2016 prospectus - Valve Manufacturers Association of America

Valve Repair Meeting
Tour & Exhibits
June 2, 2016
Sheraton Brookhollow / Houston, Texas
EXHIBITOR PROSPECTUS
Greetings Exhibitor!
The Valve Manufacturers and Valve Repair Council invites you to participate in our 2016 Valve Repair
Meeting, Tour and Exhibits. The exhibition portion of the seminar takes place on June 2 and is open to
table top displays ONLY. We know that traffic is important to you, so we’ve scheduled the attendees’
lunch, afternoon break and the Welcome Reception in the exhibit area to guarantee maximum
traffic for your company!
One D
ay
Only!
June 2
, 2016
A give away of an Apple Ipad to the attendee who visits the most exhibits will also be held in the exhibit
area at the conclusion of the Welcome Reception to encourage more interaction throughout all the food events.
Who Should Exhibit?
Qualifications
Any company that is a supplier to, or client of, the valve repair
industry is invited to exhibit. Financial firms and merchant banks
are also welcome. Lunch, afternoon break and evening reception
on June 2nd will be held in the exhibit area guaranteeing
attendees multiple opportunities to view the tabletop exhibits and
ensuring a steady flow of potential customers for exhibitors.
All Valve Manufacturers Association and Valve Repair Council
members as well as non-members are eligible to exhibit and must
meet the following qualifications:
Who is Attending?
Mid-to-senior level management, engineering and technical
personnel and anyone involved in the valve repair industry,
particularly front line supervisors from the valve repair industry.
SCHEDULE - June 2
9 - 11:45 pm
Exhibitor Set-up
12 pm - 1:30 pm
Luncheon in Exhibit Area
2:15 - 2:45 pm
Afternoon Break in Exhibit Area
5:30 - 6:30 pm
VMA/VRC Hosted Welcome Reception
6:30 - 7:30 pm
Exhibit tear-down
> U.S. and Canadian based companies that manufacture
> U.S. and Canadian based companies that manufacture products or provide services for these manufacturers.
> OEM-certified valve repair and maintenance facilities located in the U.S. or Canada
> Distributors/channel partners are now eligible to exhibit as long as they are displaying at least one product line from a VMA member.
Exhibition Guidelines
Exhibitors will be assigned on a first-come, first-serve basis
subject to the approval of VMA.
Display items permitted are product samples and literature.
Display items that have motorized parts or use video
accompanied by audio are not permitted. Supplier participation
is limited to the hours of the exhibit. No hospitality suites are
permitted. Candy or mints given away at your table is allowed,
but please no bottled water, soda or food is to be brought in from
outside the hotel.
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Registration Information
What is included with my Exhibitor
Registration?
How do I sign up to attend the Education
Meetings?
Your exhibit registration fee includes your table, attendee
list, lunch, afternoon break and Welcome Reception for all of
your exhibit personnel for June 2, ONLY. Remember, you get
one exhibit representative complimentary with your exhibit
registration fee, for a total of two that can attend for the price
of one!
Your exhibit registration does not include attendance to the
education meetings on June 2-3. If you wish to have an exhibit
representative attend the education meetings, you can purchase a
ticket to attend along with your exhibitor registration. Education
meeting admission tickets are discounted for exhibitors at $425
per person.
Electricity will be made available as well as internet services
through the hotel. These services are not part of your registration
fee and will come with an additional charge.
How do I sign up to attend the Valve
Repair Tour?
The exhibit registration fee does not include the Valve Repair
Tour on June 1st or the education meetings on June 2-3.
How do I Register?
You can register online at www.vma.org/meetings or fill out the
registration form included in this prospectus. Exhibit registration
fees are $350 for VMA/VRC members and $400 for Nonmembers. If you are a member of VMA/VRC you must sign in to
your membership account to receive the member discount. If you
don’t remember your username or password, or are not sure if
you or your company are members, please call Dianne Ekblad at
202-331-8105, ext. 307, or email dekblad@vma.org.
Your exhibit registration does not include attendance to the
Valve Repair Tour on June 1. If any exhibitor representatives wish
attend the Valve Repair Tour, you must purchase a ticket for the
tour along with your registration. Tickets are $50 and include
transportation to and from the tour and dinner. Advanced
registration is required and there will be no tickets sold on-site.
Each exhibit representative must have a ticket to attend the tour
event.
Your exhibit registration fee includes your table, attendee list,
lunch, afternoon break and Welcome Reception for all of your
exhibit personnel. Remember, you get one exhibit representative
complimentary with your exhibit registration fee, for a total of
two that can attend for the price of one!
If you need to register a third exhibitor representative, (over
the two included in the registration fee) you can do so for an
additional registration fee of $90.
If you wish to attend the tour on June 1 and/or the education
meetings on June 2-3, you can purchase optional tickets that will
allow you to attend these events.
Register online at www.vma.org/meetings
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Sheraton
Brookhollow
800-325-3535
Shipping Information
Each exhibitor is responsible for the shipment of their boxes
to and from the meeting. Hotel does not have space for crates,
pallets or large shipments over 10 boxes. Any materials sent to
the Sheraton Houston Brookhollow may arrive not earlier than
three (3) days prior to May 31. A handling and storage fee of $10
per box/item or $15 per pound for any items over 20 lbs. will be
accessed. VMA is not responsible for any charges incurred by
exhibitors. Please address your boxes to arrive at the Sheraton
Houston Brookhollow as follows:
Hotel Reservations
Accommodations for the 2016 Valve Repair Meeting Tour
and Exhibition have been arranged at the discounted
rate of $159 single/double at the Sheraton Houston
Brookhollow. Rooms at discounted rate from Tuesday,
May 31 to Thursday, June 2 ONLY. To make reservations
by phone, please call 1-800-325-3535. To make reservations online, please go to the VMA Valve Repair webpage
at www.vma.org/meetings and click on the hotel link
provided on the Valve Repair webpage under HOTEL
RESERVATIONS. Last day to take advantage of the
discounted room rate is May 2, 2016.
Registration Cancellations Policies
> Cancellations received up to 30 days before the event are refundable, minus a 5% registration service charge.
> Cancellations received between 15 and 29 days before the event are 75% refundable.
> Due to hotel and other event guarantees, cancellations received between 0 and 14 days prior to the event the day are non-refundable.
> All cancellations must be in writing to
mmaloneblevins@vma.org.
Sheraton Houston Brookhollow
3000 North Loop West Freeway
Houston, TX 77092
c/o VRC Valve Repair Meeting
June 2-3, 2016
NAME OF EXHIBITING COMPANY
EXHIBITOR CONTACT NAME
When you arrive at the hotel, make arrangements to have them
delivered, or take them yourself to Salon DEFG for set-up
starting at 9:00 am on June 2.
Bring your UPS, FED Ex and other relevant shipping forms with
you and have them printed our prior to the meeting. VMA/VRC
cannot guarantee access to a printer for printing forms onsite. As
our last event (Welcome Reception) that takes place in the exhibit
area is not concluded until after business hours, please make
arrangements to have your shipment picked up the next day
June 3. Pack up your materials and leave them in the exhibit
room, with completed labels and boxes sealed shut. VMA/VRC
will be responsible for getting them to the shipping area for pick-up.
VMA is not responsible for any costs incurred for exhibits and
materials that are not picked up in a timely manner, or if pick-up
was not arranged prior with UPS or FED EX.
?
Questions
Contact Malena Malone-Blevins, Meetings Manager at
202-331-8105, ext 310 or via email at
mmaloneblevins@vma.org.
> Substitutions are allowed until May 27, 2016. Please advise mmalonblevins@vma.org of all substitutions so verification of payment and badge revisions can be made.
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Valve Repair Meeting, Tour & Exhibits
Exhibitor Registration
Exhibit Registration
Optional Tickets per Person
$350 - VMA Member
$425 - Education Meeting
$400 - Non Member
$50 - Valve Repair Tour
One D
ay
Only!
June 2
, 2016
CompanyCompany Website Address
NameTitle
Address
CityStateZip/Postal CodeCountry
TelephoneFaxEmail
Coordinator for Exhibit:
o I am coordinating and attending as a company representative
o I am coordinating the exhibit, but not attending
NameTitle
CompanyEmail
Address
CityStateZip/Postal CodeCountry
Telephone
List all Company Representatives for Exhibit Table:
Full Name
Badge Name
Email
1.______________________________________
___________________________
________________________________________
2.______________________________________
___________________________
________________________________________
3*.______________________________________
___________________________
________________________________________
*NOTE: Any exhibit personnel over two (2) is an additional $90.
o I will need electricity for my exhibit. o I will need internet for my exhibit.
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Valve Repair Meeting, Tour & Exhibits
Exhibitor Registration
One D
ay
Only!
June 2
Product being exhibited:
, 2016
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Major Competitors:
(In an effort to avoid placing competitors next to one another, please indicate below your major competitors in order of their importance.)
1. _________________________________________________
3. ___________________________________________________
2. _________________________________________________
4. ___________________________________________________
Registration Fees
Exhibit Registration
Fee VMA/VRC Member
$350
Non Member $400
Additional Exhibitor
$90
Four Ways to Register
Quantity Total
Fax: 202.296.0378
Email: mmaloneblevins@vma.org
Mail: VMA 1050 17th Street, NW, Suite 280
Washington, DC 20036
Optional Tickets
(Each representative must have a ticket)
Education Meeting
Attendee$425
Valve Repair Tour Charge my: o VISA
Please make checks payable to VMA, referencing the
$50
Online: www.vma.org
Total
o MasterCard
o Discover
2016 Valve Repair Meeting & Exhibition, and mail to:
VMA, Attn: Malena Malone-Blevins, 1050 17th Street,
NW, Suite 280, Washington, DC 20036.
o American Express
Card No._____________________________________________________________________________________________Exp. Date:__________________________
Security Code:___________________________________________________Billing Zip Code:__________________________________________________________
Name on Card:_______________________________________________________________Signature:___________________________________________________
If you use your credit card, you may fax your registration to: 202.296.0378.
(Please note: credit card registration payments will show up on international customer invoices in U.S. dollars.)
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