/ "\A - City of Roseburg
Transcription
/ "\A - City of Roseburg
/ "\A r ^ CITY OF ROSEBURG ECONOMIC DEVELOPMENT COMMISSION Tuesday, October 20, 2015 City Hall Third Floor Conference Room, 3:30 p. m. \^ NOTE: MEETING DATE IS OCTOBER 20 TH NOTE: It is up to each of you as Commissioners and Staff to let staffs know before the day of the meeting if you will not be able to attend Thank you. AGENDA I. CALL TO ORDER II. ROLL CALL: Lew Marks, Chair Tim Alien Mickey Beach Angela Brown Misty Ross Alex Palm Don Baglien Gary Leif Michael Widmer Paul Zegers III. APPROVAL OF MINUTES A. July 14, 2015 - Economic Development Commission IV. AUDIENCE PARTICIPATION: At this time, anyone wishing to address the Commission concerning items of interest not included in the agenda may do so. The person addressing the Commission shall, when recognized, give his/her name and address for the record. All remarks shall be directed to the whole Commission. The Commission reserves the right to delay any action, ifrequired, until such time when they are fully informed on the matter. V. DISCUSSION ITEMS: A. Funding Match Request for Place Making VI. INFORMATIONAL A. Partnership Report B. Visitors Center Report C. Tourism Grants VII. BUSINESS FROM THE COMMISSION VIII. BUSINESS FROM STAFF IX. NEXT SCHEDULED MEETFNG - January 12, 2016 X. ADJOURNMENT * * * AMERICANS WITH DISABILITIES ACT NOTICE * * * Please contact the office of the City Recorder, Roseburg City Hall, 900 SE Douglas Avenue, OR 97470-3397 (Phone 541-492-6700) at least 48 hours prior to the scheduled meeting time if you need an accommodation.. TDD users please call Oregon Telecommunications Relay Service at 1-800-735-2900. The agenda packet is available on-line at: ;//www. cit otroseburl '. or our- overnment/Ct. nnmissions/economic-develo ment/ MINUTES CITY OF ROSEBURG ECONOMIC DEVELOPMENT COMMISSION July 14, 2015 CALL TO ORDER Chair Lew Marks called the regular meeting of the Economic Development Commission to order at 3:30 p. m. in the City Hall Third Floor Conference Room at 900 SE Douglas Avenue, Roseburg, Oregon. ROLL CALL Present: Chair Lew Marks, Commissioners Tim Alien, Angela Brown, Alex Palm, Misty Ross and Michael Widmer Absent: Commissioners Don Baglien (excused), Gary Leif (excused), Mickey Beach (excused) and Paul Zegers (excused) Others Present: City Manager Lance Colley, Community Development Director Brian Davis, Management Technician Debi Davidson and Staff Assistant Sandy Cook. APPROVAL OF MINUTES - Alien moved to approve the minutes of the April 14, 2015 meeting as presented. Motion was seconded by Ross and carried unanimously. TOURISM GRANT APPLICATIONS 6th Annual Urn ua Brew Fest - 4500 Davis reviewed the request and advised that the Review Committee suggested the portion of the request to cover the cost of a local band does not meet the intent of tourism dollars. Discussion followed regarding the concerns regarding funding the band. Staff recommends only funding $2,750 of the request to be used only for the advertising. Palm moved to award $ 2, 750 for funds for out of area marketing to Umpqua Watersheds for the 6 Annual Umpqua Brew Fest. ; Alien seconded; motion passed unanimously. Discover Rosebur Geocache Series - 1 400 Davis advised that previous geocache events had been successful and continues to account for multiple out of area visitors. The Commission commended the applicant for a concise detailed report each year. The Review Committee recommended programing the geocache series as a recipient of annual funding providing reporting requirements are met and the statistical data continues to demonstrate the program is drawing out of area visitors. Applicant Barbara Taylor was present to answer questions and show the most recent geocoin. Alien moved to grant $1,400 for funds to design and mint 200 trackable and unique geocoins for the Winter 2016/17 program and to program this amount to provide for the continued annual funding of the program. Ross seconded; motion passed unanimously. 340 SE Pine Street Riverfront Vacation and Event - 4 500 Staff advised the applicant needs to complete the ground work to develop this property including but not limited to applications and approvals of required permits. Public funds should not be invested in this project until additional work has been completed by the applicant. Page 1 - Minutes EDC July 14, 2015 Thomas & Sara Owens Fer Whitewater Park - 24 400 Staff advised the applicant needs to complete the ground work to develop this property including but not limited to applications and approvals of required permits. Public funds should not be invested in this project until additional work has been completed by the applicant. Davis explained that Staff has been working with the applicant and will continue to do so to resolve the preliminary work necessary to move forward with development of this property. There are many steps to be completed including multi-agency permits that have not been acquired. Palm recused himself from voting on any actions involving this project. VISITORS CENTER REPORT The April, May and June reports were provided in the packet. Staff will follow up with the Chamber to assure a representative is in attendance at the October commission meeting. THE PARTNERSHIP REPORT - Campbell was not in attendance to review the report. Therefore, as a member of The Partnership Board, Colley updated the commission on a few items of interest - 1) working with industrial development board in Sutherlin; 2) Received report from Site locator/selector who visited this area a few months ago; 3) progress on the Medical University is on hold. Additional discussion followed regarding the site selector report and Staff offered to forward copies to the Commissioners. Ross expressed concern that RFP recently decided to move their executive offices to the Eugene/Springfield area. TOURISM GRANT REPORTS Follow-up Reports presented by the following: Glide Wildflower Show - A written report was provided detailing the results of the successfully completed Glide Wildflower Show. This event is growing and the $2,800 grant received in 2014 contributed to the printing of a four year supply of rack cards advertising this annual show. Attendees came from as far away as France, Romania and Puerto Rico. Brew Ha Ha - Umpqua Valley Habitat for Humanity provided a written report. A $2,500 grant had been awarded for out-of-area marketing which was held at the Douglas County Fairgrounds on May 16 . There was a slight increase of out of area participants over the previous year. Museum Tourism - Gardner Chappell provided a report of the Douglas County Museum's purchase of a quality digital projector for $3, 995 with the previous grant award. This projector will be used to increase the free summer drive-in series held in the Douglas County Museum Auditorium. Urn ua Brew Fest - Thomas McGregor submitted a report on the $3, 000 grant received for the October 18, 2014 Umpqua Brew Fest. The grant monies covered the cost of the musical act as well as outside advertising. There was a good turnout from around the state as well as a good percentage of visitors from other states. Page 2 - Minutes EDC July 14, 2015 Discover Rosebur 's Geocachin - Barbara Taylor of the City of Roseburg provided a detailed report of the fifth annual geocache event held on February 7, 2015. This event not only brings visitors to the area on the kickoff date, but continues to do so throughout the year until all 200 geocoins have all been distributed. Most visitors appear to be from around the Northwest. The Commission commended Taylor for providing a clear report of results and suggested her report may be used as a sample for future grant applications. BUSINESS FROM COIVIIVIISSION - Ross advised she is organizing the next Douglas County Chamber Summit on November 5 at the Paul O'Brien Winery. This event has never been hosted in Roseburg. BUSINESS FROM AUDIENCE - none BUSINESS FROM STAFF - Marks commended Staff on the preliminary work done by reviewing grant applications prior to Commission consideration. The process seems more streamlined and easier for the Commission to consider each request. The Partnership annual meeting will be held soon and Colley suggested Commissioners contact him with anything they would like shared or questions answered. There will also be a strategic planning session in August. The Commission affirmed a desire to accept another round of tourism grants in January. ADJOURNMENT - Meeting adjourned at 4:18 p. m. The next meeting is scheduled for 3:30 p. m. on October 13, 2015. Sandy Cook, Staff Assistant Page 3 - Minutes EDC July 14, 2015 ROSEBURG ECONOMIC DEVELOPMENT COMMISSION AGENDA ITEM SUMMARY Date: October 8, 2015 To: Economic Development Commission From: Brian Davis, Community Development Director Subject: Funding Match for Place Making NeighborWorks Umpqua recently received a $13, 500 grant to assist with arts integration and place making. Roughly half will go to staff, leaving $6-7,000 to work with a consultant to evaluate whether we could identify an area within the Central Business District and/or Downtown Historic District that we could "target" arts, entertainment, artists, makers, lofts, etc. into the area. Staff is requesting Commission approval of up to $4,999 to go towards a match of this effort. Staff has been working with the maker's guild group, the Umpqua Valley Art Center, the Downtown Roseburg Association and NeighborWorks Umpqua to further the work that was started during the branding campaign and public input project that was recently completed. Lance Colley has also made a preliminary inquiry to the Ford Family Foundation to determine if some additional technical assistance resources might be made available for a similar $5,000 amount. It is our intention to work with private and public property owners in the area to identify potential incentives to help with attracting human and financial resources to the core area, particularly the southern area of our Central Business District This area is in the City's Urban Renewal District and properties would be eligible for Facade improvement monies and if they are historical, they may be eligible for other incentives. The area is also close to off street parking lots and is easily accessible. Staff is requesting that the EDC move to approve the expenditure of $4,999 as matching funds for consulting services and work with NeighborWorks Umpqua to secure additional funding for this project. For Economic Development in Douglas County The City ofRoseburg Economic Development Commission Meeting The Partnership Report October 2015 Recruitment: 1. July 2015 - Project Fire (In-house lead): Renewed interest from southern California-based trucking company. Company visited for driver recruitment and toured possible locations in August. 2. June 2015 - Project Fab (State lead): International company looking for an existing building, approx. 20k sqft expandable to 100k sqft. Cranes and rails necessary, within 500 mile radius ofBoise. Submitted Orenco/former Alcan Building (lease only portion of building). 3. June 2015 - Project Peeler (In-House): Lumber company looking for a west coast location to place a peeler plant. Looking at 15-20 acres of land. Submitted, 4(194 Diamond Lake Blvd., Sunshine Road, Quarry Lanes, Hasting Ave., andBackNine. 4. May 2015 - Project Tank (In-house Lead): Construction firm interested in new base of operations. Limited employment impact. Interested in Oak Creek Industrial Park. Pursuing possible County industrial land sale. Update: July 2015-Alex met with Project Tank client on-site and provided additional property information. Retention: Alex and Chris Claflin (Business Oregon) met with DR Johnson Finance Department to discuss the CLT project. Alex and John McCafferty met with A&M Transport in Glendale. Alex met with M&D Enterprises, McMillan Machines and Murphy Plywood. Alex and Chris Claflin met with First Call Resolution. Alex met with Jonathan Wright (City Manager ofReedsport), also Reedsport Marine and Fabrication and Fred Wahl Marine. Working closely with Fred Wahl Marine on regulatory and permitting issues around a new pier/dock on Bolon Island. Also working with City ofRoseburg on industrial retention project Lean Link: LeanLink monthly lunch meetings are held on the 3ri Wednesday of each month at Elmer's Restaurant in the Vineyard Room, open to the public. Lunch meetings included speakers speaking on Lean Link practices or experiences. October 21 will focus on 5-S, with professional organizer Rita Prothero. Fam Tour: On September 24tn, Chris Claflin (Business Oregon) and numerous members of The Partnership Board of Directors toured RFP EWP Plant, DR Johnson and C&D Lumber Company. Entrepreneurship/Angel Investment: Alex presented Wayne Patterson who gave a very interesting talk at the September YES! meetup. The Concept and Launch Stage Competition applications are closed and A4/Ar investors are narrowing candidates. Pitch Training workshop was offered on October 3, 2015 at UBC, with about a dozen participants. Concept stage pitch-offwill take place on October 28, at the October Founding Partners: Dougias County Industrial Development Board, Cit/ of Roseburg, CCD Business Development, Roseburg Area Chamber of Commerce -» Sustaining Sponsors; Cow Creek Band of Umpqua Tribe of Indians, Mercy Medical Center * Vision Sponsors: Avista Utilities. Pacific Power, Umpqua Community College 522 SE Washington Ave * Roseburg, OR 97470 * (541} 464. 3527 * (800) 210-9032 * www. uedpartnership. org YES! meetup. The RAIN Conference will take place on Wednesday, December 9, 2015 at Danny Lang Center (UCC Campus). To view more information on A4/Ar visit www. rainan el. or Wine Tourism Lodging Study: An electronic survey went out to the Umpqua Valley Winegrowers Association list. Over 200 responses have been received. In person intercept surveys took place over the weekend of August 14-16 at Henry Estate, Wildlife Safari and other key visitor draws. A draft report of the feasibilitymarket research findings is expected this month. Strategic Planning: The Partnership board met for a strategic planning session on September 30. Alex conducted approximately 30 background stakeholder interviews to prepare for the Board Strategic Planning session (see attached). A draft strategic plan is being developed. Intense discussions focused on the appropriate role for The Partnership to play with partner organizations working on career and technical education and workforce training. rviewee Organization Sara Runkle Bob Dempsey Banking Ron Piatt Jesse Morrow CTE Toni Clough Guion Randol Development/construction Doug Feldkamp Carol Whipple Food procESSing Mike Baker Government/Transportation Charmaine Vitek Infrastructure Diana Knous Infrastructure Robb Paul Infrastructure Steve Vincent Infrastructure Bette Keehley Infrastructure/local govt Carl Patenode Infrastructurti/local govt Jonathan Wright Infrastructure/local govt Marvin Kidd l. arge employer Scott Folk Large employer Foundation Ted Romas Local ec development Debbie Fromdahl RospburgArea Chamber of Commerce Greg Henderson Sutherlin Chamber of Commerce Chris Guastaferro AHEC Local ec developmRnt/Tounsm & Recreation Local ec developmRnt/Tounsm & Recreation Medica [/education Fred Wahl Fred Wahl marine! Medium manufacturer Gary Crowe FCC Commercial Medium manufacturer Mickey Beach & Merton Bangemann Johnson Bryan Trenkle NeighborWorks Umpqua United Way Non profit/Ec Dpvelopmcnt Non-profft/Social services NealRank TKR Outdoors Lem James Bravado Outdoor Products Small manufacturer Oltie Nelson Reedsport Machine & Fabrication SmaN manufacturer Javier Goiri Izarri Resource Management Services Timber Tourism & Recreation Jean Kurtz Bureau of Land Management Umpqua Valley Wine Growers Steve Swanson Swanson Group Wood products manufacturing Eric Young Wine trade association j] II 6 UJL 410S, E. Spruce Street P.O. Box 1026 JUL 13 2015 Rosebiirg. OR 97470 Phone541.672.2648 ROSEBURG ITYpF ROSEBURG MANAGERS OFFICE F3X5416737868 AREAS^erc0!' www.RoseburgAreaChambeurg ^ July 14, 2015 JUL 1 5 20)5 Mr. Lance Colley City Manager City ofRoseburg co^SSS^^ 900 SE Douglas Roseburg OR 97470 Dear Lance, Attached is the chamber's monthly report of activities and statistics for the Roseburg Visitor Center operation for the month of June. The following is included in our monthly report: • Activities Report • Visitor Count • Promotional * Materials Distribution & Support Services Advertising/Media Highlights • Financials: June 2015 Ifyouhaveany questions, please feel free to contact Rachael Miller at (541)672-9731 ext. 24. Best Regards, ROSEBURG AREA CHAMBER OF COMMERCE & VISITOR CENTER u_ Debra L. Fromdahl Rachael Miller President & CEO Manager, Destination Marketing/Branding b advocate for and be the voice ofthe busimss community inthe greater Rosebwq arm. Josve^gthen,enhame andpmteaow membm thmuijhpoliticaladvocacy,ecommic development, commiinitypmmotion and memtiet progmms andxfvices. VISITOR CENTERmSITOR SERVICE ACTIVITIES REPORT June 2015 PROMOTIONAL/ADVERTISmG/MARKETING/BRANDING ACTIVITIES Integrated marketing campaign implementation continues for 2015: KGW Television commercials, American Road Magazine, American Fly Fishing Magazine, Fly Fishing & Tying Journal, Northwest Fly Fishing Magazine, Northwest Sportsman Magazine, Salmon & Steelhead Journal, Sunset Magazine, Via Magazine (Oregon & Idaho), VIA Magazine, Wine Press Northwest Magazine, The Oregonian, Cruzin' Magazine, Portlaad-Metro area billboards, Douglas County directional billboard, TravelOregon. com, TripAdvisor. com, CraterLakeCountry. com June Visitor e-newsletter Roseburg brochures sent to other centers and attractions statewide Calendar of events to media magazine publications/radio/& updated websites Social media updates - Facebook, Twitter and Pinterest 2015 marketing/branding/advertising campaign — media buys ongoing LOCAL COMMUNITY AND INDUSTRY SUPPORT Roseburg brochures & maps delivered to area attractions in Roseburg, motels/hotels, restaurants Provided assistance procuring meeting/transportation/ovemight accommodations as needed Prepared information packets for the Umpqua National Forest Service leadership conference attendees VISITOR CENTER OPERATION/ADMINISTRATION Creation of new Visit Roseburg Self-Guided Tour Map Extended visitor center operation hours New calendar poster for lobby kiosk printed VisitRoseburg. com website updates STATISTICS RECAP Total visitors in the Roseburg visitor center for the month was 1,060 Total unique visits to the website was 7,558 General email inquiries 41 Individuals requesting direct mailings of the visitor guide and other brochures 14 Land ofUmpqua Facebook page has 2336 fans, total social media fans/likes/pins 15,607 Total number of brochures distributed to local hotels, visitor sites/events and other visitor centers 4,070 PROMOTIONAL MATERIALS DISTRIBUTION & SUPPORT SERVICES June 2015 1. 7 Feathers Casmo Resort: Covered Bridges (100), Roseburg BLAST (100) 2. AnindorVine ards: Visitor Guide (25), Calendar of Events (25), In Umpqua (10) 3. 4. 5. 6. Bend Visitor Center: Visitor Guide (25), Calendar of Events (25), In Umpqua (25) Bradle Vine ards: Visitor Guide (25), Calendar of Events (25), In Umpqua (10) Brandborg Winery: Calendar of Events (25), In Umpqua (10), Visitor Guide (25) CityofRosebure: Calendar of Events (40) 7. Coos Ba Visitor Center: Visitor Guide (50), Calendar of Events (25), In Umpqua (10) 8. Customer Service Trainin : Visitor Guide (25), Calendar of Events (25), In Umpqua (10) 9. Elkton RV Park: Visitor Guide (50), Calendar of Events (25), In Umpqua (10) 10. Golf Convention: Calendar of Events (35), In Umpqua (35), Visitor Guide (35) 11. Hi-Wa Haven RV Park: Visitor Guide (25), Calendar of Events (25), In Umpqua (10) 12. Holiday Inn Express: Visitor Guide (50), Calendar of Events (50), Fishing (25), Roseburg Map (50) 13. MarshanneLandin Wine : Visitor Guide (25), Calendar of Events (25), In Umpqua (10) 14. Mist Oaks Vme ards: Calendarof Events (25), In Umpqua (10), Visitor Guide (25) 15. Paul O'Brien Wine : Calendar of Events (50) 16. Reeds ort/Winchester Ba Chamber of Commerce: Visitor Guide (50) 17. Risin River RV Park: Visitor Guide (50), Calendar of Events (50) 18. River's Ed e Wine : Calendar of Events (50), In Umpqua (10), Visitor Guide (25) 19. Sienna Rid e Wine : Calendar of Events (25), In Umpqua (10), Visitor Guide (25) 20. Sweet Home Visitor Center: Visitor Guide (25), hi Umpqua (10), Calendar of Events (25), 21. TillerRan er District: Visitor Guide (50), Calendar of Events (25), In Umpqua (10) 22. Tri Ie Oak Vine aids: Visitor Guide (25), CalendarofEvents (25), In Umpqua(lO) 23. Various Local Events: CalendarofEvents (20), InUmpqua(20) 24. Winston Visitor Center: Visitor Guide (200) ROSEBURG VISITOR CENTER COUNT JUNE 2015 Visitor Count for JUNE 2014 JUNE 1, 130 1, 060 CHANGE 2015 -6% YTD 2014 YTD 3, 711 3,290 CHANGE 2015 -12% Roseburg Visitor Center DsTTERNATIONAL OUT OF STATE IN STATE LOCAL ALL VISITORS Visitors 83 520 197 260 1,060 Year-to-date(2015) 186 1, 176 749 1, 179 3,290 Visitor Count for Colliding Rivers Visitor Center JUNE 2014 JUNE 2015 CHANGE YTD 2014 YTD 2015 CHANGE 661 597 -10% 1,058 990 -5% INTERNET PERFORMANCE FOR THE MONTH www.VisitRosburg.com* Unique Visitors Number of Visits Pages Hits 7. 558 11,996 58,826 536. 631 *LandofUmpqua. com redirects visitors to VisitRoseburg. com June 2015 ADVERTISING/MEDIA Circulation/ Print Impressions HIGHLIGHTS Company & Publication Date American Road Magazine 15,000 June 2015 Cruzin' Magazine 43,000 June 2015 40,000 Fly Fishing & Tying Journal Exposure Ad Ad &• 1 Summer, 2015 26,700 26,700 26,700 WINE PRESS \ D K r 11 \\ E s r 35, 000 Northwest Sportsman Magazine June, 2015 VIA Magazine Summer, 2015 Sunset Magazine June, 2015 Wine Press Northwest Summer, 2015 Ad Ad Ad Ad Ad June 2015 ADVERTISING/MEDIA HIGHLIGHTS Broadcast ^\^ I1- Circulation/ Impressions Exposure Company & Air Date KGW Channel 8 Portland 1. 5 million Ad 30 second commercial spot June 2015 Northwest Channel News 1. 3 million Ad 30 second commercial spot June 2015 Digital/Online ^©tripadvisor Circulation/ Impressions 73-840 Company & Publication Date Exposure TripAdvisor Online Ad June, 2015 Website banner Crater Lake Country 246,000 Online Ad Summer, 2015 Website advertorial TRAVEL Travel Oregon Website OREGON 1.8 million Online Ad Summer, 2015 Website listing Other Advertizing/Media Location BILLBOARD 3 Locations Clear Channel Outdoor Portland-Metro Ad/Display Date There's More Than One June Great Oregon Wine Region. 2015 Area BILLBOARD 2 Locations Clear Channel Outdoor Portland-Metro Area BILLBOARD LAMAR Grea. L \Virj&^, GncUock, Wdt June 2015 xom/wine 1 Location June Douglas County 2015 Roseburg Area Chamber of Commerce Visitor Center/Visitor Service Operations Budget 2014-2015 Budget vs. Actual Month-End June 30, 2015 June 2015 Year-to-Date 2014-2015 Actuals Actuals Budget Income 505,940.45 440,000. 00 200. 31 1,672. 01 2,400. 00 200.31 507,612.46 442,400. 00 8,008. 57 8,008. 57 94,052. 60 114, 500. 00 94,052. 60 114,500. 00 10.35 1, 015. 28 3,200. 00 5,696. 14 17,477. 37 14, 100. 00 97.50 2, 772. 50 3, 100. 00 783. 83 13, 598. 19 19, 300.00 1,499. 47 2, 500.00 132. 00 1, 198. 00 4,500. 00 1, 558. 06 8,277. 88 2, 827.49 40,388.30 5,000. 00 51, 700. 00 112, 475. 81 269, 318. 04 169, 000. 00 17,421.00 87,896.92 76, 000. 00 2,469. 30 5,500.00 TLT Funds Miscellaneous Income Total Income Expense GENERAL & ADMIN Staff and Payroll Expenses Total GENERAL & ADMIN OPERATIONAL Conference/Travel Miscellaneous Visitor Center Overhead Accounting & Audit Office Equipment & Supplies Volunteer Program Display Fund Visitor Center Maintenance Total OPERATIONAL PROMOTIONAL Advertising Marketing Travel & Association Dues 500.00 Hospitality Training & Recog Print 10, 897. 00 17, 956. 00 25,000. 00 140, 793. 81 240.44 377, 880. 70 3, 000.00 279, 000. 00 157,080.26 512, 321. 60 445,200.00 Resale Total PROMOTIONAL Total Expense Net Income (156,879.95) (4,709. 14) (2,800.00) Page 1 of 1 o] ajjj ^ 410S, E, Spmce Street RO, Boxl026 SEP 1 7 2015 Roseburg. OR 97470 Phone541.672.2648 ROSEBURG Chamber of Commerce CITY OF ROSEBURG. CITY MANAGERS OFFICE Fax5416737868 www. RoseburgAreaChamber. org September 12, 2015 Mr. Lance Colley City Manager CityofRoseburg 900 SE Douglas Roseburg OR 97470 Dear Lance, Attached is the chamber's monthly report of activities and statistics for the Roseburg Visitor Center operation for the month of August. The following is included in our monthly report: * Activities Report * Visitor Count • Promotional Materials Distribution & Support Services • Advertising/Media • Financials: Highlights August 2015 If you have any questions, please feel free to contact Rachael Miller at (541) 672-9731 ext. 24. Best Regards, ROSEBURG AREA CHAMBER OF COMMERCE & VISITOR CENTER Debra L. Fromdahl Rac ael Miller President & CEO Manager, Destination Marketmg/Brandinj To advocate forand be the voice ofthe businesscommunity inthe ijreater Rosebwg area. IoSre!igthei], enh(inceaiidpmtectow members thmugti politicaladvo[acy, economiccleveioprwm, commumtypfomtio!i and membe!pro:!mn'sand services. VISITOR CENTERA^SITOR SERVICE ACTIVITIES REPORT August 2015 PROMOTIONAL/ADVERTISING/MARKETING/BRANDING ACTIVITIES Integrated marketing campaign implementation continues for 2015: KGW Television commercials, American Road Magazine, American Angler & Fly Tyer, Fly Fishing & Tying Journal, Northwest Fly Fishing Magazine, Northwest Sportsman Magazine, Pdxtra Magazine, Portland Monthly Magazine, Salmon & Steelhead Journal, Sunset Magazine, Wine Press Northwest Magazine, Eugene Airport brochure display, Portland-Metro area billboards, Douglas County directional billboard, OregonLive.com, TravelOregon.com, CraterLakeCountry. com August Visitor e-newsletter Roseburg brochures sent to other centers and attractions statewide Calendar of events to media magazine publications/radio/& updated websites Social media updates - Facebook, Twitter and Pinterest 2015 marketing/branding/advertising campaign — media buys ongoing LOCAL COMMUNITY AND INDUSTRY SUPPORT Roseburg brochures & maps delivered to area attractions in Roseburg, motels/hotels, restaurants Provided assistance procuring meeting/transportation/ovemight accommodations as needed Solicited responses to media inquiries, provided information on area attractions and business for upcoming articles. VISITOR CENTER OPERATION/ADMINISTRATION Distributed new Visit Roseburg Winery Tour Map New calendar poster for lobby kiosk printed VisitRoseburg. com website updates Distribution of new InUmpqua Magazine to interested visitor destinations STATISTICS RECAP Total visitors in the Roseburg visitor center for the month was 1,183 Total unique visits to the website was 10, 170 General email inquiries 39 Individuals requesting direct mailings of the visitor guide and other brochures 17 Land ofUmpqua Facebook page has 2^71fans, total social media fans/likes/pins 13,601 Total number of brochures distributed to local hotels, visitor sites/events and other visitor centers 7,779 PROMOTIONAL MATERIALS DISTRIBUTION & SUPPORT SERVICES August 2015 1. Abacela: Visitor Guide(50), In Umpqua(l 5), Self-Guided Tour Map(50), Wine Tour(25) 2. America's Best Value Inn: Visitor Guide(25), In Umpqiia(20), Self-Guided Tour Map(25), Wine Tour(50) 3. Bend Visitor Center: InUmpqua(160) 4. BLM; InUmpqua(15), WineTour(25) 5. Ci ofRosebur : Visitor Guide(50), In Umpqua(50) 6. Comfort hm: In Umpqua(l 5), Self-Guided Tour Map(50), Wme Tour (50) 7. Cooper Ridge: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25) 8. Cotta e Grove Chamber of Commerce: Visitor Guide(200), In Umpqua(50), Self-Guided 9. 10. 11. 12. 13. 14. 15. 16. 17. Tour Map(200) Delfino: Visitor Guide(50), In Umpqua(20), Self-Guided Tour Map(75) Ente rise Car Rental: In Umpqua(lO), Self-Guided Tour Map(25), Wine Tour(50) Freed Estate: Visitor Guide(25), In Umpqua(lO), Self-Guided Tour Map(50), Wine Tour(25) Girardet: Visitor Guide(50), In Umpqua(10), Map(25), Self-Guided Tour Map(50), Wine Tour(25) Hillcrest: Visitor Guide(25), In Umpqua(10), Self-Guided Tour Map(25) Howard Johnson's: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25), Wine Tour(25) Melrose Vine ards: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25), Wine Tour(25) Motel 6: Visitor Guide(50), In Umpqua(20), Map(50), Self-Guided Tour Map(50), Wine Toiu-(50) North Bend Visitor Center: In Umpqua(200) 18. Northwest Brochure Services: Visitor Guide(l, 350) 19. Paul O'Brien: Self-Guided Tour Map(50), Wine Tour(50) 20. Quality Inn: In Umpqua(20), Self-Guided Tour Map(50), Wine Tour(5) 21. Reeds ort Chamber of Commerce: Visitor Guide(100), hi Umpqua( 125), Self-Guided Tour Map(lOO), Wine Tour(25) 22. Salud Restaurant & Brewe : Visitor Guide(lO), In Umpqua(lO), Calendar of Events(25), Map(lO), Self-Guided Tour Map(25) 23. Season Cellars: Visitor Guide(25), In Umpqua(lO), Self-Guided Tour Map(25) 24. Slee Inn & Suites: Visitor Guide(25), In Umpqua(20), Map(25), Self-Guided Tour Map(50), Wine Tour(25) 25. Spangler: Visitor Guide(50), In Umpqua (10), Self-Guided Tour Map(75), Wine Tour(25) 26. Su er 8 Motel: Visitor Guide(50), In Umpqua(30), BLAST Tour(50), Calendar of Events(25), Map(40), Self-Guided Tour Map(75), Wine Tour(50) 27. Tu-e Facto : Visitor Guide(35), In Umpqua(35), BLAST Tour(35), Covered Bridges(35), Fishing(35), Map(35), Self-Guided Tour Map(35), Wine Tour(35) 28. Traveled e: Visitor Guide(25), Self-Guided Tour Map (25), Wine Tour(100) (continued next page) PROMOTIONAL MATERIALS DISTRIBUTION & SUPPORT SERVICES August 2015 (Continued) 29. Twin Rivers RV Park: Visitor Guide(25), In Umpqua(20), Self-Guided Tour Map(25), Wine Tour(50) 30. Two Sh Brewin : InUmpqua(15) 31. Urn uaValle Arts Center: Visitor Guide(50), In Umpqua(50), Fishing(50),Map(50), SelfGuided Tour Map(50), Wine Tour(50) 32. Various Local Events: Visitor Guide(50), In Umpqua(50), Self-Guided Tour Map(50), Wine Tour(50) 33. Wil Rose: Visitor Giride(50), In Umpqua(15), Self-Guided Tour Map(50), Wine Tour(25) 34. Wildlife Inn: Visitor Guide(25), In Umpqua(10), Self-Guided Tour Map(25), Wine Tour(25) 35. 36. 37. 38. Winston Rosebur Rosebur Rosebur Visitor Center: In Umpqua(70) Area Hotels: In Umpqua(90) Area Restaurants: In Umpqua(37) Area Businesses: In Umpqua(530) AUGUST 2015 ADVERTISING/MEDIA HIGHLIGHTS Print Circulation/ Impressions Company & Publication Date Alaska Airlines Magazine 84,000 August 2015 Horizon Airlines Magazine 66, 000 August 2015 26,000 Northwest Sportsman Magazine August, 2015 53,000 20, 000 29, 000 Portland Monthly Magazine August, 2015 Salmon & Steelhead Journal August/September, 2015 Sunset Magazine August, 2015 Exposure Ad Ad Ad Ad Ad Ad AUGUST 2015 ADVERTISING/MEDIA HIGHLIGHTS (Continued) Print Circulation/ Impressions Company & Publication Date Exposure fV:"..7- •••^•^fS;. Touring & Tasting Magazine 66, 000 Digital/Online Circulation/ Impressions 800,000 Wine mention Company & Publication Date Exposure Wine Enthusiast 2015 Wine Star Award Nominees Abacela Winery nominated for "2015 American Online Winery of the Year" Story August 2015 AWARDS Money "Oregon Top 20 Platinum Picks" Summer/Fall Edition 2015 N/A CNN Money Website "Sportsman Warehouse Announces..." Roseburg location Online Story August 2015 Crater Lake Country 246, 000 Summer, 2015 Website advertorial OregonLive Website 100, 000 Oregon f./ws.com August, 2015 Website banner Online Ad Online Ad TRAVELl OREGON! Travel Oregon Website 1. 8 million Summer, 2015 Website listing Online Ad AUGUST 2015 ADVERTISING/MEDIA HIGHLIGHTS (Continued) Broadcast KG Circulation/ Impressions Company & Air Date Exposure KGW Channel 8 Portland 1. 5 million 30 second commercial spot Ad August 2015 Northwest Channel News 1. 3 million 30 second commercial spot Ad August 2015 Other Advertizing/Media Location BILLBOARD 3 Locations Clear Channel Outdoor Portland-Metro Ad/Display Date There's More Than One August Great Oregon Wine Region. 2015 Area BILLBOARD Clear Channel Outdoor 2 Locations Portland-Metro Area GreM Wmss.. GnrtioA . BILLBOARD LAMAR August 2015 Rfwrihurg - 1 Location August Douglas County 2015 ROSEBURG VISITOR CENTER COUNT August 2015 Visitor Count for Roseburg Visitor Center AUGUST 2014 AUGUST 2015 CHANGE YTD 2014 YTD 2015 CHANGE 1, 319 1,067 -19% 6, 520 5, 540 -15% ALL INTERNATIONAL OUT OF STATE IN STATE LOCAL Visitors 130 550 166 221 1, 067 Year-to-date 2015 449 2, 303 1, 159 1, 629 5,540 VISITORS INTERNET PERFORMANCE August 2015 www.VisitRosburg.com* UNIQUE VISITS NUMBER OF VISITS PAGE VIEWS HITS 10,056 17,512 129, 207 575,076 *LandofUmpqua. com redirects visitors to VisitRoseburg.com -t^g»iy g SEP J 6 20)5 . -^.S^GJ§jB^9 «B:fei <,?%"11P1 VETE3ANS OF FOREIGN WARS Of the llnitcd States Patrick W. KeUey Post 2468 Rosebarg, Oregon 97470 541-672-9716 September 8TH, 2015 CityofRoseburg RE; Tourism Grant I apologize for the delay in returning the infonnationregarding the Grant that was given us in May of 2014. 1 had resigned in November of 2014 and the newly elected Commander did not follow up. I was re-elecfed this year. As for the success of the VFW REMEMBRANCE WALL, here is what has happened since we received the Grant. We spent= $66.00 for a logo permit from Oregon Travel Experience $198. 00 in labor fees from Oregon Travel Experience for the signs to be placed on the Garden Valley exit, southbound 1-5. $264,00 for the sign to be made City ofRoseburg= 2 small signs made and placed on Garden Valley Blvd and also Stephens st. $ 267.80 Ram Technologies=$ i 50.00 for infonmation flyers made and placed at Roseburg Tourist infonnation booth. FX Designs= $750.00 for needy veterans plaques made. Sims Electric- lighting costs for VFW Remembrance v/all=$420. 00 Ram Technologies= $ 546. 00 for VFW Remembrance wall hosting and IT duties for website. Maintenance of wall= lighting and water + $ 400. 10 Total expenditures + $ 2386. 90 Visitors to the wall in one year 350 + Average visitor from out of town '/a. Of the visitors to the waj. l about 65 purchased plaques for their loved ones. Curmtly have 184 plaques. The overall response on the vfw remembrance wall has been very good with a lot of the visitors surprised that the wall was here. Wished there was more advertising about the wall even though there has been several interviews conducted, concerts provided, newspaper articles etc. Your grant helped to put this project together. On behalf of Patrick W. Kelley Post 2468 I want to thank you for your willingness to see what we can do for the city and our Veterans. If you haven't already done so . please come by a look at the wall for yourself. Michael Eakin Commander VFW Post 2468 Roseburg, 0r '">-"Kiiroa«KC" aa^wBaniufcaeB ^B^Ma^ The VFW Remembranc •y The VFW Remembrance wall not only is a Tribute to America's brave men and women who put themselves in harm's way for the cause of Freedom, but is also a history of America and her ideals. It is a story of America's birth and independence, its fight against tyranny through two World Wars, the forgotten War in Korea, a divisive War in Vietnam, and the War in Iraq and Afghanistan. It is about "HONORING THOSE WHO SO NOBLY SERVED THE CAUSE OF FREEDOM" e& ;f-jk- . <~t« a e^asE^. Ksa ^LSI-. I-H* K"^ '^•' '' VFW Remembrance Wall Veterans of Foreign Wars Post 2468 ofRoseburg, Oregon, is proud to host one of the first QR code driven remembrance walls ever created. Understanding that the small space allowed on a Veteran's Memorial Wall was not enough to show a Hero's full bio and accomplishments, we decided to build a state of the art memorial wall that integrated the latest technology of QR codes so that visitors to the wall would have access to the complete history of our Honored Veterans, Up to 6,000 Veterans Names and Bio information can be placed on the wall on a laser etched plaqU E- A 4" by 8" plaque with Name, Branch od Service, Campaign, Veteran's Picture, and QR Code linking to the website with complete information of the veteran. The wall is located next to the VFW Pos( 2468 at 1127 NE Walnut St. Roseburg, Oregon 97470 II |! i j '. —"-" —: \ ; ™F' ; MtCinitiU*)—«1 t Is i. I. i i i! ;' 1127 WE Walnut S(> 'siwwtfsti W9?-i»Ci1» 900 S. E. Douglas Avenue Roseburg. Oregon 97470 Phone 541-492-6700 City of c'Roseburg August 3, 2015 Commander Mike Eakin Veterans of Foreign Wars; Patrick W, Kelley Post 1127 NE Walnut Street Roseburg, Oregon 97470 RE: TOURISM GRANT Dear Commander Eakin: On May 20, 2015 and again on July 15, 2015, our office forwarded reminders of the need to present the Economic Development Commission with a report on the "VFW Remembrance Wall" grant which was awarded to your organization in May 2014. This report was required pursuant to Section 1.2 of the services agreement signed by you on May 22, 2014. Unfortunately, the submission deadline of July 31, 2015 has passed and the report has still not been received. Please be advised that because of this failure to comply with the grant agreement terms, the Veterans of Foreign Wars Patrick W, Kelley Post will not be eligible for any further City funding. Si ^ City Manager Sandy L. Cook From; Debi R. Dav:dson Sent: To: Tuesday, September 08, 2015 4:09 PM (newsdesk@kezi.com); Becky Holi" (becky@dojg;asccuntynews.:"fo); Betsy Yraguen; Carissa Cegavske (ccegavskeiajnrtoday.con); Joey (joeyigbciradio.co'n); KMTR News Desk (newsdesk@kmtr. com); KOBI News Room (newsrelease@kobi5. com); kval (kvalnews@kval. coir): Ky:e Ba:;ey; Pat Caldwell (pcaldwell@nrtoday. com); Rick (rick@douglascountynews. info); Roseburg Beacon (;nfo@roseburgbeacon.co'n); Troy Brynelson Cc: (tbrynelson@nrtoday. com); TV, KP!C, Van Dolah (vandolah@hotmail, com) Brian R. Davis; Sandy ^. Cook Subject: Tourism Grants Attachments: Grant Application Fall 2015.pdf Beginning September 9, 2015 and ending at 5:00 p. m. on December 11 2015, the City of Roseburg Economic Development Commission will be accepting applications for the funding of tourism related projects within the Roseburg area. All applications submitted must fulfill the objective to attract visitors to Roseburg. These funds are available from the Roseburg Hotel/IVIotel Tax. Preference will be given to grant applications seeking assistance with out-of-area marketing purposes and/or financing of capital projects related to tourism and given to projects which promote tourism from October to May. Information may be obtained by downloading from the news feed on the City's website home page at www. cit ofrosebiirg^ofg or by contacting City Administrative Offices at (541) 492-6866, Roseburg City Hall, 900 SE Douglas Avenue, Roseburg, OR 97470. TDD users please call Oregon Telecommunications Relay Service at 1800-735-2900. Debi Davidson, Management Technician City of Roseburg 900 SE Douglas Roseburg OR 97470 541-492-6866 ddavidson cit ofrosebur . or NEWS RELEASE September 14, 2015 Beginning September 9, 2015 and ending at 5:00 p. m. on December 11, 2015, the City of Roseburg Economic Development Commission will be accepting applications for the funding of tourism related projects within the Roseburg area. All applications submitted must fulfill the objective to attract visitors to Roseburg. These funds are available from the Roseburg Hotel/Motel Tax. Preference will be given to grant applications seeking assistance with out-of-area marketing purposes .and/or financing of capital projects related to tourism and given to projects which promote tourism from October to May. Information may be obtained by downloading from the news feed on the City's website home page at www.cityofroseburg. org or by contacting City Administrative Offices at (541) 492-6866, Roseburg City Hall, 900 SE Douglas Avenue, Roseburg, OR 97470. TDD users please call Oregon Telecommunications Relay Service at 1-800-735-2900. TOURISM GRANT PROGRAM PROCESS 1. Depending upon availability of funds, the Economic Development Commission considers applications for tourism related events or projects each spring and fall. Notice of grant availability is disseminated through the City's website, the Roseburg Visitors Bureau and local news media. 2. Applications must be submitted to the City Manager's Office located at City Hall, 900 SE Douglas, Roseburg, OR 97470 by 5:00 p. m. on the advertised submission closing date of December 11, 2015. Any application submitted after this date shall not be considered. 3. After the closing date, a review team shall evaluate all applications for compliance with the City's tourism goals. 4. The review team shall forward all applications and recommendations for funding to the City's Economic Development Commission for consideration at their meeting on January 12, 2016. 5. Applicants shall be notified as to the status of their application. Those that successfully pass the initial screening are welcome to attend the Commission meeting. It is important that the application provide all necessary information to support the grant request. Applicants shall not be allowed to make a presentation to the Commission; however, if the Commission deems necessary, five minutes shall be allowed to respond to specific questions. 6. Upon completion of the Commission review, applicants shall be notified as to grant award or denial. 7. Successful applicants will be required to enter into a personal services agreement with the City of Roseburg. In most circumstances, insurances are required to comply with this agreement. Those are: • Commercial General Liability. Throughout the term of this Contract, CONTRACTOR shall maintain continuously in a broad commercial general liability insurance policy with coverage of not less than $2, 000, 000 combined single limit per occurrence, with an aggregate of $4,000, 000, for bodily injury, personal injury or property damage. The policy shall also contain an endorsement naming the CITY as an additional insured, on a form satisfactory to CITY, and expressly provide that the interest of the CITY shall not be affected by CONTRACTOR'S breach of policy provisions. Such policy must be maintained in full force and effect for the duration of this Contract, failure to do so shall be cause for immediate termination of this Contract by CITY. Any additional insured requirements included in this Contract shall both provide completed operations coverage after job completion and coverage that is primary and non-contributory. Claims Made policies will not be accepted. • Automobile Liability Insurance. At all times during the term of this Contract, and at the sole expense of CONTRACTOR, CONTRACTOR shall maintain "Symbol 1" automobile liability coverage including coverage for all owned, hired and non-owned vehicles, equivalent to a combined single limit per occurrence on not less than $1,000,000 for bodily injury or property damage. HOTEL/MOTEL TOURISM GRANT PROGRAM INSTRUCTIONS 1. Applications will not be considered if the instructions or format are not followed or they are submitted after the published deadline. 2. Applications must be typewritten and all portions and requirements of the application must be completed, if only to note that it may not be applicable. 3. Applications must be complete with budget and signatures of the Applicant representative and any co-sponsors. The Applicant representative shall be responsible for executing the services agreement with the City of Roseburg and providing the required insurance certification and taxpayer identification. 4. Applications shall only be considered from: • registered businesses (Roseburg registration may be filed after grant award); • registered 501(c)(3) organizations; • other 501 (c) tax exempt organizations; or • governmental 5. entities The following is a partial list of activities that are not eligible for grant consideration: • Funds to cover general administrative costs • Funds to cover operational expenses • Commercial or for-profit organizations requesting funds for capital improvements or projects • Projects/Events promoting tourism outside the Greater Roseburg area. • Projects/Events directed at the residents of Roseburg • Applicants who did not complete required reporting for any previously awarded grant. 6. The Commission typically receives $40,000 annually for tourism purposes. Any grants of $5,000 or more approved by the Economic Development Commission must also receive approval from the Roseburg City Council. 7 Extra consideration shall be given to projects that will increase during tourism the off-season (Labor Day through Memorial Day) and long-term capital projects with a life expectancy of at least ten years. 8. The City reserves the right to reject any and all applications. D. Describe how the project will fulfill the City's objectives to increase tourism by funding tourism promotion or tourism related facilities. 1. 2. 3. Tourism promotion means advertising, publicizing or distributing information for the purpose of attracting and welcoming tourists. Marketing special events and festivals designed to attract tourists. Tourism related facility means a conference, convention or visitor information center or a capital project that has a substantial purpose of supporting tourism or accommodating tourist activities. Describe how this project/event may showcase the Roseburg area and provide other economic benefits to the community aside from tourism. AMOUNT REQUESTED: $ Grant Application PROJECT/EVENT NAME APPLICANT ORGANIZATION Governmental Entity Non-Profit Organization Business Enterprise PHONE ADDRESS E-MAIL ADDRESS RESPONSIBLE PARTY CO-SPONSORS (if applicable) DESCRIPTION OF PROJECT/EVENT Have you previously applied for funding from the City? Yes_ No_ If so, when? How much was granted? Date Applicant Typed Name and Signature (This person shall be responsible for contract execution.) Date Co-Sponsor Typed Name and Signature Date Co-Sponsor Typed Name and Signature INTERNAL USE ONLY To be Completed by Review Team Provided to Applicant for Informational Purposes Only EVALUATION GUIDELINES HOTEL/MOTEL TAX APPLICATION Project/Event Name: Sponsor: Amount Requested: Date of Project/Event: Based on the points noted, designate points earned for each individual criterion: 1 Will this attract tourists for an overnight stay? 2. Will this attract tourists from more than 50 miles away? 3. 5. NO 30 0 20 0 20 0 20 0 10 0 10 0 Will this increase tourism revenues in the off season (Labor Day thru Memorial Day)? 4. YES Will tourist results be sufficiently tracked? Is this the first request for funding for this event or project? TOTAL POINTS EXTRA POINTS FOR LONG TERM CAPITAL INVESTMENT If this is a capital project, does the project have a useful life of 10 years or more? Minimum points required to be considered for funding - 75 Note: Attaining minimum points does not guarantee grant award. 11 iipr.orq where all events can Jefferson Public Radio be posted and accessed by the public. Not-for-profit NPR - KLCC events are sometimes selected from the community calendar No cost Community Calendars: KMTR KVAL KPIC ol nn@habi+a+ore Oregon Habitat for Humanity Radio BAedford: 541-772-0322 (f) 541-772- Eric Swanson Brian Fraser birec+or of Sales 4233 511 Rossanley Opus Broadcasting Medford. OR KR06-KCNA-KRVC-KRTA-KEZX 97501 Coos Bay Radio: 541-267-2121 13 No cost: Put in Newsie+ter' and on Websi+e Jim Rose Lee Taft on. or Brian@0 usRadio.com $500 package deal for a full week of radio spots. Drive $250 package deal for a full week of radio s o+s GeoCache Event Statistics Passport Information June 2015 Location Washington -8 Michigan- 1 Douglas County-51 Other Oregon Locations —76 International - 1 Aae Range 0-10 5 11-20 7 21-30 12 31-40 22 41-50 27 51-60 25 61-70 27 71-80 10 Didn't Answer 2 How Found Out About Event Internet Friend 92 32 Other 13 Total Number of Pass arts Returned 137 Passports (as of June 15, 2015) 15 43 97527 Internet 61-70 51-60 51-60 44 97526 Grants Pass, OR Friend 45 97526 Grants Pass, OR Internet 46 99337 Kennewick. WA Internet 61-70 11-20 47 97603 Klamath Falls, OR Other 48 97449 Lakeside, OR Internet Longview, WA Other 49 Family 11-20 Geocachers 61-70 Longview/ WA Internet 41-50 51 97501 Medford, OR Internet 71 + 52 53 54 55 56 97501 97456 97456 97456 Medford, OR Internet Monroe, OR Internet 31-40 Monroe, OR Internet 31-40 Monroe, OR Internet 0-10 Myrtle Creek, OR Other 61-70 41-50 50 97457 Newspaper 57 97495 Myrtle Creek, OR Internet 58 97458 Myrtle Point, OR Internet 61-70 59 97458 Myrtle Point, OR Internet 61-70 60 61 62 63 97459 North Bend, OR Internet 97459 North Bend, OR Internet 31-40 61-70 97459 North Bend, OR Internet 61-70 Oregon City, OR Internet 64 97370 Philomath, OR Friend 61-70 51-60 65 97222 Portland, OR Internet 61-70 66 97222 Portland, OR Internet 61-70 67 68 69 97206 Portland, OR Friend 41-50 97206 Portland, OR Internet 21-30 97206 Portland, OR Internet 0-10 70 97206 Portland, OR Internet 41-50 71 97206 Portland, OR Internet 0-10 Portland, OR Internet 51-60 72 17 Grants Pass, OR 73 97471 Roseburg, OR Friend 71 + 74 97471 Roseburg, OR Internet 61-70 75 97471 Roseburg, OR Internet 61-70 76 97471 Roseburg, OR Friend 61-70 77 97471 Roseburg, OR Internet 61-70 78 79 97471 Roseburg, OR Other 97471 Roseburg, OR Friend 21-30 80 97471 Roseburg, OR Internet 21-30 81 82 97471 Roseburg, OR Friend 51-60 97470 Roseburg, OR Other 83 97470 Roseburg, OR Internet 61-70 51-60 Family Radio 11-20 71 + 84 85 86 97470 Roseburg, OR Friend 97470 Roseburg, OR Internet 51-60 97470 Roseburg, OR Internet 31-40 87 97470 Roseburg, OR Friend 21-30 CITY OF ROSEBURG IV1EMORANDUM DATE: SEPTEIVIBER 15, 2015 TO: COIVIMUNITY DEVELOPMENT DIRECTOR BRIAN DAVIS FROM: MANAGEMENT TECHNICIAN DEBI DAVIDSON SUBJECT: VETERANS OF FOREIGN WARS Attached is the tourism grant report from Michael Eakin, Commander of VFW Post 2468, which received $2,400 to produce brochures and publish advertising promoting the VFW Remembrance Wall. Advertising was to focus on areas 50 miles and beyond from Roseburg. It should be pointed out that some of the funds were expended for purposes other than those expressed in the contract and are not in compliance with either the tourism grant requirements or statutory requirements regarding expenditure of hotel/motel taxes. The VFW did not provide the report in a timely fashion as required by the executed contract. Therefore, Staff notified the Post that they would not be considered for future funding. Commander Eakin provides an explanation of the situation in his report. He verbally requested that decision be reversed. Please forward the report to the Economic Development Commission. Should the Commission have any questions regarding this report, we may ask Commander Eakin to attend a future meeting to provide further information. ' OAA'^y Debi Davidson Management Technician att lfl) t0 B W g S№ 16 20)5 ..o§№8^%^ VETERANS OF FOREIGN WARS Of the United Stales Patrick W. Kelley Post 2468 Roseburg, Oregon 97470 541-672-9716 September 8TH, 2015 City ofRoseburg RE: Tourism Grant I apologize for the delay in returning the information regarding the Grant that was given us in May of 2014. IhadresignedinNovember of 2014 and the newly elected Commander did not follow up. I was re-elected this year. As for the success of the VFW REMEMBRANCE WALL, here is what has happened since we received the Grant. We spent= $66. 00 for a logo permit from Oregon Travel Experience $198.00 in labor fees from Oregon Travel Experience for the signs to be placed on the Garden Valley exit, southbound 1-5. $264,00 for the sign to be made City ofRoseburg= 2 small signs made and placed on Garden Valley Blvd and also Stephens st. $ 267.80 Ram Technologies^ $150. 00 for information flyers made and placed at Roseburg Tourist inlormation booth. FX Designs= $750.00 for needy veterans plaques made. Sims Electric^lighting costs for VFW Remembrance wall=$420.00 Ram Technologies^ $ 546. 00 for VFW Remembrance wall hosting and IT duties for website. Maintenance ofwall^ lighting and water + $ 400. 10 Total expenditures + $ 2386.90 Visitors to the wall in one year 350 + Average visitor from out of town ',2. Of the visitors to the wall about 65 purchased plaques for their loved ones. Curmtly have 184 plaques. The overall response on the vfw remembrance wall has been very good with a lot of the visitors surprised that the wall was here. Wished there was more advertising about the wall even though there has been several interviewsconducted, concerts provided, newspaper articles etc. Your grant helped to put this project together. On behalf of Patrick W. Kelley Post 2468 I want to thank you for your willingness to see what we can do for the city and our Veterans. If you haven't already done so , please come by a look at the wall for yourself. Michael Eakin Commander VFW Post 2468 Roseburg,0r VETERANS OF FOREIGN WARS REMEMBRANCE WALL ••IK)S()KI\(;T]II). SH\VIK>S()N()1!I.Y SI. KVl;[)TIIi C. M'Sl. t)! 1 K1-] DOM" VFW REMEMBRANCE MLL WWW. VFWREMl'A'IBRANCEWALL. COM VFW Post 2468 1127 NE Walnut Phone: 541-672-9716 The VFW Remembrance ^ ^ I •I The VFW Remembrance wall not only is a Tribute to America's brave men and women who put themselves in harm's way for the cause of Freedom, but is also a history of America and her ideals. It is a story of America's birth and independence, its fight against tyranny through two World Wars, the forgotten War in Korea, a divisive War in Vietnam, and the War in Iraq and Afghanistan. It is about "HONORING THOSE WHO SO NOBLY SERVED THE CAUSE OF FREEDOM" \s^. "< . f> •". ?£. ® ^^ ^Mm ti'*.. .® ^ , € ^!-f& R. ^vi< ^ ^^ l'"1' v^'\ :;iat w S9 ff'v, r^ ^ rs- 9®s, i»lN 'S~ :'" B ^' ,^ fi^i ^ y _® ::a"i^. t ^ i A i;^ •IK'-' ^iI t^f Vf t i~1''i !? '^.y ^® ^H^ '^at ^.f ^ ^•® ® . ^ <s ,® VFW Remembrance Wall Veterans of Foreign Wars Post 2468 of Roseburg, Oregon, is proud to host one of the first QR code driven remembrance walls ever created. Understanding that the small space allowed on a Veteran's Memorial Wall was not enough to show a Hero's full bio and accomplishments, we decided to build a state of the art memorial wall that integrated the latest technology of QR codes so that visitors to the wall would have access to the complete history of our Honored Veterans. Up to 6,000 Veterans Names and Bio information can be placed on the wall on a laser etched plaque. A 4" by 8" plaque with Name, Branch od Service, Campaign, Veteran's Picture, and QR Code linking to the website with complete information of the veteran. The wall is located next to the VFW Post 2468 at 1127 NH Walnut St. Roseburg, Oregon 97470 E 3 ' s i ' s • l&GarimVderBid M;7MEWabuiS(> RswtHSy OR 97470 .E 13 S tNlWtOI ^ 900 S. E. Douglas Avenue Phone 541-492-6700 Roseburg, Oregon 97470 City" of GRoseburg August 3, 2015 Commander Mike Eakin Veterans of Foreign Wars; Patrick W. Kelley Post 1 "i27 NE Wainut Street Roseburg, Oregon 97470 RE: TOURISM GRANT Dear Commander Eakin: On May 20, 2015 and again on July 15, 2015, our office forwarded reminders of the need to present the Economic Development Commission with a report on the "VFW Remembrance Wall" grant which was awarded to your organization in May 2014. This report was required pursuant to Section 1. 2 of the services agreement signed by you on May 22, 2014. Unfortunately, the submission deadline of July 31, 2015 has passed and the report has still not been received. Please be advised that because of this failure to comply with the grant agreement terms, the Veterans of Foreign Wars Patrick W. Kelley Post will not be eligible for any further City funding. Si d City Manager