A General Guide Genealogical Sources Guide ākena,

Genealogical Sources Guide
A General Guide
Mornington School Cricket Club, 1895. Bansgrove. c/n E1818/34A
Hocken Collections/Te Uare Taoka o Hākena,
University of Otago Library
Nau Mai Haere Mai ki Te Uare Taoka o Hākena:
Welcome to the Hocken Collections
He mihi nui tēnei ki a koutou
kā uri o kā hau e whā arā, kā mātāwaka o te motu, o te ao whānui hoki.
Nau mai, haere mai ki te taumata.
As you arrive
We seek to preserve all the taoka we hold for future generations. So that all taoka are
properly protected, we ask that you:

place your bags (including computer bags and sleeves) in the lockers provided

leave all food and drink including water bottles in the lockers (we have a lunchroom off
the foyer which everyone is welcome to use)

bring any materials you need for research and some ID in with you

sign the Readers’ Register each day

enquire at the reference desk first if you wish to take digital photographs
Beginning your research
Most of the commonly-used genealogical sources available at the Hocken Collections can be
found on microfiche or in the Ready Reference section of the main reference area on the
ground floor. Please ask staff if you need help locating any of these.
We hold numerous other sources—both published and unpublished—and you can search
for material on our Online Public Access Catalogues:

for books, theses, journals, magazines, maps, and audiovisual material, use
http://otago.lconz.ac.nz - the University of Otago Library catalogue;

for archives & manuscripts, you will need to consult Hākena http://hakena.otago.ac.nz/nreq/Welcome.html .

some of the photographs from the Pictorial Collections are available for viewing online
via Hocken Snapshop at http://hockensnapshop.ac.nz/ . Some other photographs and
artworks can be viewed at http://digital.otago.ac.nz/ .You can search for holdings of
other photographs on the Hocken Photographs database at
http://marvin.otago.ac.nz/photos/photos_search.php . To view this material and our art
collection, please enquire with the collections staff (upstairs).
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New Zealand Registrar General’s Index to Births, Deaths and Marriages
1840-1990
These are held on microfiche. They are indexed by name within years. The index provides
names, year of registration and folio number. For births and deaths the district is also
available. A copy of the certificate, or printout, can be obtained from the Registrar-General
for a fee (see http://www.dia.govt.nz/Births-Deaths-and-Marriages for details). Early New
Zealand birth, death and marriage records can now be searched online at
https://www.bdmhistoricalrecords.dia.govt.nz/search/ however you still need to apply for a
copy of the full details. If you only know the name of one spouse and want to know whom
they married then you can use NZ Marriages 1836-1956 (CDRom), or Varcoe’s New Zealand
Marriages Index (http://marvin.otago.ac.nz/marriages/marriages.php ) in conjunction with
the Registrar-Generals’ Index to Marriages.
Ancestry
This database http://www.ancestrylibrary.com is available on the database computers in the
reference area. It provides access to family history via documents from North America, the
U.K., Europe, Australia, New Zealand and more. It contains census information,
immigration records, family histories, military records, court and legal documents,
directories, photos, and maps. The New Zealand sources include electoral rolls for the
period 1853-1981 as well as directories for 1866-1955.
Directories
The directories contain an alphabetical list of householders and businesses. They give name,
occupation and address. As the head of the house was usually deemed to be a man, women
usually only appear if single, widowed or operating a business. Holdings include:

Wise’s New Zealand Post Office Directory 1872-1955

Wise’s Dunedin Directory 1865-1872

Harnett & Co. Dunedin Directory 1863-1867

Stone’s Otago/Southland Directory 1884-1954 (Please note: 1884-1888, 1890-1904 and 1914,
1918 and 1920 volumes are available on the database computers in the reference area)

Stone's Canterbury, Nelson, Marlborough and Westland Directory 1902-1955

Stone's Wellington, Hawke’s Bay and Taranaki Directory 1891-1945
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Shipping
Shipping lists may provide information such as name, age, ship, date and port of departure
and arrival. The following may be useful:

Otago/Southland Assisted Passengers from UK & Europe 1872-1888

Passenger lists, compiled from the Otago Provincial Government Gazettes 1869-1875

List of Immigrants who were Debtors to the Provincial Government of Otago for Passage Moneys
1869 & 1872

Patrick Henderson Shipping Line Paying Passengers to Otago 1871-1880

Victoria Outward Passengers to all New Zealand Ports 1852-1880

Immigration To Victoria - Inward From British Ports 1852-1879

Immigration To Victoria - Inward From Foreign Ports 1852-1879

Immigration To Victoria - Inward From New Zealand Ports 1852-1923(CDRom index
available from reference desk)

Val Maxwell’s Settlers to Otago pre 1861

Shipping folders – passenger lists and/or accounts of arrival compiled from newspapers
and arranged alphabetically by ship’s name.

Comber's Index to Shipping Arrivals in New Zealand 1839-1889 - this list includes
information about ships and their voyages but no passenger lists.
Church Records
The Hocken is the official repository for records of the Anglican Diocese of Dunedin, but
also holds records for Methodist, Baptist, Associated Churches of Christ, and
Congregational denominations. We also hold records of the Jewish congregation 1879-1936.
Catholic records are held at the Diocesan Archives, Catholic Pastoral Centre, c/- 277 Rattray
Street, Dunedin. Presbyterian records are held at the Archives Research Centre, Presbyterian
Church of Aotearoa New Zealand, Knox College, 1 Arden Street, Dunedin.
Marriage Registers
Nominal indices exist for Presbyterian, Catholic and Anglican (including Associated
Churches of Christ and Congregational) marriages c.1841-1920. We also have parish
transcripts for Anglican churches giving full details of marriage entries, and for Knox and
First Churches.
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Baptismal Registers
Original Anglican registers are available under the name of the Church. There are some
indexed transcripts. An index to pre-1905 baptisms in the Catholic Diocese of Christchurch
is available on the database computers.
Burial Registers
Some original Anglican registers are held.
School Records
One of the most useful sources of genealogical information is the school Admission,
Progress and Withdrawal Registers (APWs). They may contain the pupil's name, date of
admission, date of birth, parent's name and address, the pupil's progress, date of leaving
and destination. APWs were in official use from 1879 although teachers were not always
efficient in keeping their pupils’ records. The Hocken is the official repository for school
archives in the Otago area although some schools still retain their own records. Records for
the North Otago area however are held by the North Otago Museum and Southland School
records are being collected by the Invercargill City Libraries.
Indexed APW transcripts
These exist for most Dunedin and many Otago state primary schools and for some Dunedin
high schools. Ask staff to search the Otago Primary Schools database if you do not know
which primary school your ancestor attended.
Otago Education Board Class Lists 1879-1953
The lists are arranged alphabetically by school and record the pupils who sat examinations
in any given year and their age. They can be a useful alternative when APWs do not exist.
Otago Education Board teachers’ records, 1878-1952
These are incomplete but useful for information relating to teachers as are the Appendices to
the Journals of the House of Representatives E.1.
School jubilee histories
These can also be a useful source of information.
Cemetery Records
The Hocken Collections holds transcripts of many Otago headstones and burial registers.
Dunedin cemeteries
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Northern Cemetery 1872-1986; Southern Cemetery 1958-1985; Anderson's Bay Cemetery
c.1867-1983; Dunedin cremations 1927-1950; Cremation Records 1960-1989, Green Park
Cemetery 1978-2004. You can also search the Dunedin City Council Cemeteries Database http://www.dunedin.govt.nz/facilities/cemeteries/cemeteries_search .
Burial registers for smaller cemeteries in the Otago/Southland area
These include Alexandra, Arrowtown, Balclutha, Cromwell, East Taieri, Milton, Palmerston,
Port Chalmers, Queenstown, and Ruapuke Island.
New Zealand Cemetery records
These are held on microfiche and date from colonial times and include many cemeteries in
New Zealand. They contain geographical and alphabetical indices. Use the NZ Burial
Locator v2 (on database computers) if you are not sure where someone was buried in New
Zealand.
Many cemeteries now have online databases that allow you to search for and view burial
records. The Christchurch City Libraries website has a useful listing of these databases at
http://christchurchcitylibraries.com/Resources/History/FamilyHistory/NewZealand/Cemeter
ies/index.asp .
Return of Freeholders of New Zealand 1882
This is an alphabetical listing of persons who owned freehold land in New Zealand in 1882.
It provides name, address and occupations of owners of land, including the area and value
of the property.
Electoral Rolls
Our holdings date from 1853 to the most current available and cover all New Zealand
districts. The rolls provide names, occupations and addresses. From 1853 to 1981 the rolls
are held on microfiche (and are also available via Ancestry). The 1881 electoral roll is also
available on CDRom, and 1893 is available on the database computers.
Otago Nominal Index
This is an electronic database of persons appearing on Otago and Southland electoral rolls,
early Dunedin directories and the Otago Police Gazette prior to 1876. Further electoral roll
entries to 1893 have also been added, as well as entries from Mackay’s Otago Almanac. The
Index
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includes
name,
address,
and
occupation.
It
is
available
online
at
http://marvin.otago.ac.nz/oni/ and also on the databases computers in the main reference
area.
Otago Daily Times: Headlines 1946-1995 & Obituaries to 1997
This is available electronically on the databases computers in the main reference area. It is
arranged by subject and there is also a separate nominal index. References include the exact
date and page number in the Otago Daily Times.
Newspapers
Check the publications catalogue for holdings of newspapers. Staff can search the Union List
of Newspapers which covers all New Zealand. Staff will also show you how to request
newspapers or to use those which are on microfilm.
Access the Dunedin Public Libraries Southern Regional News Index through their catalogue
http://www.catalogue.dunedinlibraries.govt.nz/. It is excellent for locating articles in the
Otago Daily Times (note: the online index only includes records back to 1993, as well as some
information from the 1850s and 1930s). The full index is available in the McNab Room on the
third floor of the Dunedin City Library.
PapersPast http://paperspast.natlib.govt.nz/cgi-bin/paperspast includes a number of early
Otago newspapers in its coverage and all are searchable.
Otago Witness is a good source for pictorial information – there are indexes to the
illustrations in the Pictorial Collections area on the first floor.
Use dates you have found through other sources to check for articles in the newspapers eg.,
when a building was officially opened.
There are some useful indexes in the ready reference collection, which include Central Otago
Goldfields Newspaper Indices and Catholic Death Notices in the Otago Daily Times 1861-1990.
Maori Sources
Print materials
For those just starting out Te Haurapa by Te Ahukaramu Charles Royal is a useful
introduction to researching tribal histories and traditions. There are several other
publications that may be useful including:

P.D. Garven's The Genealogy of the Ngai Tahu;

R. Halbert’s Horouta. The History of the Horouta Canoe, Gisborne and the East Coast;
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
G.R.H. Taylor's Bibliography of Publications on New Zealand Maori, which includes a
section on books related to tribal and local Maori history.
The 1886 Appendix to the Journals of the House of Representatives (G16) contains Maori census
results for 1848, 1853 and 1866 http://atojs.natlib.govt.nz/cgi-bin/atojs , and the Hocken holds
a full set (including indexes) of the Journal of the Polynesian Society - for Maori in the Moeraki
area, volume 3 contains valuable information. Volumes 1-119 1892-2010 are now available
online at www.jps.auckland.ac.nz .
Archives and Manuscripts
Our archives collection includes James Herries Beattie's manuscripts (ARC-0162) that
contain original material concerning Southern Maori; and Reverend J.F.H. Wohler's papers
(ARC-0418) that include useful material concerning the Maori on Ruapuke Island.
Microform
The Maori Land Court Minute Books 1865-1975 are held on microfilm. There is an index to the
1865-1910 minute books available electronically on the databases computers in the main
reference area. A selection of early Maori newspapers is held on microfiche and microfilm.
Electronic sources
For those interested in electronic sources the Maori Subject List available via the Te Puna Web
Directory http://webdirectory.natlib.govt.nz/dir/en/nz/maori/ is an excellent starting point.
You can also check our separate guides – Maori Sources at the Hocken Collections and
Whakapapa
Research
at
the
Hocken
Collections
–
available
online
at
http://www.otago.ac.nz/library/hocken/otago038951.html .
Government Records
The Hocken holds various government publications, including Provincial Government
material. Appendices to the Journals of the House of Representatives contain annual reports of
government departments. There are indexes to these and they are all available in the ready
reference collection, or search those available online at http://atojs.natlib.govt.nz/cgibin/atojs . New Zealand Gazettes include lists of registered doctors, dentists, etc as well as
government appointments. They are available and searchable online on the database
computers in the reference area for the period 1841-2002. However, for all research into
original Government records, including wills, court cases, divorces and coroners reports,
enquiries should be directed to Archives New Zealand, Dunedin Regional Office, 556
George Street, Dunedin. Archway, the online catalogue of Archives New Zealand, is
available at http://archway.archives.govt.nz/ .
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Australian Records
The Hocken holds the Victorian Pioneer Index 1837-1888 and the Births, Deaths and Marriages
for Victoria 1889-1913. Victorian electoral rolls for 1856 and 1899 are held on microfiche, as
are directories for Melbourne (1857-1883), Port Philip (1839-1867) and Victoria (1884-1900).
The following are available on the databases computers: South Australian Deaths Registrations
1842-1915; South Australian Births Registrations 1842-1906; Inquest Index Victoria 1840-1985;
Death Index Victoria 1921-1985; Queensland Pioneers Index 1829-1889; Great War Index Victoria
1914-1920; New South Wales Pioneers Index 1788-1888; Tasmanian Pioneers Index 1803-1899 and
Rookwood Cemetery (NSW) transcriptions.
Photographs
The Photographs Section on the first floor contains images of Otago, its geography,
buildings and people. It also includes a large number of photographic portraits of many of
the district's early settlers and is very good for photographs of Dunedin streets and suburbs.
There is also an index to the Otago Witness illustrations. Some photographs are now
available online via Hocken Snapshop at http://hockensnapshop.ac.nz/ . You can search for
holdings
of
other
photographs
on
the
Hocken
photographs
database
at
http://marvin.otago.ac.nz/photos/photos_search.php .
Maps
These can be found in the publications catalogue or ask staff to help you. They include plans
of sub-divisions and Dunedin fire insurance maps (useful for locating specific buildings) as
well as topographical maps of specific and general locations. The map collection also
includes cadastral maps which can be used to show the location of land your ancestors
owned if you know the block and section details.
The Hocken Collections contains a myriad of other sources of genealogical information. If
you have any questions, don’t hesitate to ask one of us at the Reference Desk and we will do
our best to help you.
Hocken Collections, January 2013
9
Other guides in this series include:
Births, Deaths and Marriages
Shipping Records
Occupations
Residences
Education
Internet Sources
Fragment from John Wallis Barnicoat’s diary April 1844. Misc-MS-1451/3
Hocken Collections/Te Uare Taoka o Hākena
90 Anzac Ave, PO Box 56, Dunedin 9054
Phone 03 479 8868; fax 03 479 5078
reference.hocken@otago.ac.nz
http://www.otago.ac.nz/library/hocken/
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Monday - Friday 9am - 5pm
(pictorial collections closed 9am-1pm)
Tuesday 9am - 9pm
(pictorial collections closed 9am-1pm
and 5pm-9pm)
Saturday 9am - 12noon
(archives, publications & gallery open;
pictorial collections by prior
appointment)