Hydro One Networks Letterhead

THE CORPORATION OF
HALDIMAND COUNTY
COUNCIL IN COMMITTEE
AGENDA
DATE:
May 17, 2016
TIME:
9:30 A.M.
PLACE:
Haldimand County Central Administration Building, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. DISCLOSURES OF PECUNIARY INTEREST
D. PUBLIC MEETINGS FOR PLANNING APPLICATIONS
Councillor Morison - Chair
APPLICATIONS:
1.
PED-PD-15-2016 RE: Zoning By-law Amendment to Fulfill a Condition of Consent
(Belk)
2.
PED-PD-16-2016 RE: Zoning By-law Amendment to Fulfill a Condition of Consent
(Schilstar Holdings Inc.)
3.
PED-PD-18-2016 RE: Zoning to Fulfill a Condition of Consent, Oneida (Systma)
4.
PED-PD-19-2016 RE: Official Plan and Zoning Amendment to Facilitate the
Establishment of a Supermarket, Caledonia (1921672 Ontario Inc.)
E. PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS 11:00AM
1.
Roselle Slaght, Chair, Poverty Action Partnership of Haldimand and Norfolk RE:
Poverty in the Community
2.
Mike Evers, Manager, Planning & Development RE: Dunnville Waterfront Site Plan
F. DEPARTMENTAL STAFF REPORTS
PLANNING AND ECONOMIC DEVELOPMENT BUSINESS
Councillor Morison - Chair
1.
PED-EDT-05-2016 RE: Dunnville Marina Update
2.
PED-EDT-06-2016 RE: Rural Business and Tourism Community Improvement Plan,
21 Erie Avenue North, Fisherville
3.
PED-COM-11-2016 RE: 2016 Major Festival and Event Enhancement Grants
4.
PED-COM-12-2016 RE: Community Halls – South Cayuga Hall Review
5.
PED-COM-13-2016 RE: Friends of LaFortune Park Plan
6.
PED-GM-05-2016 RE: Economic Development and Tourism Strategy – Terms of
Reference
Other Business
G. MOTIONS OF CONSENT
1.
PED-BC-03-2016 RE: Appointment of Temporary Municipal Law Enforcement Officer
– Danielle Thomas
2.
PW-ES-16-2016 RE: Stop Sign Installation – Winnett Street North at Hill Street, Cayuga
3.
PW-ES-17-2016 RE: Stop Sign Installation – Nablo Street at Held Crescent, Fisherville
4.
PW-ES-20-2016 RE: Stop Sign Installation – Alexis Drive at Helen Drive, Hagersville
5.
PW-RO-M01-2016 RE: Winter Control Update
6.
CS-SS-12-2016 RE: 2016 1st Quarter Insurance Loss Report
H. DEPARTMENTAL STAFF REPORTS (CONTINUED)
PUBLIC WORKS BUSINESS
Councillor Shirton - Chair
1.
PW-ES-19-2016 RE: Watermain Replacement Engineering and Design – Main Street,
Hagersville
2.
PW-SW-01-2016 RE: Canborough Waste Management Facility Property Lease
Agreement
Other Business
JOINT SERVICES BUSINESS
Councillor Corbett - Chair
Other Business
AGENDA – Council In Committee
May 17, 2016
Page 2
COMMUNITY SERVICES BUSINESS
Councillor Bartlett - Chair
Other Business
CORPORATE SERVICES BUSINESS
Councillor Dalimonte - Chair
1.
CS-FI-09-2016 RE: Development Charges Reserve Funds – Treasurer’s Annual
Statement for 2015
2.
CS-FI-10-2016 RE: Capital Project Update – December 31, 2015
Other Business
1.
I.
Correspondence and Draft Terms of Reference for Hydro One Advisory Committee for
Haldimand County
DELEGATIONS AND CONSIDERATION OF RELATED REPORTS 1:00PM
1.
Dean Glenney and Steve Cowan, Dunnville Farmers’ Market Redevelopment Group
RE: Update on the Dunnville Farmers’ Market Redevelopment Project
J. REPORTS FROM
COMMISSIONS
1.
SPECIAL
PURPOSE
COMMITTEES,
BOARDS
AND
Minutes of the Police Services Board – March 23, 2016
K. UNFINISHED BUSINESS
L. NEW BUSINESS
1.
Resolution from Township of Clearview dated April 26, 2016 RE: Support Resolution –
Anti-Human Trafficking Task Force & Bill 158
2.
Draft Motion RE: Provincial Manufacturing Strategy
M. INQUIRIES, ANNOUNCEMENTS AND CONCERNS OF COUNCILLORS
N. CLOSED SESSION
O. ADJOURNMENT
AGENDA – Council In Committee
May 17, 2016
Page 3
From: Kyal.Butler@HydroOne.com [mailto:Kyal.Butler@HydroOne.com]
Sent: May-04-16 1:55 PM
To: Evelyn Eichenbaum <eeichenbaum@haldimandcounty.on.ca>
Cc: Don Boyle <dboyle@haldimandcounty.on.ca>
Subject: Hydro One Intergration
Dear Mayor and Councillors,
As per the Share Purchase Agreement between Hydro One and Haldimand County, I kindly request your
assistance in establishing the ‘Hydro One Advisory Committee for Haldimand County’.
This Advisory Committee will be a great way to manage the integration of Haldimand Hydro into Hydro
One and allows us to proactively work together to ensure a smooth transition. Our previous experience
with other integrations has seen the Advisory Committee play a key role in ensuring a successful
integration and has been beneficial for both Council and the local community as well as our new
customers and employees.
I have attached the Draft Terms of Reference for the Advisory Committee for you.
The Terms of Reference outlines that Members of the Committee will include the Mayor of Haldimand
County (ex officio) as well as two other Members to be appointed by Haldimand County Council.
I can confirm that we have a ‘go live’ date of September 1st 2016 and would need to have the first
meeting of the Advisory Committee in June 2016.
Could you please assist in reviewing the draft Terms of Reference and providing your feedback as well as
letting me know who your appointments to the Committee will be.
Please let me know if you have any questions or require anything further.
Thank you,
Kyal.
Kyal Butler
Public Affairs Officer
Hydro One Networks Inc.
483 Bay Street
Toronto, ON | M5G 2P5
Tel: 416.345.1380
Cell: 416.988.4322
This email and any attached files are privileged and may contain confidential information intended only for the
person or persons named above. Any other distribution, reproduction, copying, disclosure, or other dissemination
is strictly prohibited. If you have received this email in error, please notify the sender immediately by reply email
and delete the transmission received by you. This statement applies to the initial email as well as any and all copies
(replies and/or forwards) of the initial email.
DRAFT TERMS OF REFERENCE
HYDRO ONE ADVISORY COMMITTEE FOR HALDIMAND COUNTY
1.0
Overview
As part of the Share Purchase Agreement between the Corporation of Haldimand County (“the
County”) and Hydro One Inc. (“Hydro One”), Hydro One has committed to establish an Advisory
Committee as soon as practicable after Closing in order to provide a forum for communication
between the County and Hydro One.
2.0
Committee Mandate




3.0
Encourage two-way communication between the municipality and Hydro One to ensure
the smooth transition of Haldimand County Hydro customers, employees and facilities
into the Hydro One family
Allow Hydro One to enhance customer satisfaction and service by gaining a better
understanding of customer issues and community needs
Provide orientation and information for Committee members on Hydro One’s customer
service and operational practices, and on key corporate or industry initiatives
Offer the opportunity for input and suggestions from a local perspective so that major
economic development activities can be brought to Hydro One’s attention for
consideration
Scope of the Committee
The Advisory Committee will provide a forum for information sharing between the County and
Hydro One, and an opportunity for Hydro One to report on distribution operations and
customer service, the status of planning toward full integration, and matters arising during
integration and post integration.
Additional topics of discussion could include:
 Outage management/emergency response processes, communications and coordination
 Customer billing and call handling processes
 Lines and forestry work practices
 Upcoming Hydro One work or projects in the County
 Hydro One community involvement and investment programs
 Energy conservation programs
 New initiatives such as Hydro One’s advanced distribution system, asset analytics tool,
new developments in the electricity industry, or other areas of interest to the Advisory
Committee
 Important County initiatives
-- 2 --

Orientation visits to Hydro One’s Customer Communications Centre (e.g. Call Centre) or
the Ontario Grid Control Centre (e.g. Outage Management Centre) may also be arranged.
Notwithstanding the existence of the Committee, Hydro One will continue to communicate and
consult with Council and County staff, as necessary during the normal course of business.
4.0
Composition
The regular membership of the Committee is set at five excluding the two ex officio members.
The membership number is increased at any meeting where an ex officio member is in
attendance.






Haldimand County Mayor (ex officio)
Two members appointed by Haldimand County Council, who may be Councillors, senior
staff, or other such appointees with relevant expertise or experience
Hydro One’s Senior Vice President, Customer and Corporate Relations – Executive
Sponsor (ex officio)
Hydro One’s Integration Manager (Chair)
Hydro One’s Distribution Superintendent – Zone 2
General Manager, Haldimand County Hydro, until date of full integration.
The County’s Chief Administrative Officer (or designate) may attend any or all meetings of the
Advisory Committee and may arrange for other Haldimand County staff to attend meetings, as
appropriate, as presenters or resources relevant to the items being discussed at the
Committee. However, County staff will attend meetings in a resource capacity and are not
considered part of the regular membership of the Committee.
5.0
Term
The term of appointment of the Council-appointed Committee members shall be until June 30,
2018, being three years from the date of Closing. At the end of this transition period, the
Advisory Committee will be discontinued unless there is mutual agreement of Hydro One and
the County on a new mandate and term.
6.0
Committee Chair
Hydro One’s Integration Manager or designate will chair the committee.
7.0
Meeting Frequency
A minimum of two meetings a year will be held with the ability to call further meetings at the
discretion of the Chair.
-- 2 --
8.0
Rules of Procedure/Order/Conduct
Although the Advisory Committee’s mandate is to advise Hydro One, it shall observe the Rules
of Procedure/Order governing Council Committees where appropriate and applicable, keeping
in mind that the purpose of the Committee is to provide members with the opportunity interact
and exchange views in a more informal atmosphere.
9.0
Quorum
As this is an Advisory Committee, there is no voting. As such, the requirement for quorum does
not apply. Meeting dates will be scheduled to encourage full attendance of members.
10.0
Administrative Support & Budget
Hydro One will provide administrative support to the Committee, such as the scheduling of
meeting dates, setting of agendas in consultation with Committee members, preparation of
draft meeting notes, and circulation of final notes once approved by the Committee.
Room bookings and meeting arrangements will be arranged by Council Services upon request of
Hydro One. Hydro One will cover the cost of meeting refreshments, as required.
11.0
Remuneration
Members of the Advisory Committee are not remunerated.
12.0
Notes of Meeting
The Notes of Advisory Committee meetings shall briefly outline the substance of each agenda
item discussed included recommendations or action items with the exception of items of a
confidential or commercially sensitive nature.
Notes of meeting, once approved by the Committee, will be provided to the Clerk for circulation
to the members of Haldimand County Council and County management. The County, at its
discretion, may post the Notes on the County website for public information.
13.0
Closed Meetings
Meetings of the Advisory Committee shall be closed to the public and the media.
At any time, the Advisory Committee may, however, invite representatives of community and
business organizations, institutions and government departments or agencies to attend
meetings, either in whole or for a specific agenda item, to present or receive information and
engage in discussion.
DUNNVILLE FARMER’S MARKET BUILDING TEAM REPORT
May 10, 2016
Our proposal for the construction of the New Dunnville Farmer’s Market building
will be a project management team approach. The team will consist of:
Ed Feenstra – Building Committee Chairman
 Local greenhouse owner
 Former construction manager for Rosa Flora 22 years
 Supervised 2 school and 1 church construction projects
 Built 2 homes
Richard Beldman – Beldman Construction
 40 years experience in the building industry
Steve Cowan – J.L. Cowan Construction
 30 years experience in the building industry
 Steve’s Dad John L. Cowan built the arena that originally stood on the
site, as well as installed the first artificial ice in the first Dunnville
arena
Dean Glenney P. Eng. – KLS Engineering
 43 years in Construction Engineering
The Project Management Team would apply for the building permit, obtain quotes
for materials and sub-trades, schedule construction and provide site supervision of
the trades. All required insurances and safe guards required by the construction
industry will be in place. Site inspection for construction compliance would be by
the building department and KLS Engineering.
Invoices for material and sub-trades will be submitted directly to the county for
payment.
The proposed start date would be September 6, 2016 with completion in early 2017.
The market would be open for the 2017 season and be ready for the festivities of
Canada Day 150. The order for the timber framing will need to be placed as soon as
possible to meet this schedule.
We have all had extensive experience in construction and this is a straightforward
construction project. Our intention is to build it as our own and in the process
obtain economies that are normally only available to the private sector. Two or
three quotes will be obtained for all works with local trades and suppliers. The hard
won fundraising and the county interests will both be protected. It is fitting that the
tremendous community engagement that we are experiencing with the New
Dunnville Farmer’s Market will be celebrated with a big community party on Canada
Day 150.
FUND RAISING REPORT
The current level of fund raising will be updated at the meeting.
HALDIMAND COUNTY POLICE SERVICES BOARD
MINUTES
Wednesday March 23, 2016
Community Boardroom, O.P.P. Detachment, Cayuga
9:30 a.m.
PRESENT:
Jack Esselment, Chair
David Welch, Vice Chair
Bernie Corbett, Member
Stewart Patterson, Member
ALSO PRESENT:
Peggy Scott, Police Services Board Administrator
Inspector Phil Carter, Detachment Commander, Haldimand
County OPP
Staff Sergeant Belinda Rose, Haldimand County O.P.P.
Acting Administrative Sergeant Jason Warner, Haldimand County
O.P.P.
ABSENT:
Ken Hewitt, Member
CALL TO ORDER
The Chair called the meeting to order at 9:31 a.m.
DISCLOSURES OF INTEREST
None
ADDITIONS TO THE AGENDA
Speeding
Phone Scams
ADOPTION OF MINUTES
Minutes from the regular meeting of February 24, 2016
MOTION: Moved by B. Corbett and Seconded by S. Patterson
THAT the Haldimand County Police Services Board hereby adopts the minutes of
the regular meeting of the Board held on February 24, 2016, as presented.
CARRIED (Unanimously 3-0)
Member Welch entered the meeting at this time.
BUSINESS ARISING FROM MINUTES
None
DEPUTATIONS
None
CORRESPONDENCE
None
REPORTS
Monthly Report from Detachment Commander, Inspector P. Carter.
Inspector Carter reviewed the reports with the Board noting that year to date violent
crimes, property crimes and motor vehicle collisions are down. Discussion ensued
regarding foot patrols. The Board requested that a crime by urban centre report with
three year comparables be produced quarterly for their review. Inspector Carter outlined
the Pen Pal Program and the request for sponsorship.
MOTION: Moved by S. Patterson and Seconded by B. Corbett
THAT the O.P.P. report for the month of February, 2016 from Inspector Phil Carter
be hereby received as presented.
CARRIED (Unanimously 4-0)
Current Reserve Figures
MOTION: Moved by S. Patterson and Seconded by B. Corbett
THAT the Haldimand County Police Services Board hereby approves the Current
Reserve Figures dated March 15, 2016, as presented.
CARRIED (Unanimously 4-0)
Monthly Provincial Offences Ticket Issuance Statistics
MOTION: Moved by S. Patterson and Seconded by B. Corbett
THAT the Haldimand County Police Services Board hereby receives the February,
2016 Provincial Offences Ticket Issuance Statistics, as presented.
CARRIED (Unanimously 4-0)
Police Services Board
Meeting Minutes – March 23, 2016
Page 2 of 4
NEW BUSINESS
Strategy for a Safer Ontario
Inspector Carter advised that the Province is seeking public consultation via the online
survey by April 8th.
MOTION: Moved by S. Patterson and Seconded by B. Corbett
THAT the Strategy for a Safer Ontario, Public Discussion Paper and Police, Police
Services and Community Safety Survey be received as information.
CARRIED (Unanimously 4-0)
OTHER BUSINESS
Police Records Check Update
Inspector Carter advised the Board that the criminal reference checks are currently
caught up. If finger printing is required they can take up to one week to be issued.
Police Services Board Remuneration
Member Corbett advised that a subcommittee of Council has been established to review
the remuneration paid to Council members and citizen appointees to Boards and
Committees, including the Police Services Board.
Speeding
Inspector Carter advised that after monitoring traffic for two days in Dunnville the results
indicated that of the 334 vehicles 83% were at or below the speed limit and overall 98%
were within a reasonable limit.
Phone Scams
Inspector Carter advised that common phone scams are where the caller says they are
from Revenue Canada and you are in tax arrears. They may reference the local police
department and the detachment's telephone number shows up in the caller ID. Another
scam is the caller indicating that you have been pre-approved for a limit increase on your
credit card and that to activate they just need your credit card number. The
detachment’s Public Safety Officer is doing a monthly report to advise citizens of these
types of frauds.
Police Services Board
Meeting Minutes – March 23, 2016
Page 3 of 4
CLOSED SESSION
None
DATE AND TIME OF NEXT MEETING
The next meeting of the Board was set for Wednesday, April 27, 2016, at 9:30 a.m. in
the Community Boardroom of O.P.P. Detachment in Cayuga.
ADJOURNMENT
MOTION: Moved by B. Corbett and Seconded by S. Patterson
THAT the Haldimand County Police Services Board hereby adjourns this meeting
at 10:37 a.m.
CARRIED (Unanimously, 4-0)
_____________________________
CHAIR
_____________________________
SECRETARY TO COMMITTEE
Police Services Board
Meeting Minutes – March 23, 2016
Page 4 of 4
CLEARVIEW
April 26, 2016
File: COO.001
Laurie Scott, MPP
Haliburton-Kawartha Lakes-Brock
Rm. 434, Main Legislative Building
Queens Park
Toronto ON, M7A 1A8
Re:
Support Resotution - Anti-Human Trafficking Task Force & Bill 158
Council of the Township of Clearview is in receipt of your letter dated April 7, 2016
regarding human trafficking. Please be advised that Council passed the following
support resolution at their April 25, 2016 meeting:
Whereas human trafficking is a heinous crime that has been referred to as modern
day slavery; and
Whereas traffickers recruit, transport, harbour and control the girl next door for
sexual exploitation or forced labour; and
Whereas it is one of the fastest growing crimes that starts and stays in Canada,
targeting victims - 90 percent of which are Canadian-born and predominantly
female, averaging the age of 14; and
Whereas Ontario is a major hub of human trafficking in Canada, and victims are
lured, manipulated and coerced, often over the internet from every part of Ontario;
and
Whereas human trafficking is in our neighbourhoods and our communities;
Therefore Be It Resolved that Council of the Township of Clearview support Bill 158,
Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for multijurisdictional and coordinated task force of law enforcement agencies, Crown
prosecutors, judges, victims' services and frontline agencies; and
That a copy of this resolution be forwarded to all Members of Provincial Parliament
and municipalities. Motion Carried.
Box 200, 217 Gideon St. • Stayner, Ontario LOM ISO T: 705.428.6230 F: 705.428.0288
www.clearview.ca
CLEARVIEW
If you have any questions or concerns regarding the above resolution, please
contact the undersigned.
Regards,
TOWNSHIP OF CLEARVIEW
Pamela Fettes, B.A., CMO, Dipl. M.A.
Director, Legislative Services/Clerk
Box 200, 217 Gideon St. • Stayner, Ontario LOM ISO T: 705.428.6230 F; 705.428.0288
www.clearview.ca