN, DOUGLAS P.
Generated by the Locis Software...printed 01/02/14
01/06/14
01-39-5530 GENERAL FUND
12/16/13
$2,000.00
Page 1
$824.92
$824.92
01/06/14
$2,000.00
$2,000.00
Vendor
Invoice
BEVERLY MATERIALS INC.
Invoice: 190137
Description
60-33-5140 GRAE 9 PW GARAGE
Vendor Total for: BEVERLY MATERIALS INC.
BONKOSKI LAWN CARE, INC.
Invoice: NOVEMBER 2013
01-31-5290 STREETS MOWING SE
Invoice: 176840
01-25-5290 DECEMBER PROFESSI
Invoice: 2901443840
Invoice: 2901446900
01/06/14
12/07/13
$230.00
12/23/13
$2,550.00
$1,275.00
$1,275.00
$1,275.00
$1,487.50
$212.50
$212.50
$212.50
01/06/14
$230.00
01/06/14
$8,500.00
$8,500.00
01/06/14
$191.40
12/01/13
01/06/14
$95.70
$95.70
$287.10
12/10/13
01/06/14
$2,040.00
12/12/13
01/06/14
$4,996.46
12/13/13
01/06/14
$5,802.47
60-33-5650 ROCK INDUST BULK
$2,040.00
01-31-5160 SALT
$4,996.46
01-31-5160 SALT
$5,802.47
Page 2
$230.00
12/01/13
$63.80
$63.80
$63.80
01-21-5130 COPIER MAINT PD
$737.33
$737.33
01-14-5130 COPIER MAIN VH
Vendor Total for: CANON SOLUTIONS AMERICA, INC.
CARGILL INCORPORATED - SALT DIVISION
Invoice: 2901436915
$737.33
Vendor Total for: BUILDING & CODE CONSULTANTS INCORP.
CANON SOLUTIONS AMERICA, INC.
Invoice: 175231
11/06/13
Due Date
Vendor Total for: BONKOSKI LAWN CARE, INC.
BUILDING & CODE CONSULTANTS INCORP.
Invoice: 1/6/14
Inv. Date
List #30
Amount
Vendor
Invoice
Description
(CARGILL INCORPORATED - SALT DIVISION Cont'd)
Invoice: 2901468295
60-33-5650 ROCK INDUST BULL
Vendor Total for: CARGILL INCORPORATED - SALT DIVISION
CARSMART AUTOMOTIVE INC.
Invoice: 29553
CHICAGOLAND PAVING CONTRACTORS
Invoice: 137301
01/06/14
12/20/13
$62.73
39-01-5950 2013 STREET PATCH
15-01-5950 2013 STREET PATCH
01/06/14
12/13/13
$342.47
$62.73
$62.73
01/06/14
(Fiscal YTD Payments: $.00)
01-35-5110 PVC
Vendor Total for: COLUMBIA PIPE & SUPPLY CO
12/04/13
$38,517.75
$102,011.27
$2,436.00
$15,274.93
Vendor Total for: CHICAGOLAND PAVING CONTRACTORS
COLUMBIA PIPE & SUPPLY CO
Invoice: 1203386
12/23/13
$2,436.00
Due Date
01-25-5120 OIL CHANGE LABOR
Vendor Total for: CARSMART AUTOMOTIVE INC.
Inv. Date
List #30
Amount
$140,529.02
$140,529.02
01/06/14
$342.47
$342.47
COM ED
Invoice: 01/06/14
01-35-5510 GENERAL VILLAGE E
61-34-5510 SEWER DEPT ELECTR
Vendor Total for: COM ED
CRITICAL REACH, INC.
Invoice: 14-148
$340.08
$4.16
01/06/14
01-21-5410 TRAK- CRITICAL RE
Vendor Total for: CRITICAL REACH, INC.
DUNDEE NAPA AUTO PARTS
Invoice: 173824
01/06/14
12/30/13
$265.00
$344.24
01/06/14
60-33-5120 4411 BULB 2 @ $8
Page 3
12/12/13
$17.58
$344.24
$265.00
$265.00
01/06/14
$51.06
Vendor
Invoice
Description
Inv. Date
60-33-5120 4416 BULB
60-33-5120 WINDSHIELD WIPERS
60-33-5120 DIELECTRIC GREASE
$12.39
$15.18
$5.91
Invoice: 173923
Vendor Total for: DUNDEE NAPA AUTO PARTS
DUNDEE TOWNSHIP PARK DISTRICT
Invoice: 12/19/13
85-01-2086 PAYMENT FOR VILLA
01-21-5321 2013 MEMBERSHIP
01-21-5120 CARWASH FOR OCTOB
Invoice: 563521
61-34-5110 CONVERT RUSSWIN P
11/25/13
$300.00
11/30/13
$48.00
12/11/13
$440.97
01-35-5110 CUPS LIDS PAPER T
01-35-5110 TOLIET PAPER
01/06/14
01/06/14
$48.00
$48.00
01/06/14
$440.97
$440.97
12/18/13
01/06/14
$173.93
12/19/13
01/06/14
$205.79
$173.93
$205.79
11/30/13
Page 4
$300.00
$300.00
ENVIRO SCIENCE
Invoice: 4907VED13*2
$136,566.30
$136,566.30
Vendor Total for: ELGIN PAPER COMPANY
01/06/14
Vendor Total for: ELGIN KEY & LOCK CO. INC.
ELGIN PAPER COMPANY
Invoice: 563467
12/19/13
$136,566.30
$7.44
$58.50
Vendor Total for: EAST DUNDEE EXPRESS CAR WASH
ELGIN KEY & LOCK CO. INC.
Invoice: 84943
01/06/14
Vendor Total for: DUNDEE TOWNSHIP PEER JURY
EAST DUNDEE EXPRESS CAR WASH
Invoice: 11/1/13
$7.44
Vendor Total for: DUNDEE TOWNSHIP PARK DISTRICT
DUNDEE TOWNSHIP PEER JURY
Invoice: 11/25/13
12/13/13
01-31-5120 STEERING KNOB
Due Date
List #30
Amount
$379.72
01/06/14
$725.00
Vendor
Invoice
Description
Inv. Date
61-34-5290 NOV 13 BIOASSAY T
$725.00
Vendor Total for: ENVIRO SCIENCE
FLOLO CORPORATION
Invoice: 091750A
Invoice: 091824
61-34-5130 FREIGHT CHARGES F
61-34-5130 FIELD SERVICED TO
Vendor Total for: FLOLO CORPORATION
FLOOD BROTHERS
Invoice: 12012013
01-33-5180 REFUSE COLLECTION
01-33-5180 REFUSE COLLECTION
Invoice: 001352516
Invoice: 001363466
Invoice: 001377810
61-34-5290 LAB ANALYSIS FOR
01/06/14
$48.00
11/29/13
01/06/14
$573.75
$48.00
$573.75
12/01/13
$24,330.60
$1,737.90
$621.75
01/06/14
12/10/13
$800.00
01-21-5630 RECHARGEABLE BATT
32-21-5940 POLICE EQUIPMENT
32-21-5940 DUTY HOLSTERS
01/06/14
$800.00
01/06/14
$108.90
12/11/13
01/06/14
$41.60
12/13/13
01/06/14
$287.00
12/16/13
01/06/14
$911.84
$108.90
$41.60
$287.00
Page 5
$800.00
11/11/13
$911.84
38-01-5230 PROFESS. SERV. NO
$26,068.50
$26,068.50
01-21-5080 TACTICAL FLEECE R
Vendor Total for: GALLS, AN ARAMARK COMPANY
GARDINER KOCH WEISBERG & WRONA
Invoice: 97178
11/11/13
Vendor Total for: FOX RIVER WATER RECLAMATION DISTRICT
GALLS, AN ARAMARK COMPANY
Invoice: 001224267
$725.00
Vendor Total for: FLOOD BROTHERS
FOX RIVER WATER RECLAMATION DISTRICT
Invoice: 2497
Due Date
List #30
Amount
12/06/13
$4,660.00
$230.00
$3,570.49
$1,349.34
01/06/14
$8,460.49
Vendor
Invoice
Description
Vendor Total for: GARDINER KOCH WEISBERG & WRONA
GRAINGER, INC.
Invoice: 9312294755
Invoice: 9321863533
HOLT, KATHERINE
Invoice: 004031
Invoice: 1005030
Invoice: 16964
61-34-5110 REDUSING BRUSH CO
01-37-5580 COSTCO RISE &SHIN
01-37-5580 DUNKIN DONUTS RIS
01-37-5580 RISE&SHINE KCC BR
12/06/13
01/06/14
$176.52
12/18/13
01/06/14
$23.29
$176.52
$23.29
$199.81
12/13/13
01/06/14
$92.03
12/13/13
01/06/14
$15.99
12/13/13
01/06/14
$9.03
$92.03
$15.99
$9.03
01-16-5290 APPL BACKGROUND C
Vendor Total for: ILL STATE POLICE-BUREAU OF IDENTIFICATIO
ILLINOIS DEPT. OF TRANSPORTATION
Invoice: 40646
$8,460.49
Vendor Total for: HOLT, KATHERINE
ILL STATE POLICE-BUREAU OF IDENTIFICATIO
Invoice: 12/12/13
Due Date
01-35-5110 LOW SODIUM LIGHT
Vendor Total for: GRAINGER, INC.
Inv. Date
Vendor Total for: ILLINOIS DEPT. OF TRANSPORTATION
12/12/13
$157.50
$117.05
01/06/14
15-01-5944 50% IL 72 MAIN ST
15-01-5944 33.333% IL MAIN &
11/06/13
$609.90
$406.59
61-34-5810 IEPA PRINIPAL PAY
61-34-5820 IEPA INTREST PAYM
12/24/13
$175,524.53
$24,191.82
01/06/14
12/30/13
Page 6
$1,016.49
$1,016.49
01/06/14
Vendor Total for: ILLINOIS ENVIRONMENTAL PROTECTION AGENCY (Fiscal YTD Payments: $745,611.25)
ILLINOIS MUNICIPAL RETIREMENT FUND
Invoice: 12302013
$157.50
$157.50
ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
Invoice: 31
List #30
Amount
$199,716.35
$199,716.35
01/06/14
$12,746.79
Vendor
Invoice
Description
01-12-5050 IMRF CONTRIBUTION
Vendor Total for: ILLINOIS MUNICIPAL RETIREMENT FUND
J.G. UNIFORMS, INC
Invoice: 32288
KALE UNIFORMS
Invoice: I8015112
Invoice: I8018799
Invoice: I8019526
Invoice: I8032410
$1,598.20
$212.42
$673.37
$396.69
$267.49
$1,606.57
$712.15
$267.98
$1,629.07
$2,761.22
$75.86
$920.24
$100.89
$100.87
$1,095.32
$100.87
$75.86
$75.86
$75.86
12/03/13
$158.83
$12,746.79
01/06/14
01-21-5080 EMBL SGT STRIPE &
01-21-5080 GOLD SATIN METAL
01-21-5080 VARIOUS UNIFORM I
01-21-5080 UNIFORM SHIRTS 2
Vendor Total for: KALE UNIFORMS
KANE COUNTY ANIMAL CONTROL
Invoice: 10/6/2013
Due Date
01-21-5080 VEST COVER & BLAC
Vendor Total for: J.G. UNIFORMS, INC
Inv. Date
Page 7
$158.83
$158.83
12/30/13
01/06/14
$37.50
12/30/13
01/06/14
$7.50
12/30/13
01/06/14
$878.53
12/10/13
01/06/14
$61.66
$37.50
$7.50
$878.53
$61.66
01-21-5290 DOG TURNED OVER T
List #30
Amount
12/03/13
$125.00
$985.19
01/06/14
$125.00
Vendor
Invoice
Description
Vendor Total for: KANE COUNTY ANIMAL CONTROL
KANE COUNTY CHIEF'S OF POLICE ASSOCIATIO
Invoice: 12/18/13
Due Date
01-21-5410 KC CHIEF OF POLIC
Vendor Total for: KANE COUNTY CHIEF'S OF POLICE ASSOCIATIO
KATHLEEN FIELD ORR & ASSOCIATES
Invoice: 14191
Inv. Date
$40.00
$125.00
01/06/14
34-01-5230 DOWNTOWN BDD
01-12-5230 PROFESSIONAL SERV
46-01-5230 ROUTE 25 TIF #6
38-01-5230 DUNDEE CROSSING T
39-01-5230 DOWNTOWN TIF #3
36-01-5230 TIF #4
42-01-5230 TIF #5
47-01-5230 TIF#7
Vendor Total for: KATHLEEN FIELD ORR & ASSOCIATES
12/18/13
12/05/13
$2,090.00
$5,840.00
$200.00
$550.00
$800.00
$350.00
$200.00
$80.00
List #30
Amount
$40.00
$40.00
01/06/14
$10,110.00
$10,110.00
LOCIS
Invoice: 12/17/
01-14-5630 TAX FORMS FOR YEA
Vendor Total for: LOCIS
MADE TO MEASURE
Invoice: 1/6/14
39-01-5876 REDEVLOPMENT AGRE
01/06/14
12/18/13
$25,000.00
01-21-5630 NOVEMBER 2013 INM
12/10/13
$12.31
01/06/14
12/23/13
Page 8
$25,000.00
$25,000.00
01/06/14
MPC COMMUNICATIONS & LIGHTING
Invoice: 13-1395
$266.00
$266.00
Vendor Total for: MCDONALD'S CORPORATION
$266.00
Vendor Total for: MADE TO MEASURE
MCDONALD'S CORPORATION
Invoice: 12/10/2013
12/17/13
$12.31
$12.31
01/06/14
$201.25
Vendor
Invoice
Description
01-31-5120 ROAD TEMP SENSOR
Invoice: 13-1396
01-31-5120 ROAS TEMP SENSOR
Vendor Total for: MPC COMMUNICATIONS & LIGHTING
NEOFUNDS BY NEOPOST
Invoice: 1062014
Inv. Date
Due Date
$201.25
12/19/13
$201.25
01/06/14
01-12-5680 ADMIN
01-21-5680 POLICE
01-25-5680 BUILDING
60-33-5680 WATER
61-34-5680 SEWER
01-31-5680 STREETS
01-14-5680 FINANCE
01-16-5680 BOARD AND COMMISS
Vendor Total for: NEOFUNDS BY NEOPOST
List #30
Amount
01/06/14
$6.92
$26.42
$3.90
$67.54
$67.55
$3.10
$228.57
$16.80
$201.25
$402.50
01/06/14
$420.80
$420.80
NICOR GAS
Invoice: 01/06/13
01-35-5510 GENERAL VILLAGE G
60-33-5510 WATER DEPT GAS
61-34-5510 SEWER DEPT GAS
Vendor Total for: NICOR GAS
01/06/14
$570.47
$1,605.33
$1,063.32
01/06/14
NORTHERN KANE COUNTY CHAMBER OF COMMERCE
Invoice: 1-6-13
01-12-5410 NORTHERN KANE COU
12/20/13
$250.00
$3,239.12
01/06/14
Vendor Total for: NORTHERN KANE COUNTY CHAMBER OF COMMERCE
PATTEN INDUSTRIES, INC.
Invoice: P50C0839472
61-34-5120 CLIP BEARING PIN
Vendor Total for: PATTEN INDUSTRIES, INC.
PHIL C. SCHOPOFF
Invoice: 12/2/13
12/04/13
$106.26
Page 9
12/02/13
$1,632.05
$250.00
$250.00
01/06/14
01-31-5150 CHECK BALLESTS GF
$3,239.12
$106.26
$106.26
01/06/14
$1,632.05
Vendor
Invoice
Description
Vendor Total for: PHIL C. SCHOPOFF
PRAIRIE MATERIAL
Invoice: 882374607
60-33-5140 FIBERMAS MONO CAL
01-12-5060 ADMIN
01-14-5060 FINANCE
01-21-5060 POLICE
01-25-5060 BUILDING
01-31-5060 STREETS
35-01-5060 PRAIRIE LAKES TIF
01-16-5060 BOARDS AND COMMIS
39-01-5060 DOWNTOWN TIF
60-33-5060 WATER FUND
61-34-5060 SEWER FUND
33-01-5060 DUNDEE GATEWAY
34-01-5060 DOWNTOWN AND DUND
42-01-5060 RT 68 WEST
46-01-5060 RT 25 TIF
36-01-5060 CHRISTINA DRIVE
47-01-5060 NORTH COOK COUNTY
01-36-5060 STORMWATER
01-21-5360 RADIO DISTPATCH
01/06/14
$192.65
$86.64
$1,333.84
$63.04
$115.92
$4.95
$50.15
$48.35
$4.95
$228.64
$313.50
$3.02
$34.79
$3.02
$3.02
$4.95
$3.02
$107.03
12/01/13
$10,318.30
61-34-5130 RUBBER BLOWER AUG
12/20/13
$144.92
Page 10
$3,729.99
$3,729.99
01/06/14
$2,601.48
$2,601.48
01/06/14
Vendor Total for: RALPH HELM, INC
01/06/14
Vendor Total for: QUAD COM 9-1-1
RALPH HELM, INC
Invoice: 228438
12/05/13
$3,729.99
$1,632.05
Vendor Total for: PRINCIPAL FINANCIAL GROUP
QUAD COM 9-1-1
Invoice: 13-EDPD-12
Due Date
Vendor Total for: PRAIRIE MATERIAL
PRINCIPAL FINANCIAL GROUP
Invoice: 01/06/14
Inv. Date
List #30
Amount
$10,318.30
$10,318.30
01/06/14
$144.92
$144.92
Vendor
Invoice
RAY'S ELECTRICAL SERVICE
Invoice: 1947
Invoice: 2094
Description
$2,190.00
07/25/13
01/06/14
$1,995.00
39-01-5290 408 BARRINGTON 30
$1,995.00
01-21-5420 MEALS & MTG EXP W
11/21/13
$409.77
$4,185.00
01/06/14
60-33-5530 SIGNS AND BARRELS
Vendor Total for: ROADSAFE TRAFFIC SYSTEM
SHELL FLEET PLUS
Invoice: 79946380312
01/06/14
$2,190.00
Vendor Total for: RITTER, ANDREW
ROADSAFE TRAFFIC SYSTEM
Invoice: RI266845
Due Date
06/19/13
39-01-5290 INSTALLED 2 20 AM
Vendor Total for: RAY'S ELECTRICAL SERVICE
RITTER, ANDREW
Invoice: 11/18/13
Inv. Date
08/15/13
$211.00
Vendor Total for: SHELL FLEET PLUS
12/13/13
$151.05
$409.77
$409.77
01/06/14
01-21-5620 GAS FOR SQUAD 36,
List #30
Amount
$211.00
$211.00
01/06/14
$151.05
$151.05
SIKICH
Invoice: 173820
Vendor Total for: SIKICH
SMITH AMUNDSEN LLC
Invoice: 427851
$2,450.00
$525.00
$525.00
01/06/14
01-12-5231 LEGAL SERVICES TH
Vendor Total for: SMITH AMUNDSEN LLC
12/02/13
$2,877.50
12/07/13
Page 11
$3,500.00
$3,500.00
01/06/14
SPRING HILL FORD INC.
Invoice: 322655
12/18/13
01-14-5210 FY 13 AUDIT
60-33-5210 FY 13 AUDIT
61-34-5210 FY13 AUDIT
$2,877.50
$2,877.50
01/06/14
$62.13
Vendor
Invoice
Description
01-21-5120 39 BLOWER MOTOR
Invoice: C38756
Invoice: C88750
Invoice: C88802
Invoice: C88803
Invoice: C88806
Invoice: C88871
01-21-5120 33 OIL CHANGE
01-21-5120 39 OIL CHANGE SNO
01-21-5120 31 OIL CHANGE
SPRING HILL AUTO BODY
Invoice: 39362
Invoice: 3217100097
01/06/14
$83.69
12/10/13
01/06/14
$386.17
12/10/13
01/06/14
$21.95
12/10/13
01/06/14
$21.95
12/11/13
01/06/14
$21.95
$83.69
$386.17
12/12/13
$585.06
$659.07
01/06/14
11/05/13
32-12-5940 PW COPIER
$3,780.00
01-12-5610 ADMIN
01-31-5610 STREETS
01-14-5610 FINANCE
01/06/14
$3,780.00
01/06/14
$105.22
12/06/13
01/06/14
$31.75
$31.75
01-21-5230 ADMIN HEARINGS
11/30/13
$244.57
Page 12
$3,780.00
12/05/13
$32.79
$57.83
$14.60
01-21-5610 POLICE
$585.06
$585.06
Vendor Total for: STORINO, RAMELLO & DURKIN
12/09/13
$21.95
01-39-5525 UNIT 37 CRASH DAM
Vendor Total for: STAPLES ADVANTAGE
STORINO, RAMELLO & DURKIN
Invoice: 62890
$61.23
Vendor Total for: STAN'S OFFICE MACHINES, INC.
STAPLES ADVANTAGE
Invoice: 3217100096
01/06/14
$21.95
01-21-5120 37 OIL CHANGE
Vendor Total for: SPRING HILL AUTO BODY
STAN'S OFFICE MACHINES, INC.
Invoice: 302275
$62.13
$21.95
01-21-5120 38 OIL CHANGE
Due Date
12/09/13
$61.23
01-21-5120 35 WINDSHIELD WIP
Vendor Total for: SPRING HILL FORD INC.
Inv. Date
List #30
Amount
$136.97
01/06/14
$244.57
$244.57
Vendor
Invoice
Description
SYNAGRO TECHNOLOGIES
Invoice: 20-115478
61-34-5290 SLUDGE HAULING SE
Vendor Total for: SYNAGRO TECHNOLOGIES
TEMPLE DISPLAY, LTD
Invoice: 11714
Invoice: 11715
Invoice: 11716
Inv. Date
12/04/13
$1,240.00
Due Date
01/06/14
01-35-5110 LIGHTS FOR XMAS D
Vendor Total for: TEMPLE DISPLAY, LTD
List #30
Amount
$1,240.00
$1,240.00
12/10/13
01/06/14
$2,204.63
12/10/13
01/06/14
$234.71
12/10/13
01/06/14
$982.87
$2,204.63
$234.71
$982.87
$3,422.21
TLO LLC
Invoice: 11/01/13
Vendor Total for: TLO LLC
TREND GRAPHICS INC.
Invoice: 11295
Invoice: 11297
01-21-5340 PROPERTY EVIDENCE
01-12-5340 VILLAGE NEWS LETT
01/06/14
60-33-5290 2013 FACILITY PLA
61-34-5290 2013 FACILITY PLA
12/13/13
01/06/14
$89.29
12/16/13
01/06/14
$997.50
$89.29
$997.50
11/30/13
$6,216.51
$6,216.51
$1,086.79
01/06/14
01-35-5110 10 MINI WALL PACK
60-33-5110 10 MNI WALL PACKS
Page 13
$3.25
$3.25
Vendor Total for: TROTTER AND ASSOCIATES
TWIN SUPPLIES, LTD.
Invoice: 12020-A
$3.25
Vendor Total for: TREND GRAPHICS INC.
TROTTER AND ASSOCIATES
Invoice: 9700
11/30/13
01-21-5410 TLO
12/06/13
$875.00
$437.50
$12,433.02
$12,433.02
01/06/14
$1,750.00
Vendor
Invoice
Description
Inv. Date
61-34-5110 10 MINI WALL PACK
$437.50
Vendor Total for: TWIN SUPPLIES, LTD.
UNITED HEALTH CARE
Invoice: 01/06/2014
01-12-5060 ADMIN
01-14-5060 FINANCE
01-21-5060 POLICE
01-25-5060 BUILDING
01-31-5060 STREETS
01-16-5060 BOARDS AND COMMIS
33-01-5060 DUNDEE GATEWAY
34-01-5060 DOWNTOWN AND DUND
42-01-5060 RT 68 WEST
46-01-5060 RT 25 TIF
36-01-5060 CHRISTINA DRIVE
47-01-5060 NORTH COOK COUNTY
Vendor Total for: UNITED HEALTH CARE
UNITED STATES POSTMASTER
Invoice: 010114
Due Date
01/06/14
$1,557.90
$1,122.70
$17,834.65
$861.56
$1,452.29
$52.03
$277.21
$492.29
$52.03
$3,248.77
$5,068.31
$23.29
$291.07
$23.29
$23.29
$52.03
$23.29
$1,524.33
$1,750.00
01/06/14
01/01/14
60-33-5680 WATER BILLS
61-34-5680 WATER BILLS
Vendor Total for: UNITED STATES POSTMASTER
$250.00
$250.00
List #30
Amount
$33,980.33
$33,980.33
01/06/14
$500.00
$500.00
UPS FREIGHT
Invoice: 550100191
01-31-5150 SHIPMENT FOR ROAD
Vendor Total for: UPS FREIGHT
$123.00
01/06/14
US BANK/VOYAGER FLEET SYSTEMS, INC.
Invoice: 01/06/2014
11/07/13
01/06/14
Page 14
$123.00
$123.00
01/06/14
$5,810.89
Vendor
Invoice
Description
01-21-5620 POLICE
01-31-5620 STREETS
60-33-5620 WATER
61-34-5620 SEWER
Vendor Total for: US BANK/VOYAGER FLEET SYSTEMS, INC.
USA BLUEBOOK
Invoice: 219810
VAN & ASSOCIATES/MOBIL GAS STATION
Invoice: 12/31/13
34-01-5290 GAS CARD INCENTIV
$243.82
01/06/14
12/31/13
$1,550.00
12/20/13
$10,485.92
$187.50
32-31-5940 2014 VM BC 150013
12/04/13
$44,654.00
01/06/14
Page 15
01/06/14
$2.22
$1.11
$28.33
$2.22
-$6.43
$.11
$.11
$.78
$1,550.00
$1,550.00
01/06/14
$10,673.42
$10,673.42
01/06/14
01-12-5060 ADMIN
01-14-5060 FINANCE
01-21-5060 POLICE
01-25-5060 BUILDING
01-31-5060 STREETS
36-01-5060 PALUMBO TIF
$243.82
$243.82
Vendor Total for: VERMEER - ILLINOIS INC.
VISION SERVICE PLAN
Invoice: 01/06/14
12/10/13
$5,810.89
39-01-5290 DOWNTOWN TIF - SE
Vendor Total for: VANDEWALLE AND ASSOCIATES
VERMEER - ILLINOIS INC.
Invoice: E02938
Vendor Total for: VAN & ASSOCIATES/MOBIL GAS STATION
VANDEWALLE AND ASSOCIATES
Invoice: 201312036
Due Date
$2,656.64
$812.06
$1,502.78
$839.41
60-33-5630 PHENOPHTHALEIN PP
Vendor Total for: USA BLUEBOOK
Inv. Date
List #30
Amount
$44,654.00
$44,654.00
01/06/14
$65.11
Vendor
Invoice
Description
Vendor Total for: VISION SERVICE PLAN
Inv. Date
$.11
$11.70
$22.87
$1.98
Page 16
Due Date
List #30
Amount
$65.11
GENERAL FUND
STREET & BRIDGE FUND
CAPITAL IMPROVEMENT PROJECTS
DUNDEE GATEWAY BDD
DUNDEE CROSSINGS BDD
PRAIRIE LAKES TIF IMPROVMNT FUND
CHRISTINA DRIVE TIF FUND
DUNDEE CROSSINGS TIF FUND
DOWNTOWN REDEVELOPMENT TIF
ROUTE 68 WEST TIF FUND
Route 25 TIF Fund
North Cook County TIF
WATER OPERATING FUND
SEWER OPERATING FUND
ESCROW/DEPOSIT FUND
Grand Total:
Total Vendors:
TOTAL FOR REGULAR CHECKS:
Page 17
List #30
Amount
$115,008.10
$103,027.76
$49,632.84
$102.17
$6,886.10
$1,645.48
$720.46
$7,476.74
$79,359.13
$302.17
$302.17
$3,752.66
$26,447.04
$229,577.89
$136,566.30
$760,807.01
78
760807.01
A/P Manual Check Posting List
Postings from all Check Registration runs(NR) since last Check Voucher run(NCR)
Invoice
Description
Check: No Date
Vendor
AMALGAMATED BANK OF CHICAGO
Invoice: 100713
Invoice: 1855003003A
46-01-5820 JUNE 1, 2014 INTR
46-01-5830 DEC 1 2014 PRINCI
46-01-5290 ADMIN FEE RT 25 T
Vendor Total for: AMALGAMATED BANK OF CHICAGO
BERGREN, DOUGLAS P.
Invoice: NOV 1-15
Invoice: NOVEMBER 16-30
34-01-5290 ECONOMIC DEVLOPME
$2,000.00
34-01-5290 ECONOMIC DEVLP. C
$2,000.00
34-01-5290 GAS CARD INCENTIV
Invoice: 120313
01-21-5090 HEALTH SAVINGS AC
$4,449.58
01-21-5090 POST RETIREMENT H
$744.49
100798
12/18/13 496
32-31-5930 NEW FORD F-550 25
32-36-5930 NEW FORD F-550 25
32-60-5930 NEW FORD F-550 25
32-61-5930 NEW FORD F-550 25
$10,250.50
$10,250.50
$10,250.50
$10,250.50
100791
12/16/13 495
$2,000.00
100792
12/16/13 495
$2,000.00
100793
$4,000.00
12/16/13 495
$175.00
$175.00
100795
12/16/13 495
$4,449.58
100796
12/16/13 495
$744.49
100794
Page 18
$4,000.00
$564,343.76
Vendor Total for: SPRING HILL FORD INC.
12/18/13 496 $560,343.76
Vendor Total for: ICMA RETIREMENT TRUST-457
SPRING HILL FORD INC.
Invoice: 401148
$175.00
Amount
100797
Vendor Total for: DUNDEE MARATHON
ICMA RETIREMENT TRUST-457
Invoice: 10312013
$4,000.00
Reg #
Vendor Total for: BERGREN, DOUGLAS P.
DUNDEE MARATHON
Invoice: GC12/17/13
$350,343.76
$210,000.00
List #30
$5,194.07
12/16/13 495
$41,002.00
$41,002.00
A/P Manual Check Posting List
Postings from all Check Registration runs(NR) since last Check Voucher run(NCR)
List #30
Amount
GENERAL FUND
CAPITAL IMPROVEMENT PROJECTS
DUNDEE CROSSINGS BDD
Route 25 TIF Fund
Grand Total:
Total Vendors:
Page 19
$5,194.07
$41,002.00
$4,175.00
$564,343.76
$614,714.83
5
A/P Warrants List
12/16/2013
PAYABLE TO
INVOICE #
G/L #
DESCRIPTION
AMOUNT
Illinois Department of Transportation
106229
53-01-5967
VanBuren & Williams Place
$ 91,852.52
Total
$ 91,852.52

Village of East Dundee - Board Meeting Agenda - 01

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