/ "\A - City of Roseburg

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CITY OF ROSEBURG
ECONOMIC DEVELOPMENT COMMISSION
Tuesday, October 20, 2015
City Hall Third Floor Conference Room, 3:30 p. m.
\^
NOTE: MEETING DATE IS OCTOBER 20 TH
NOTE:
It is up to each
of you
as
Commissioners and
Staff to let staffs
know
before the day of
the meeting if you will not be able to attend Thank you.
AGENDA
I.
CALL TO ORDER
II.
ROLL CALL:
Lew Marks, Chair
Tim Alien
Mickey Beach
Angela Brown
Misty Ross
Alex Palm
Don Baglien
Gary Leif
Michael Widmer
Paul Zegers
III.
APPROVAL OF MINUTES
A. July 14, 2015 - Economic Development Commission
IV.
AUDIENCE PARTICIPATION: At this time, anyone wishing to address the Commission
concerning items of interest not included in the agenda may do so. The person addressing
the Commission shall, when recognized, give his/her name and address for the record. All
remarks shall be directed to the whole Commission. The Commission reserves the right to
delay any action, ifrequired, until such time when they are fully informed on the matter.
V.
DISCUSSION ITEMS:
A. Funding Match Request for Place Making
VI.
INFORMATIONAL
A. Partnership Report
B. Visitors Center Report
C. Tourism Grants
VII.
BUSINESS FROM THE COMMISSION
VIII.
BUSINESS FROM STAFF
IX.
NEXT SCHEDULED MEETFNG - January 12, 2016
X.
ADJOURNMENT
* * * AMERICANS WITH DISABILITIES ACT NOTICE * * *
Please contact the office of the City Recorder, Roseburg City Hall, 900 SE Douglas Avenue, OR 97470-3397
(Phone 541-492-6700) at least 48 hours prior to the scheduled meeting time if you need an accommodation..
TDD users please call Oregon Telecommunications Relay Service at 1-800-735-2900.
The agenda packet is available on-line at:
;//www. cit otroseburl
'. or
our-
overnment/Ct. nnmissions/economic-develo ment/
MINUTES
CITY OF ROSEBURG
ECONOMIC DEVELOPMENT COMMISSION
July 14, 2015
CALL TO ORDER
Chair Lew Marks called the regular meeting of the Economic Development Commission to
order at 3:30 p. m. in the City Hall Third Floor Conference Room at 900 SE Douglas
Avenue, Roseburg, Oregon.
ROLL CALL
Present: Chair Lew Marks, Commissioners Tim Alien, Angela Brown, Alex Palm, Misty
Ross and Michael Widmer
Absent: Commissioners Don Baglien (excused), Gary Leif (excused), Mickey Beach
(excused) and Paul Zegers (excused)
Others Present: City Manager Lance Colley, Community Development Director Brian
Davis, Management Technician Debi Davidson and Staff Assistant Sandy Cook.
APPROVAL OF MINUTES - Alien moved to approve the minutes of the April 14, 2015
meeting as presented. Motion was seconded by Ross and carried unanimously.
TOURISM GRANT APPLICATIONS
6th Annual Urn ua Brew Fest - 4500
Davis reviewed the request and advised that the Review Committee suggested the portion
of the request to cover the cost of a local band does not meet the intent of tourism dollars.
Discussion followed regarding the concerns regarding funding the band. Staff recommends
only funding $2,750 of the request to be used only for the advertising.
Palm moved to award $ 2, 750 for funds for out of area marketing to Umpqua Watersheds
for the 6 Annual Umpqua Brew Fest. ; Alien seconded; motion passed unanimously.
Discover Rosebur
Geocache Series -
1 400
Davis advised that previous geocache events had been successful and continues to
account for multiple out of area visitors. The Commission commended the applicant for a
concise detailed report each year. The Review Committee recommended programing the
geocache series as a recipient of annual funding providing reporting requirements are met
and the statistical data continues to demonstrate the program is drawing out of area
visitors. Applicant Barbara Taylor was present to answer questions and show the most
recent geocoin. Alien moved to grant $1,400 for funds to design and mint 200 trackable
and unique geocoins for the Winter 2016/17 program and to program this amount to
provide for the continued annual funding of the program. Ross seconded; motion passed
unanimously.
340 SE Pine Street Riverfront Vacation and Event -
4 500
Staff advised the applicant needs to complete the ground work to develop this property
including but not limited to applications and approvals of required permits. Public funds
should not be invested in this project until additional work has been completed by the
applicant.
Page 1 - Minutes EDC July 14, 2015
Thomas & Sara Owens Fer
Whitewater Park -
24 400
Staff advised the applicant needs to complete the ground work to develop this property
including but not limited to applications and approvals of required permits.
Public funds
should not be invested in this project until additional work has been completed by the
applicant.
Davis explained that Staff has been working with the applicant and will continue to do so to
resolve the preliminary work necessary to move forward with development of this property.
There are many steps to be completed including multi-agency permits that have not been
acquired. Palm recused himself from voting on any actions involving this project.
VISITORS CENTER REPORT
The April, May and June reports were provided in the packet. Staff will follow up with the
Chamber to assure a representative is in attendance at the October commission meeting.
THE PARTNERSHIP REPORT - Campbell was not in attendance to review the report.
Therefore, as a member of The Partnership Board, Colley updated the commission on a
few items of interest - 1) working with industrial development board in Sutherlin; 2)
Received report from Site locator/selector who visited this area a few months ago; 3)
progress on the Medical University is on hold. Additional discussion followed regarding the
site selector report and Staff offered to forward copies to the Commissioners.
Ross expressed concern that RFP recently decided to move their executive offices to the
Eugene/Springfield area.
TOURISM GRANT REPORTS Follow-up Reports presented by the following:
Glide Wildflower Show - A written report was provided detailing the results of the
successfully completed Glide Wildflower Show. This event is growing and the $2,800
grant received in 2014 contributed to the printing of a four year supply of rack cards
advertising this annual show. Attendees came from as far away as France, Romania and
Puerto Rico.
Brew Ha Ha - Umpqua Valley Habitat for Humanity provided a written report. A $2,500
grant had been awarded for out-of-area marketing which was held at the Douglas County
Fairgrounds on May 16 . There was a slight increase of out of area participants over the
previous year.
Museum Tourism - Gardner Chappell provided a report of the Douglas County Museum's
purchase of a quality digital projector for $3, 995 with the previous grant award. This
projector will be used to increase the free summer drive-in series held in the Douglas
County Museum Auditorium.
Urn ua Brew Fest - Thomas McGregor submitted a report on the $3, 000 grant received
for the October 18, 2014 Umpqua Brew Fest. The grant monies covered the cost of the
musical act as well as outside advertising. There was a good turnout from around the state
as well as a good percentage of visitors from other states.
Page 2 - Minutes EDC July 14, 2015
Discover Rosebur 's Geocachin - Barbara Taylor of the City of Roseburg provided a
detailed report of the fifth annual geocache event held on February 7, 2015. This event
not only brings visitors to the area on the kickoff date, but continues to do so throughout
the year until all 200 geocoins have all been distributed. Most visitors appear to be from
around the Northwest. The Commission commended Taylor for providing a clear report of
results and suggested her report may be used as a sample for future grant applications.
BUSINESS FROM COIVIIVIISSION - Ross advised she is organizing the next Douglas
County Chamber Summit on November 5 at the Paul O'Brien Winery. This event has
never been hosted in Roseburg.
BUSINESS FROM AUDIENCE - none
BUSINESS FROM STAFF - Marks commended Staff on the preliminary work done by
reviewing grant applications prior to Commission consideration. The process seems more
streamlined and easier for the Commission to consider each request.
The Partnership annual meeting will be held soon and Colley suggested Commissioners
contact him with anything they would like shared or questions answered. There will also be
a strategic planning session in August.
The Commission affirmed a desire to accept another round of tourism grants in January.
ADJOURNMENT - Meeting adjourned at 4:18 p. m. The next meeting is scheduled for
3:30 p. m. on October 13, 2015.
Sandy Cook, Staff Assistant
Page 3 - Minutes EDC July 14, 2015
ROSEBURG ECONOMIC DEVELOPMENT COMMISSION
AGENDA ITEM SUMMARY
Date:
October 8, 2015
To:
Economic Development Commission
From:
Brian Davis, Community Development Director
Subject:
Funding Match for Place Making
NeighborWorks Umpqua recently received a $13, 500 grant to assist with arts integration
and place making. Roughly half will go to staff, leaving $6-7,000 to work with a consultant
to evaluate whether we could identify an area within the Central Business District and/or
Downtown Historic District that we could "target" arts, entertainment, artists, makers, lofts,
etc. into the area.
Staff is requesting Commission approval of up to $4,999 to go towards a match of this
effort. Staff has been working with the maker's guild group, the Umpqua Valley Art Center,
the Downtown Roseburg Association and NeighborWorks Umpqua to further the work that
was started during the branding campaign and public input project that was recently
completed.
Lance Colley has also made a preliminary inquiry to the Ford Family Foundation to
determine if some additional technical assistance resources might be made available for a
similar $5,000 amount. It is our intention to work with private and public property owners in
the area to identify potential incentives to help with attracting human and financial
resources to the core area, particularly the southern area of our Central Business District
This area is in the City's Urban Renewal District and properties would be eligible for
Facade improvement monies and if they are historical, they may be eligible for other
incentives. The area is also close to off street parking lots and is easily accessible.
Staff is requesting that the EDC move to approve the expenditure of $4,999 as matching
funds for consulting services and work with NeighborWorks Umpqua to secure additional
funding for this project.
For Economic Development in Douglas County
The City ofRoseburg Economic Development Commission Meeting
The Partnership Report
October 2015
Recruitment:
1. July 2015 - Project Fire (In-house lead): Renewed interest from southern California-based
trucking company. Company visited for driver recruitment and toured possible locations in
August.
2.
June 2015 - Project Fab (State lead): International company looking for an existing
building, approx. 20k sqft expandable to 100k sqft. Cranes and rails necessary, within 500
mile radius ofBoise. Submitted Orenco/former Alcan Building (lease only portion of
building).
3.
June 2015 - Project Peeler (In-House): Lumber company looking for a west coast location
to place a peeler plant. Looking at 15-20 acres of land. Submitted, 4(194 Diamond Lake
Blvd., Sunshine Road, Quarry Lanes, Hasting Ave., andBackNine.
4. May 2015 - Project Tank (In-house Lead): Construction firm interested in new base of
operations. Limited employment impact. Interested in Oak Creek Industrial Park. Pursuing
possible County industrial land sale. Update: July 2015-Alex met with Project Tank
client on-site and provided additional property information.
Retention: Alex and Chris Claflin (Business Oregon) met with DR Johnson Finance Department to
discuss the CLT project. Alex and John McCafferty met with A&M Transport in Glendale. Alex
met with M&D Enterprises, McMillan Machines and Murphy Plywood. Alex and Chris Claflin met
with First Call Resolution. Alex met with Jonathan Wright (City Manager ofReedsport), also
Reedsport Marine and Fabrication and Fred Wahl Marine. Working closely with Fred Wahl Marine
on regulatory and permitting issues around a new pier/dock on Bolon Island. Also working with
City ofRoseburg on industrial retention project
Lean Link: LeanLink monthly lunch meetings are held on the 3ri Wednesday of each month at
Elmer's Restaurant in the Vineyard Room, open to the public. Lunch meetings included speakers
speaking on Lean Link practices or experiences. October 21 will focus on 5-S, with professional
organizer Rita Prothero.
Fam Tour: On September 24tn, Chris Claflin (Business Oregon) and numerous members of The
Partnership Board of Directors toured RFP EWP Plant, DR Johnson and C&D Lumber Company.
Entrepreneurship/Angel Investment:
Alex presented Wayne Patterson who gave a very interesting talk at the September YES! meetup.
The Concept and Launch Stage Competition applications are closed and A4/Ar investors are
narrowing candidates. Pitch Training workshop was offered on October 3, 2015 at UBC, with
about a dozen participants. Concept stage pitch-offwill take place on October 28, at the October
Founding Partners: Dougias County Industrial Development Board, Cit/ of Roseburg, CCD Business Development, Roseburg Area
Chamber of Commerce -» Sustaining Sponsors; Cow Creek Band of Umpqua Tribe of Indians, Mercy Medical Center *
Vision Sponsors: Avista Utilities. Pacific Power, Umpqua Community College
522 SE Washington Ave * Roseburg, OR 97470 * (541} 464. 3527 * (800) 210-9032 * www. uedpartnership. org
YES! meetup. The RAIN Conference will take place on Wednesday, December 9, 2015 at Danny
Lang Center (UCC Campus). To view more information on A4/Ar visit www. rainan el. or
Wine Tourism Lodging Study: An electronic survey went out to the Umpqua Valley Winegrowers
Association list. Over 200 responses have been received. In person intercept surveys took place
over the weekend of August 14-16 at Henry Estate, Wildlife Safari and other key visitor draws. A
draft report of the feasibilitymarket research findings is expected this month.
Strategic Planning: The Partnership board met for a strategic planning session on September 30.
Alex conducted approximately 30 background stakeholder interviews to prepare for the Board
Strategic Planning session (see attached). A draft strategic plan is being developed. Intense
discussions focused on the appropriate role for The Partnership to play with partner organizations
working on career and technical education and workforce training.
rviewee
Organization
Sara Runkle
Bob Dempsey
Banking
Ron Piatt
Jesse Morrow
CTE
Toni Clough
Guion Randol
Development/construction
Doug Feldkamp
Carol Whipple
Food procESSing
Mike Baker
Government/Transportation
Charmaine Vitek
Infrastructure
Diana Knous
Infrastructure
Robb Paul
Infrastructure
Steve Vincent
Infrastructure
Bette Keehley
Infrastructure/local govt
Carl Patenode
Infrastructurti/local govt
Jonathan Wright
Infrastructure/local govt
Marvin Kidd
l. arge employer
Scott Folk
Large employer
Foundation
Ted Romas
Local ec development
Debbie Fromdahl
RospburgArea Chamber of Commerce
Greg Henderson
Sutherlin Chamber of Commerce
Chris Guastaferro
AHEC
Local ec developmRnt/Tounsm & Recreation
Local ec developmRnt/Tounsm & Recreation
Medica [/education
Fred Wahl
Fred Wahl marine!
Medium manufacturer
Gary Crowe
FCC Commercial
Medium manufacturer
Mickey Beach & Merton Bangemann Johnson
Bryan Trenkle
NeighborWorks Umpqua
United Way
Non profit/Ec Dpvelopmcnt
Non-profft/Social services
NealRank
TKR Outdoors
Lem James
Bravado Outdoor Products
Small manufacturer
Oltie Nelson
Reedsport Machine & Fabrication
SmaN manufacturer
Javier Goiri
Izarri
Resource Management Services
Timber
Tourism & Recreation
Jean Kurtz
Bureau of Land Management
Umpqua Valley Wine Growers
Steve Swanson
Swanson Group
Wood products manufacturing
Eric Young
Wine trade association
j] II 6 UJL
410S, E. Spruce Street
P.O. Box 1026
JUL 13 2015
Rosebiirg. OR 97470
Phone541.672.2648
ROSEBURG
ITYpF ROSEBURG
MANAGERS OFFICE
F3X5416737868
AREAS^erc0!' www.RoseburgAreaChambeurg
^
July 14, 2015
JUL 1 5 20)5
Mr. Lance Colley
City Manager
City ofRoseburg
co^SSS^^
900 SE Douglas
Roseburg OR 97470
Dear Lance,
Attached is the chamber's monthly report of activities and statistics for the Roseburg Visitor
Center operation for the month of June. The following is included in our monthly report:
• Activities Report
• Visitor Count
• Promotional
*
Materials Distribution & Support Services
Advertising/Media Highlights
• Financials:
June 2015
Ifyouhaveany questions, please feel free to contact Rachael Miller at (541)672-9731 ext. 24.
Best Regards,
ROSEBURG AREA CHAMBER OF COMMERCE
& VISITOR CENTER
u_
Debra L. Fromdahl
Rachael Miller
President & CEO
Manager, Destination Marketing/Branding
b advocate for and be the voice ofthe busimss community inthe greater Rosebwq arm.
Josve^gthen,enhame andpmteaow membm thmuijhpoliticaladvocacy,ecommic development, commiinitypmmotion and memtiet progmms andxfvices.
VISITOR CENTERmSITOR SERVICE ACTIVITIES REPORT
June 2015
PROMOTIONAL/ADVERTISmG/MARKETING/BRANDING
ACTIVITIES
Integrated marketing campaign implementation continues for 2015:
KGW Television commercials, American Road Magazine, American Fly Fishing Magazine, Fly
Fishing & Tying Journal, Northwest Fly Fishing Magazine, Northwest Sportsman Magazine,
Salmon & Steelhead Journal, Sunset Magazine, Via Magazine (Oregon & Idaho), VIA Magazine,
Wine Press Northwest Magazine, The Oregonian, Cruzin' Magazine, Portlaad-Metro area
billboards, Douglas County directional billboard, TravelOregon. com, TripAdvisor. com,
CraterLakeCountry. com
June Visitor e-newsletter
Roseburg brochures sent to other centers and attractions statewide
Calendar of events to media magazine publications/radio/& updated websites
Social media updates - Facebook, Twitter and Pinterest
2015 marketing/branding/advertising campaign — media buys ongoing
LOCAL COMMUNITY AND INDUSTRY
SUPPORT
Roseburg brochures & maps delivered to area attractions in Roseburg, motels/hotels, restaurants
Provided assistance procuring meeting/transportation/ovemight accommodations as needed
Prepared information packets for the Umpqua National Forest Service leadership conference attendees
VISITOR CENTER OPERATION/ADMINISTRATION
Creation of new Visit Roseburg Self-Guided Tour Map
Extended visitor center operation hours
New calendar poster for lobby kiosk printed
VisitRoseburg. com website updates
STATISTICS RECAP
Total visitors in the Roseburg visitor center for the month was 1,060
Total unique visits to the website was 7,558
General email inquiries 41
Individuals requesting direct mailings of the visitor guide and other brochures 14
Land ofUmpqua Facebook page has 2336 fans, total social media fans/likes/pins 15,607
Total number of brochures distributed to local hotels, visitor sites/events and other visitor centers 4,070
PROMOTIONAL MATERIALS
DISTRIBUTION & SUPPORT SERVICES
June 2015
1. 7 Feathers Casmo Resort: Covered Bridges (100), Roseburg BLAST (100)
2. AnindorVine ards: Visitor Guide (25), Calendar of Events (25), In Umpqua (10)
3.
4.
5.
6.
Bend Visitor Center: Visitor Guide (25), Calendar of Events (25), In Umpqua (25)
Bradle Vine ards: Visitor Guide (25), Calendar of Events (25), In Umpqua (10)
Brandborg Winery: Calendar of Events (25), In Umpqua (10), Visitor Guide (25)
CityofRosebure: Calendar of Events (40)
7. Coos Ba Visitor Center: Visitor Guide (50), Calendar of Events (25), In Umpqua (10)
8. Customer Service Trainin : Visitor Guide (25), Calendar of Events (25), In Umpqua (10)
9. Elkton RV Park: Visitor Guide (50), Calendar of Events (25), In Umpqua (10)
10. Golf Convention: Calendar of Events (35), In Umpqua (35), Visitor Guide (35)
11. Hi-Wa Haven RV Park: Visitor Guide (25), Calendar of Events (25), In Umpqua (10)
12. Holiday Inn Express: Visitor Guide (50), Calendar of Events (50), Fishing (25), Roseburg
Map (50)
13. MarshanneLandin Wine : Visitor Guide (25), Calendar of Events (25), In Umpqua (10)
14. Mist Oaks Vme ards: Calendarof Events (25), In Umpqua (10), Visitor Guide (25)
15. Paul O'Brien Wine : Calendar of Events (50)
16. Reeds ort/Winchester Ba Chamber of Commerce: Visitor Guide (50)
17. Risin River RV Park: Visitor Guide (50), Calendar of Events (50)
18. River's Ed e Wine : Calendar of Events (50), In Umpqua (10), Visitor Guide (25)
19. Sienna Rid e Wine : Calendar of Events (25), In Umpqua (10), Visitor Guide (25)
20. Sweet Home Visitor Center: Visitor Guide (25), hi Umpqua (10), Calendar of Events (25),
21. TillerRan er District: Visitor Guide (50), Calendar of Events (25), In Umpqua (10)
22. Tri Ie Oak Vine aids: Visitor Guide (25), CalendarofEvents (25), In Umpqua(lO)
23. Various Local Events: CalendarofEvents (20), InUmpqua(20)
24. Winston Visitor Center: Visitor Guide (200)
ROSEBURG VISITOR CENTER COUNT
JUNE 2015
Visitor Count for
JUNE
2014
JUNE
1, 130
1, 060
CHANGE
2015
-6%
YTD
2014
YTD
3, 711
3,290
CHANGE
2015
-12%
Roseburg Visitor Center
DsTTERNATIONAL
OUT OF
STATE
IN STATE
LOCAL
ALL VISITORS
Visitors
83
520
197
260
1,060
Year-to-date(2015)
186
1, 176
749
1, 179
3,290
Visitor Count for
Colliding Rivers Visitor Center
JUNE
2014
JUNE
2015
CHANGE
YTD
2014
YTD
2015
CHANGE
661
597
-10%
1,058
990
-5%
INTERNET PERFORMANCE FOR THE MONTH
www.VisitRosburg.com*
Unique Visitors
Number of Visits
Pages
Hits
7. 558
11,996
58,826
536. 631
*LandofUmpqua. com redirects visitors to VisitRoseburg. com
June 2015
ADVERTISING/MEDIA
Circulation/
Print
Impressions
HIGHLIGHTS
Company & Publication Date
American Road Magazine
15,000
June 2015
Cruzin' Magazine
43,000
June 2015
40,000
Fly Fishing & Tying Journal
Exposure
Ad
Ad
&• 1
Summer, 2015
26,700
26,700
26,700
WINE PRESS
\
D
K r 11 \\
E s r
35, 000
Northwest Sportsman Magazine
June, 2015
VIA Magazine
Summer, 2015
Sunset Magazine
June, 2015
Wine Press Northwest
Summer, 2015
Ad
Ad
Ad
Ad
Ad
June 2015
ADVERTISING/MEDIA HIGHLIGHTS
Broadcast
^\^ I1-
Circulation/
Impressions
Exposure
Company & Air Date
KGW Channel 8 Portland
1. 5 million
Ad
30 second commercial spot
June 2015
Northwest Channel News
1. 3 million
Ad
30 second commercial spot
June 2015
Digital/Online
^©tripadvisor
Circulation/
Impressions
73-840
Company & Publication Date
Exposure
TripAdvisor
Online Ad
June, 2015
Website banner
Crater Lake Country
246,000
Online Ad
Summer, 2015
Website advertorial
TRAVEL
Travel Oregon Website
OREGON
1.8 million
Online Ad
Summer, 2015
Website listing
Other Advertizing/Media
Location
BILLBOARD
3 Locations
Clear Channel Outdoor
Portland-Metro
Ad/Display
Date
There's More Than One
June
Great Oregon Wine Region.
2015
Area
BILLBOARD
2 Locations
Clear Channel Outdoor
Portland-Metro
Area
BILLBOARD
LAMAR
Grea. L \Virj&^,
GncUock,
Wdt
June
2015
xom/wine
1 Location
June
Douglas County
2015
Roseburg Area Chamber of Commerce
Visitor Center/Visitor Service Operations Budget
2014-2015 Budget vs. Actual
Month-End June 30, 2015
June 2015
Year-to-Date
2014-2015
Actuals
Actuals
Budget
Income
505,940.45
440,000. 00
200. 31
1,672. 01
2,400. 00
200.31
507,612.46
442,400. 00
8,008. 57
8,008. 57
94,052. 60
114, 500. 00
94,052. 60
114,500. 00
10.35
1, 015. 28
3,200. 00
5,696. 14
17,477. 37
14, 100. 00
97.50
2, 772. 50
3, 100. 00
783. 83
13, 598. 19
19, 300.00
1,499. 47
2, 500.00
132. 00
1, 198. 00
4,500. 00
1, 558. 06
8,277. 88
2, 827.49
40,388.30
5,000. 00
51, 700. 00
112, 475. 81
269, 318. 04
169, 000. 00
17,421.00
87,896.92
76, 000. 00
2,469. 30
5,500.00
TLT Funds
Miscellaneous Income
Total Income
Expense
GENERAL & ADMIN
Staff and Payroll Expenses
Total GENERAL & ADMIN
OPERATIONAL
Conference/Travel Miscellaneous
Visitor Center Overhead
Accounting & Audit
Office Equipment & Supplies
Volunteer Program
Display Fund
Visitor Center Maintenance
Total OPERATIONAL
PROMOTIONAL
Advertising
Marketing
Travel & Association Dues
500.00
Hospitality Training & Recog
Print
10, 897. 00
17, 956. 00
25,000. 00
140, 793. 81
240.44
377, 880. 70
3, 000.00
279, 000. 00
157,080.26
512, 321. 60
445,200.00
Resale
Total PROMOTIONAL
Total Expense
Net Income
(156,879.95)
(4,709. 14)
(2,800.00)
Page 1 of 1
o] ajjj ^
410S, E, Spmce Street
RO, Boxl026
SEP 1 7 2015
Roseburg. OR 97470
Phone541.672.2648
ROSEBURG
Chamber
of
Commerce
CITY OF ROSEBURG.
CITY MANAGERS OFFICE
Fax5416737868
www. RoseburgAreaChamber. org
September 12, 2015
Mr. Lance Colley
City Manager
CityofRoseburg
900 SE Douglas
Roseburg OR 97470
Dear Lance,
Attached is the chamber's monthly report of activities and statistics for the Roseburg Visitor
Center operation for the month of August. The following is included in our monthly report:
*
Activities Report
*
Visitor Count
• Promotional Materials Distribution & Support Services
• Advertising/Media
• Financials:
Highlights
August 2015
If you have any questions, please feel free to contact Rachael Miller at (541) 672-9731 ext. 24.
Best Regards,
ROSEBURG AREA CHAMBER OF COMMERCE
& VISITOR CENTER
Debra L. Fromdahl
Rac ael Miller
President & CEO
Manager, Destination Marketmg/Brandinj
To advocate forand be the voice ofthe businesscommunity inthe ijreater Rosebwg area.
IoSre!igthei], enh(inceaiidpmtectow members thmugti politicaladvo[acy, economiccleveioprwm, commumtypfomtio!i and membe!pro:!mn'sand services.
VISITOR CENTERA^SITOR SERVICE ACTIVITIES REPORT
August 2015
PROMOTIONAL/ADVERTISING/MARKETING/BRANDING
ACTIVITIES
Integrated marketing campaign implementation continues for 2015:
KGW Television commercials, American Road Magazine, American Angler & Fly Tyer, Fly
Fishing & Tying Journal, Northwest Fly Fishing Magazine, Northwest Sportsman Magazine,
Pdxtra Magazine, Portland Monthly Magazine, Salmon & Steelhead Journal, Sunset Magazine,
Wine Press Northwest Magazine, Eugene Airport brochure display, Portland-Metro area
billboards, Douglas County directional billboard, OregonLive.com, TravelOregon.com,
CraterLakeCountry. com
August Visitor e-newsletter
Roseburg brochures sent to other centers and attractions statewide
Calendar of events to media magazine publications/radio/& updated websites
Social media updates - Facebook, Twitter and Pinterest
2015 marketing/branding/advertising campaign — media buys ongoing
LOCAL COMMUNITY AND INDUSTRY
SUPPORT
Roseburg brochures & maps delivered to area attractions in Roseburg, motels/hotels, restaurants
Provided assistance procuring meeting/transportation/ovemight
accommodations as needed
Solicited responses to media inquiries, provided information on area attractions and business for
upcoming articles.
VISITOR CENTER OPERATION/ADMINISTRATION
Distributed new Visit Roseburg Winery Tour Map
New calendar poster for lobby kiosk printed
VisitRoseburg. com website updates
Distribution of new InUmpqua Magazine to interested visitor destinations
STATISTICS RECAP
Total visitors in the Roseburg visitor center for the month was 1,183
Total unique visits to the website was 10, 170
General email inquiries 39
Individuals requesting direct mailings of the visitor guide and other brochures 17
Land ofUmpqua Facebook page has 2^71fans, total social media fans/likes/pins 13,601
Total number of brochures distributed to local hotels, visitor sites/events and other visitor centers 7,779
PROMOTIONAL MATERIALS
DISTRIBUTION & SUPPORT SERVICES
August 2015
1. Abacela: Visitor Guide(50), In Umpqua(l 5), Self-Guided Tour Map(50), Wine Tour(25)
2. America's Best Value Inn: Visitor Guide(25), In Umpqiia(20), Self-Guided Tour Map(25),
Wine Tour(50)
3. Bend Visitor Center: InUmpqua(160)
4. BLM; InUmpqua(15), WineTour(25)
5. Ci ofRosebur : Visitor Guide(50), In Umpqua(50)
6. Comfort hm: In Umpqua(l 5), Self-Guided Tour Map(50), Wme Tour (50)
7. Cooper Ridge: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25)
8. Cotta e Grove Chamber of Commerce: Visitor Guide(200), In Umpqua(50), Self-Guided
9.
10.
11.
12.
13.
14.
15.
16.
17.
Tour Map(200)
Delfino: Visitor Guide(50), In Umpqua(20), Self-Guided Tour Map(75)
Ente rise Car Rental: In Umpqua(lO), Self-Guided Tour Map(25), Wine Tour(50)
Freed Estate: Visitor Guide(25), In Umpqua(lO), Self-Guided Tour Map(50), Wine Tour(25)
Girardet: Visitor Guide(50), In Umpqua(10), Map(25), Self-Guided Tour Map(50), Wine
Tour(25)
Hillcrest: Visitor Guide(25), In Umpqua(10), Self-Guided Tour Map(25)
Howard Johnson's: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25), Wine
Tour(25)
Melrose Vine ards: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25), Wine
Tour(25)
Motel 6: Visitor Guide(50), In Umpqua(20), Map(50), Self-Guided Tour Map(50), Wine
Toiu-(50)
North Bend Visitor Center: In Umpqua(200)
18. Northwest Brochure Services: Visitor Guide(l, 350)
19. Paul O'Brien: Self-Guided Tour Map(50), Wine Tour(50)
20. Quality Inn: In Umpqua(20), Self-Guided Tour Map(50), Wine Tour(5)
21. Reeds ort Chamber of Commerce: Visitor Guide(100), hi Umpqua( 125), Self-Guided Tour
Map(lOO), Wine Tour(25)
22. Salud Restaurant & Brewe : Visitor Guide(lO), In Umpqua(lO), Calendar of Events(25),
Map(lO), Self-Guided Tour Map(25)
23. Season Cellars: Visitor Guide(25), In Umpqua(lO), Self-Guided Tour Map(25)
24. Slee Inn & Suites: Visitor Guide(25), In Umpqua(20), Map(25), Self-Guided Tour Map(50),
Wine Tour(25)
25. Spangler: Visitor Guide(50), In Umpqua (10), Self-Guided Tour Map(75), Wine Tour(25)
26. Su er 8 Motel: Visitor Guide(50), In Umpqua(30), BLAST Tour(50), Calendar of
Events(25), Map(40), Self-Guided Tour Map(75), Wine Tour(50)
27. Tu-e Facto : Visitor Guide(35), In Umpqua(35), BLAST Tour(35), Covered Bridges(35),
Fishing(35), Map(35), Self-Guided Tour Map(35), Wine Tour(35)
28. Traveled e: Visitor Guide(25), Self-Guided Tour Map (25), Wine Tour(100)
(continued next page)
PROMOTIONAL MATERIALS
DISTRIBUTION & SUPPORT SERVICES
August 2015
(Continued)
29. Twin Rivers RV Park: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25), Wine
Tour(50)
30. Two Sh Brewin : InUmpqua(15)
31. Urn uaValle Arts Center: Visitor Guide(50), In Umpqua(50), Fishing(50),Map(50), SelfGuided Tour Map(50), Wine Tour(50)
32. Various Local Events: Visitor Guide(50), In Umpqua(50), Self-Guided Tour Map(50), Wine
Tour(50)
33. Wil Rose: Visitor Giride(50), In Umpqua(15), Self-Guided Tour Map(50), Wine Tour(25)
34. Wildlife Inn: Visitor Guide(25), In Umpqua(10), Self-Guided Tour Map(25), Wine Tour(25)
35.
36.
37.
38.
Winston
Rosebur
Rosebur
Rosebur
Visitor Center: In Umpqua(70)
Area Hotels: In Umpqua(90)
Area Restaurants: In Umpqua(37)
Area Businesses: In Umpqua(530)
AUGUST 2015
ADVERTISING/MEDIA HIGHLIGHTS
Print
Circulation/
Impressions
Company & Publication Date
Alaska Airlines Magazine
84,000
August 2015
Horizon Airlines Magazine
66, 000
August 2015
26,000
Northwest Sportsman Magazine
August, 2015
53,000
20, 000
29, 000
Portland Monthly Magazine
August, 2015
Salmon & Steelhead Journal
August/September, 2015
Sunset Magazine
August, 2015
Exposure
Ad
Ad
Ad
Ad
Ad
Ad
AUGUST 2015
ADVERTISING/MEDIA HIGHLIGHTS
(Continued)
Print
Circulation/
Impressions
Company & Publication Date
Exposure
fV:"..7- •••^•^fS;.
Touring & Tasting Magazine
66, 000
Digital/Online
Circulation/
Impressions
800,000
Wine
mention
Company & Publication Date
Exposure
Wine Enthusiast 2015 Wine Star Award Nominees
Abacela Winery nominated for "2015 American
Online
Winery of the Year"
Story
August 2015
AWARDS
Money
"Oregon Top 20 Platinum Picks"
Summer/Fall Edition 2015
N/A
CNN Money Website
"Sportsman Warehouse Announces..."
Roseburg location
Online
Story
August 2015
Crater Lake Country
246, 000
Summer, 2015
Website advertorial
OregonLive Website
100, 000
Oregon f./ws.com
August, 2015
Website banner
Online Ad
Online Ad
TRAVELl
OREGON!
Travel Oregon Website
1. 8 million
Summer, 2015
Website listing
Online Ad
AUGUST 2015
ADVERTISING/MEDIA HIGHLIGHTS
(Continued)
Broadcast
KG
Circulation/
Impressions
Company & Air Date
Exposure
KGW Channel 8 Portland
1. 5 million
30 second commercial spot
Ad
August 2015
Northwest Channel News
1. 3 million
30 second commercial spot
Ad
August 2015
Other Advertizing/Media
Location
BILLBOARD
3 Locations
Clear Channel Outdoor
Portland-Metro
Ad/Display
Date
There's More Than One
August
Great Oregon Wine Region.
2015
Area
BILLBOARD
Clear Channel Outdoor
2 Locations
Portland-Metro
Area
GreM Wmss..
GnrtioA
.
BILLBOARD
LAMAR
August
2015
Rfwrihurg -
1 Location
August
Douglas County
2015
ROSEBURG VISITOR CENTER COUNT
August 2015
Visitor Count for
Roseburg Visitor Center
AUGUST
2014
AUGUST
2015
CHANGE
YTD
2014
YTD
2015
CHANGE
1, 319
1,067
-19%
6, 520
5, 540
-15%
ALL
INTERNATIONAL
OUT OF STATE
IN STATE
LOCAL
Visitors
130
550
166
221
1, 067
Year-to-date 2015
449
2, 303
1, 159
1, 629
5,540
VISITORS
INTERNET PERFORMANCE
August 2015
www.VisitRosburg.com*
UNIQUE VISITS
NUMBER OF VISITS
PAGE VIEWS
HITS
10,056
17,512
129, 207
575,076
*LandofUmpqua. com redirects visitors to VisitRoseburg.com
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VETE3ANS OF FOREIGN WARS
Of the llnitcd States
Patrick W. KeUey Post 2468
Rosebarg, Oregon 97470
541-672-9716
September 8TH, 2015
CityofRoseburg
RE; Tourism Grant
I apologize for the delay in returning the infonnationregarding the Grant that was given us in
May of 2014. 1 had resigned in November of 2014 and the newly elected Commander did not
follow up. I was re-elecfed this year. As for the success of the VFW REMEMBRANCE WALL,
here is what has happened since we received the Grant.
We spent= $66.00 for a logo permit from Oregon Travel Experience
$198. 00 in labor fees from Oregon Travel Experience for the signs to be placed on the
Garden Valley exit, southbound 1-5.
$264,00 for the sign to be made
City ofRoseburg= 2 small signs made and placed on Garden Valley Blvd and also Stephens st.
$ 267.80
Ram Technologies=$ i 50.00 for infonmation flyers made and placed at Roseburg Tourist
infonnation booth.
FX Designs= $750.00 for needy veterans plaques made.
Sims Electric- lighting costs for VFW Remembrance v/all=$420. 00
Ram Technologies= $ 546. 00 for VFW Remembrance wall hosting and IT duties for website.
Maintenance of wall= lighting and water + $ 400. 10
Total expenditures + $ 2386. 90
Visitors to the wall in one year 350 + Average visitor from out of town '/a. Of the visitors to the
waj. l about 65 purchased plaques for their loved ones. Curmtly have 184 plaques.
The overall response on the vfw remembrance wall has been very good with a lot of the visitors
surprised that the wall was here. Wished there was more advertising about the wall even though
there has been several interviews conducted, concerts provided, newspaper articles etc.
Your grant helped to put this project together.
On behalf of Patrick W. Kelley Post 2468 I want to thank you for your willingness to see what
we can do for the city and our Veterans. If you haven't already done so
. please come by a look at the wall for yourself.
Michael Eakin
Commander
VFW Post 2468
Roseburg, 0r
'">-"Kiiroa«KC" aa^wBaniufcaeB
^B^Ma^
The VFW Remembranc
•y
The VFW Remembrance wall not only is a Tribute to America's
brave men and women who put themselves in harm's way for the
cause of Freedom, but is also a history of America and her ideals.
It is a story of America's birth and independence, its fight against
tyranny through two World Wars, the forgotten War in Korea, a
divisive War in Vietnam, and the War in Iraq and Afghanistan.
It is about "HONORING THOSE WHO SO NOBLY SERVED THE
CAUSE OF FREEDOM"
e&
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VFW Remembrance Wall
Veterans of Foreign Wars Post 2468 ofRoseburg,
Oregon, is proud to host one of the first QR code
driven remembrance walls ever created.
Understanding that the small space allowed on a
Veteran's Memorial Wall was not enough to show
a Hero's full bio and accomplishments, we
decided to build a state of the art memorial
wall that integrated the latest technology of
QR codes so that visitors to the wall would have
access to the complete history of our Honored
Veterans,
Up to 6,000 Veterans Names and Bio information
can be placed on the wall on a laser etched
plaqU E- A 4" by 8" plaque with Name, Branch od
Service, Campaign, Veteran's Picture, and QR
Code linking to the website with complete
information of the veteran.
The wall is located next to the VFW Pos( 2468
at 1127 NE Walnut St. Roseburg, Oregon 97470
II
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1127 WE Walnut S(>
'siwwtfsti W9?-i»Ci1»
900 S. E. Douglas Avenue
Roseburg. Oregon 97470
Phone 541-492-6700
City of c'Roseburg
August 3, 2015
Commander Mike Eakin
Veterans of Foreign Wars; Patrick W, Kelley Post
1127 NE Walnut Street
Roseburg, Oregon 97470
RE:
TOURISM GRANT
Dear Commander Eakin:
On May 20, 2015 and again on July 15, 2015, our office forwarded reminders of the need to
present the Economic Development Commission with a report on the "VFW Remembrance
Wall" grant which was awarded to your organization in May 2014. This report was required
pursuant to Section 1.2 of the services agreement signed by you on May 22, 2014.
Unfortunately, the submission deadline of July 31, 2015 has passed and the report has still
not been received.
Please be advised that because of this failure to comply with the grant agreement terms, the
Veterans of Foreign Wars Patrick W, Kelley Post will not be eligible for any further City
funding.
Si
^
City Manager
Sandy L. Cook
From;
Debi R. Dav:dson
Sent:
To:
Tuesday, September 08, 2015 4:09 PM
(newsdesk@kezi.com); Becky Holi" (becky@dojg;asccuntynews.:"fo); Betsy Yraguen; Carissa Cegavske
(ccegavskeiajnrtoday.con); Joey (joeyigbciradio.co'n); KMTR News Desk (newsdesk@kmtr. com); KOBI News Room
(newsrelease@kobi5. com); kval (kvalnews@kval. coir): Ky:e Ba:;ey; Pat Caldwell (pcaldwell@nrtoday. com); Rick
(rick@douglascountynews. info); Roseburg Beacon (;nfo@roseburgbeacon.co'n); Troy Brynelson
Cc:
(tbrynelson@nrtoday. com); TV, KP!C, Van Dolah (vandolah@hotmail, com)
Brian R. Davis; Sandy ^. Cook
Subject:
Tourism Grants
Attachments:
Grant Application Fall 2015.pdf
Beginning September 9, 2015 and ending at 5:00 p. m. on December 11 2015, the City
of Roseburg Economic Development Commission will be accepting applications for the
funding of tourism related projects within the Roseburg area. All applications submitted
must fulfill the objective to attract visitors to Roseburg. These funds are available from
the Roseburg Hotel/IVIotel Tax.
Preference will be given to grant applications seeking assistance with out-of-area
marketing purposes and/or financing of capital projects related to tourism and given to
projects which promote tourism from October to May.
Information may be obtained by downloading from the news feed on the City's website
home page at www. cit ofrosebiirg^ofg or by contacting City Administrative Offices at
(541) 492-6866, Roseburg City Hall, 900 SE Douglas Avenue, Roseburg,
OR 97470. TDD users please call Oregon Telecommunications Relay Service at 1800-735-2900.
Debi Davidson, Management Technician
City of Roseburg
900 SE Douglas
Roseburg OR 97470
541-492-6866
ddavidson
cit ofrosebur . or
NEWS RELEASE
September 14, 2015
Beginning September 9, 2015 and ending at 5:00 p. m. on December 11, 2015, the City
of Roseburg Economic Development Commission will be accepting applications for the
funding of tourism related projects within the Roseburg area. All applications submitted
must fulfill the objective to attract visitors to Roseburg. These funds are available from
the Roseburg Hotel/Motel Tax.
Preference will be given to grant applications seeking assistance with out-of-area
marketing purposes .and/or financing of capital projects related to tourism and given to
projects which promote tourism from October to May.
Information may be obtained by downloading from the news feed on the City's website
home page at www.cityofroseburg. org or by contacting City Administrative Offices at
(541) 492-6866, Roseburg City Hall, 900 SE Douglas Avenue, Roseburg, OR 97470.
TDD users please call Oregon Telecommunications Relay Service at 1-800-735-2900.
TOURISM GRANT PROGRAM
PROCESS
1.
Depending upon availability of funds, the Economic Development Commission considers
applications for tourism related events or projects each spring and fall. Notice of grant
availability is disseminated through the City's website, the Roseburg Visitors Bureau and local
news media.
2.
Applications must be submitted to the City Manager's Office located at City Hall, 900 SE
Douglas, Roseburg, OR 97470 by 5:00 p. m. on the advertised submission closing date of
December 11, 2015. Any application submitted after this date shall not be considered.
3.
After the closing date, a review team shall evaluate all applications for compliance with the
City's tourism goals.
4.
The review team shall forward all applications and recommendations for funding to the City's
Economic Development Commission for consideration at their meeting on January 12, 2016.
5.
Applicants shall be notified as to the status of their application. Those that successfully pass
the initial screening are welcome to attend the Commission meeting. It is important that the
application provide all necessary information to support the grant request. Applicants shall not
be allowed to make a presentation to the Commission; however, if the Commission deems
necessary, five minutes shall be allowed to respond to specific questions.
6.
Upon completion of the Commission review, applicants shall be notified as to grant award or
denial.
7.
Successful applicants will be required to enter into a personal services agreement with the City
of Roseburg. In most circumstances, insurances are required to comply with this agreement.
Those are:
• Commercial General Liability. Throughout the term of this Contract, CONTRACTOR
shall maintain continuously in a broad commercial general liability insurance policy with
coverage of not less than $2, 000, 000 combined single limit per occurrence, with an
aggregate of $4,000, 000, for bodily injury, personal injury or property damage. The policy
shall also contain an endorsement naming the CITY as an additional insured, on a form
satisfactory to CITY, and expressly provide that the interest of the CITY shall not be
affected by CONTRACTOR'S breach of policy provisions. Such policy must be maintained
in full force and effect for the duration of this Contract, failure to do so shall be cause for
immediate termination of this Contract by CITY. Any additional insured requirements
included in this Contract shall both provide completed operations coverage after job
completion and coverage that is primary and non-contributory. Claims Made policies will
not be accepted.
• Automobile Liability Insurance. At all times during the term of this Contract, and at the
sole expense of CONTRACTOR, CONTRACTOR shall maintain "Symbol 1" automobile
liability coverage including coverage for all owned, hired and non-owned vehicles,
equivalent to a combined single limit per occurrence on not less than $1,000,000 for bodily
injury or property damage.
HOTEL/MOTEL TOURISM GRANT PROGRAM
INSTRUCTIONS
1.
Applications will not be considered if the instructions or format are not followed or they are
submitted after the published deadline.
2.
Applications must be typewritten and all portions and requirements of the application must be
completed, if only to note that it may not be applicable.
3.
Applications must be complete with budget and signatures of the Applicant representative and
any co-sponsors. The Applicant representative shall be responsible for executing the services
agreement with the City of Roseburg and providing the required insurance certification and
taxpayer identification.
4.
Applications shall only be considered from:
• registered businesses (Roseburg registration may be filed after grant award);
• registered 501(c)(3) organizations;
• other 501 (c) tax exempt organizations; or
• governmental
5.
entities
The following is a partial list of activities that are not eligible for grant consideration:
• Funds to cover general administrative costs
• Funds to cover operational expenses
• Commercial
or for-profit organizations requesting funds for capital improvements or
projects
• Projects/Events promoting tourism outside the Greater Roseburg area.
• Projects/Events directed at the residents of Roseburg
• Applicants who did not complete required reporting for any previously awarded grant.
6.
The Commission typically receives $40,000 annually for tourism purposes. Any grants of
$5,000 or more approved by the Economic Development Commission must also receive
approval from the Roseburg City Council.
7
Extra consideration shall be given to projects that will increase during tourism the off-season
(Labor Day through Memorial Day) and long-term capital projects with a life expectancy of at
least ten years.
8.
The City reserves the right to reject any and all applications.
D.
Describe how the project will fulfill the City's objectives to increase tourism by funding tourism
promotion or tourism related facilities.
1.
2.
3.
Tourism promotion means advertising, publicizing or distributing information for the
purpose of attracting and welcoming tourists.
Marketing special events and festivals designed to attract tourists.
Tourism related facility means a conference, convention or visitor information center or
a capital project that has a substantial purpose of supporting tourism or accommodating
tourist activities.
Describe how this project/event may showcase the Roseburg area and provide other economic
benefits to the community aside from tourism.
AMOUNT REQUESTED: $
Grant Application
PROJECT/EVENT NAME
APPLICANT ORGANIZATION
Governmental Entity
Non-Profit Organization
Business Enterprise
PHONE
ADDRESS
E-MAIL ADDRESS
RESPONSIBLE PARTY
CO-SPONSORS (if applicable)
DESCRIPTION OF PROJECT/EVENT
Have you previously applied for funding from the City?
Yes_
No_
If so, when?
How much was granted?
Date
Applicant Typed Name and Signature (This person shall be responsible for contract execution.)
Date
Co-Sponsor Typed Name and Signature
Date
Co-Sponsor Typed Name and Signature
INTERNAL USE ONLY
To be Completed by Review Team
Provided to Applicant for Informational Purposes Only
EVALUATION GUIDELINES
HOTEL/MOTEL TAX APPLICATION
Project/Event Name:
Sponsor:
Amount Requested:
Date of Project/Event:
Based on the points noted, designate points earned for each individual criterion:
1
Will this attract tourists for an overnight stay?
2.
Will this attract tourists from more than 50 miles away?
3.
5.
NO
30
0
20
0
20
0
20
0
10
0
10
0
Will this increase tourism revenues in the off
season (Labor Day thru Memorial Day)?
4.
YES
Will tourist results be sufficiently tracked?
Is this the first request for funding
for this event or project?
TOTAL POINTS
EXTRA POINTS FOR LONG TERM CAPITAL INVESTMENT
If this is a capital project, does the project have
a useful life of 10 years or more?
Minimum points required to be considered for funding - 75
Note: Attaining minimum points does not guarantee grant award.
11
iipr.orq where all events can
Jefferson Public Radio
be posted and accessed by
the public. Not-for-profit
NPR - KLCC
events are sometimes
selected from the community
calendar
No cost
Community Calendars:
KMTR
KVAL
KPIC
ol nn@habi+a+ore
Oregon Habitat for Humanity
Radio BAedford:
541-772-0322
(f) 541-772-
Eric Swanson
Brian Fraser
birec+or of Sales
4233
511 Rossanley
Opus Broadcasting
Medford. OR
KR06-KCNA-KRVC-KRTA-KEZX
97501
Coos Bay Radio:
541-267-2121
13
No cost: Put in Newsie+ter'
and on Websi+e
Jim Rose
Lee Taft
on. or
Brian@0 usRadio.com
$500 package deal for a full
week of radio spots.
Drive
$250 package deal for a full
week of radio s o+s
GeoCache Event Statistics
Passport Information June 2015
Location
Washington -8
Michigan- 1
Douglas County-51
Other Oregon Locations —76
International - 1
Aae Range
0-10 5
11-20 7
21-30
12
31-40
22
41-50
27
51-60
25
61-70
27
71-80
10
Didn't Answer 2
How Found
Out About Event
Internet
Friend
92
32
Other
13
Total Number of Pass arts Returned
137 Passports
(as of June 15, 2015)
15
43
97527
Internet
61-70
51-60
51-60
44
97526
Grants Pass, OR
Friend
45
97526
Grants Pass, OR
Internet
46
99337
Kennewick. WA
Internet
61-70
11-20
47
97603
Klamath Falls, OR
Other
48
97449
Lakeside, OR
Internet
Longview, WA
Other
49
Family
11-20
Geocachers
61-70
Longview/ WA
Internet
41-50
51
97501
Medford, OR
Internet
71 +
52
53
54
55
56
97501
97456
97456
97456
Medford, OR
Internet
Monroe, OR
Internet
31-40
Monroe, OR
Internet
31-40
Monroe, OR
Internet
0-10
Myrtle Creek, OR
Other
61-70
41-50
50
97457
Newspaper
57
97495
Myrtle Creek, OR
Internet
58
97458
Myrtle Point, OR
Internet
61-70
59
97458
Myrtle Point, OR
Internet
61-70
60
61
62
63
97459
North Bend, OR
Internet
97459
North Bend, OR
Internet
31-40
61-70
97459
North Bend, OR
Internet
61-70
Oregon City, OR
Internet
64
97370
Philomath, OR
Friend
61-70
51-60
65
97222
Portland, OR
Internet
61-70
66
97222
Portland, OR
Internet
61-70
67
68
69
97206
Portland, OR
Friend
41-50
97206
Portland, OR
Internet
21-30
97206
Portland, OR
Internet
0-10
70
97206
Portland, OR
Internet
41-50
71
97206
Portland, OR
Internet
0-10
Portland, OR
Internet
51-60
72
17
Grants Pass, OR
73
97471
Roseburg, OR
Friend
71 +
74
97471
Roseburg, OR
Internet
61-70
75
97471
Roseburg, OR
Internet
61-70
76
97471
Roseburg, OR
Friend
61-70
77
97471
Roseburg, OR
Internet
61-70
78
79
97471
Roseburg, OR
Other
97471
Roseburg, OR
Friend
21-30
80
97471
Roseburg, OR
Internet
21-30
81
82
97471
Roseburg, OR
Friend
51-60
97470
Roseburg, OR
Other
83
97470
Roseburg, OR
Internet
61-70
51-60
Family
Radio
11-20
71 +
84
85
86
97470
Roseburg, OR
Friend
97470
Roseburg, OR
Internet
51-60
97470
Roseburg, OR
Internet
31-40
87
97470
Roseburg, OR
Friend
21-30
CITY OF ROSEBURG
IV1EMORANDUM
DATE:
SEPTEIVIBER 15, 2015
TO:
COIVIMUNITY DEVELOPMENT DIRECTOR BRIAN DAVIS
FROM:
MANAGEMENT TECHNICIAN DEBI DAVIDSON
SUBJECT:
VETERANS OF FOREIGN WARS
Attached is the tourism grant report from Michael Eakin, Commander of VFW Post 2468,
which received $2,400 to produce brochures and publish advertising promoting the VFW
Remembrance Wall. Advertising was to focus on areas 50 miles and beyond from Roseburg.
It should be pointed out that some of the funds were expended for purposes other than those
expressed in the contract and are not in compliance with either the tourism grant
requirements or statutory requirements regarding expenditure of hotel/motel taxes.
The VFW did not provide the report in a timely fashion as required by the executed contract.
Therefore, Staff notified the Post that they would not be considered for future funding.
Commander Eakin provides an explanation of the situation in his report.
He verbally
requested that decision be reversed.
Please forward the report to the Economic Development Commission.
Should the
Commission have any questions regarding this report, we may ask Commander Eakin to
attend a future meeting to provide further information.
'
OAA'^y
Debi Davidson
Management Technician
att
lfl) t0 B W g
S№ 16 20)5
..o§№8^%^
VETERANS OF FOREIGN WARS
Of the United Stales
Patrick W. Kelley Post 2468
Roseburg, Oregon 97470
541-672-9716
September 8TH, 2015
City ofRoseburg
RE: Tourism Grant
I apologize for the delay in returning the information regarding the Grant that was given us in
May of 2014. IhadresignedinNovember of 2014 and the newly elected Commander did not
follow up. I was re-elected this year. As for the success of the VFW REMEMBRANCE WALL,
here is what has happened since we received the Grant.
We spent= $66. 00 for a logo permit from Oregon Travel Experience
$198.00 in labor fees from Oregon Travel Experience for the signs to be placed on the
Garden Valley exit, southbound 1-5.
$264,00 for the sign to be made
City ofRoseburg= 2 small signs made and placed on Garden Valley Blvd and also Stephens st.
$ 267.80
Ram Technologies^ $150. 00 for information flyers made and placed at Roseburg Tourist
inlormation booth.
FX Designs= $750.00 for needy veterans plaques made.
Sims Electric^lighting costs for VFW Remembrance wall=$420.00
Ram Technologies^ $ 546. 00 for VFW Remembrance wall hosting and IT duties for website.
Maintenance ofwall^ lighting and water + $ 400. 10
Total expenditures + $ 2386.90
Visitors to the wall in one year 350 + Average visitor from out of town ',2. Of the visitors to the
wall about 65 purchased plaques for their loved ones. Curmtly have 184 plaques.
The overall response on the vfw remembrance wall has been very good with a lot of the visitors
surprised that the wall was here. Wished there was more advertising about the wall even though
there has been several interviewsconducted, concerts provided, newspaper articles etc.
Your grant helped to put this project together.
On behalf of Patrick W. Kelley Post 2468 I want to thank you for your willingness to see what
we can do for the city and our Veterans. If you haven't already done so
, please come by a look at the wall for yourself.
Michael Eakin
Commander
VFW Post 2468
Roseburg,0r
VETERANS OF FOREIGN
WARS REMEMBRANCE
WALL
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VFW REMEMBRANCE MLL
WWW. VFWREMl'A'IBRANCEWALL. COM
VFW Post 2468
1127 NE Walnut
Phone: 541-672-9716
The VFW Remembrance ^
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The VFW Remembrance wall not only is a Tribute to America's
brave men and women who put themselves in harm's way for the
cause of Freedom, but is also a history of America and her ideals.
It is a story of America's birth and independence, its fight against
tyranny through two World Wars, the forgotten War in Korea, a
divisive War in Vietnam, and the War in Iraq and Afghanistan.
It is about "HONORING THOSE WHO SO NOBLY SERVED THE
CAUSE OF FREEDOM"
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VFW Remembrance Wall
Veterans of Foreign Wars Post 2468 of Roseburg,
Oregon, is proud to host one of the first QR code
driven remembrance walls ever created.
Understanding that the small space allowed on a
Veteran's Memorial Wall was not enough to show
a Hero's full bio and accomplishments, we
decided to build a state of the art memorial
wall that integrated the latest technology of
QR codes so that visitors to the wall would have
access to the complete history of our Honored
Veterans.
Up to 6,000 Veterans Names and Bio information
can be placed on the wall on a laser etched
plaque. A 4" by 8" plaque with Name, Branch od
Service, Campaign, Veteran's Picture, and QR
Code linking to the website with complete
information of the veteran.
The wall is located next to the VFW Post 2468
at 1127 NH Walnut St. Roseburg, Oregon 97470
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900 S. E. Douglas Avenue
Phone 541-492-6700
Roseburg, Oregon 97470
City" of GRoseburg
August 3, 2015
Commander Mike Eakin
Veterans of Foreign Wars; Patrick W. Kelley Post
1 "i27 NE Wainut Street
Roseburg, Oregon 97470
RE:
TOURISM GRANT
Dear Commander Eakin:
On May 20, 2015 and again on July 15, 2015, our office forwarded reminders of the need to
present the Economic Development Commission with a report on the "VFW Remembrance
Wall" grant which was awarded to your organization in May 2014. This report was required
pursuant to Section 1. 2 of the services agreement signed by you on May 22, 2014.
Unfortunately, the submission deadline of July 31, 2015 has passed and the report has still
not been received.
Please be advised that because of this failure to comply with the grant agreement terms, the
Veterans of Foreign Wars Patrick W. Kelley Post will not be eligible for any further City
funding.
Si
d
City Manager