here - North Toronto Soccer Club

TEAM MANAGER
2015 Handbook
Welcome
Thank you for volunteering into the role of Manager.
We are quite lucky to have a great technical staff now
at NTSC but without Managers teams would be lost.
Hopefully you will find the information contained here
a useful tool.
John Hyland
NTSC Technical Director
Contents
General Information
Competitive League Structure
Manager’s Checklist
NTSC Competitive Player Fees Process
Competitive Player Registration
Coach/Manager Information
General Information
NTSC Office
1041 Avenue Road, Suite 3 (Avenue Road & Eglinton West)
Entrance on east side of Avenue, north of Eglinton W.
Club OSA No. 1793 (used for Permission to Travel)
Alex Boake – Competitive Administrator
Phone: (416) 924-9911 ext 202
Email: competitive@northtorontosoccer.com
North Toronto Soccer Club:
“A
Place for All to Play”
Our Mission
To create a fun and safe learning environment
where players, coaches and parents can play
and mature through the game of soccer.
Our Vision
North Toronto Soccer Club will be the prime
hub of youth soccer expertise and activity
within the City of Toronto as we achieve our
goals for player, coach and club development.
North Toronto Soccer Club in
2013 was awarded the OSA’s
CLUB EXCELLENCE: GOLD
designation.
North Toronto SC was selected as an initial
licence holder in the OSA’s new standardsbased Ontario Player Development League
for 2014 and 2015.
Program Growth
5,200 players ages 4 to 18 in developmental,
recreational and competitive programs.
Revenues and program expenditures have
grown at a 20% annual rate for 4 years,
doubling in that period.
Expanding to serve the growing local youth
population, and to provide all levels of
soccer to North Toronto athletes.
The NTSC competitive program is growing by
over 30% annually.
More teams and more players, staying
longer in competitive soccer (into late
teens), and staying with NTSC teams which
are competing at a higher level.
NTSC teams in provincial leagues:
2010 and prior = none
2015 = 8 teams
Indoor training has expanded, from once
weekly for most teams to 2 and usually 3
practices, plus league participation.
Competitive League
Structure
NTSC 2015 Leagues & Teams
PROVINCIAL
NTSC
REGIONAL
NTSC
DISTRICT
(Toronto, North York
and Scarborough)
Boys U13, U14
Girls U13, U14
Boys U15, U17
Girls U15
Central Soccer
League (boys)
U16, U17, U18
Mens U21
Central Girls
Soccer League
U14, U15, U16, U17, U18
(TSA) Youth
Toronto District
Development SL Youth SL
U9 – U10
U11 - U18
The player pathway
to provincial ID and
development shifts
from district and
regional programs
to OPDL clubs.
League Websites
Ontario Player Development League – www.ontariosoccer.net
Ontario Soccer League – www.ontariosl.com
Ontario Youth Soccer League – www.oyslsoccer.com
Central Soccer League – www.cslsoccer.com
Central Girls Soccer League – www.cgsl.ca
Toronto Soccer Association – www.tsaleagues.com
The Role
of the
Manager
Role of the Manager:
Liaison (1)
1.
To the Club
You are a volunteer who works with North Toronto Soccer Club.
You commit to uphold club policies and follow club procedures.
You provide constructive feedback that will help the Club to excel.
2.
To the Coaches
You are the eyes and ears of the coaches on the sidelines.
You are the mediator in times of conflict.
You support the coach while listening to parents.
You track attendance.
You network with other Managers to coordinate friendlies & recommended festivals.
You coordinates practice, game and festival administration.
(Team Snap, Ref Fees, Game Sheets, Call Ups)
Role of the Manager:
Liaison (2)
3.
To the Parents/Players
You communicate parent concerns to coaches and the club
You recruit parent volunteers for assistance (field set-up, carrying
equipment, taking attendance, etc)
You advise parents of all club communications and up-coming events
You manage collections for Team expenses outside of Club fees
(events, Track Suits, travel)
Leads non-soccer Team Building (cheers, sticker books, etc)
Role of the Manager:
Checklist
Player Registration:
Collection of Fees:
 Competitive Player Registration completed
online
 Players are permitted to practice and play
games once registered and fees are paid in full
 Player Books must be submitted to club office
at the end of outdoor and indoor season for
stamping.
 Uniforms and books will be made available
once all fees are paid (or an application for a fee
subsidy is approved).
 Registered players must be added to
TeamSnap which parents need to keep updated
with their schedule
 Coordinate Extra Uniform Requirements
(Track Suit, Back Pack)
 Fee collection is managed by the NTSC office
 Updates provided to the Manager by the
Competitive Administrator (Alex)
 Follow-up of unpaid fees is required by the
manager and must be communicated to the
Head Coach
 Managers do collection for team initiated/extra
activities
Coach & Manager Registration:
 Applications approved by Club
 A Police Check is mandatory
 Coaches must hold required coaching license
based on age group to get book stamped
 Managers must pass Respect in Soccer
course to get booked stamped
 A stamped Coach/Manager Book is required
prior to the start of season
Role of the Manager:
Game Day
Administrative
Prepares game sheets (signed and fully completed to avoid fines)
Has books ready to be checked 15 minutes before game time
Pays Referee
Inputs score into system (0-0 for younger age groups)
Equipment for all games (can be allocated to other team members)
Player bench
Team canopy tent (weather dependent)
First Aid Kit
Ball pump
Team/sponsor banner
Equipment for Home Games
Nets
Flags
Game ball
Role of the Manager:
Referee Fees
Each team will receive a cheque payable to
the manager for all games including one cup game
The manager will pay the referee
All fees are based on the number of games in the
team schedule
Role of the Manager:
Tournaments/Festivals
Manager works with Coaches to identify friendlies, festivals, tournaments.
Coaches ultimately decide in which tournaments/festivals the team will
participate during the year; these are not normally included in club fees.
Manager registers the team & applies for travel permit if needed
required: Club OSA # 1793 & team’s OSA No. (obtain from Administrator)
Manager finds and books accommodation, meals, travel & chaperones if
needed (NTSC has special fee arrangements with Coach Canada and IHG)
Manager prepares TEAM budget, outlines per player costs & collects team
fee from parents. (suggest preparing budget for season based on number of
eligible events and do one time collection that is reconciled at end of season)
Manager assumes game day responsibilities
Role of the Manager
Coaches Partner in Success
Commitment to the Team and the Club
Liaison between the Club and Parents
Liaison between the Coaches and Parents
Administrator for Coaches
NTSC Competitive
Player Fees
Competitive Fees
Notification generally in October and March
The CLUB FEE is payable online and includes:
Player and officials OSA registration; league and referee fees
Umbro uniform kit and practice ball (see next page)
Goalkeeper kits; 2 game balls per team
Technical training and support; ongoing coach training & mentoring
Facilities: field turf & grass, gyms, use of Centre of Excellence
Goalkeeper training; strength & conditioning training
Administrative support including player books and permits
U8: Umbro track suit and backpack (see next page)
nets, flags, team bench, cones, first aid kit (on loan for the season)
U8-U10: North Toronto Festival Saturday, August 8th 2015
Not included but suggested: extra ice packs, hygiene kit especially for girls (hair
ties, saniwipes, toilet paper etc.)
Competitive Kit
Umbro is the official supplier of the North Toronto Nitros competitive program in
2015 and 2016
Umbro player kit (included in club fee)
Green and red jerseys and socks; sky blue training jerseys, black shorts
Goalkeepers uniforms for team
Practice ball
Training suits and backpack
For U8. the new Umbro items are included in the club fee
For U9 and older, may be purchased separately from L&M Taylor
NOTE: For 2015, returning Nitros players may wear official Nitros
training suits worn in 2014, and Nitros backpacks from 2014
Coaches and managers are provided with Umbro gear which must be worn.
Competitive Registration
and Fee Payment
c
Simple Policy: No Pay, Don’t Play
Registration
• All players must be registered online for each season (or complete a paper
registration) regardless of their payment status.
• Family contact information must be checked/updated each time a player
is registered, or in between registrations if there is a change
Fees
• Individual player’s CLUB FEES are calculated based on costs for the team and
size of the team roster, and must be paid in full by the specified date unless:
• specific payment arrangements have been made with the club office
• an application for a fee subsidy has been approved; families are offered
this opportunity when registering by contacting:
sponsoredplayers@ntsoccer.com
Competitive Registration
and Fee Payment (2)
c
Unpaid Fees
• NTSC will inform Managers of any player who has not paid fees by the due
date, made payment arrangements, or been approved for a subsidy
• The player may not participate in practices or games.
• Their player book is to be returned to the office.
• The player will be removed from the roster and their spot on the team
given to the next available player.
• Managers and coaches must support the club’s “No Pay, Don’t Play” rule
without exception.
COMPETITIVE
PLAYER
REGISTRATION
Dates to Remember
April 15 Competitive player fees due for most teams
TBA
Mandatory TSA Coaches Meeting
TBA
Mandatory CGSL Coaches Meeting
June 5
NTSC Classic Golf Tournament
Player Books Should be Submitted As Soon As Possible
O.S.A. Player Books
(same process for coach and manager)
New picture in book every 3 years- school or passport – suggest recording
expiration in Team Snap
Books must be signed by the Player
All new books must include a copy of the birth certificate
Books are dropped off at the TSA every Tuesday
Must allow a week for books to be processed
TSA will only stamp books for Club Reps; not for team coaches or managers
Suggest for players U10 and up to carry their own books (instills responsibility
and makes for easy call overs/ups)
Coach / Manager
Information
Coaching Clinics
OSA Coaching Courses can be found on coachcentre.ca
NCCP training can be found on coachesontario.ca
On-going coach development through assigned Technical Staff
Marc Maunder overseeing Ball Mastery,
Hermann Kingue overseeing Rep
Vulnerable Sector
Police Reference Checks (1)
All volunteer Coaches and Managers, and all Technical Staff coaches must, at
least once every 3 years, go through the Vulnerable Sector Screening Process
by applying for a Police Reference Check.
The policy for processing applications is determined by the RCMP; local police
forces are responsible for administration.
An already-obtained police check clearance – issued in Canada within the
previous 2 years - for employment in the youth sector, or for a role at a school or
with another youth organization, may be accepted but it must state that it covers
the “Vulnerable Sector”.
(cont…)
Vulnerable Sector
Police Reference Checks (2)
Toronto residents must apply through NTSC:
Forms are available at the club office (the blank form can be emailed to
the applicant, but it must be printed on legal size/14” paper).
Only original forms are acceptable, signed by hand (no scanned and
emailed forms, no photocopies, no faxes).
The application must be completed and signed by one designated person
in an organization (for NTSC, the club General Manager).
Toronto Police Services, once the application is approved, will send it
directly to the home address of the applicant, who must then submit it to
the club office, attention: General Manager.
… cont.
Vulnerable Sector
Police Reference Checks (3)
Non-Toronto residents must apply individually to their regional police force;
For volunteers, NTSC will provide a letter to submit with the
application stating that the police check is for a volunteer role.
The local police force will process the application, and send it directly
to the home address of the applicant, who must then submit it to the
club office, attention: General Manager.
It typically takes over 30 days to process an application and receive
clearance.
It is critical that all information provided be complete and correct in
order to avoid a delay or the need to resubmit the application.
Schedules:
Practice Schedules
Practice schedules are organized based on field availability, the size and type of
space best suited to the age group, and the plan of the Technical Staff involved.
Schedules are published as soon as possible after permits and contracts are
finalized, and sometimes updated as league schedules are published.
Outdoor practice schedules are divided/issued into two sessions:
Transition (March Break to Mid May): indoor fields moving to outdoor
then Summer (mid-May to early September)
Practice schedules are posted on TeamSnap by the Manager
If a special practice time is required, this must be arranged through the Administrator
If a practice is cancelled because of a make-up game, or for any other reason, the
Administrator must be informed so that limited practice space can be reassigned.
Schedules:
Leagues
League Game and Cup schedules are determined by the leagues.
League schedules once released are posted on TeamSnap by the Manager.
League waivers must be completed and rosters inputted as required by each
league by the posted deadline to avoid fines.
Field locations for away games should be available on league websites, or on
Google Maps.
Travel time should be understood by all so that games begin with full
rosters (and no games are forfeited).
Schedules:
Administration
The Manager updates TeamSnap with any changes to the game/practice schedule
and notify parents.
Managers should ask Parents to update all Holiday and Planned Absences in
TeamSnap so they and Coaches can anticipate low rosters and coordinate call
over/ups in advance
Once in TeamSnap all practices and games should be reviewed to identify possible
issues (long weekends, breaks) and cancellations should be coordinated in
advance (i.e. don’t cancel the long weekend Monday practice on the Friday, give
families time to plan)
Managers identify and input the groups ACADEMY weeks in Team Snap
2015 Summer Elite Academy
learn, develop, perform
On the grass fields at Sunnybrook Park
Academy dates are posted in November
on the NTSC website
Unlike other academies, any profits are
re-invested into NTSC’s development
programs
~ email: academydirector@ntsoccer.com ~
learn, develop, perform
Programs are developed around specific
team needs in consultation with coaches
2015 Recreational Summer Camp
Ages 4 – 16
Players divided
by age & ability
Camps offered on
a weekly basis
starting June 22
at Eglinton Park
Instruction by
NTSC’s technical
staff coaches
Special Events
NTSC Golf Classic – see following page
Major professional and international soccer events:
NTSC has several opportunities each year to participate as teams in:
Toronto FC on-field activities
International games
Events with the CSA and OSA
The Manager will be asked to determine interest amongst team members to
participate in activities that do not conflict with league games.
For events in which the team is interested in participating, the Manager or a
designated parent will co-ordinate with the NTSC Events Co-Ordinator
Date
Friday June 5, 2015
Time
8am Tee Off
Venue
Bushwood Golf & Country Club
10905 Reesor Rd., Markham
Website:
www.golfclassic.northtorontosoccer.com
North Toronto Soccer Club welcomes you to
participate in our second annual golf tournament. A
great event to raise money and give children a
chance to play the Beautiful Game. Fun
competitions, exciting prizes and a hearty lunch.
Cost is $140 per individual or $500 per foursome.
If you are interested in sponsoring a hole or seeking
further information please email
golfclassic@northtorontosoccer.com
Sign up: www.ntsoccer.com/registration
GOOD LUCK THIS SEASON!