THE SURPRISE FARMS III COMMUNITY ASSOCIATION C/o AAM, LLC

CONTACTS
Jeanine Baber
AAM, LLC
CONTACTSManager
Community
602-288-2690
jbaber@aamaz.com
Jeanine Barber
AAM, LLC
www.aamaz.com
Community Manager
602-288-2690
www.aamaz.com
THE SURPRISE FARMS III COMMUNITY ASSOCIATION
C/o AAM, LLC
1600 W. Broadway Road, Ste 200; Tempe, AZ 85282
Phone: 602-957-9191 / Fax: 602-870-8231
REGULAR SESSION
Willow Canyon High School – Media Room
17901 W. Lundberg Street
Surprise, AZ 85388
August 23, 2012
2012-2013
HOA BOARD
Mascia
HOANick
BOARD
President
Steven Berwald
President
219-741-9977
Gary Long
Vice President
Joy Grainger
Vice President
623-208-8698
Steven Berwald
Treasurer
Marsha Lukasavich
Treasurer
814-221-7753
1) Call to Order
Nick Mascia called the meeting to order at 7:00 p.m.
2) Introductions with Roll Call
Board President, Nick Mascia, made the following Board
Members and AAM, LLC introductions:
i. President – Nick Mascia
ii. Vice President – Gary Long
iii. Treasurer – Steven Berwald - Absent
iv.
Secretary – Raymond Stewart
v.
Director – Bruce Stedwell–Architectural Review Committee
vi.
Jeanine Baber, Community Manager – AAM,LLC
vii. Starr Ballew – Minute Taker – AAM, LLC
Raymond Stewart
Erica Avila-Hlavaty
Secretary
Secretary
201-458-3343
Hans-Peter
BruceKohlhoff
Stedwell
Director
Director
602-448-2826
www.SurpriseFarms3.com
3) Approval of July 26, 2012 Meeting Minutes
After reviewing the July 26, 2012 Regular Session Meeting
Minutes, Gary Long motioned to approve the minutes as
presented. Bruce Stedwell seconded the motion. All in favor,
motion carried unanimously.
4) Treasurer’s Report
A. July 31, 2012 Financial. Jeanine Baber provided and
reviewed the Financial Report to the Board and attending
homeowners. Raymond Stewart motioned to approve
the Financial Report as presented. Gary Long seconded
the motion. All in favor, motion carried.
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5) Management Status Report
Jeanine Baber provided an overview of the month’s activities
covering number of closings, non-compliance violation letters
mailed and provided homeowners with delinquency report
statistics for both current and prior owners, total accounts out for
collection and recovered dollars YTD for 2012 and all of 2011 due
to collections by Brown Law Group. Included in the report was the
status of completed trustee sales vs. pending YTD trustee’s
sales/bank-owned homes. Jeanine Baber provided an update on
the progress made by the Ivy House struck by lighting. The
windows were installed and the home is now secure. The City of
Surprise has requested the removal of the perimeter fence and all
code enforcement violations have been corrected. Raymond
Stewart asked about the Fine Policy and how it works. Jeanine
Baber provided an overview of the Fine Policy as it affects
homeowner accounts and answered other Board Members and
residents' questions covering short sales, bankruptcies, and bank
foreclosures.
6) Old Business
a. Granite top-dressing. The Association desires DLC to install a
top-dressing of granite replacement on specific landscaping
areas throughout the community where the granite is wearing
thin or has eroded due to normal wear and tear and storm
damage. A discussion followed on how to prioritize coverage
over a three-year period to complete the entire community’s
granite replacement along with costs associated with the
replacement. Raymond Stewart motioned to authorize DLC
to spend the first $10,000 budgeted to replace granite in
interior lots, beginning with those parcel areas that were
developed first. Nick Mascia seconded the motion. All in
favor, motion carried.
7) New Business
a. Fine Policy. Jeanine Baber proposed to the Board to update
the Fine Policy to include the “Self Help” provision as outlined
in the CCR’s which empowers the Board to take immediate
action regarding home yard maintenance issues. After Jeanine
Baber answered both Board Members and homeowners
questions regarding Fine Policy execution, Gary Long
motioned to amend the Fine Policy to include the “Self
Help” provision language which is restated from the CCR’s.
The motion included a mailing to the community and
placement on the community’s website so that residents
understand that the Board can take immediate action
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when deemed necessary. Nick Mascia seconded the
motion. Members were asked for comment. All in favor,
motion carried.
b. Overnight Parking Enforcement. Both Nick Mascia and
Jeanine Baber outlined the research that has been done thus
far to deal with the community-wide overnight parking
problems. Arizona Parking Solutions, Inc (hereinafter called
“APS”) was solicited, in addition to others, to present
information regarding their street parking program service.
An overview discussion followed of APS’s operations and
different methods of community street parking coverage along
with the program’s costs and how it may be applied to the
Association’s streets and homeowners. Members were asked
for comment. Raymond Stewart motioned to table
discussion until next meeting allowing the Board to do
more research by contacting other communities who have
the program in place. The motion includes Jeanine Baber
securing a list of names and phone numbers for the
Board’s use in their research. Bruce Stedwell seconded
the motion. All in favor, motion carried.
c. Fall Rye Over-Seed. DLC requested the Board’s decision on
whether to order the rye over-seed for at least 50% of the
Association’s turf areas. Gary Long motioned to authorize
DLC to move forward to purchase 50% of the Fall rye over
seed with Bruce Stedwell and Jeanine Baber working with
DLC to identify the areas to be seeded. The map will then
be sent to the Board via email and must be approved by
Unanimous Consent. Bruce Stedwell seconded the motion.
Members were asked for comment. All in favor, motion
carried.
8) Committee Reports – Architectural Committee
One submission was approved.
9) Open Forum/Homeowner Comments/Questions
There were no additional homeowner comments or questions for
the homeowner open forum.
10) Community Announcements & Events – Wednesday, August
29, 2012 – “Relay For Life” to benefit the American Cancer Society
at the Surprise Library, 16089 N. Bullard Avenue, Surprise, AZ
623-652-3000 – Cost is $5.00per person to sign up the team.
Sunday, September 16, 2012, a neighborhood watch block party
sponsored by the City for residents of 17703 – 17792 W. Tasha
Drive, 3:00 pm to 6:00 pm. in the park area at the end of Tasha.
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11) Next Meeting Date
Nick Mascia noted the next meeting will be on September 27,
2012, the 4th. Thursday of the month, in the Media Room of Willow
Canyon High School – 7:00 p.m. He stated October, 2012’s
meeting will be the last one for the calendar year. Starting in
2013, the Board will meet every other month.
12)Adjournment. With no further business to discuss, Nick Mascia
motioned to adjourn the meeting. Gary Long seconded the motion.
All in favor, meeting adjourned at 8:41 p.m.
Respectfully Submitted,
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Starr Ballew, Recording Secretary
For the Board of Directors for
The Surprise Farms III Community Association
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