How to Register Instructions

How to Register
Instructions
Screen 1 - VORS Vendor Login Screen
1. If you have never registered as a Vendor with BSP/BLNG before, click on the link
in the login screen (SCREEN 1).
Screen 2 – Vendor Registration Screen
2. In the Vendor Registration Screen (SCREEN 2), enter your full name.
1
3. Enter your email address. Note that you should use your company email address as all future email
notifications will be sent to this email address.
4. Enter an alphanumeric password. You will use this the next time you log in to the system.
5. Select a Secret Question from the drop down list.
6. Enter your answer to the question. Note that you will be prompted for the question and answer if
you forget your password or if you need to unlock your account after successive unsuccessful logins.
7. After confirming the details, click on
.
Screen 3 – Vendor Registration Step 1
8. At Step 1 (SCREEN 3), fill in your company information. Note that all columns marked with asterisk (*)
is mandatory, and must be entered. The link
opens up a pdf file listing the supporting
documents required for each company type.
9. Check the information entered. If confirmed, click on the checkbox to declare all details are correct.
The click on
to proceed to step 2.
2
Screen 4 – Vendor Registration Step 2
10. At Step 2 (SCREEN 4), click on
to pop up file explorer to select the supporting
document to upload for each of the required documents. Then click on upload
to upload the
selected file. Note that only PDF files with file size less than 2 MB is allowed. If the file size is too
large, please scan at a lower resolution, in grayscale or black and white.
Screen 5 – View Registration Document
11. Once upload is completed, the status column will show a tick and provide option to view or remove
the uploaded document (SCREEN 5).
12. Check the documents uploaded. Click
remove the document.
to view the uploaded document. Click
to
13. After checking the documents, click on the checkbox to declare all documents have been uploaded.
14. At Step 3 (SCREEN 6), enter ownership information, upload the scanned copy of IC/Passport by
clicking on
to pop up file explorer to select the file to upload. Note that only PDF files
with file size less than 2 MB is allowed. If file is too large, please scan at a lower resolution, in
grayscale. After checking, click on
to add the owner detail. All owners’ information
must be entered. The Percentage for all entered owners must add up to 100%.
3
Screen 6 – Vendor Registration Step 3
15. Each owner is required to declare Conflict of Interest (COI) information. Click on
column.
16. At the COI section for the owner, click on
in the COI
to make declaration.
17. If the owner has any direct family member is an employee of Shell JV companies, please declare in
Existing Family Member section. If this is not applicable, please enter N/A for all columns and
click
. (SCREEN 7)
4
Screen 7 – Family Member COI Declaration
18. If the owner has shares in other companies, please declare in Other Interest section. If this is not
applicable, please enter N/A for all columns and zero (0) in the Shares % column and
click
. (SCREEN 8)
Screen 8 – Others Interests COI Declaration
19. After both COI sections have been filled in, click on
Step 3. If you do not wish to save, click on
to save and go back to
.
20. Repeat the same steps to declare COI for all owners.
21. Next, register at least one authorized personnel for collection of tender in Section B. The process is
similar to 14.
22. Check the information entered. If confirmed, click on the checkbox to declare all details are correct.
The click on
to proceed to step 4.
5
Screen 9 – Vendor Registration Step 4
23. At Step 4 (SCREEN 9), select whether you are applying to add a product or service.
24. Click on
to pop up the help list for products/services. Select the product/service group
at the top and click on select to select the relevant product/service (SCREEN 10).
Screen 10 – Product/Services Lookup
25. Enter the values for Manufacturer/Principal and Web URL, where applicable.
26. Upload product/service supporting documents by clicking on
. Enter remarks for the
uploaded document and click
. A prompt box will pop up to ask if you wish to upload
more documents.
Screen 11 – Product/Service Document Upload Confirmation
6
27. Click Yes to upload another document, and No to return to the main screen.
Screen 12 – Product/Service Document Upload
28. Note that files to be uploaded must be in PDF format and less than 2 MB in size. If the file size is too
large, please split into multiple files or scan at a lower resolution, in grayscale.
29. Repeat 21 until all supporting documents are uploaded.
30. Check the documents uploaded. Click
remove the document.
to view the uploaded document. Click
to
31. After you click OK, you will be returned back to the main screen. You may choose to add more
product/service by repeating 19-24.
Screen 13 – Product/Service Document Upload
32. Check the information entered. If confirmed, click on the checkbox to declare all product and service
information is entered. Click on
to view all information entered before submit.
7
Screen 14 – Preview Summary
33. At Preview Summary page (SCREEN 14), check the information entered. If confirmed, click on the
checkbox to declare all details are correct.
34. Click on
on
to submit the request to BSP. The summary page can be printed by clicking
.
8
Frequently Asked Questions
Q1: If I am a registered vendor but do not know my ID and password, what should I do?
A1: Please email BSP-SCM13-Vendor-Registration@shell.com requesting for login information. You
should state clearly your company name and authorized contact personnel.
Q2: Do I have to enter information for all steps at one go?
A2: No, you can save at any step and revisit your registration to complete it another time. At the login
screen, enter your registered email and password. You will see the summary screen as below, and
proceed to the step where you left off.
Q3: Can I go back to a previous step after I have saved and proceeded to the next step?
A3: Yes, you can go back to a previous step by clicking on
, anytime before you
submit the registration. Alternatively, you can click on any of the step links at the top left corner of
the screen, as shown below. An underlined link shows a completed step.
Q4: I cannot remember the password. What can I do?
A4: Click on
to request to reset password.
9
Q5: I see this error screen after I upload. What is the problem?
A5:
You may have tried to upload a document which is greater than 4 MB in size. Please ensure that
only the relevant pages for each document type, is uploaded. If the file is still too large, please
scan at a lower resolution, in grayscale or black and white.
Q6: I am directed to the login page after I clicked Submit. What is the problem?
A6: You may have taken too long in editing the request. Please login and try again.
Q7: How do I check the status of my request?
A7: You will receive an email from BSP when your request is approved or rejected.
Q8: I am not using the recommended version of Internet Explorer and some controls does not work.
How do I enable compatibility view?
A8: For Internet Explorer versions prior to 11, click on the Compatibility View button at the address
bar.
For Internet Explorer 11 onwards, follow the instructions below (extracted from Microsoft website http://technet.microsoft.com/en-us/library/dn321449.aspx )
10