FIA WEC 2014 - Spa - 02 May 2015 - 1

BILD
Spa-Francorchamps, Belgium
May 2, 2015
Travel & Events Service
Travel * Accommodation * Transportation
Official Travel Partner of FIA WEC 2014
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Index
1. M&C Travel Events
- your professional partner in motorsport…..………..page 3
2. Hotels
Hotel de la Source .........................................................page 4
Domaine Sol Cress .........................................................page 4
Hotel Spa Balmoral ........................................................page 5
Radisson Blu Palace .......................................................page 6
Hotel La Pitchounette....................................................page 6
Domaine Long Pré .........................................................page 7
Hotel Val de la Cascade ..............................................page 7
Hotel Ferme Libert ..........................................................page 8
Hotel Resort Val d‘Arimont ...........................................page 8
Hotel Menobu .................................................................page 9
Hotel du Moulin ..............................................................page 9
Hotel Cyrano ...................................................................page 10
Domaine des Hautes Fagnes .......................................page 10
Ferienzentrum Worriken .................................................page 11
Reservation Conditions Hotels .....................................page 12
3. Rental Cars / Flights ............................................ page 13
Reservations Conditions Rental Cars & Flights......... page 14
4. Events and special services .....................................page 15
5. General Travel Conditions .................................. page 17
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we are...
M&C Travel Events is the specialist when it comes to travel and events in international motorsport. We are the reliable choice and a professional experienced
travel and event agency with worldwide business partners in the field of motorsport travel, events and staff logistics.
Manuela Schiffner
Claudia Lüdi
Bernd Metzger
Ina Neurohr
Jens Eidel
Managing Director
Managing Director
Travel & Event Service
Travel & Event Service
Event & Marketing
tel.: +49 711 34 29 10 51
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 52
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 65
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 69
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 71
fax.:+49 711 34 29 10 99
ms@mc-travel-events.de
cl@mc-travel-events.de
bm@mc-travel-events.de
in@mc-travel-events.de
je@mc-travel-events.de
we do…
Travel Services
We take you as a racing team, car manufacturer, sponsor and your travel
groups, TV- teams and journalists to every motorsport event around the world. In
close cooperation with e.g. hotels and airlines, we offer an effective and specialized travel service including on-site support, rental cars, shuttle- and transfer
services, etc.
Event Services
Full Service starting from the creation process, including graphics, as well as
hospitality buildings, team-, sponsors– and live events, incentives, guest
management, team- and VIP- catering , POS – promotions and driving events.
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WEC Spa 1/2015
Hotel de la Source ****, Spa-Francorchamps
The hotel with the view over the racetrack offers:
restaurant, bar, spa-center, with sauna, chromatic
showers, parking (payable to hotel).
Rooms with bath or shower wc, hairdryer, flat tv, safe,
working desk, tea and coffee facilities, wifi. Parking
free of charge.
Distance to racetrack:
Breakfast:
Minimum stay:
3 km
included
3 nights
(30th April - 3rd May
2015)
King Single per night:
King Double per night:
Twin per night:
Suite King Single per night:
Suite King Double per night:
Corner Suite Single per night:
Corner Suite Double per night:
EUR 361,00
EUR 362,00
EUR 362,00
EUR 613,00
EUR 614,00
EUR 673,00
EUR 674,00
Internet access:
Wifi free of charge
Domaine Sol Cress ***, Spa
The hotel with functional rooms offers
4 restaurants and one lounge bar. All rooms have
shower/bathtub, TV, desk and free wifi. All rooms
offered are situated in the old part of the hotel.
Distance to racetrack:
Breakfast:
Minimum stay:
12 km
included
4 nights
(29th April - 3rd May
2015)
Single per night:
Double per night:
Twin per night:
EUR 96,00
EUR 144,00
EUR 162,00
Internet access:
Wifi free of charge
Welcome cocktail at
arrival
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Hotel Spa Balmoral ****, Spa-Balmoral
The hotel is surrounded by the Spa forests overlooking
the valley. It has a heated indoor pool area, sauna
and spacious accommodation with valley views and
flat-screen TVs. The new lounge bar and the hotel
owned restaurant invites you in the evening.
Distance to racetrack:
Breakfast:
Minimum stay:
12 km
included
4 nights
(29th April - 3rd May
2015)
Rooms forest side/ street view
Comfort double single use:
Comfort double per night:
EUR 193,00
EUR 208,00
Comfort twin per night:
EUR 224,00
Rooms lake side/ sea view
Executive single per night:
Executive double per night:
Executive twin per night:
Comfort single room
Comfort double
EUR 259,00
EUR 260,00
EUR 260,00
Design single per night:
Design double per night:
(no twin rooms available)
EUR 307,00
EUR 308,00
Internet access:
Wifi free of charge
Lake side twin room
Design room
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Radisson Blu Palace ****, Spa
The hotel is located next to „Les Thermes de Spa“
and has a restaurant and a bar. All rooms include
bathrobe, coffee/teamaker, free wifi, individual
climate control, minibar and safe.
Distance to racetrack:
Breakfast:
Minimum stay:
19 km
included
3 nights
(30th April - 3rd May
2015)
Double single use/ night:
Double per night:
Twin per night:
EUR 301,00
EUR 302,00
EUR 302,00
Internet access:
Wifi free of charge
Hotel La Pitchounette ***, Sart-Lez-Spal
The hotel is located in the „Blue Ardenne“, near
Spa- City and „les Thermes de Spa“. It offers a
restaurant for its guests. All rooms have free wifi,
shower/bathtub, TV, telephone and hairdryer.
Distance to circuit:
Breakfast:
Minimum stay:
10 km
included
4 nights
Single per night:
Double per night:
Twin per night:
EUR 107,00
EUR 109,00
EUR 109,00
Internet access:
Wifi free of charge
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Domaine Long Pré, Stavelot
Domaine Long Pre is located in Stavelot and includes
a wide range of facilities on site, such as a free outdoor swimming pool, an à-la-carte restaurant, a
games room and a mini golf court. The rooms are
equipped with a seating area and a complete kitchen. You can also have smaller snacks or have a drink
at the bar. There is a mini-market on site where you
can buy groceries. The property offers free parking.
Distance to circuit:
Breakfast:
Minimum stay:
11 km
included
2 nights
Chalet per night (49m²):
(4 to 6 persons, 2 twin rooms &
2 single sofa beds in the living room)
Single use:
EUR 109,00
Double use:
EUR 124,00
Extra costs per person for
towels, bed linen and cleaning
service per stay:
Internet access:
EUR 14,00
Wifi free of
charge in
public areas
Hotel Val de la Cascade ***, Stavelot
This small, traditional hotel has an excellent restaurant
and on-site brewery, in addition to which the rooms
offer you your own private balcony and a relaxing
bath.
Distance to racetrack:
Breakfast:
Minimum stay:
11 km
included
3 nights
Single per night:
Double per night:
Twin per night:
EUR 127,00
EUR 132,00
EUR 132,00
Internet access:
Wifi free of charge
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Hotel Ferme Libert **, Malmedy
The hotel is quietly located on the edge of the forest
and offers a restaurant. All rooms with shower or
bathtub and TV. The hotel offers 14 double, 2 twin and
2 single rooms with bath.
Distance to racetrack:
Breakfast:
Minimum stay:
6 km
included
3 nights
Single per night:
Double per night:
Twin per night:
EUR 99,00
EUR 99,00
EUR 99,00
Internet access:
Wifi free of charge in
public areas
Hotel Resort Val D‘Arimont ****, Malmédy
Situated at the foot of the High Fens, 3 km from
Malmedy the hotel offers rooms as well as cottages.
The cottages have a fully equipped kitchen for extra
comfort. The café, brasserie and restaurant offer a
variety of drinks, meals and snacks from early
morning till late in the evening. Electricity need to be
paid separately.
Distance to racetrack:
Breakfast:
Minimum stay:
11 km
included
4 nights
(29th April - 3rd May
2015)
Charme cottage per night(50m²)
(for 1-2 persons,1 twin bedded
room, 1 divan-bed for 2 in the
living-room with sharing
bathroom):
EUR 196,00
for triple use
EUR 256,00
Family cottages per night (70m²)
(for 1-4 persons, 2 twin bedded
rooms with sharing bathroom): EUR 333,00
Internet access:
Wifi free of charge
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Hotel Du Moulin ***, Ligneuville
A picturesque country house set in landscape
gardens includes original features, a spacious shaded
terrace and a restaurant. Functional rooms with
bathroom, TV. Free internet throughout the
hotel. Free parking.
Distance to circuit:
Breakfast:
Minimum stay:
14 km
Included
2 nights
Single per night:
Double per night:
Twin per night:
EUR 88,00
EUR 123,00
EUR 123,00
Internet access:
Wifi free of charge
Hotel Le Menobu ***, La Reid-Theux
The hotel offers a restaurant and a pool. The individual
designed rooms have bathroom, TV and telephone.
Distance to racetrack:
Breakfast:
Minimum stay:
16 km
included
4 nights
Single per night:
Double per night:
Twiin per night:
EUR 120,00
EUR 120,00
EUR 120,00
Internet:
Wifi free of charge
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Hotel Cyrano ***, Waimes
Rooms here will provide you with a flat-screen TV. Private bathrooms come with a shower or bath, and a
hairdryer. extras include a desk. Guests can benefit
from an à la carte restaurant, a bar as well as a garden terrace. The restaurant serves gastronomic dishes
which are prepared along the seasons with local ingredients. A selection of wines can be tasted. Special
diet menus are available upon request.
Distance to racetrack:
Breakfast:
Minimum stay:
17 km
included
3 nights
Double single use per night:
Double per night:
Twin per night:
EUR 132,00
EUR 180,00
EUR 180,00
Internet access:
Wifi free of charge
Domaine des Hautes Fagnes ****, Ovifat
The hotel, which is located in the heart of a nature
reserve offers a restaurant and a spa-center. All rooms
have shower/bathtub, TV, alarm/clock, desk and free
wifi.
Distance to circuit:
Breakfast:
Minimum stay:
18 km
included
2 nights
Single per night:
Double per night:
Twin per night:
EUR 176,00
EUR 233,00
EUR 233,00
Internet access:
Wifi free of charge
Free access to the
spa-center
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Ferienzentrum Worriken, Bütgenbach
The hotel consists of 28 basic equipped rooms. All
rooms are fitted with two separate beds, a TV and
a separate bathroom.
Distance to circuit:
Breakfast:
Minimum stay:
25 km
included
3 nights
Single per night:
Double per night:
Twin per night:
EUR 65,00
EUR 85,00
EUR 85,00
Internet access:
no Internet
available
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Reservation Conditions
Prices:
All prices are per night incl. local VAT, city tax and breakfast
Reservation:
In writing with number and type of room, arrival and departure dates. No
options are granted. Rooms are sold on first come, first serve basis.
Payment:
15% payable on reservation
35% payable until 18th February 2015
50% payable until 15th March 2015
Payment can be made by either wire transfer or credit card. We accept
Visa, Mastercard or American Express. The service fee for American
Express is 2,1 %, Visa and Mastercard 1,5 %. Please make sure to cover your
own bank charges otherwise these will be charged to you by M&C Travel
Events
Cancellation:
up to 100 days prior to arrival
99 to 65 days prior to arrival
64 to 35 days prior to arrival
34 to 00 days prior to arrival
EUR 50,50%
75%
100%
Special policy for Hotel de la Source, Hotel Resort Val d‘Arimont
Hotel Spa Balmoral and Radisson Blu Palace
Payment:
100% payable on reservation
Cancellation:
100 % from reservation
Special policy for Ferienzentrum Worriken, Hotel du Moulin
50% payable on reservation
Payment:
50% payable 30 days prior to arrival
Cancellation:
up to 35 days prior to arrival 50%
34 to 00 days prior to arrival 100%
Special policy for Domaine Long Pre, Domaine Sol Cress
and Hotel Cyrano
Payment:
50% payable on reservation
50% payable 60 days prior to arrival
Cancellation:
up to 65 days prior to arrival 50%
64 to 00 days prior to arrival 100%
Special policy for Domaine des Hautes Fagnes
Payment:
100% payable on reservation
Cancellation:
up to 100 days prior to arrival EUR 50,99 to 65 days prior to arrival 60%
64 to 35 days prior to arrival 85%
34 to 00 days prior to arrival 100%
Rooming-list:
with names per room is due by April 7th, 2015
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CAR RENTAL EUROPCAR (Belgium)
Rates per day in EUR:
Car type (or similar)
EDV Code
3 - 6 days
Opel Corsa, 2-4 doors, AC
BEL20A
54,00
Renault Clio, 2-4 doors, AC, Diesel
BEL20B
59,00
Citroen C3, 2-4 doors, AC, AUT
BEL20I
64,00
VW Golf, 2-4 doors, AC
BEL20C
68,00
Peugeot 307, 2-4 doors, AC, Diesel
BEL20D
71,00
Mercedes A-Class, 4 doors, AC
BEL20N
80,00
Renault Scenic, 4 doors, AC
BEL20M
82,00
Renault Lagune, 4 doors, AC, Diesel
BEL20F
84,00
Opel Vectra, 4 doors, AC, Diesel
BEL20O
94,00
Audi A6, 4 doors, AC, Diesel
BEL20H
127,00
Mercedes E-Class, 4 doors, AUT, AC
BEL20L
135,00
Renault Espace, 7 seater, AC
BEL20P
135,00
VW Bus, 9 seater, AC, Diesel
BEL20Q
135,00
The prices are based on daily rates and can therefore vary from the above
mentioned rates at time of reservation. Please contact us for your quote!
Quotes for less than 3 days on request.
Rate include:
Unlimited km, CDW, liability insurance, theft protection
(retention EUR 600,00), VAT, all taxes and airport fees
Minimum age:
18 years; 25 years for Cat. K, G; 30 years for Cat. H, L
Additional cost for driver under 23 years: EUR 20,00/day
Additional cost for driver under 25 years: EUR 12,00/day
Additional Driver:
EUR 31,00/car
GPS:
on request, EUR 15,00/day
Driving Licence:
Older than 1 year; older than 2 years for Cat. K, G, L, H
Deposit:
Each driver needs a credit card in his name for guarantee purposes
upon pick-up at rental station for a deposit of EUR 600,00.
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Reservation Conditions
Rental Cars:
Reservation:
For reservation please send the name of the driver, date of birth
and the exact flight details of arrival and departure.
Payment:
100 % due 3 weeks prior to arrival.
Payment can be made by either wire transfer or credit card.
We accept Visa, Mastercard or American Express.
Service fee for American Express is 2,1 %, Visa and Mastercard 1,5 %.
Please make sure to cover your own bank charges
otherwise these will be charged to you by M&C Travel Events.
Cancellation:
Cancellation from 1 day prior to pick-up:
EUR 45,00
Cancellation after departure is not available.
100 % cancellation fee from date of pick-up.
Shuttles & Transfers:
No problem if you or your group want to have a shuttle service or transfers.
Please contact us for your individual offer.
Flights:
If you are planning your trip by plane, please note that we have
special conditions for groups from 10 persons. Group arrangements can be
made from all worlwide and European airports. Please let us know your
requirements and we will be happy to submit you our proposals.
Individual flights can also be booked at the daily applicable rate.
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TRAVEL SERVICES
We bring you as a racing team, car manufacturer, sponsor and your travel
groups, TV- teams and journalists to every motorsport event around the world.
In close cooperation with castles, hotels and airlines, we offer an effective
and specialized travel service including on-site support, rental cars,
shuttle- and transfer services, etc.
team logistics
Our specialized staff at M&C Travel Events
have many years of experience in the field of
team logistics from A – Z. Flights, accomodation,
rental cars and team catering.
A good teamwork, essential in motorsport,
essential for us
in direct airline cooperation
Goal and service oriented we work for our
business travellers quickly, effectively,
economically and individually. As a licensed IATA
member we have access to the best flight
connections around the world.
shuttles and rental cars
Choose out of several rental cars to drive on your
own or just book our shuttle and transfer services .
Do you need a private driver? No problem for us.
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EVENT SERVICES
Event Service starting from the creation process, including graphics,
architectural aspects, as well as hospitality buildings, team and sponsors
events, live events, incentives, guestmanagement, team- and VIP- catering ,
POS – promotions and individual driving events.
driving events
fantastic roads // hot spots
individual roadbook // classic cars
sports cars // tesla roadsters
excellent food // all over europe
luxurious accommodations
money can`t buy elements
event design
creation // graphics
architecture // hospitality
catering // team events
sponsors events // live events
meetings // guest management
POS-promotions
location scouting
unknown hide aways // luxurious castles
private islands // hotels // yachts
racetracks for private and corporate events
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General Travel Conditions
1. Conclusion of Travel Contract
By signing the booking form, the customer firmly offers the agency the conclusion of a travel contract. The booking must be made in writing or by fax. The person who makes the booking accomplishes it also for all those participants which are stated in the booking form, for
whose contractual obligation the person who makes the booking shall equally be liable as for his own obligations.
Formation of the contract shall be accomplished by the acceptance of the agency. The acceptance requires no special form. At the time of
the conclusion of the contract or immediately thereafter, the agency will provide the customer a confirmation of the booking.
Should the contents of the booking confirmation deviate from the contents of the booking form, a new offer of the agency will be present, to
which he is bound for a time period of 10 days. The contract comes into effect on the basis of this new offer, if the traveller declares the
agency his acceptance within this binding period.
2. Payment and Delivery of Travel Documents
The person who makes the booking is in any case liable to pay, unless, on placing the order, otherwise agreed in writing between the
person who makes the booking and the agency and accepted by both parties. Upon conclusion of the contract, a deposit payment as per
terms and conditions of the quote is to be effected. Same applies for the rest payment. Travel documents will be delivered after receipt of
payment.
3. Cancellation
The customer is entitled to cancel the contract at any time before departure.
Decisive is the date of receipt of the written or faxed cancellation by the agency. In the event of cancellation, the agency shall be entitled to
claim an appropriated compensation according to § 651 i BGB. :
Cancellation policy for hotel reservation, if not stated otherwise in the quote:
Up to 35 days prior to arrival
34 to 16 days prior to arrival
15 to 00 days prior to arrival
€ 30,1 night
100 %
4. Regular Flight Performances
These flight performances are organised and carried out at the sole responsability of the airlines and they are only mediated by us.
5. Limitation of Liability
As far as any damage was caused by the agency neither deliberately nor grossly negligent, of the agency is solely responsible due to the
fault of a performer, the liability for damages not being physical injuries, is limited to the threefold amount of the travel price. Claims of
delictic liability shall remain untouched.
6. Change of Performance and Price
The agency reserves the right, to change stated and on booking confirmed prices in case of an increase in the carriage costs, or the costs
for particular performances such as port and airport charges, or a change in the exchange rates applicable for the relevant journey, in such
an extent, as their increase per person or per seat will affect the travel price, as far as between the conclusion of the contract and the
agreed departure date more than 4 months are lying.
The customer shall be informed of price increases immediately after notification In the event of price increases,
the customer shall generally have the right to withdraw from the contract, all payments remitted to the agency will be repaid.
7. Change of reservation on or after arrival date
Should you wish to make any change in your original reservation or even you need to cancel it, please contact our office immediately. Only
if we are informed we will try to get refunds for non-used rooms, car rental etc, but it is beyond our control or decisions. Should the hotel,
car rental company or airlines stuck to the published and valid payment and cancellation policy, we are not in the position to make any
refund.
8. Obligations of Participations
Each traveller shall be obliged to collaborate in the elimination of possibly occurring defaults in performance.
The traveller, in his own interest shall immediately report any complaints, as that immediate corrective action can be taken.
9. Visa, Medical regulations
Each traveller is obliged to arrange his necessary travel documents. Failure of this is beyond the responsibility of M&C Travel Events
GmbH if not due to incorrect information from M&C Travel Events GmbH. M&C Travel Events GmbH is obliged to inform the customer
about all visa and medical regulations in reference to the arranged reservations.
10. Exclusion of claims and statutory period of limitation
Any occuring default is to be reported in writing within 4 weeks after departure date. All claims come under the statute of 6 months from
date of departure until the date any claims are refused in writing by M&C Travel Events GmbH.
11. Jurisdiction
In all cases, the place of jurisdiction is Esslingen.
Edition 2012
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