ITEM I. CALL TO ORDER II. AGENDA May 20, 2014 PUD BOC

May 20, 2014
PUD BOC MEETING
AGENDA
5PM
PUD Office
230 Chimacum R@ad
Port Hadlock, WA
ITEM
START TIME (PM)
I.
CALL TO ORDER
5:00
II.
AGENDA
5:00
III.
APPROVAL OF MINUTES
Regular Meeting Minutes from May 6, 2104
5:05
IV.
APPROVAL OF VOUCHERS
5:10
V.
COMMISSIONER REPORTS
5:15
VI.
PUBLIC COMMENT on items that are not listed
on the agenda
5:20
VII.
ACTION ITEMS:
1. Segregation Resolution
2. Net Metering 2013 April 30th date
3. Resolution Declaring Surplus Property
5:25
5:30
VIII. DISCUSSION ITEMS:
1. CAB Recommendation for BOC
2. WECC De-certification
3. NICS Module Purchase
4. Transformer Re-positioning
5. Exempt Employee COLA
6. PUD Medical Disconnection policy
5:40
5:45
6:00
6:10
6:20
6:30
6:40
IX.
OLD BUSINESS- Manager's Report
6:45
X.
CORRESPONDENCE
1. WASH Office of Risk Management
6:50
XI.
EXECUTIVE SESSION:
1. Personnel
XII.
ADJOURNMENT
7:00
a meeting in Cle Elum in June regarding public power. He said if the board had no
objection, he would tell the story of public power in Jefferson County without
advocating for it. He would be speaking as a private citizen, not on behalf of the PUD,
and the PUD would not be paying for the travel. Commissioners King and McMillen
stated they would have no objection as long as the idea is cleared by attorney Kirk
Gibson.
Commissioner King
April 9: Attended NoaNet meeting via telecom
April 15: Attended workshop with NoaNet (Northwest Open Access Network)
PUBLIC COMMENT (for items not listed on the Agenda)
1) Roger Risely, citizen, had question regarding Bonneville Power Administration and
Energy Northwest relationship.
2) Ron Hayes, citizen, asked when financial statements for year 2013 might be issued.
The Manager responded that they are to be presented to State Auditor's office by end of
May, 2014.
3) Tom Thiersch, citizen, referred to a national global climate change report, released
today, making net-metering and use of local solar power issues more important and
those that should be made as easy as possible to employ. Also, regarding open public
records, electronic as well as paper documents retention is required and, currently, past
BOC agendas are not included on the District website.
ACTION ITEMS
None
DISCUSSION ITEMS
a) Website: Public Notification Process
The Manager presented a memorandum regarding the website public notification
process. He has researched the process of other public utility districts where meeting
announcements, minutes, some agendas archived with minutes, some financials, and
some newsletters are posted. Staff will ensure that meetings are posted to the website
and archive minutes and resolutions. The issue is to be addressed further upon the
return of the District Resource Manager.
Public Comment
Brian Roe, citizen, asked where money comes from for rebates. The answer was
Bonneville Power Administration's Energy Efficiency Initiative.
b) Red House Excess: Property Resolution
The Manager presented a draft Resolution for review declaring certain property to be
surplus and authorizing the sale or other disposal of said property.
c) Transfer of Assessment
The Manager presented a draft Resolution for review ordering Segregation of an
Assessment on the Assessment Roll of Local Utility District No. 5 (in Ocean Grove
Estates).
d) Collection Policy
The Manager presented a memorandum regarding the District's collection status.
Evergreen Financial Services is to provide collection service for debt collection the
District is unable to perform. Currently, there are 330 accounts, in an amount of
$189,792, to be sent to Evergreen, many of which are over a year overdue and some of
which are overdue amounts from Puget Sound Energy billings. The District will begin
collection process on a monthly basis on accounts deleted and/or shut off for over 90
days.
e} Net Metering
Staff is currently working on policies for net metering customers, of which there are
currently nine. Citizen Roger Risely presented the Board with the following Clallam
County policy regarding net generator credit balance refund:
11
a) Net metering customers who produce more electricity than they consume shall be
designated as net generators.
"b) Net generators may present an annual request no later than April 15 of each year
for payment on their credit balance. Net generators will self report the credit balance
by e-mail no later than April 30th of same year. The e-mail will include a photo of all
three meter readings and the meter ID number. The PUD will refund at two-thirds of
the applicable rate the credit balance.
"c) The PUD shall zero out any remaining credit balance without further compensation
to the net generator consistent with RCW 80.60.030."
The District Electrical Superintendent did comment that it is the duty of the District, not a
customer, to read electrical meters. The Manager will address this issue at the
upcoming Washington Public Utility District Association (WPUDA) Managers' meeting.
MANAGER'S REPORT/OLD BUSINESS
Electrical Summary
The Manager presented tables for power consumption from April 2013 through March
2014 as well as monthly meter reads for April 2013 through April 2014. Also presented
were the number and value of accounts going to collection, for deleted, over ninety-day
past due accounts. Two recent power outages were reported. Regarding transfer of
Clallam PUD power lines to JPUD, an agreement was signed and Clallam PUD is in the
consolidation process. The WECC (Western Electricity Coordinating Council} report
due date was extended to May 5, 2014 and was completed on time. The annual U.S.
Energy Information Administration (EIA) Form EIA-861, identifying power sales, revenue
and energy efficiency, was due at the end of April, 2014; however, that agency's survey
has been delayed and not open, thus the deadline is currently unknown. The District
will be notified when the survey is opened. Regarding conservation, a thermo imaging
device, authorized at the April Regular Meeting, has been ordered. Conservation
rebates have been completed.
Water/Sewer
With regard to the Quimper Water System/Kala Point consolidation, work has begun on
both lower and upper sections. Phase 2 of the Sparling Well project may begin.
Department of Health approval for archeological requirements has been received.
Procuring bids to paint the Quilcene water tank continues. Regarding Shine Platt
consolidation, the District does not have the water rights; however, there is the
possibility of using consolidation grant funding to assist in obtaining water rights.
Public Comment
None
CORRESPONDENCE
1. Letter from John Cantlon, Vince Verneuil, and Gary Keister, St. Vincent de Paul
Society of Jefferson County, regarding fee waivers
2. Letter from Phil Thenstedt, Emerald Towns Alliance, regarding Shrimp Fest 2014
3. Letter from Richard and Kathy Nelson regarding transfer of drainfield connection
EXECUTIVE SESSION
At 6:68 p.m. the Board adjourned to Executive Session for approximately 15 minutes for
discussion on personnel. The Executive Session was adjourned at 7:05 p.m. No
Action was taken.
ADJOURNMENT
MOTION: By Commissioner McMillen, Second by Commissioner Burke, carried
unanimously, to adjourn the Regular Meeting at 7:07 p.m.
PAYROLL APPROVAL
PUBLIC UTILITY DISTRICT NO 1 OF JEFFERSON COUNTY
5/9/2014
NUMBER
501157
501227
501228
501229
501230
501231
501232
501233
501234
501235
501236
501237
501238
501239
501240
501241
501242
501243
501244
501245
501246
501247
501248
501249
501250
501251
501252
501253
501254
501255
501256
501257
501258
501259
501260
501261
501262
501263
501264
501265
VENDOR NAME
AMOUNT
DAVID ELIAS
BERNARD BURKE
WAYNE KING
KENNETH MCMILLEN
KIMBERLY COTilER-HOLT
WILLIAM GRAHAM
ANNETIE JOHNSON
MICHAEL LEGARSKY
KRISTOFFER LOTI
RONAJEAN MCCONNELL
JAMES PARKER
LAURA ROBERTS
TAMARA RUMPEL
NATHALIA TANTUM
MARYLOU TATUM
MAUREEN WHIPPY
LISA YOBBAGY-KELLER
ADAM YORK
DYLAN BRACKNEY
CALEB CHAKOS
JOSHUA DARLING
DAVID ELIAS
CASEY FIN EDELL
BRADLEY FLUX
TOBY HOWARD
JORDAN LEAVITI
BO LEE
ROBERT PHILLIPS
ERIK PRYOR
DONALD STREED
ERIC THARALDSEN
BRIAN VAN NESS
COLTON WORLEY
RANDALL CALKINS
JOSE ESCALERA-ESTRADA
DOUGLAS REEDER
JERRY RUBERT
ERIC STOREY
DAVID ELIAS
LAURA ROBERTS
VOID
TOTAL PAYROLL
$ 69,252.72
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
984.02
992.30
1,017.83
1,455.18
1,944.63
1,513.52
2,473.39
2,053.99
1,038.57
2,796.14
874.06
1,097.32
1,725.03
1,122.88
1,060.28
1,172.86
1,003.37
1,997.90
2,68£.31
2,896.07
1,044.30
2,734.01
2,787.28
961.13
2,857.18
3,393.76
2,290.75
1,682.95
3,165.66
2,725.94
1,708.34
2,070.67
1,488.49
1,525.03
1,606.56
1,903.06
2,107.00
721.84
573.12
LOST PAYCHECK
REPLACE #501157-LOST
FINAL CHECK
May 20, 2014
VOUCHER CLAIM FORMS FOR BILLS TO BE PAID:
WARRANTS
Accounts Payable:
# 102947
Payroll:
#501227
to #103037
to #501265
AMOUNT
DATE
$593,651.32
05/20/2014
$ 69,252.72
05/09/2014
TOTAL BILLS TO BE PAID
$ 662,904.04
VOIDED CHECKS
#501157;102868;102900;102929;
#102935;102942
WIRE TRANSFERRED AMOUNTS
AMOUNT
$1,361,298.00
BPA
TOTAL WIRES
$1,361,298.00
DATE
5/15/2014
VOUCHER APPROVAL
PUBLIC UTILITY DISTRICT NO 1 OF JEFFERSON COUNTY
5/20/2014
NUMBER
102868
102900
102929
102935
102942
102947
102948
102949
102950
102951
102952
102953
102954
102955
102956
102957
102958
102959
102960
102961
102962
102963.
102964
102965
102966
102967
102968
102969
102970
102971
102972
102973
102974.
102975
102976
102977
102978
102979
102980
102981
102982
102983
102984
102985
102986
VENDOR NAME
BPA
RICHARD BACHER
MARIANNE KLINE
CLAYTON SMITH
GAYLE THORNE
ANNA WEERTS
CREDIT INTERNATIONAL CORPORATION
HRA VEBA TRUST CONTRIBUTIONS
BANK OF AMERICA ACCT #105000007885 JEFFCO EF
AITN: PAYROLL PENINSULA CREDIT UNION
WA STATE DEFERRED COMPENSATION PROGRAM
WA STATE SUPPORT REGISTRY
AMOUNT
$ 1,361,298.00
VOID
VOID
VOID
VOID
VOID
218.62
300.00
26,264.15
1,350.00
1,137.50
747.99
BANK OF AMERICA ACCT #105000007885 JEFFCO EFTPS
151.88
106.5
806.51
17.86
24.16
276.08
201.88
574.89
248.38
47.41
1,525.00
990.40
393.49
15.40
129.30
192.17
1,973.00
424.00
1,001.10
164.00
165.00
120.00
1,809.00
7.51
214.50
259.43
1,825.74
175.00
. 813.15
2,757.70
46.21
775.99
5,601.76
85.30
WA STATE SUPPORT REGISTRY
ALTEC INDUSTRIES INC
EILEEN BURNS
JENNIFER CALAHAN
CENTRO PRINT SOLUTIONS
CENTURY LINK QCC-P
CENTURY LINK-S
CENTURYLINK
DM DISPOSAL CO INC
ES Cl
FASTENAL
GE CAPITAL
SERAFINO GESMUNDO
GRAINGER
HADLOCK BUILDING SUPPLY, INC.
HARRIS, MERICLE, & WAKAYAMA
JEFFERSON COUNTY PUBLIC HEALTH
JEFFERSON COUNTY TREASURER
LE MAY MOBILE SHREDDING
KRISTOFFER LOTI
MADRONA Hill URGENT CARE
MCDOWELL RACKNER & GIBSON PC
MIERCO IMPORTS INC
WM MONTGOMERY
MURREY'S DISPOSAL CO., INC.
NESCO LLC
NOR'WEST CUSTODIAL SERVICES, INC.
OFFICE DEPOT
OLDCASTLE PRECAST
OLYMPIC EQUIPMENT RENTALS
PACIFIC UNDERWRITIERS CORP.
PAYMENTUS
PETRICK'S LOCKSMITHS
--
DESCRIPTION
POWER
H/P REBATE
CASH DRAWER
H/P REBATE
H/P REBATE
H/P REBATE
GARNISHMENT
VEBA FOR ELECTRICAL
P/R TAXES
SAVINGS
DEFFERRED COMP
CHILD SUPPORT
-
P/R TAXES (FINAL CHECK)
CHILD SUPPORT
MATERIALS
CUSTOMER REFUND
CUSTOMER REFUND
MAILING ENVELOPES .
PHONES
PHONES
PHOO
PHONES
SAFETY COMPANY
MATERIALS
RICOH COPIER
CUSTOMER REFUND
MATERIALS
MATERIALS
ATIORNEYS
WATER PERMIT
BOND PAYMENT FOR #48
SHREDDING
PHONE REFUND
PHYSICAL
ATIORNEYS
CUSTOMER REFUND
CUSTOMER REFUND
GARBAGE
REEL TRAILERS
OFFICE CLEAN
OFFICE MATERIALS
MATERIALS
RENTAL
LIFE/LTD INSURANCE
CREDIT CARD PROCESSING
4 CORNERS DOOR
102987
PITNEY BOWES-RESERVE ACCT
102988
PLATT ELECTRIC SUPPLY
102989
PORT TOWNSEND MUFFLER & FABRICATION
102990
102991
PT COMPUTERS
102992
PUD#1
PURMS JOINT SELF INSURANCE FUND
102993
RADIO SHACK
102994
LEE ROBINSON
ROHLINGER ENTERPRISES INC
102995
500.00
4,099.26
522.06
96.96
24.49
139.58
MATERIALS
CUSTOMER REFUND
803.62
PROTECTIVE EQUIPMENT
89.00
SECURITY SERVICES NW, INC.
CHRIS SHIVER
349.55
SIGN STATION
102999
SOS PRINTING
92.65
517.89
103000
STATE AUDITORS
103001
STATE OF WASHINGTON
103002
103003
TECHNOLOGY UNLIMITED
TYNDALE COMPANY, INC
103007
ULINE
100308
UTILITIES UNDERGROUND LOCATION CENTER
100309
WA STATE DEPT OF RETIREMENT SYSTEMS
103010
103011
83.60
103012
103013
RICHARD BACHER
103014
103015
103016
SECURITY
CUSTOMER REFUND
DECALS
BUSINESS CARDS
AUDIT
PRIVILEDGE TAX
673.64
1,130.66
CHECK SCANNER
119.84
447.59
84.70
29,263.35
479.45
WESTBAY AUTO PARTS, INC.
ALTEC INDUSTRIES INC
ASSOCIATED PETROLEUM PRODUCTS INC
GEN LIABILITY
424,680.58
636.64
1,924.69
TWISS ANALYTICAL LABORATORIES, INC.
103005
103006
REPAIR WORK
COMPUTER
WATER/ELECTRICAL
102997
102998
103004
PVC CONDUIT/WIRE
890.23
7,552.63
102996
TEREX UTILITIES, INC
TOWNSEND BAY PROPERTY MANAGEMENT
POSTAGE
4,181.15
12,431.84
ROPES
CUSTOMER REFUND
TESTING
CLOTHING
MATERIALS
LOCATES
APRIL RETIREMENT
MATERIALS
POLE PULLER/CAPSTAN
FUEL
BRISA SERVICES
400.00
510.00
STENOGRAPHER
CDW GOVERNMENT
448.80
COMPUTER EQUIPMENT
100.00
DEPOSIT REFUND
200.00
DEPOSIT REFUND
KAREN DERMODY
103017 SANDRA DRAKE
103018 . FASTENAL
1,091.52
103019
G & W ELECTRIC COMPANY
17,538.10
103020
GENERAL PACIFIC INC
14,609.27
103021
BYRON HOWELLS
3,840.00
DUCT SEALING
MATERIALS
AUTO RECLOSER
ITRON METERS
CONSULTING
103022
INFOSEND, INC
1,702.05
MAILING SERVICE
1,144.32
103023
INTERNAL REVENUE SERVICE
103024
ANNETTE JOHNSON
287.26
941 TAXES
HR CERTIFICATE
103025
ALICIA MUNYER
103026
103027
OFFICE DEPOT
150.00
127.15
OFFICE SUPPLIES
112.00
PO BOX RENTAL
103028
103029
103030
103031
US POSTMASTER
OLYMPIC EQUIPMENT RENTALS
43.60
48.45
PUD#1
2,503.25
SHOLD EXCAVATING INC
400.00
103032
CLAYTON SMITH
THE SALVATION ARMY
103033
GAYLE THORNE
50.00
400.00
103034
103035
NATHAN TRIMBLE
200.00
103036
TYNDALE COMPANY, INC
WAVE BROADBAND
103037
ANNA WEERTS
TOTAL CHECKS
142.74
1,449.20
400.00
$
593,651.32
DEPOSIT REFUND
RENTAL
WATER/ELECTRICAL
KALA PT SEPTIC WORK
DUCT SEALING
DEPOSIT REFUND
DUCT SEALING
DEPOSIT REFUND
CLOTHING
INTERNET SERVICE
DUCT SEALING
PUBLIC UTILITY DISTRICT N0.1
OF
JEFFERSON COUNTY
RESOLUTION NO. 2014 - 006
A RESOLUTION of the Board of Commissioners of Public Utility
District No. 1.of Jefferson County, Washington ordering the Segregation
of an Assessment on the Assessment Roll of Local Utility District No. 5
WHEREAS, Resolution No. 94~3.88 adopted on the 3rd day of August 1994 levied
and confirmed an assessment against Parcel 977 100 603 (Ocean Grove Estates #2, Block
6, Lot 4), a 3 bedroom connection to the LUD#5 Large Onsite Septic System, in the name
of Four Seasons Development, in the amount of $10,681.43; and
WHEREAS, said assessment has been paid in full, but never used; and
WHEREAS, the current property owners of pai-cel #977100603, also owns parcel
977100725 and wishes to transfer the assessment between the two parcels; and
WHEREAS, the current property owners understand that by transferring of the
assessment from one parcel to another will mean that the assessment and the sewer
connection have been transferred and there is no guarantee the initial parcel will have a
sewer connection available.
NOW, TIIEREFORE, BE IT RESOLVED that a copy of this Resolution shall be
delivered to the Treasurer of Jefferson County, Washington, who is authorized and
directed to make the following segregation upon the Assessment Roll of Local Utility
District No. 5:
From:
Parcel #977100603 ............... original full assessment.. ..... $10,681.43
To:
Parcel# 977100725 ............. full assessment paid off............ $0.00
ADOPTED by the Commission of Public Utility District No. lof Jefferson Courtty,
Washington, at a regular open meeting held this 20th day of May 2014.
Wayne G. King
President
Ken McMillen
Vice President
Barney Burke
Secretary
IN WITNESS WHEREOF I have hereunto set my hand and affixed the seal of the Corporation
this 20th day of May 2014.
Barney Burke, Secretary
(Corporate Seal)
April 22, 2014
Public Utility District #1
Attention: Jim Parker, Manager
P.O. Box 929
Port Hadlock WA 98339
Dear Mr. Parker,
This letter is written to request the transfer of a three-bedroom
drainfield connection from one of our orooerties to another in
Grove.
Please transfer from Ocean Grove Estates #2, Block 6, Lot 4, parcel
number 977 100 603 to Ocean Grove Estates #2, Block 7, Lots 19 &
20, parcel numbers 977 100 725 and 977 100 726.
We understand this requires action by your Board of Commissioners.
Please let us know if you need additional information.
Sincerely..· J '
-~~
Richard E. Nelson
Kathy C. Nelson
20 May 2014
MEMO FOR BOC
SUBJECT: Net Metering
1. The purpose of this memo is to propose to the PUD BOC that for those Net Metering Devices
that we did not read on the 30111 of April, we allow them to roll over their balance for the next
period.
2. RCW 80.60.030 Net energy measurement-required calculation unused credit meter
aggregation.
(5) On April 30th of each calendar year, any remaining unused kilowatt-hour credit
accumulated during the previous year shall be granted to the electric utility, without any
compensation to the customer-generator.
3. I received the following email:
Jim, Since you did not zero out my meter on Ap 30th, 2014 according to my reading ofRCW
80.60.030 you have no legal right to do so on any subsequent date. Your next legal opportunity to zero
out my meter is Ap 30th, 2015.
Since the credit balance on my meter as currently banked is small, I strongly suggest that it is in both our
interests that you carry it over.
Thanks,
4. L/G provides us the ability to read most meters remotely and they provide us those numbers, so
for the vast majority of the net meters we can go back into a special program, locate the customer
and pull out readings for a particular day. We can than manually adjust their meters back to zero
for the 30th. However, a number of the net metering meter will not read remotely and we pay
corex to manually read during its cycle. However, because this is a special reading we cannot do
that.
5. We are hoping to change out th.e meters and perhaps create a special netmeter route that is read
on the 30th of each month. We have to do read the generation meters the end of June each year.
6. Recommendation. The PUD Board authorize the PUD staff to allow those net meters that were
not read on the 30th of April to roll over until next year.
7. Discussion. There may be a feeling that this is unfair to those at did not have their meters read
on the 30t11, however, it seems the law is clear they shall be zeroed. We could estimate, or set it
to a date just prior or after, but there may be some backlash.
8. POC this Jim Parker.
James G. Parker, PE
Manager
RESOLUTION NO. 2014 - 005
A RESOLUTION of the Board of Commissioners of Public Utility
District No. 1 of Jefferson County, Jefferson County, Washington,
Declaring Certain Property to be Surplus and Authorizing the Sale or
Other Disposal of Said Property
WHEREAS, the electrical system assets purchased by the District from Puget Power included
certain real property located at 1270 Chimacum Road, Jefferson County, identified as Jefferson
County Tax Parcel No. 901113012 ("the Property"), which includes an electrical substation which is
now a part of the electrical distribution system operated by the District; and
WHEREAS, in addition to the actual fenced substation area, the Property includes
approximately 4.25 acres ofland that the District does not presently need and will not need in the
future for the operation or future expansion of the substation; and
WHEREAS, there is a house located on the excess portion of the parcel which was used as a
rental property by Puget Power, which has fallen into disrepair. The house and related structures
have little, if any, value to the District and are not necessary for the District's purposes; and
WHEREAS, the Commissioners wish to dispose of the house and related structures and
remove them from the land, either by sale or demolition; and
WHEREAS, the District also wishes to sell the excess land, but the size of that excess area is
. too small to qualify as a separate conveyable parcel under the Jefferson County Zoning Code; and
WHEREAS, it may be possible to do a Boundary Line Adjustment with a neighboring
property owner which would allow the District to sell the excess land.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Public Utility
District No. 1 of Jefferson County, as follows:
Section 1.
The Commissioners hereby declare that the house and related structures now
located on the District's substation Property at 1270 Chimacum Road (Jefferson County Tax Parcel
Number 901113012) are unserviceable, obsolete, unfit and in serious disrepair, and may be disposed
ofwithoutthe approval of the voters in accordance withRCW 54.16.180. The Commissioners have
determined that it would not be appropriate for the District to spend public funds on renovating the
house or continuing to maintain it as a rental property. The house and related structures on the
property are therefore surplus to the District's needs and should be sold or otherwise disposed of.
Section
The PUD Manager is hereby authorized and directed to dispose of the house
and other structures on the Property, in a commercially reasonable manner. The Manager shall seek
to find a buyer for the house and related structures who shall be required to remove them from the
property. The Commissioners nevertheless recognize that said property may have no commercial
value, and the Manager is also authorized to dispose of the property by demolition and to sell parts
thereof for their scrap value.
Section 3.
The Commissioners also recognize that the excess portion of the land cannot
presently be sold as a separate property, because its area is less than the minimum lot size under the
Jefferson County Zoning Code. It may be possible, however, to perform a Boundary Line
Adjustment with a neighbor so that the excess portion of the Property can be conveyed to the
neighbor at its fair market value. The Commissioners therefore authorize the Manager to negotiate
with neighboring property owners to ascertain whether a Boundary Line Adjustment can be
negotiated.
CERTIFICATION
I, Barney Burke, Secretary ofthe Board of Commissioners of PUD NO. 1 OF JEFFERSON
COUNTY, do hereby certify that the document attached hereto is a true and correct copy of
Resolution No. 005-2014 of the said Board, duly adopted at a regular meeting thereof held on the
20th day of May, 2014.
Secretary,
-4-
of Commissioners
Section 4.
Ifthe Manager is ab le to find a neighboring property ovmer who is willing to
purchase the excess property, the proposes transaction will be presented to the Commissioners for
final review and approval.
. ADOPTED at a regular meeting of the Board of Commissioners ofPublic Utility District No.
1 of Jefferson County, Washington, held this 20th day of May, 2014.
PUD NO. 1 OF JEFFERSON COUNTY
By
President and Commissioner
By
Commissioner
By
Commissioner
ATTEST:
Secretary, Board of Commissioners
-3-
20 May 2014
MEMO FOR BOC
SUBJECT:
Underground Vault
The purpose of this meeting is to discuss replacement of vaulted transformers in
general and an actual current situation in PT.
2)
We had an outage due to a failed transformer in PT couple of months ago. We did
not have a replacement underground transformer so got PT approval for a temporary
ground level transformer. We had a meeting later with several of the concerned
parties and the city of PT to figure out a more permanent solution. Part of the
solution had to do with the improvements to the Hastings building, and the need for
access to a restaurant downtown.
3)
Following the meeting a report was written up on the understandings of all the
parties.
4)
Received this email a bit later
1)
Jim and crew,
Thank you for taking the time to come out and meet about the transformer in Hastings
alley. Though my preference would be to not have the transformer occupying half of the
entrance to my business, I understand concession needed to be made.
This is the proposal to fix the alley so that we can open for business. As I paid to fix the
half of the alley the transformer is now on, I believe it's the PU D's responsibility to pay
for the repairs on the new half of the alley so that the transformer may remain where it
is.
It includes demolition of all of the structures currently occupying the right half of the
alley, patching and repairing the deck, painting the lower wall of the surf building which
is overly worn and one of the reasons we put stuff in front of it, and putting a low fence
around the transformer to try and make it disappear while having gates for access.
Many of these same improvements were done to the opposite side of the alley last year
so that we could open.
Please let me know how you want to proceed.
Thanks
5)
Following exchange it was decided we would replace the existing submerged
transformer with another, it is on order. Issue now becomes what do we want our
policy to be, when we replace existing vaulted transformers.
PUD
Jefferson County
Public Utility District
Jefferson County PUD Citizen
Advisory Board
-
...
'
-
-
'
-.
• -
-
--
.
.
.
-
, A G El}I DA .
.:::; • ~
'.:. -
-
... '),. -
-•
.....-,
......
~-
. •
..
-
•
.,.__ ·,
..
-
~......
- ..... -
-
!
..
-·
--
-_....
.
-
-
..
··;
....__
•
Call to Order
•
Approval of Minutes from Last Mtg .
•
Review of agenda
•
Public comment
•
Net Metering Discussion
•
Communication Strategy
PUD Electrical
Service Center
•
Review of PUD Credit Collection
Address: 310
Four Corners
Road, Port
Townsend, WA.
•
PUD Tree Policy Discussion
'7
•
Succession Plan Discussion
<tf-'
•
Next Steps/Board Actions
•
Public Comment
•
Adjourn
Date: May 12th
2014
Time: 1:30pm
Place of
Meeting:
Policy/Sub-Committee
1
_)
2.
Other
BPA.
1) Good morning Jim! We were given a heads up on a couple of things in terms of
outreach to customers but I don't recall having seen the letter so I'm not sure how to
respond. I know Jefferson was included in the Cluster Study and that you are due a small
reimbursement as the estimate for the costs were only slightly higher than the actuals.
I.
I've asked for more information so I'll follow up when I hear back but I believe that group
is on retreat today so it may not be until next week. I would strongly suggest that you or
someone from Jefferson tune into the Cluster Study Results meeting on May 20.
2) BP A Supply side also has a draft new contract that drops reference to the transfer of
service from PSE dropped, in particular possible use of underwater from PSE on
the Coyle.
WECC. See discussion.
111.
Meters. Jim,
We have completed our first real test with the new Itron meters. With the new handheld it
.took 20 minutes to read the meters on the map. With the drive by unit use by Jose .it took
10 minutes. That is the time it took from the gate at 4 comers .to get all the meter reads.
Based on this we are very comfortable the solution will work. Next week w~ will set up a
ro1:1te and install about 100 meters. The meter data is moving from Springbrook to MVRS
without any problems
II.
.
iv.
SCADA, I thought I would-give a quick update on the status of the
SCADA system. We currently have communications to 6 of the 7 substations and 2
midline recloser controls. Our new Davis weather station is also up and running on
SCADA. I attached a screenshot of Port Ludlow and the weather station. We are currently
working on getting communication to Discovery Bay Substation and the redoser controls
in Port Ludlow on Breaker Lane. Stop by anytime to get a firsthand look of the system
v.
RUS reporting. Hope to have in tonight or tomorrow. Once in we
will have to figure out if we want the next 5.0 million dollars loan.
v1.
Conservation. Hi Bill,
I just started figuring out how we can offer an energy audit. I am in discussion with Orlando at Cranky
Caster, who seems to be the only BPI certified energy auditor in town.
In order to make this work well, we will need to set up a system for the auditor installing DI measures
(LED lamps, showerheads, etc.) during the audit. In this manner we can get BPA to reimburse some or
all of the audit cost. Let's discuss later today?
i.
3.
CPU D. Transf er of lines. We have th e draft for t he 2015 t ransf er of transmission
lines. will st art t o review, but wa nt t o make sure does not affect WECC
decertification.
Admin/ Financial:
a.
P/R- 137,455 last period.
b.
Low income customers -265 cunently on the program. Power Boost- 132
@ 1310 per month. Budget plan, recalculating-we have 521 on that prograin.
c.
19 shut-offs on Monday- 17 combined, 2 just water. Less than 12
tomorrow.
d.
PURMS - The Semi Annual Operations Committee meeting will be on May
28th and 29th. The meeting will begin on the afternoon of the 28th to get an
update on Health Care Reform then will reconvene on the morning of the 29th to
attend to regular business
e.
f.
Net metering. See discussion, talk about smart inverters
Red house - see discussions - 233,000 of which 105,000 is the land g.
LG meeting for 30 day billing: Matt from L & G met with us last week, hope
to have up and running by fall.
h.
We are ending County IT contract end of this month.
4.
Personnel:
Hired Byron to assist Kevina.
b.
Colton Worley has accepted the position for SCADA Technician.
c.
We had to let Laura go.
d.
Local Labor union has increased the medical costs. Approximately 10
percent increase~ ComJnencing on June 1, 2014, your monthly contribution will
increase from $8.04 to $22.48, to be taken out bi-monthly. You will see a rate of
$11.24 per check taken out instead of $4.01 per check
e.
On-call versus standby. The lineman, and now the water guys get an hour's
pay for just being on call. Should they be called out they get all the accustom
pay, call out, meals, double time. Only the individual on call that week, get the
on call pay. On the other hand few PUDs pay for lineman to be on call,
We went with the ongenerally it a list that the top of the list gets called first.
call set up for a number of reasons. First we do have a dispatch company to
filter calls, and secondly other PUDs are having problems getting lineman to
respond to being called out. We thought the on-call pay was a good use of
funds.
f.
5.
Workshop for the BOC to go over personnel policies, Drug programs,
exempt and commissioner policies and procedures, need to set up follow up
series of workshops.
Water/ Sewer
a.
Kala Point/ Quimper consolidation - tied together on lower section, working
on water tanks now. We have had reports of dirty water.
b.
Sparling well. Hi Jim,
You are correct in that I need to have the water quality results prior to putting the well in
service and issuing the Final Approval(F A) letter. I understand you are waiting for
additional funding to complete the Project but I would like to have this Project completed
and would therefore like to have the water quality results ( so put a temp pump in to get
them.) . You could wait however, since you wont be putting it online anyways but then FA
would be pending. If there is funding involved ( and I think there is) COM needs FA
before releasing the funds. The approval is good for 2 years
c.
d.
Brinnon Sewer. Wayne attended the meeting.
Water/sewer Operations a.
Quilcene water tank. Still getting bid, but going to be around 80,000
dollars. Problem is we probably only take in (30*30* 12) 10,800 a year in
gross revenues from the system.
b.
CCRs and WUE reports are due. Notification on bills.
c.
Good news! Washington water utilities were successful in our multiyear, team effort working with the Washington Department of Ecology
and other stakeholders to update the SEPA rules resulting in an increase
in the size of the categorically exempt water, sewer and storm water
pipeline size. Under the new revised SEPA Rules which have gone into
effect as of May 10, 2014, the categorical SEPA exemption has been
increased from water, sewer and storm water lines of 8-inches or less in
diameter to the NEW 12-INCHES or LESS in diameter.
"(b) All storm water, water and sewer facilities, lines, equipment, hookups or
appurtenances including, utilizing or related to lines ((eight is removed)) twelve [is
added] inches or less in diameter."
This is a significant benefit to many Washington water utilities and we wanted to share the
good news. As noted above, these new SEPA rules are now in effect as ofMay 10, 2014.
d.
Shine Platt wants to connect to PUD; told them do not have water
rights
Matt has completed his review of the Reynolds/Shine file and there appear to be some
major hurdles ... perhaps more like a roadblock. . We would like to set up a conference call
with you and Jim to discuss our permitting issues and possible alternatives to get the PUD
what it needs to hook up the existing Shine Plat customers.
e.
Old alcohol Sterling bank was merged into Cumquat bank. Three
drainfields versus two.
6. Other
A. State Government:
Managers and Administrative Professionals,
This Legislative session SHB 2105 , requiring public agencies with governing bodies to
post their agendas online in advance of meetings, passed with an effective date of June 12,
2014.
Please note, the legislation states public agencies with governing bodies must post
meeting agendas online at least 24 hours in advance of each regular meeting. However, an
·agency is not required to post an agenda online if the agency does not have a website or if
it employs fewer than 10 full-time equivalent employees.
B. CAB - The Citizen's Advisory Board has questioned whether or not their emails,
correspondence and other documents are public record. They are. The CAB has also
had "sub-committees" stemmed from the CAB to work on isolated issues. Their
correspondence is also considered public record. They have asked me to check into
whether or not when they email each other, can they be linked into a PUD cc box.
In other words, can they Cc the PUD to a file where their particular records be kept.
Is it possible to create something like that?
C. Noanet. See list of users
Consulting
May 19, 2014
TO:
FROM:
SUBJECT:
CLIENT:
Jim Parker
Steve Andersen
Scope and Budget for WECC/NERC De-Registration Request
Jefferson PUD
Below is the scope of work and not-to-exceed budget for the WECC compliance
work.
Scope of Work
•
•
•
•
Task 1: Examine the PUD's system one-line drawing to assess whether or not
the PUD meets WECC and NERC criteria for a "radially-fed" utility (power
flows in only one direction). Gather information regarding any load shedding
and system protection equipment owned and/or operated by the PUD.
Determine if the PUD is a candidate for de-registration.
Task 2: Provide the PUD with a template de-registration request, including a
template cover letter. PUD staff will be required to input PUD-specific
information into the template and assemble the attachments that will
accompany the request.
Task 3: Provide detailed instructions regarding the process for submitting the
de-registration request to WECC.
Task 4: Assist the utility in responding to follow up questions and/or requests
for additional information from WECC, if any.
Timeline
Tasks 1and2 will be completed during the week of May 19th through May 23rd.
Task 3 will be completed when the de-registration request is ready for submittal.
Task 4 will be completed on an as needed basis. Based on previous experience it is
anticipated that it will take WECC anywhere from 3 to 6 weeks to respond to the deregistration request.
2525 NW Raleigh St.
Portland, Oregon 97210
Telephone: 503-223-5900
Facsimile: 503-827-8048
A registered professional engineering corporation with offices in the
Seattle and Portland metropolitan areas
May 19, 2014
Page2
EES Consulting Staff
Steve Andersen and Mike Green, sub-consultant, will complete tasks 1 through 4
identified above.
Not-to-Exceed Budget
A not-to-exceed budget of $3,000 is proposed. BES Consulting will not bill the PUD
above $3,000 for this project without the prior consent of the PUD.
2525 NW Raleigh St.
Portland, Oregon 97210
Telephone: 503-223-5900
Facsimile: 503-827-8048
A registered professional engineering corporation with offices in the
Seattle and Portland metropolitan areas
National Information Solutions Cooperative
®
Jefferson County PUD, WA
·51224
E&O GIS Data Analysis, Conversion and
Connectivity Model Estimate
5-8-14
Proposal prices are valid for 60 days from the date above.
All of our rates are subject
To change based on Board resolution .
Lake Saint Louis, MO I Mandan , ND
© 2012 NISC •All Rights Reserved
I Shawano, WI
~
NiSC
"--'®
---
--
--
1.866.WWW.NISC (1 .866.999.6472)
National Information Solutions Cooperative ®
The scope of this estimate is for conversion and optional connectivity tasks. This estimate is based upon one
core dataset provided by Jefferson County PUD, Shapefiles representing the distribution and land base
graphics.
System Information
•
•
•
Source Data: Shapefiles (.shp)
Service Points in GlS : 17,268 (quote based off of this number of meters)
Service Points in CIS: 18,818
Please confirm the system information listed above is accurate, if there are additional data sources (such as;
GPS data, AutoCAD data, Access or Excel Data) that need to be included into this estimate it may impact the
overall cost of conversion and optional model connectivity tasks.
Data Analysis
We have reviewed the current source data that was provided and have performed analysis on key aspects of
the data. The following are the items found during the analysis.
•
•
•
•
GIS has been on a freeze since 2008
o Any additional data needed to bring your GIS up to date, would be bid separately
Data is in shapefile format which has been loaded into a single database
All features will need Map Location numbers generated (based on "TBD" grid format)
No geometric network
o Substations will need to be connected with feeder bays denoting each feeder
o
Primary spans are snapped fairly well but will need to be split at all stations
We may be able to rectify some of those that are not snapped during conversion
o Secondary spans will need to be snapped to their respective Transformer and corresponding meters
o Primary spans will need to be split and snapped at Transformer intersections
o
Devices will need to be snapped to their corresponding stations (may be left in-line or leader in)
Primary UG - 5589
Phase: 98%
Conductor: 78%
Meters -17,268
Phase: 100%
Service Map Location : 0%
Meter Number: 98%
Transformer ID: 99%
Secondary UG - 13276
Phase: 99%
Conductor: 28%
Transformers - 7109
Phase: 100%
Equipment Map Location: 0%
KVA: 99%
Capacitors - 13
Phase: 100%
Size: 0%
Equipment Map Location: 0%
Primary OH - 5104
Phase: 98%
Conductor: 99%
Regulators - 19
Phase: 100%
$ ize : 0%
Equipment Map Location: 0%
Secondary OH - 880~
Phase: 90%
Conductor: 1%
Fuses-1907
Phase: 100%
Size: 92%
Equipment Map Location: 0%
Reclosers - 19
Phase: 100%
Size: 31%
Equipment Map Location: 0%
Switches - 214
Phase: 100%
Status: 15%
Equipment Map Location: 0%
Switches (GO) - 72
Phase: 100%
Status: 27%
Equipment Map Location: 0%
See the "Connectivity - Statement of Work", for items that would need to be completed to take full advantage of
the integration between GIS, Outage Management and Engineering Analysis. Your internal resources can
address these items once training is completed or NISC has the resources to complete those tasks as a
service to Jefferson County PUD.
Lake Saint Louis, MO
I
Mandan , ND
© 2012 NISC •All Rights Reserved
I
Shawano, WI
~
NISC
~-~-
1 866 .WWW NISC (1 866 999 6472)
National Information Solutions Cooperative (!!)
Approval Signature
Signing below indicates that Jefferson County PUD has read and agrees with the tasks to be completed within
this Estimate I Statement of Work. NISC reserves the right to review instances of additional work or
-modifications to items listed above which may result in additional cost.
Upon acceptance of this estimate, please check the items that NISC should complete then, sign, date and
email or fax this page to the attention of Daniel Semar (contact info below).
GIS Tasks to Complete
Cost
D GIS Conversion
$10,000
D Connectivity
$88,620
Date
Signature
This estimate is valid for 60 days. This estimate does not include any software or hardware costs associated
·
with NISC's Engineering solutions.
Please contact me with any questions in regards to this·document.
Thank you for your consideration .
Daniel Semar
NISC - GIS Production & FUSE
Phone: (636) 755-2459
Fax: (701) 667-1936
dan.semar@nisc.coop
--
-
Lake Saint Louis, MO I Mandan, ND
© 2012 NISC •All Rights Reserved
-
I Shawano, WI
~
NiSC
"-'®
-
-
1.866.WWW.NISC (1.866.999.6472)
National Information Solutions Cooperative ®
Statement of Work
Conversion - $10,000
•
•
•
•
•
•
•
Convert existing Shapefile data into NISC's GIS/MapWise format ·
Data projection when necessary
Establish a simple edge detail c.onnectivity model
Retain existing subtypes where feasible
Retain existing annotation where feasible
Setup map document using existing symbology
Perform Quality Assurance
Note: NISC will strive to maintain the overall look and feel of your maps, some variations may occur.
Connectivity - $88,620
•
•
•
•
•
•
Establish a simple edge detail connectivity model
Spans will be split at all stations
Verify Substation and Feeder assignments for all circuits
Establish connectivity for network features;
o Spans (Primary and Secondary)
o Meters
o Capacitors
o Fuses
o Regulators
o Reclosers
o Switches
o Open Points
o Transformers
Verify proper phase designation
Resolve loops
Equipment and Service Map Location Numbering (an existing grid is required for this task)
• Verify existing Service Map Location & Equipment Map Location values are unique
• Prefix's will be added if needed
• Generate Service Map Location & Equipment Map Location values where "Null" based on existing
format
Data Integration (an existing key field is required for this task)
• CIS to GIS - Load CIS meter data into GIS
• GIS to CIS - Load GIS meter data into CIS
Lake Saint Louis, MO I Mandan, ND
© 201 2 NISC ·All Rights Reserved
I
Shawano, WI
/~
NiSC
~®
National Information Solutions Cooperative (8)
Quality Assurance
• Run Quality Control Tools within MapWise
• Verify all features export for engineering analysis/OMS
Deliverables
• Status reports
• Engineering analysis/OMS model
• CIS/GIS No-Match report
• .mxd(s)
• Error files
• Copy of LOA
• Sign off letter
Note: This statement of work does not include cartographic aesthetical clean up. Any additional tasks
outside of this statement of work would be bid separately.
Project Timeline
Based upon the projects in this proposal that you accept, NISC will work with your staff to establish a project
schedule. For example if all phases of this proposal are accepted, we expect the total project to take
approximately 36 weeks to complete
Items to be continually improved upon by Jefferson County PUD:
•
•
•
•
•
Rectify missing, retired and duplicate Service Points between GIS and CIS
Continue to build upon the Service Point tie between GIS and CIS.
Rectify missing and incorrect conductors, device descriptions and device size values within GIS
If aesthetics are deemed necessary, you may consider moving and scaling features, annotation and
labels for better clarity.
If your system was not derived from a GPS inventory, NISC recommends investing in GPS equipment
for future improvements.
Lake Saint Louis, MO I Mandan, ND
© 201 2 NISC •All Rights Reserved
I
Shawano, WI
/~~
NiSC
~®
1.866.WWW.NISC (1 .866.999.6472)
End User
Jefferson PUD
Port Townsend SD (internet)
Port Townsend SD (ethernet)
Blue Heron MS
Grant St Elementary
Jefferson County Courthouse
Port Hadlock Sheriff Department
Jefferson Community Development
Chimacum SD
Chimacum SD
Chimacum Primary School
Chimacum Cree~ Primary
Chimacuml3us Barn
Jefferson Courthouse
Jefferson REC
Boat Haven Tower
Port Townend Water Tower
DFW Port Townsend
Cent rum
CPI
Brinnon Community Center
Quilcene Community Center
Quilcene FD Admin
Quilcene FD
Quilcene SD
Brinnon SD
WSU Co-Op
20May2014
MEMO FOR BOC
SUBJECT: COLA for Exempt Employee's
1)
The purpose of this memo it to recommend that the PUD Board approve COLA
increase for all PUD exempt employees.
2)
The PUD has completed its union negotiations with both IEBW and Local Labor,
and salaries and rates of pay and benefits have been established;
3)
The PUD Board of Commissioners approved Resolution No. 2013-005 that
established Titles and Biweekly Salary Ranges for Staff Employees plus Incorporating
Benefits for Non represented Employees.
4)
The PUD Resolution 2013-005 does not illclude all of the new PUD positions and
. in some cases salary .range and descriptions need to be re-written.
5)
PUD exempt employees have not received a COLA increase since the passing of
Resolution 2013-005
6)
The PUD BOC and the staff are revi~wing the PUD pers9nnel policies to better
reflect the change in the PUDs mission and staffing.
7)
Current list of exempt employees at enclosure 1 to this memo.
8)
·Given the lack of a Cola the manager is recommending an across the board COLA
increase for all of the PUD exempt employees, with the exception of the Manager
which has to follow RCW 54.16.100
54.16.100
Manager -
Appointment -
Compensation -
Duties.
a
The commission, by resolution introduced at a regular meeting and adopted at subsequent regular
meeting, shall appoint and may remove at wiil a district manager, and shall,.by resolution, fix his or her
compensation.
The manager shall be the chief administrative officer of the district, in control of all administrative
functions and shall be responsible to the· commission for the efficient administration of the affairs of the
district placed in his or her charge. The manager shall be an experienced executive with administrative
ability. In the absence or temporary disability of the manager, the manager shall,· with the approval of fhe
president of the commission, designate some competent person as acting manager.
The manager may attend all meetings of the commission and its committees, and take part in the
discussion of any matters pertaining to the duties of his or her department, but shall have no vote.
The manager shall carry out the orders of the commission, and see that the laws pertaining to matters
within the functions of his or her department are enforced; keep the commission fully advised as to the
financial condition and needs of the districts; prepare an annual estimate for the ensuing fiscal year of
the probable expenses of the department, and recommend to the commission what development work
should be undertaken, and what extensions and additions, if any, should be made during the ensuing
fiscal year, with an estimate of the costs of the development work, extensions, and additions; certify to
the commission all bills, allowances, and payrolls, including claims due contractors of public works;
recommend to the commiss_ion compensation of the employees of his or her office, and a scale of
compensation to be paid for the different classes of service required by the district; hire and discharge
employees under his or her direction; and perform such other duties as may be imposed upon the
manager by resolution of the commission. It is unlawful for the manager to make any contribution of
money in aid of or in opposition to the election of any candidate for public utility commissioner or to
advocate or oppose any such election
Enclosure 1 (PUD exempt employees) to Memo on Cola increase dated 20 May 2014
1.
The purpose of this memo is to list PUD exempt employees
2.
The following are exempt PUD employee as bf 20 May 2014
William Graham
RJ McConnell
Annette Johnson
Kris Lott
Erik Pryor
Casey Findell
James G Parker
Kevin Streett
Michael Legarsky
15 April 2014
MEMO FOR RECORD
SUBJECT:
Medical Emergencies
1. The purpose of this memo is to discuss the PUDs policy for Medical Reconnections
2. The PUD currently does not have a clear policy for reconnection of medical emergencies. In
order to determine what it should be I visited several PUDs and on line resources.
· 3. Facts.
a. .The State WAC 480-100-128, Disconnection of Service, outlines the requfr~ments that
the State requires of utilities that are regulated by-the UTC. These are not
requirements for PUDs, which are regulated by RCW 54. An example is WAC 480-100143 which is repeated in RCW 54.16.285. this is similar for City utilities also, which fall
under a different RCW and WAC.
b. SnoPUD policy is that anyone that claims medical emergency is turned back on
immediately, it is their only authorized after hours reconnect at 150 dollars. Once back
on the customer has 7 days to pay 25% of the outstanding Bill (including reconnect and
disconnect charges) and they have 120 days to pay off balance. If they do not provide
medical signed paperwork it is turned back off (seven days also). They can claim again
and go through process again. Twice within 120 days.
c.
PPUD. They do not have policy they get turn-offs down to 24 or so each month and
make contact with all of them
d. CPUD. They do not have a written policy that I could get. Similar to Pacific PUD.
4. Assumptions
a.
Board wants to protect those that have medical emergencies.
b. The PUD "':ants to follow the general guidance provided regulated utilities by the UTC
c.
PUD will get to be like PPUD and CPUD where this is not a major issue.
5. Recommendations.
a. No questions asked will turn back on immediately- there is a charge.
b. Customer must obtain medical document and pay 10% of bill within 5 working days.
c.
Balance due within 120 days
d. Can only use twice in 120 day period
6. Note: SPUD policy on turn-offs.
a. 40 dollars disconnect ....... Ours is 30
b. 40 dollars reconnect if following day........ ours is 30
c.
80 dollars reconnect on same day.... Ours is 30 for day of disconnect and on prior to
. 1:00pm; and 250 for after 1:00 pm including after hours
d. After hours SnoPUD does not do with exception of medical emergencies 150 .... JPUD
250
WAC 480-100-128 para (5) Medical emergencies.
1. It must postpone disconnection of service or must reinstate service for a grace period of five
business days after receiving either verbal or written notification of the existence of a medical
emergency.
2. Must reinstate same day if customer contracts the utility prior to the close of business day and
request a same-day reconnection, otherwise the utility must restore service by 12:00 pm the
next business day.
3. ~hen reinstated the utility will not require payment of a reconnection charge and/or despite
prior to reinstating service, but must bill all such charges on the customer's next regular bill or
on a separate invoice.
4. Utility may require, within five business days, submit written certification from a qualified
medical professional stating that the disconnection of electric service would aggravate an
existing medical condition of a resident of the household. Certification cannot require more
than:
a.
Residence location
. b. Explanation of how the current medical condition will be aggravated by disconnection
of service
c.
Statement of how long the condition is expected to last
d. Title, signature, and ph<?ne number of person certifying condition
5. Certification is only valid for no longer than 60 days, unless renewed
6. Does not excuse a customer from having to pay delinquent and ongoing charges. Utility may
require within the five business day grace period:
a.
Pay a minimum of 10 percent of the delinquent balance
b. Enter into an agreement to pay the remaining delinquent balance within 120 days
c.
Agree to pay subsequent bill when due.
7. If fails to provide an acceptable medical certificate or ten percent with the 5 business day grace
period, or fails to abide by the terms of the payment agreement, the utility must mail a written
notice of termination on sooner than 3 day;; after the date of mailing.
8. Customer can claim medical only twice within any 120 day period.
PlJD medical emergency policy
1.
Purpose to provide JPUD policy for medical.
2.
Any time someone claims medical emergency the power will be restored that day, unless call is after
hours in which case it will be restored the next day prior to noon, of if the resident agrees to that night
or weekend if they agree to the 250 reconnect charge.
3.
Once restored the cust9mer has 7 days:
a.
to come up with 10% of the outstanding balance including disconnect and reconnect charges
b.
Medical statement from an acceptable medical certificate that i~cludes:
i. Residence location
ii. Explanation of how the current medical condition will be aggravated by disconnection of
service
iii. Statement of how long the condition is expected to last
iv. Title, signature, and phone number of person certifying condition
c.
Signs agreement to pay balance owed within 120 days.
d.
Signs agreement to pay all new charges on time.
4.
If the customer fails to meet the terms they will be sent a disconnection notice and will be terminated at
the next regularly scheduled disconnection cycle.
5.
Any medical certificate needs to be renewed every 60 days.
6.
The customer can go through this process twice within 120 days after which it will no longer be a valid
reason notto disconnect.
20 May 2014
OLD BUSINESS.
1.
Electrical:
a.
General.
i.
Franchises: Contractor has finished the leg work for SR116, we now
have to prepare and submit to Wash DOT This is on me.
ii.
Fairs/ Festivals: Signed up for the fair (Kevin will bring in Wi-Fi)
iii.
Month
Power consumption:
Energy
Energy
Peak
Actual
Difference
MWh
a MW
MW
KWHR
PUD use less
April-13
26342.49
36.587
66.965
24,424,486
1,918,004
May-13
22129.25
29.744
47.554
20,021 ,691
2,107,560
June-13
20265.85
28.147
40.507
17,562,158
2,703,688
-July-13
26423.64
35.516
45.604
23,864,968
2,558,667,
August-13
26660.86
35.834
44.509
23,900,887
2,759,968
September-13
26103.39
36.255
50.487
23,850,329
2,253,060
October-13
29495.86
39.645
71.699
30,837,093
(1 ,341,232)
November-13
36653.84
50.838
84.06
37,798,681
(1, 144,837)
December-13
43811.98
58.887
97.33
45,370,242
(1,558 ,262)
January-14
45145.20
60.679
94.229
40,683,452
4,461,751
February-14
38661.99
57.533
90.523
39,165,810
(503,818)
March-14
37256.15
50.143
84.284
34,823,864
2,432,284
April-14
32608.04
45.289
75.894
May-14
28750.87
38.644
56.386
June-14
26674.68
37.048
49.304
July-14
26654.97
35.827
45.805
August-14
26892.46
36.146
44.705
September-14
26333.27
36.574
50.713
October-14
29396.81
39.512
72.031
November-14
36580.50
50.736
84.453
December-14
43762.94
58.821
97.79
b.
Outages.
i.
BPA and Clallam PUD have requested us to feed the Paper Mill on
May 22 and 23. Our crews will help in the switching. All the meters will
be read at the time of the intertie and again once we are back to normal
feed. This should not cause any billing problems as long as we coordinate
properly with.
11.
See enclosed April outage summary sheet.
Jefferson PUD
System Totals
APRIL 2014
Number of
JeffPUD
TOTAL COUNT
OutaE!:es
% of Outages Consumer Hours
25
1570:18:00
Consumer
Outage Summary
Minutes
94218
TOTAL CONSUMER INTERRUPTION HOURS
18823
680
TOTAL NUMBER OF CUSTOMERS INTERRUPTED
Outages
W=WEATHER
0
P=PLANNED
1
O=OTHER
24
S=SUPPLIER OUTAGE
0
M=MAJOR INCIDENT
0
TOTAL OUTAGES
25
% of Outages
Consumer Hours
256
93962
Power Supply
Weather/Trees
Animals
Public
0:02:33
1:23 :33
0.03
9 8:55:23
0.44
CAIDI
2:18:33
Decem ber 2013
0:09:35
'2:16:03
0.07
38:32:24
182:19:43
0.21
February 2014
0 :32:40
4:24:20
0 .12
M arch 2014
0 :14:34
1:48:42
0.13
Aprll 2014
0:05 :00
2 :18:33
0.04
0.04
January 2014
SAIDl=System Average Interr uption Dur ation index
May 2014
SAIDI= Sum of Custome r Interruption Durat ions
June 2014
Total Number of Customers Served
July 2014
CAIDI= Customer Av erage Interr uption Duration Ind ex
August 2014
CAIDI= SAIDI
Sept ember 2014
--SAIFI
l S70:18:00
94218
SAIFI= Total Number of custo mers interru pted
#of Outages
0
Planned/ Maintenance
Equipment
0.23
Octobe r 2013
43:12:00
SAIFl= System Aver age Int errupt ion Frequency Index
System Percentages
Cause
1:10:19
November 2013
Minutes
04:16:00
0 :16:28
0 :05 :00
Consumer
1566:02:00
SAIFI
CAIDI
September 2013
SAIDI
SAIFI
OUTAGE CODES
SAIDI
1570:18:00
TOTAL CONSUMERS BILLED
Number of
History of SAIDI, SAIFI and CAIDI
Count
Total number of customers served
% ofTotal
j__ _
0.00%
4 .00%
20
80.00%
4
16.00%
SYSTEM PERCENTAG ES OF OUTAGE CAUSES
cJ.00%
History of SAIDI & CAIDI
192:00:00
168:00 :00
144:00:00
120:00 :00
96 :00:00
72:00:00
48:00 :00
24:00:00
0:00 :00
SA IDI
CA IDI
("(')
("(')
("(')
("(')
rl
rl
rl
rl
rl
;;
N
N
N
N
N
N
N
..-<
0
0.00%
0
0
0
Other
0.00%
~
~
Unknown
Qj Qj
OJ
QJ
.n .n .n .n
0.00%
E
0
QJ
+"
t:
a. 0
QJ
• Power Supply
• Plan ned/ M ainte n an ce a Equip ment
a W eath er/Tr ees
a A nim als
• Ot h er
•Unknown
• Public
V)
E
QJ
>
<t
0
~
ro
<t
0
0
~ ..c::
ro
~
E: :::l
2 2ro
c .n
QJ
u
0
z a
QJ
~
OJ
u..
<t
rl
0
N
~
a.
-0:
<t
<t
rl
rl
N
N
0
>
ro
2
0
QJ
c
.::::
<t
<t
<t
0
..-<
0
..-<
0
>
:;
+"
V1
:::l
.n
rl
N
N
tlO
:::l
-0:
N
~
QJ
E
QJ
+"
a.
QJ
V)
20 May 2014
UPCOMING EVENTS
20May
USGS Study results
PUD BOC Meeting
BPA Cluster Study
21 May
Robin Regal Energy NW visit
26May
Memorial Day
28May
PURMS Semi-Annual operation committee meeting
p}ifJune
PUD BOC Meeting
«~June
PUD BOC Meeting
I
Anti-harassment Training class, July 1oth
July
NoaNet update
PUDA Meetings
Date
Meeting
Location
May 18-22
May 29-30
June 13-18
June 25-27
NWPPA Annual Conference
Communicators Group
APPA National Conference
Committee Meetings
Energy, Telecom, Water and
Communicators
Billings, Montana
SeaTac
Denver, Colorado
Olympia
July 16-18
Association Meetings
Approval of Strategic Plan
Omak, Best Western Peppertree
September 17-19
September 24-26
October 15
Association Meetings
Water Workshop
Commissioners Education
Roundtable
Budget Committee Meeting
Managers Committee Meeting
Association Meetings
Approval of Budget
Member/Past Presidents Dinner
Chehalis, Holiday Inn Express
Skagit County
Olympia
October 16
October 29-30
November 19-21
December 3-5
WPUDA Annual Conference
Water Committee Meeting
Olympia
TBD
Olympia
Vancouver
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES - OFFICE OF RISK MANAGEMENT
1500 Jefferson Street PO Box 41466, Olympia, Washington 98504-1466
(360) 407-9199
www.des.wa.gov
May 5, 2014
PUD #1 of Jefferson County
Attn: James Parker
PO Box 929
Port Hadlock, WA. 98339-0929
RE: Tort Claim # 49070260
Dear Mr. Parker:
The Depa1tment of Enterprise Services, Office of Risk Management, has reviewed the to1t claim
filed against the state of Washington on February 20, 2014. Your claim alleges a DNR contractor
clear cut Parcel #701101001, but left a large diameter of trees next to the road and exposed to the
winds. You fmther allege the contractor then physically left the site to work in other areas.
During a wind event which occmTed on 1/11/2014, some of the trees which were left failed and
fell across your lines.
Our investigation indicates the contractor was using a mechanized falling method (tractor
mounted falling head). The machine has a limit on the diameter of tree it can cut; therefore the
larger trees in the stand were left standing. When the mechanized faller is done a hand falling
team comes in and falls the oversize trees. The mechanized faller finished towards the end of the
week and the oversized trees were left to be felled the following week. According to a
Depa1tment of Natural Resources employee this method of falling is standard practice.
According to state law, we can pay a claim only when a state employee or agency has a duty to
act in a certain way, but fails to do so and damages result. While a most unfortunate incident, this
appears to be an Act of Nature and not any tortious conduct of the Department of Natural
Resources.
Our review does not support a finding upon which to base any payment, as required under
Chapter 4.92 RCW. Your tmt claim against the state of Washington is respectfully declined.
Sincerely,
Greg Pressel
Tort Investigator
(360)407-8161
Manageme~t Leµer
Public Utility Di$trict No. 1 of Cowlit.Z County
January 1, 2013 through December 31, 2013
Procurement of Public Works
During our audit, we noteq the District used a11 on-call confn;tcting method to procure. some· of its .
public ·works. The bi;>trict's contracting·.thethod involved requesting competitive bids for time
and materials for general categories of anticipated .work. Each contractor was ''called" to
~onduct the work as projects .arose. However, generally .state law .requires contracts for pubiic
works to be based on a pre-determined project c6St a:nP, scope.
Our testing identified the following 'contracts in which the District used an on-call contracting
method that did not follow procurement and prevailing wage laws for public utility districts:
Public Works Contract Description
Contract Effective Dates
Total Expended
through March
2014
Tree. tri:mming
Tree trimming
Transmission and Distribution Lme.
Construction
Installation of~nderground distribution·
system facilities
4/6/2009:- 5/31/2013
3/27/2013 - 3/27/2016
$4,208,375
$1,167,115
10/13/2010 - 11/25/2013
$3,278,690
4/19/2012 - 4/25/2014
$1,187,113
Each of these contracts represents. multiple public works proje'cts spread out over several years.
The District did not create project cost estimates on a per project basis, but rather awarded oncall contracts for time and materi(ils without a pre~etermined project scope.
VIe also found issues with prevailing wages as the Department of Labor and Industries (L&I)
was not s~nt an affidavit of Wages paid for each call out or work order. For example, on a tree
trinl.ming contract, L&I re.ceived no updates for a four year period.
·
Since the project costs :were above the District'$ bid threshold, the projects should have been
competitivety bid ill accordance with public works procedures prescribed in either RCW Chapter
54.04, RCW Chapter 39.04, or alt~rnative methods p,rescribed in RCW Chapter 39.10. The
District a,lso should have followed state prevailing wage laws prescribed in RCW Chapter 39 ..12.
We recommend the District update its policies, procedures and internal controls to ensure its
contracting process is in compliance with all public works· contracting statutes as well as
prevailing wage statutes and public utility district statutes.
Public Utility District #1
Of Jefferson County
Board of Commissioners
20May 2014
AGENDA
Barney Burke, District 1
Ken McMillen District 2
Wayne G. King, District 3
James G. Parker, Manager
SPECIAL MEETING
USGS Model
CALL TO ORDER
AGENDA
The purpose of this meeting is to update the PUD BOC on the USGS Chimacum Creek
DISCUSSION:
Presentation
ACTION:
None
ADJOURNMENT:
230 Chimacum Road I P.O. Box 929, Port Hadlock, WA 98339
PH (360) 385-5800
FX.(360) 385-5945