Document 6501993

How to comply with GHS HazCom 2012 August 2014 ©2014, 3E Company, All Rights Reserved
Presenter Kevin Dorr •  3E Company •  Southeast District Manager •  20+ years of business experience •  5 years of Compliance experience •  GHS projects from 20 to 2000 products ©2014, 3E Company, All Rights Reserved
Agenda •  GHS Overview •  HazCom 2012 Overview •  Upstream Impacts (Product Stewardship) •  Downstream Impacts (Workplace) •  5 Simple Steps to GHS Compliance •  Compliance Strategies ©2014, 3E Company, All Rights Reserved
GHS Overview •  Methodology – ClassificaUon: A common approach, harmonized or established criteria to define and classify hazards of chemical substances and mixtures – CommunicaUon: Conveying informaUon about those hazards via standardized Safety Data Sheets (Mandatory 16-­‐secUon) and harmonized labeling systems ©2014, 3E Company, All Rights Reserved
Global ImplementaAon GHS ImplementaUon by Country – 
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– 
– 
– 
– 
– 
– 
– 
– 
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New Zealand (2001) -  Vietnam (2008) Japan (2006) -  China (2009) Korea (2008) -  Russia (2009) Taiwan (2008) -  South Africa (2009) EU (2008) -  Brazil (2009) Singapore (2008) -  Indonesia (2009) SOLAS (InternaUonal ConvenUon for the Safety of Life at Sea) (2009) Australia (2011) Thailand (2012) USA (2012) Malaysia (2013) 5
Philippines (2014) ©2014, 3E Company, All Rights Reserved
Relevant Legal Framework •  US (Federal) 1. Acts-­‐ Laws enacted by Congress (e.g. U.S.C., OSH Act, FIFRA, TSCA) 2. RegulaUons-­‐ Agency-­‐made authorized under laws (e.g. CFRs, HCS 2012, CDR) 3. Guidance documents-­‐ published by a regulatory agency for instrucUons on compliance (e.g. OSHA interpretaUon lefers, EPA PesUcide Reg. NoUce) 6 ©2014, 3E Company, All Rights Reserved
HazCom 2012 Overview EffecAve CompleAon Date Requirements Applies To December 1, 2013 Train employees on new label elements and SDS format Employers June 1, 2015* December 1, 2015 Comply with all modified provisions of final rule, except: Distributors may ship products labeled by manufacturers under the old system unUl Dec. 1, 2015 Chemical manufacturers, importers, distributors and employers June 1, 2016 Update alternaUve workplace labeling and hazard communicaUon program as necessary, and provide addiUonal employee training for newly idenUfied physical or health hazards Employers TransiUon Period Comply with either 29 CFR 1910.1200, All chemical manufacturers, HazCom 2012, or both importers, distributors and employers *This date coincides with the European Union implementaUon date for classificaUon of mixtures ©2014, 3E Company, All Rights Reserved
7 HazCom 2012 Overview Phase I •  Significant overhaul of the HCS •  AdopUon of GHS ClassificaUon and Labeling •  OSHA unique hazards •  SDS format and specific content requirements Phase II •  Workplace labeling? •  Increased data requirements (SecUons 12 through 15)? •  Regulatory revision aker June 2015? ©2014, 3E Company, All Rights Reserved
HazCom 2012 Overview •  Based on the 3rd Revised EdiUon of GHS •  Affected 29 CFR Parts 1910, 1915, and 1926 •  Significant Changes -  ClassificaUon according to GHS -  Labeling requirements -  SDS replaces MSDS -  hfp://www.osha.gov/dsg/hazcom/side-­‐by-­‐side.html •  Not really harmonized? –  SelecUve compliance: cherry pick desired elements – mix and match –  Phased approach – develop your own implementaUon Umeline –  Country-­‐specific provisions (HNOC, ACGIH TLVs, carcinogen classificaUon, etc.) ©2014, 3E Company, All Rights Reserved
HazCom 2012 Overview •  Under previous HCS, the “Floor” concept of hazardous chemicals applied ! Toxic and Hazardous Substances (OSHA) with PELs ! ACGIH TLVs ! NTP Annual Report on Carcinogens ! IARC Monographs •  Under GHS, no floor of chemicals →  Instead, use provided criteria for each type of health and physical hazard →  Weight-­‐of-­‐Evidence Approach •  Hazard ClassificaUons •  Assigned hazard categories (e.g. acute toxicity, carcinogenicity), further subdivided into sub-­‐categories •  EvaluaUon based on weight of evidence and degree of severity •  Ascending degree ©2014, 3E Company, All Rights Reserved
HazCom 2012 Overview PotenAal Re-­‐classificaAon Impacts 1.  SDS for products not previously required 2.  Changes in physical and health hazards 3.  Revised PPE, Exposure Controls & First Aid measures 4.  Updated ER (spill & release) measures 5.  Expansion (addiUonal substances) of Federal (e.g. IARC, NRP OSHA Carcinogens) and State (e.g. Prop 65, NJ RTK) regulated lists 6.  Increased regulatory reporUng requirements 7.  Labels and other forms of warning revisions ©2014, 3E Company, All Rights Reserved
Compliance Checklist •  Upstream (Manufacturer) –  Review hazard informaUon for all chemicals produced or imported –  Classify chemicals according to new classificaUon criteria –  Update labels with GHS format by June 1, 2015 –  Update safety data sheets by June 1, 2015 –  DistribuUon of revised docs ©2014, 3E Company, All Rights Reserved
Compliance Checklist •  Downstream (Employer) –  Train employees on new GHS-­‐style label elements –  Train employees on new SDS format –  ConUnue to update safety data sheets when new ones become available –  Update wrifen hazard communicaUon programs if new hazards are idenUfied –  Update hazard communicaUon program as necessary –  Update alternaUve workplace labeling as necessary –  Provide addiUonal employee training for newly idenUfied physical or health hazards –  Make sure all container labels in the workplace are compliant ©2014, 3E Company, All Rights Reserved
ClassificaAon: Process Substance or Mixture DeterminaUon Compile & PrioriUze data Evaluate Data & Classify Hazards List raw materials Accumulate data from various sources Evaluate data Organize data Classify substances based on GHS criteria IdenUfy physical and chemical properUes Gather special use determinaUon IdenUfy data gaps Classify mixtures based on GHS methods ©2014, 3E Company, All Rights Reserved
Document & JusUfy Document decision logic for classificaUon and Data Sources Begin internal and external dialogue Noteworthy Components •  Ingredient disclosure –  ConcentraUon (exact percentage) shall be specified –  Except concentraUon ranges may be used •  Batch-­‐to-­‐batch variability in the producUon of a mixture •  Group of substanUally similar mixtures with similar chemical composiUon •  Trade secret claim; corresponding statement describing what is being withheld, including percentage •  NFPA / HMIS® RaUngs -­‐  OSHA no longer sees the conflict with GHS. -­‐  hfps://www.osha.gov/PublicaUons/OSHA3678.pdf ©2014, 3E Company, All Rights Reserved
Automated Authoring Overview • 
6. Document
Distribution
• 
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
3. Product
Estimations
& Regulatory
Assessments
2. Product
Data
Management
Enterprise level system for global
chemical regulatory compliance &
hazard communication
SDS “generator,” but more…
–  Repository for all material data
–  Chemical regulatory system
•  Classifications
•  Regulatory analysis
–  Hazard communication system
•  Global (M)SDS distribution
•  Plant-level label generation
•  Technical Data Sheets,
Transport Info Sheets, Safety
Summary, etc.
©2014, 3E Company, All Rights Reserved
Regulatory & Chemical Content •  Integrated Regulatory &
chemical content
6. Document
Distribution
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
–  For dynamic access to
PhysChem properties, Tox/
EcoTox data, International
Inventories, as well as GHS
classifications and other
international regulatory and
advisory data
2. Product
Data
Management
3. Product
Estimations
& Regulatory
Assessments
©2014, 3E Company, All Rights Reserved
Data Management •  Product Data Management
6. Document
Distribution
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
3. Product
Estimations
& Regulatory
Assessments
2. Product
Data
Management
–  Formula Management
•  Formulas may be
maintained as the
primary point of entry
•  Formulas revisions
due to change in
regulations, hazards,
and/or ingredients
–  Management of empirical,
product/mixture level data
©2014, 3E Company, All Rights Reserved
CalculaAons • 
6. Document
Distribution
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
2. Product
Data
Management
Product-level Mixture
Calculations and Calculations
–  Automatic Calculations/
Estimations
•  Determination of quantitative
data entry elements at the
mixture level:
- 
- 
- 
- 
- 
Flash Point
Boiling Point
Specific Gravity
Vapor Density
LD50/LC50
–  Automatic Regulatory
Assessments
•  Automatic determination of
regulatory elements
- 
- 
- 
- 
- 
3. Product
Estimations
& Regulatory
Assessments
©2014, 3E Company, All Rights Reserved
GHS Classifications
OSHA Hazards
International Inventories
EU Hazard Classifications
Transportation
Classifications
Pre-­‐determined Rules 6. Document
Distribution
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
2. Product
Data
Management
•  Rules-based Authoring
3. Product
Estimations
& Regulatory
Assessments
©2014, 3E Company, All Rights Reserved
–  Automatic Authoring of
SDS and related
documents based on
Automatic Mixture
Calculations and
Classifications
Document GeneraAon •  Hazard Communication
Document Generation
6. Document
Distribution
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
2. Product
Data
Management
–  Generate SDS, Labels,
Technical Data Sheets,
Hazard Summaries, etc.
•  Language support
•  Country / region specific
SDS formats for global
regulatory compliance
(templates for SDS and
labels)
3. Product
Estimations
& Regulatory
Assessments
©2014, 3E Company, All Rights Reserved
Document DistribuAon • 
MSDS Distribution (Push & Web)
–  MSDSs are pushed to end
users
•  Customer orders from the
ERP provide with triggers
to automate SDS delivery
•  Order history is maintained
in to automate future SDS
distribution
–  SDS are made available on the
web
• 
Label Generation
–  Labels are automatically
printed at the appropriate mfg.
or distribution facility based on
production, shipping, or other
activity
6. Document
Distribution
5. HazCom
Document
Generation
4. RulesBased
Authoring
1. Regulatory
& Chemical
Data
Authoring, Management
& Distribution System
3. Product
Estimations
& Regulatory
Assessments
2. Product
Data
Management
©2014, 3E Company, All Rights Reserved
HazCom 2012 Labeling •  Outlined in Appendix C •  Under SecUon (f)(6), workplace labeling –  Does NOT have to conform to the GHS requirements –  Must provide physical and health hazard informaUon –  HMIS & NFPA acceptable label templates •  SecUon (f)(8), provides a portable container exempUon (intended only for the immediate use of the employee) •  Significant new informaUon requires container label revision within six months •  GHS Labeling of Small Packages guidance was NOT accepted -­‐ Use pracUcal accommodaUon approach ©2014, 3E Company, All Rights Reserved
GHS Format Labeling Required informaUon on shipped containers 1. 
Product IdenUfier 2. 
Supplier InformaUon: Name, address, emergency telephone number of the chemical manufacturer, importer, or responsible party 3. 
Signal Word: One of two words used to disUnguish between hazard levels and emphasize the extent of the hazard DANGER WARNING Highest hazard Lower Hazard 4. 
Hazard Statement: Statement assigned to a hazard class and category that describes the nature of the hazard(s) of a chemical, including, where appropriate, the degree of hazard. 5. 
Pictogram: Red borders for all labels. Empty borders NOT permifed. 6. 
PrecauUonary Statement: Phrases that describe measures recommended to minimize or prevent adverse effects resulUng from exposure, improper storage or handling. ©2014, 3E Company, All Rights Reserved
Workplace Labels: Pre and Post GHS ©2014, 3E Company, All Rights Reserved
Sample Label ©2014, 3E Company, All Rights Reserved
CombinaAon Packaging 27
©2014, 3E Company, All Rights Reserved
Workplace Labeling -­‐  Workplace labeling 29 CFR 1910.1200(f)(6)-­‐(10) -­‐  Workplace label, which provides the physical and health hazard informaUon -­‐  Same as on shipped containers or -­‐  “Product idenUfier and words, pictures, symbols, or combinaUon thereof… at least general informaUon regarding the hazards… with the specific informaUon regarding the physical and health hazards…” 28
©2014, 3E Company, All Rights Reserved
28
GHS Safety Data Sheets 1.  IdenUficaUon 2.  Hazard(s) idenUficaUon 3.  ComposiUon/informaUon on ingredients 4.  First-­‐aid measures 5.  Fire-­‐fighUng measures 6.  Accidental release measures 7.  Handling and storage 8.  Exposure controls/personal protecUon 9.  Physical and chemical properUes 10.  Stability and reacUvity 11.  Toxicological informaUon *Sections 12-15
12.  Ecological informaUon* outside of OSHA’s
13.  Disposal consideraUons* jurisdiction
14.  Transport informaUon* 15.  Regulatory informaUon* 16.  Other info including prep/rev date ©2014, 3E Company, All Rights Reserved
Compliance Challenges GHS ClassificaAon of Materials Category
Impact
AcAon
Finished goods may become more/
Raw less hazardous. Material This is the GREAT X-­‐FACTOR that is ClassificaAon
seldom raised. Regulatory ReporAng
Waste Disposal
Reclassified hazards could have significant workplace safety impacts,– especially when hazards increase (e.g. CMR). EvaluaUon system for idenUfying less hazardous chemicals and consumables Hazard re-­‐classificaUons impacUng regulatory reporUng responsibiliUes – A new ‘carcinogen’ may create reporUng requirements at a state or federal level that did not previously exist.
Access to revised regulatory lists will be criUcal. Analysis of revised lists with product level ingredients (CAS # and % range) will be of significant value. Product reclassified as more hazardous Waste holders /generators may need to consider the concentraUons of any newly re-­‐classified dangerous substances for use, storage and disposal. ©2014, 3E Company, All Rights Reserved
Compliance Challenges Purchasing
Product classificaUon impacts purchasing decisions as it impacts storage, PPE, disposal, finished goods, and training requirements. • Analysis of alternaUve, less hazardous products may need to be applied to vendor and product selecUons • Assess quanUty limitaUons that may drive compliance requirements • GHS informaUon can be funneled into the emerging sustainability and green purchasing strategies Training & Awareness
GHS classificaUon is different from current methods used within each country. • Stakeholder awareness and training criUcal to educate employees and other downstream users to understand new informaUon and impacts. ©2014, 3E Company, All Rights Reserved
HCS 2012 Compliance Five Simple Steps 1.  Leadership Commitment 2.  Accurate Chemical Inventory 3.  Document Control 4.  Data Management 5.  Employee InformaUon and Training ©2014, 3E Company, All Rights Reserved
Step 1: Leadership Commitment vs. Priority •  Executable Plan •  Sustainable Program •  Budget •  Resources •  Tools ©2014, 3E Company, All Rights Reserved
Step 2: Chemical Inventory “Do I even know what products I have on site?” …absent an accurate chemical inventory list, it will be difficult to achieve HCS 2012 Compliance •  Random sampling to determine accuracy •  Allocate resources (internal/external) to complete site assessments •  Establish pracUces to update inventories regularly ©2014, 3E Company, All Rights Reserved
Step 3: Document Control Possible Increase in Volume •  All products in your inventory that currently require SDS and SDS for products not previously required •  Date Stamp to meet Ume specific/sensiUve requirements •  Supplier compliance tracking ©2014, 3E Company, All Rights Reserved
Step 4: Data Management •  Revised hazards = addiUonal compliance acUvity "  Relabeling of workplace containers "  Supplemental employee training "  AdministraUve and engineering controls "  Increased regulatory reporUng requirements •  Hazard reclassificaUon analysis tools –  Immediate noUficaUon of products with revised hazards –  Electronic integraUon with revised regulaUons, at an ingredient level (NTP, IARC, Prop 65, NJ RTK, etc.) •  Analyze required infrastructure revisions and upgrades –  Expanded data fields –  New label templates for internal containers ©2014, 3E Company, All Rights Reserved
Step 5: Employee Training Refer to hfps://www.osha.gov/PublicaUons/OSHA3642.pdf •  EssenAals for HCS 2012 –  Labeling / All GHS Label Elements –  SDS Format and Content –  ClassificaUon of Hazards –  Presented in a language and format that employees can understand •  Revised HazCom Training -­‐ More guidance to come ©2014, 3E Company, All Rights Reserved
Online Resources •  OSHA’s HCS hfp://www.osha.gov/dsg/hazcom/ •  Side-­‐by-­‐Side Comparison of OSHA's ExisUng Hazard CommunicaUon Standard (HCS 1994) vs. the Revised Hazard CommunicaUon Standard (HCS 2012) hfp://www.osha.gov/dsg/hazcom/side-­‐by-­‐side.html •  OSHA’s HCS Training Fact Sheet hfps://www.osha.gov/PublicaUons/OSHA3642.pdf •  OSHA’s HCS Label and Pictogram Brief hfps://www.osha.gov/PublicaUons/OSHA3636.pdf •  Canadian AcUon Plan for GHS AdopUon hfp://acUonplan.gc.ca/page/rcc-­‐ccr/globally-­‐harmonized-­‐system-­‐ghs-­‐classificaUon-­‐and-­‐labelling-­‐chemicals-­‐
workplace-­‐hazards •  3E Company www.3ecompany.com •  UN GHS Website hfp://www.unece.org/trans/danger/publi/ghs/ghs_welcome_e.html ©2014, 3E Company, All Rights Reserved
38 Free InformaUon Want access to regulatory news real-­‐<me? 1 @3ecompany 2. 3. linkedin.com/company/3e-­‐company 4. youtube.com/3ecompanyverisk Group: 3E Company Conclave 5. EH&S Express Newslefer at www.3ecompany.com 39
©2014, 3E Company, All Rights Reserved
QuesAons? ©2014, 3E Company, All Rights Reserved