Kaleo Reservations Packet Rev. 09-13

Camp Kaleo
Rental
For Church And Public Events
MEN’S MINISTRIES
GEORGIA BAPTIST CONVENTION
6405 Sugarloaf Parkway
Duluth, Georgia 30097-4092
1-800-746-4422 ext. 256
mens.gabaptist.org
CAMP KALEO
463 Old Zebulon Road
Forsyth, Georgia 31029
1-888-725-2536
www.campkaleo.org
Camp Kaleo
463 Old Zebulon Road
Forsyth, Georgia
31029
For camp information
or reservations, call
478-994-5333 or
1-888-725-2536
Fax: 478-994-2925
www.campkaleo.org
♦ Log Cabin Structure
♦ 29 Acre Lake
♦ Modern Restroom Facilities
♦ Gym
♦ Camp Store
♦ Conference Rooms
♦ Craft Hut
♦ Infirmary & Nurse’s Quarters
♦ Jr. Olympic Pool
♦ Adventure Challenge Course
♦ Areas for Environmental Education
A Note from Men's Ministries
We are pleased that Camp Kaleo can offer you a year-round resident camp program in a
Christian atmosphere. It is our desire to provide the best possible setting for you and your
group. We would like for you to know more about Camp Kaleo.
Camp Kaleo is affiliated with the Southern Baptist Convention Camping Association. It was
established in 1986, and is located just South of Forsyth, Georgia. The facilities are built to be
comfortable and rustic while maintaining a wilderness camp atmosphere. Camp Kaleo is a 318acre wilderness camp with trails cutting through the hardwood forest. Camp Kaleo also has a 29acre lake, prayer walk, large swimming pool, activity fields, sand volleyball court, frisbee golf, a
regulation size gymnasium and log cabin design buildings throughout the camp.
Camp Kaleo is owned by the Executive Committee of the Georgia Baptist Convention and is
operated by Men’s Ministries. Camp Kaleo is open for public rentals. You may schedule a time at
Camp Kaleo by calling (478) 994-5333 or 1-888-725-2536. Michael Flowers, Camp Director, and
his staff will help provide a great retreat program to meet your needs. Resident Facilities Manager, Roger Pearson, is responsible for the on-site maintenance and service to those using the
camp throughout the year.
We would ask that you be good stewards while using Camp Kaleo. Every effort has been
made to provide comfort and a pleasurable stay to each group that visits the camp. We wish for
you the best possible experience.
Men’s Ministries
Georgia Baptist Convention
Camp Kaleo
Policies and Procedures
Check In: Groups should plan to arrive no earlier than 3:00 PM and by 9:00 PM at the latest.
Anyone who will arrive later than 9:00 PM is required to notify the Camp office beforehand.
Lights out is observed at 11:00 PM. Upon arrival at the camp, the group leader should check in at the
Camp office. At that time all rental information will be reviewed and final arrangements will be made in
regard to schedule, meal services, facilities use, etc. The leader must provide a complete list of
names of all those attending during the rental period. In addition, insurance policy requires
that a Child Protection Form for each group of adult chaperones must be completed and submitted to the Camp two weeks prior to arrival (see following page of this handbook for form).
All fees must be paid before arrival at Camp Kaleo.
Facility Use: Mattresses in the cabins and adirondacks are extra long twin size. Bring flat sheets.
Camp Kaleo is not responsible for left or lost articles.
Use of the pool, canoes and ropes course must be monitored by Camp Staff unless other arrangements are made with Camp Director.
The lake is available
Theforlake
fishing
is available
on a limited
for fishing
basis for
onregistered
a limited guests
basis for
only.
registered
No gasoline
guests
motors
only. may
No
be used in the lake.
gasoline
No one
motors
may may
fish from
be used
a structure
in the lake.
(dock,No
stage,
one may
bridge,
fishspillway,
from a worship
structurecenter).
(dock,
Mohawk canoes orstage,
kayaks
bridge,
are not
spillway,
to be worship
used forcenter).
fishing purposes.
Mohawk canoes
Fishing
or is
kayaks
not allowed
are noton
to Sunday.
be used
Each person must for
use fishing
a personal
purposes.
flotation
Fishing
deviceiswhen
not allowed
canoes and
on Sunday.
kayaks are
Each
used
person
and when
must on
usethe
a perlake
dock. Arrangements
sonal
are flotation
to be made
device
withwhen
the Camp
canoes
office.
and kayaks are used and when on the lake dock.
Arrangements are to be made with the Camp office.
Food Services: Meals are served at 8:00 a.m., 12:00 p.m. and 6:00 p.m. Food and drink are to be
servedServices:
Food
only in the cottage,
Meals are
theserved
camp store,
at 8:00
or a.m.,
the dining
12:00hall.
p.m.No
and
food
6:00
orp.m.
drinks
Food
permitted
and drinkinare
cabins,
to be
Activities
served
onlyBuilding
in the cottage,
or Administration
the camp store,building.
or the dining
No hall.
one but
No Camp
food or
Kaleo
drinks
Staff permitted
will be allowed
in cabins,
to use
the commercial
Activities
Building
kitchen
or inAdministration
the dining hall. building.
Dining hallNo
may
onebebut
used
Camp
for Kaleo
snacksStaff
and will
refreshments.
be allowed to
Camp
use
meals,
the
commercial
picnics and/or
kitchen
covered
in the dish
dining
meals
hall.are
Dining
permitted
hall may
and be
encouraged
used for in
snacks
assigned
and areas.
refreshments.
Camp store
Camp
is
meals, picnics
and/orand
covered
dishatmeals
permitted
and encouraged
in assigned
Camp
store
is
available
for snacks
breaks
10:00are
a.m.,
3:00 p.m.
and 8:00 p.m.
Groupsareas.
providing
their
own
available
breaks at
snacks willfor
besnacks
chargedand
a cleaning
fee.10:00 a.m., 3:00 p.m. and 8:00 p.m. Groups providing their own
snacks will be charged a cleaning fee.
Medical Needs: The Camp provides persons with CPR and first aid certification. Medical facilities are
Medical
located inNeeds:
the town The
of Forsyth,
Camp provides
nine miles
persons
from the
with
camp
CPR gate.
and first
Groups
aid certification.
must provide Medical
a personfacilities
and desigare
nated vehicle
located
in the for
town
emergency
of Forsyth,
transport.
nine miles
The
from
camp
themaintains
camp gate.
a minimal
Groups supply
must provide
of medicine,
a person
bandages and
otherdesignated
and
first aid equipment.
vehicle forPlease
emergency
anticipate
transport.
and provide
The for
camp
yourmaintains
own needsa inminimal
this area.
supply of
medicine,
A bandages
portion of and
the other
registration
first aidfee
equipment.
buys a limited
Please
accident
anticipate
insurance
and provide
policy for
foryour
eachown
person in the
group, in
needs
but
this
coverage
area. is restricted to physical injury sustained during an accident while an individual is on
camp property.
A portion
Noof
illness
the or
registration
medicationfee
is covered
buys a by
limited
the policy.
accident insurance policy for each
person in the group, but coverage is restricted to physical injury sustained during an accident
Noise:
while
an individual
Announcements
is on camp
and property.
music must
Nobe
illness
contained
or medication
within the
is covered
sound limits
by the
of policy.
the appropriate group.
Noise must not be disruptive for residents or other guests at the camp. “Quiet Hours” will be in effect
Noise:
from 11:00
Announcements
PM until 6:00 AM.
and music
Guestsmust
should
beremain
contained
in their
within
quarters
the sound
during
limits
this of
time
theperiod.
appropriate group.
Noise must not be disruptive for residents or other guests at the camp. “Quiet Hours” will be in effect
Parking:
from 11:00 Parking
PM until is
6:00
in the
AM.designated
Guests should
area remain
markedin“PARKING”,
their quarters
prior
during
to entry
this of
time
main
period.
campus. Do not
park in front of the Administration Building. No vehicles allowed in the area of the cabins or adirondacks
except to load
Parking:
Parking
or unload,
is in the
after
designated
which the area
vehicle
marked
should“PARKING”,
then be returned
prior totoentry
the designated
of main campus.
parking area.
Do not
park in front of the Administration Building. No vehicles allowed in the area of the cabins or adirondacks
except to load or unload, after which the vehicle should then be returned to the designated parking area.
No tobacco on camp property.
No firearms or live
ammunitionNo
onfirearms
camp property.
or live
ammunition on camp property.
No alcohol on camp property.
No pets or animals without special
advanced permission.
Camp Kaleo
Policies and Procedures
Policies & Procedures
(Continued)
Deposit and Payment Policies for Rentals: A non-refundable fee of $100 or
ten percent of your total cost for food, housing, and other services (whichever is
greater) is due along with this reservation agreement in order to confirm your
date. The date must be confirmed within 10 business days of the initial inquiry.
The full cost will be due at Camp Kaleo two (2) weeks before your event. Insurance policy requires a Child Protection Form for your group’s adult chaperones—see Child Protection Form
on following pages and submit form with payment. Payment received after that date will be subject to a late charge of $5.00 per day until full balance is paid. Make checks payable to Men’s
Ministries, and send payment to the below Camp Kaleo address.
Changes to Reservation: Notification of changes to reservations must be made no less than
two weeks prior to the event. There will be a non-refundable fee of $10.00 for
each person who cancels after the two-week deadline.
Please Read This Note Carefully:
Camp Kaleo reserves the right to allow simultaneous use of the camp by two or
more groups as facilities are available unless all facilities are rented. Any and
all costs for repair or cleanup in regard to damage, destruction, excessive liter or untidiness will
be charged to the group and group leader responsible for reservations.
We look forward to your arrival and to the success of your conference. Please convey these
policies to your group members. They are guidelines which will help preserve Camp Kaleo and
its ministry for decades to come.
My signature indicates I have read, understand and will comply with all policies and
procedures. If this is not signed, then this reservation agreement will be void.
____________________________________________ Date________________
Please sign above, complete the Reservation Agreement and send within 10 days of scheduling
to:
Camp Kaleo
463 Old Zebulon Road
Forsyth, GA 31029
Don’t forget to include your deposit.
Camp Kaleo reservations are first come, first serve based on when the deposit and Child Protection Forms are received. All fees must be paid 14 days before arrival at Camp Kaleo. If you
have questions, please call 1-888-725-2536 or 478-994-5333.
Rev. October 1, 2004
Camp Kaleo
Policies and Procedures
CHILD PROTECTION GUIDELINES FOR ADULT CHAPERONES AT CAMP KALEO
To provide a safe and secure environment for all children and youth that use our facilities, adults
attending Camp Kaleo as chaperones must comply with the following requirements:
Any individual adult attending a GBC/Camp event with children or youth present must
submit a Volunteer Application as follows:
·
Any Individual Adult Chaperone who is not part of a church group, and who is attending a
Camp Kaleo youth/children’s event, will need to contact Camp Kaleo to request a Volunteer Application for a background check to be processed through the Georgia Baptist Convention. Please contact Camp Kaleo for an application at 478-994-5333 or Toll Free at 1888-725-2536. Please include a processing fee of $17.00 with the Volunteer Application
to be returned to Men’s Ministries at the below address. Upon receipt of the application
by the Georgia Baptist Missions & Ministry Center, two weeks must be allowed for processing prior to the date of Camp stay.
Every church or organization who has adult chaperones must complete, sign and submit
a Child Protection Indemnity form as follows:
·
For Churches and Organizations: the indemnity form states that a Child Protection Program is in place for background checks. (For a copy of the indemnity form, see the following pages or go online at www.ga-ra.org. Only one indemnity form per group is required for each camp stay. For any church or organization who does not have a program
in place, we can provide a Child Protection packet that may assist you in establishing such
a program.
Should you have further questions, please contact Men’s Ministries of the Georgia Baptist Convention.
Men’s Ministries,
Georgia Baptist Convention
6405 Sugarloaf Parkway
Duluth, GA 30097-4092
1-800-746-4422 or 770-936-5256
770-452-6575 (fax)
10/01/13 Edited
Camp Kaleo
463 Old Zebulon Rd.
Forsyth, GA 31029
478-994-5333 or
1-888-725-2536
478-994-5333 (fax)
Camp Kaleo
Policies and Procedures
INDEMNITY PROVISION
CHILD PROTECTION PROGRAM: Camp Kaleo is committed to providing a safe and secure environment for all children and youth that may use our facilities and/or participate in activities or
events. All churches/organizations that bring children and youth to our facility and/or participate
in activities or events are expected to have a proper and adequate child protection program in
place and in use for background checks and protection against child abuse. All adult chaperones
at the facility and/or activities or events must have completed a background check and be approved through your church/organization's child protection program. By signing this document
you are certifying on behalf of your church/organization that your church/organization
has an ongoing child protection program in place for background checks and protection
against child abuse and that the program is being enforced.
INDEMNITY PROVISION: __________________________________ [name of
church/organization using the facility or participating in activities or events], for itself
and for and on behalf of its officers, employees, representatives, volunteers and agents
(hereinafter collectively "Indemnitor") covenants and agrees that it will indemnify, protect and
hold harmless the Executive Committee of the Baptist Convention of the State of Georgia, and its
officers, employees, representatives, volunteers and agents
(hereinafter collectively
"Indemnitee"), from and against all claims, damages, losses, liabilities, litigation, judgments,
proceedings, or expenses of any kind or nature, (including attorneys fees), which may at any
time be incurred by, or asserted or awarded against Indemnitee, arising directly or indirectly
from, out of, or as a result of: (i) any acts or omissions of Indemnitor (specifically including any
negligence), (ii) Indemnitor's breach of, violation of, or failure to fully comply with this agreement
or any documents, agreements, commitments or policies provided to or for the benefit of Indemnitee, or (iii) Indemnitor's use and enjoyment of a GBC facility and/or participate in activities or
events. Further, Indemnitor does hereby waive and fully release and discharge Indemnitees from
and against any and all claims, demands, damages, and losses which Indemnitor may incur resulting or arising directly or indirectly from the use and enjoyment of such facility.
Signed _________________________________________ Date __________________
Print Name ____________________________________________________________
Representing (Church/Organization) _______________________________________
Position/Title
___________________________________________________________
Yates/Camps Indemnity Provision 061504
Current as of 02-16-05
Camp Kaleo Reservation Agreement
Contac t
Person
Group Name
Email
D ay Phone
Fax
Address
City
State
Arrival Date
Arrival Time
Group Profile
Departure Date
Children
Youth
Total number in group
College
*CAMP DAILY RATES INCLUDE: Lodging, Three Meals, One Meeting Space
& “All” Activities With A Facilitator.
Name of
Accommodation
Departure Time
Number of
Females
Number of Males
Our group will be made of:
Zip
Adult s
Senior Adults
Total Cost of Rates (sum of below) $
# of
X
guests
Description (Daily Rates Per Person)
# of
days
= Total amount
*May - Sept - $54 per person / Oct - April - $49 per person / No Activities - $39 per person
Cabins
8 cabin s available with shower and toilet facilities. 9 or 10 bunks, private room with 2 twin
beds. All cabins are winterized. Linens not provided. Total capac ity per cabin: 18-20.
*May - Sept - $59 per person / Oct - April - $54 per person / No Activities - $49 per person
Guest Rooms Four furn ished rooms with 2 twin beds in each, private bath, heat ed and air-conditioned.
Linens are provided. Total capacity per room: 2.
*May - Sept - $59 per person / Oct - April - $54 per person / No Activities - $39 per person
(Children 12 years and under st ay free with parents.) A two-bedroom cottage, one queen
Cottage
bed, two twin beds, one queen s leeper sofa, kitchen, bathroom, livin g room with fireplace,
heated and air-conditioned. Linens provided. Total capacity: 6.
*May - Sept - $59 per person / Oct - April - $54 per person / No Activities - $39 per person
Nurse’s Quarters (must be married couple). Nurs e’s Qtrs. in Activit ies Bldg. has one full bed—w/Linens.
Infirmary sleeps 10 (5 bunks). Dorm sleeps 16 (8 bunks).
*$44 per person. Six rustic rectangular buildin gs with 3 walls, 3 or 4 bunk bed s in each,
Adirondacks
adjacent bathhouse. Total capacity each building: 6-8. Closed from mid-Nov to the end of winter.
Tent Camping or
*$44 per person (Adjacent bathhous e) / Or, $27 per person With Meals, but No Activities.
Adirondacks
Tent Camping or
$6 per pers on -- No Meals and No Activities.
Adirondacks
Day Use
Other
$4 per pers on -- No Meals and No Activities.
Special Event Rental___________ ______________________________________________
ADDITION AL CONFERENC E SP ACE AND MEETIN G ROO MS
Total Cost of Additional Meeting Space (sum of below) $
(Cost of below meeting space is added if space is needed “in addition to” the one free meeting space included in above camp rate.)
$65 a day Dining Hall
$45 a day Missions Building
$30 a day Admin istration Building
$75 a day Whole Conference Room in Dailey Building
$60 a day 2/3 Conference Room
$35 a day 1/3 Conference Room
Add Cleaning Fee for Snacks Provided by Group $
FOO D S ERVICE
(All meals are prepared and served by camp food service personnel. Spec ial menus can be prepared upon request--prices wi ll vary accordingly. All meals
are served in the Dining Hall except for guests using the Cottage.) Meals are served at 8:00 a.m., 12:00 p.m., and 6:00 p.m.
$25 cleaning fee required for snacks provided by group.
Must indicate below the activities needed during camp stay for assigned staff.
ACTIVITIES AVAILABLE
m, ,n n n mmm c c c v
PLEASE NOTE:
Campfire / Bonfire
Canoes (Limit 2 people per canoe / Clo sed mid- November to end of Winter)
•
We provide Certifi ed Lifeguards for pool or lakefront, and
Cert ified Instruct ors for tower and rope course act ivities.
•
We provide 1 Lifeguard for every 15 Campers on the waterfront.
•
We provide 1 Instruct or for each 15 participants in rope and
tower activities.
•
Lifeguards and Ins tructors are hired by Men’s Ministries.
Craft Room
Gymnasium
Low Ropes Course
Swimming Pool
Tower
Lifeguards and Instructors lodging and meals are included in the above
user’s Camp Rates – there is no addit ional charge.
Lodging, Meals & Activities
Addit ional Meeting Space
Additional Cleaning Fee
Please return within 10 days of scheduling to:
Camp Kaleo
463 Old Zebulon Road
Forsyth, GA 31029
Total
+ 6% Tax
Less Deposit
Amount Due
Include a deposit of the greater of $100 or 10% of total cost.
(Reservation is not final until deposit is received.)
Remember a ll fees must be paid 14 days prior to arrival.
(Rev. 02/13)
US 74
S
42
—
I-75
ld
O
b
Ze
R
d
oa
8M
ile
on
ul
EXIT 186
JULIETTE RD
s—
EXIT 187
GA 83
FORSYTH
41
EXIT 188
GA 42
US
To Barnesville
I-75
Camp Kaleo
463 Old Zebulon Road
Forsyth, Georgia 31029
Camp Office (478) 994-5333 / or 1-(888) 725-2536
Men’s Ministries, Georgia Baptist Convention, 770-936-5256 / or 1-(800) 746-4422
I47
5
GA
To Thomaston
N
To Atlanta
To Macon
Camp Glenn
Memorial
W
o
R
k
S
H
o
p
Manager’s
House
(17 Per Cabin)
Unit 1—Cabins 1—4
68 Beds Total
1 2 3 4
Camp
Store
No
Parking
Dorm
(With 16 bunks)
4
2
2
3
1
Offices
Infirmary
(Lodge, Offices, Infirmary)
(and 4 Guest Rooms)
Dining
Hall
Dailey Activities Building
Conference
Rooms
GYM
(Sleeps 6)
Cottage
8
Administration
Building
6
(22 Per Cabin)
Unit 2—Cabins 5—8
88 Beds Total
Guest Rooms
1, 2 & 4—Sleep 3.
Room 3—Sleeps 4.
5
7
Missions
Building
Camp Kaleo
Lake/Bridge
& Worship Center
Adirondacks
Parking in front of Administration Building. No Driving to Cabins or Adirondacks.
No
Parking
Pool
Sleeps 8
Per Dack