Volunteer Event Guidelines

VOLUNTEER EVENT GUIDELINES
Hello and welcome to the first annual Fetch A Friend Adopt-a-thon! We are so excited to be
partnering with you on this event that we hope will result in findng homes for a large number of
animals and also help to raise awareness for homeless pets in our community.
Thank you for so generously giving of your time to support this event. As this is our first ever
mega pet-adoption event we expect to learn a lot. As we embark on this journey, we know that
we will be facing a lot of questions and situations we may not have anticipated. We are asking that
all event participants direct questions to volunteer coordinators, points of contact, etc. and we will
work to find the answers. Contained in this guide are the event guidelines and information that you
will need to have a successful and fun day!
GENERAL EVENT INFO
Location: Ohio Expo Center, Lausche Building 717 E 17th Ave, Columbus, OH 43211
Date: May 9, 2015
Time: 10am-7pm
Entrance/Registration: Enter at drive-in freight entrance at north side of building. Please check-in at
the volunteer desk at least 10 minutes before your scheduled shift. Parking for volunteers will be on
the north side of the buidling directly in front of the entrance. The OEC charges a $5 parking fee.
VOLUNTEER COORDINATORS: email volunteers@ohiofetchafriend.com
Emily Gates
Taylor Yurick
Vendor/Participant/Volunteer
Registration
Concessions
Meet & Greet Rooms
Pup Playpen
Prize Wheel/Raffle
VOLUNTEER EVENT GUIDELINES
CONDUCT GUIDELINES
• Must present a positive attitude at all times and greet everybody with a smile.
• Abusive language towards a committee member, volunteer, members of partner organizations,
attendees, or another participant is unacceptable.
• Must be courteous at all times to all attendees, participants, vendors/sponsors, etc.
• Must be aware of your surroundings at all times. If you see potential issues with safety please
report it immediately to a volunteer coordinator or committee member.
• Unless your volunteer role specifically requires it, please do not handle the animals.
• Please remain in your designated area at all times. Please be sure that you are alerting your
volunteer partners when you need to leave your post to ensure we have coverage.
• You must be willing to sub in other areas of the event if needed.
• Smoking is strictly prohibited in the facility.
DRESS CODE
• Must wear Fetch A Friend Volunteer shirt for the entirety of your time.
• Wear comfortable, closed toe shoes (tennis shoes or rubber soled shoes preferred). Open toe shoes,
flip-flops, sandals and heels pose a danger and are not allowed.
• Must wear pants (jeans preferred). No uncovered legs.
CHECK-IN PROCESS
Please report to the volunteer check-in desk at least 10 minutes before your scheduled volunteer time.
You will be directed toward your work area and given any additional information and supplies you may
need at that time. When you have completed your volunteer slot, we are asking that you return to the
check-in desk to have your exit documented.
AMENITIES
The following will be available on the day of the event:
• Concessions for purchase
• ATM machine
• Water/light snacks (provided by SAVE Ohio Pets)
IN CASE OF EMERGENCY
Please notify a committee member immediately so that we may call 911. We have an event radio
for purposes of reporting emergencies.
VOLUNTEER EVENT GUIDELINES
GENERAL ANIMAL SAFETY
While the vast majority of us will not be handling animals, it is important to understand general
animal safety as we will all be dealing with large numbers of animals at the event.
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VOLUNTEER EVENT GUIDELINES
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Avoid reaching into their safety zone.
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Avoid reaching in or towards the dog's car.
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Stand a safe distance away
so that you are not a threat.
Avoid rushing up.
Avoid rushing up.
Approach slowly (at a relaxed walk).
Avoid interactions without asking.
Avoid interacting with unfamiliar dogs,
especially if they're tied up.
Ask if you can interact first.
Avoid staring at people. This is scary.
Avoid staring at the dog or approaching head-on.
Approach sideways and look
using your peripheral vision.
Avoid looming over.
Avoid leaning over or towards dogs even when
you change position to squat or get up.
Stay outside the dog's bubble and
present your side to the dog.
Avoid reaching into personal space.
Avoid reaching your hand out for the dog to sniff.
Let the dog approach at his own rate.
Avoid close interaction if the person
is afraid of you.
Avoid petting if the dog looks nervous or tense.
Just admire him instead.
It's OK to pet the dog if he looks relaxed,
comes up to you, and solicits your
attention by rubbing against you.
Avoid touching inappropriately.
Avoid hugging, kissing, and patting roughly.
This is too familiar and disliked by many dogs.
Pet gently.
© 2011 Dr. Sophia Yin, DVM, MS
VOLUNTEER EVENT GUIDELINES
VOLUNTEER/JOB ROLES
Web address for online signup: http://www.signupgenius.com/go/10c054eaeae2ba2fe3-april
• Setup 8:00-9:30 am; 20 people needed. Assist vendors/rescues with unloading
vehicles and carrying to booth space
• Teardown 7:00-8:00 pm: 10 people needed. Post-event cleanup
• Information Booth 10:00-2:30 and 2:30-7:00: 3 people per shift. Direct visitors
and provide them with information from info table.
• Foster Booth 10:00-2:30 and 2:30-7:00: 3 people per shift. Explain fostering to
visitors and pass out foster applications, etc.
• Rescue Concierges 10:00-2:30 and 2:30-7:00: 10 people per shift. Assist rescues/shelters
by getting water/leashes, etc. Any assistance needed so they do not have to leave their
tables. Ideally these volunteers will have animal handling experience.
• Greeters 10:00-2:30 and 2:30-7:00: 4 people per shift. Pass out brochures, greet patrons,
etc.
• Pup Playpen 10:00-2:30 and 2:30-7:00: 3 people per shift. Monitor for appropriate play
and ensure visitors do not enter.
• Registration booth 10:00-2:30 and 2:30-7:00: 9 people per shift. Check in vendors,
participants, volunteers. Organize paperwork.
• Adopters area 10:00-2:30 and 2:30-7:00: 4 people per shift. Assist adopters with paperwork
goody bag and directing them to photo area and Byers booth for tag.
• Meet and Greet Rooms 10:00-2:30 and 2:30-7:00: 4 people per shift. Manage use of
rooms to ensure safety. Make sure appropriate play and interaction is taking place. Make
sure signs on door indicate when in use. Volunteers need to be animal savvy with the ability to
read cues and assess for stress. Animal handlers are ultimately in charge of their animals.
• Floaters 10:00-2:30 and 2:30-7:00: 4 people per shift.
• Traffic Counter 10:00-2:30 and 2:30-7:00: 2 people per shift. Count traffic as it enters
• Smooch A Pooch Booth 10:00-2:30 and 2:30-7:00: 2 people per shift. Animal savvy, instruct
visitors on correct way to approach, etc.
VOLUNTEER EVENT GUIDELINES
BOOTH #Organization Name
529
A.D.O.P.T. Pet Rescue
311
Adopt A Pit
310
All About the Paw Pet Rescue
333
Almost Home Dog Rescue of Ohio
214
American Bullmastiff Association Rescue Service
322
Animal Cruelty Task Force
312
ASPCA
315
BARELY USED PETS
512
Big Heart Dog Rescue
508
Buckeye Bulldog Rescue
504
Cane Corso Rescue Inc
426
Canine Collective
114/229
Capital Area Humane Society
118
Cat Welfare Association
307
Cause for Paws Ohio
341/343
Central Ohio Pomeranian Rescue
440
Central Ohio Sheltie Rescue, Inc.
430
CHA Animal Shelter
122/239
Colony Cats & dogs
241/243
Columbus Cocker Rescue
537
Corgi Rescue of Dayton
112
Cozy Cat Cottage Adoption Center
418
Faithful Forgotten Best Friends
320
Forever Dobes Rescue
221/223
Franklin County Dog Shelter
225
Friends of the Shelter
414
Hospets
120/235
Humane Society of Delaware County
208/210
Humane Society of Madison County
213/215
I Have a Dream Rescue Organization
327/329
Luv4k9s
324
Mercy's Door Pet Rescue
321/323
Miami Valley Pit Crew
314
Morrow County Dog Shelter
318
MRM Rescue Transports
326
National Canine Cancer Foundation
337
New Beginnings Animal Shelter
533
Ohio Basset Hound Rescue Inc.
109
Ohio SPCA
113/115
Peace For Paws Ohio
340/342
Perfect Pet Adoption Center
444
PetPromise, Inc.
116
Pets Without Parents Columbus
328
Powell Animal Welfare Society (PAWS)
334/336
Purebred Rescue Organization of Ohio
104
Rattie Tattie Rescue
434/436
ROYALTY DOG RESCUE
420/422
Sacred Hearts Animal Rescue & Sanctuary
418
SNAP of Central Ohio
408/410
Speak! for the Unspoken
209
Sweet Dream House Rescue Inc
539
The Humane Society of the United States
BOOTH #
Name of business
412
Alpha Healing Arts, LLC
217
Best Breed Pet Foods
207
Brown Dog Bandanas
117/216
Byers Subaru
424
Carved N Stone
316
Central Ohio Thank Dog Bootcamp
331
Champion Pet Food
535
Columbus All Breed Training
531
Dog N Frog
309
DoTERRA
308
Fitzpatrick Insurance Agency
107
Fromm Family Foods
510
Gooseneck Tavern
317
Guardian Protection Services
428
Imprints
211
Judith Vierow
438
Just Like My Babies
332
Keller Williams/Lynn Realty
416
Merrick
406
Midwestern Pet Foods
219
Mutts & Co.
319
Natural Balance
233
Nutro Natural Choice
212
Origami Owl
442
Paw Kids
506
Paws of Love Treats
541
pawTree-Independent Consultant
227
Personal Baggage
231
Pet Butler
245
Pet Palace
330
PetPeople
345
Rascal Unit
339
Scentsy Fragrance
338
Small Paws
418
SNAP of Central Ohio
306
Stella & Chewy's
344
The Blue Buffalo Company
206
The Dog Trainer
335
The DogSpaw
237
The Jewelled Cat
313
theDogWorks/cats2
111
Thirty-Gifts Senior Consultant
325
UrbanHomespun
432
Zignature
106
Foster Table
108/110
Adoption table
100/102
Photo Booth
527
Smooch A Pooch