HOW TO APPLY FOR THE GRANT OF OCCASIONAL PUBLIC ENTERTAINMENT LICENCE

HOW TO APPLY FOR THE GRANT OF
AN ANNUAL PUBLIC ENTERTAINMENT LICENCE OR FOR AN
OCCASIONAL PUBLIC ENTERTAINMENT LICENCE
(NOTES FOR APPLICANTS)
1.
Read the document ‘What is Public Entertainment’, page 2.
2.
Read the explanatory notes pages 3 to 5 inclusive.
3.
Complete the application form pages 6 to 11 inclusive. Return with the fee
(Page 17) and Payment Slip (Page 5) together with the certificates detailed in
the application form to the Licensing Section.
Note: We now accept payment by Debit Card – please use Payment Slip on
page 5. (Sorry we DO NOT accept Credit Cards)
4.
Complete the notice to the Fire Authority pages 12 and 13. Send direct to the
Fire Authority together with the copies of the certificates detailed in the
application form.
5.
Complete the notice to the Police Force, page 14. Send direct to the Police
Force.
6.
Complete the notice to the Clerk of your local Town/Parish Council, page 15.
Send direct to the Clerk of your Town/Parish Council.
7.
Complete the Public Notice, page 16.
(a) One copy to be displayed on the outside of the premises where it can be
seen by any member of the Public AT ANY TIME.
(b) One copy of the notice to be published in the Local Paper to which the
application relates (except for Occasional Licence applications when the
capacity will not exceed 400 persons).
8.
Public Entertainment Licence Fees on page 17.
This application document is not to be used for outdoor events when the capacity is
to exceed 500. If your event will exceed that capacity please request a “Large
Outdoor Event” pack.
S:\Legal_Member_Services\Licensing\Licensing Act\Existing System\Application Forms\PEL-Grant Annual&Occ-2005-2006.doc
1
WHAT IS PUBLIC ENTERTAINMENT?
The Local Government (Miscellaneous Provisions) Act 1982 requires the following entertainments
to be licensed as Public Entertainments:
a.
Public dancing, music or any other public entertainment of a like kind.
b.
Any public musical entertainment held wholly or mainly in the open air at a place on private
land.
In a Public House, common examples of entertainments that require such a licence are:
1.
Dancing by performers or by the public.
2.
A live band consisting of three of more performers (not necessarily at the same time), i.e. it
could start with two performers, one leaves and then another one takes their place, so
during the course of the evening if there are three or more performers using live music,
then a public entertainment licence would be needed.
3.
Any number of performers and recorded music. This could be one performer and a backing
tape.
4.
A Karaoke.
An exemption exists under Section 182 of the Licensing Act 1964 for public entertainment provided
by wireless and television broadcasts and recorded music, OR provided by not more than two
performers.
Therefore a public entertainment licence would not be required for:
1.
Up to two people performing without recorded music, i.e. playing their own instruments and
not using any recorded backing tapes.
2.
If it was a radio or television broadcast or recorded music without any performers. For
example MTV on the television, a jukebox, the public house’s own stereo system or
someone just putting on records but without speaking.
NB:
If people, public or performers, dance to live or recorded music, a public entertainment
licence would be needed.
You do not require a public entertainment licence if members of the public are not admitted for
example a private party.
There are other occasions where a public entertainment licence would be required and there are
other types of entertainment that may require a different type of licence issued by East Devon
District Council for example, a Video Jukebox Licence. If you have any doubts or questions, please
do not hesitate to contact the Licensing Section at Council Offices, Knowle, Sidmouth, EX10 8HL,
telephone number 01395 517410.
2
EAST DEVON DISTRICT COUNCIL
APPLICATION FOR THE GRANT OF AN ANNUAL PUBLIC
ENTERTAINMENT LICENCE OR FOR AN OCCASIONAL PUBLIC
ENTERTAINMENT LICENCE
EXPLANATORY NOTES
PLEASE READ THESE NOTES CAREFULLY: - failure to observe any requirements mentioned
might render your application invalid.
1.
Complete the application form pages 6 to 11 inclusive. Return with the fee (see page 17)
and all other certificates detailed in the application form to the Licensing Office, Council
Offices, Knowle, SIDMOUTH, EX10 8HL.
2.
Complete the notice to the Fire Authority, page 12 & 13. Send direct to: Devon Fire &
Rescue Service, East Division, Agriculture House, Ground Floor, Pynes Hill, Rydon Lane,
EXETER EX2 5AZ.
3.
Complete the notice to the Police Force, page 14. Send direct to: The Chief Officer of
Police, Devon and Cornwall Constabulary, Licensing Office, The Police Station, North
Street, Exmouth, EX8 1JZ.
4.
Complete the notice to your local Town or Parish Council on page 15. Send to the Clerk of
your Town Council, Town Committee or Parish Council or the Chairman of the Parish
Meeting as the case may be.
5.
(a)
When applying for the grant of a Licence you must give public notice of your
intention to make the application, no later than 7 days after you have submitted the
copies specified in (1) above by: (i)
In the Press:
You are responsible for arranging an advertisement in a local newspaper
that circulates in the area to which the application relates. In the case of an
Occasional Licence application you are exempt from the requirement to
advertise for small events with a capacity of less than 400 persons. For
specific advice please contact the Licensing Officer.
(ii)
On the Premises
Displaying a notice on or near the premises or place to which the application
relates, in a place where the public can conveniently read the notice for a
period of 14 days.
A copy of the suggested form of notice is attached on page 16. For the purpose of both
notices in (i) and (ii) above the application date should be not less than 28 days after the
application notice is served in paragraph 1,2 and 3 above.
SUGGESTED FORM FOR GIVING NOTICE IN CASES (i) AND (ii) ARE ATTACHED
6.
(b)
Please forward a copy of the published advertisement and a copy of the notice
that you display on or near your premises (see (a) above) as soon as possible to the
Licensing Officer.
(a)
When you submit your application to the Licensing Officer (see 1 above) please
enclose a completed application form, fee and supporting documentation (listed at 7
below).
3
(b)
The fee that you submit with your application must be the appropriate fee for your
application. [see page 17]
Note: We now accept payment by Debit Card – please use Payment Slip on
page 5. (Sorry we DO NOT accept Credit Cards)
PLEASE NOTE THAT NO ACTION WILL BE TAKEN ON AN APPLICATION UNLESS AND
UNTIL THE APPROPRIATE FEE IS RECEIVED
(c)
No fee is payable if the application is for a licence for an entertainment in:
(i)
a church hall, chapel or other similar building occupied in connection with a
place of public religious worship; or
(ii)
a village hall, parish or community hall [Community Premises].
A Community Premises is categorised as such when the maximum capacity for the premises is
less than 300 and when the area to be licensed is all on one level.
7.
You must enclose with your application for the grant of a new licence the following
documentation: (a) An NICEIC [or ECA] electrical inspection certificate signed by a qualified electrical
engineer in the form prescribed in the current edition of the Regulations for the
Electrical Equipment of Buildings issued by the Institution of Electrical Engineers to the
effect that the electrical installations at the premises are in a safe working condition.
(b) A NICEIC [or ECA] Certificate signed by a qualified electrician indicating that an
emergency lighting system is installed in the licensed premises which complies with the
British Standard 5266: Part 1: 1999 Code of Practice. A blank copy of the Devon Fire
and Rescue Service Escape Lighting Periodic Inspection and Test Certificate
(FSD44B) is enclosed and can be used as an alternative but must be completed by a
qualified electrician.
(c) A NICEIC [or ECA] Certificate signed by a qualified electrician indicating that fire
warning system where installed in the licensed premises complies with the British
Standard 5839: Part 1: 1988 Code of Practice. A blank copy of the Devon Fire and
Rescue Service Certificate of Testing a Fire Alarm System (FSD44A) is enclosed and
can be used as an alternative but must be completed by a qualified electrician.
(d) A satisfactory certificate from a CORGI registered company/contractor (or duly certified
duplicate) in respect of any boiler; calor fire or air heater on the licensed premises
accompanied by a statement that the condition of the oil, fuel or gas equipment is
satisfactory.
(e) A valid certificate of insurance covering Public Liability in the minimum sums of
£2,000,000 (2 million) for a minor event and £5,000,000 (5 million) for a major event to
cover the duration of the licence to be produced at the time of renewal of the licence.
(f) A plan of the building to be licensed. The scale of the plan should be not less than
1:100. The area to be licensed to be clearly marked in red. In the case of an
application relating to an Occasional Licence for outdoor events or in farm buildings an
additional plan must be submitted showing the location of the event in relation to the
surrounding land/property.
(NB. If the application is for a Public Entertainment Licence for part of a premises the plan
submitted should be of the whole premises and should show clearly the part of the
premises for which you are making the application).
4
6.
7.
g)
Confirmation that the fire fighting equipment has been inspected and is in good working
order. An annual service receipt should be included as proof of testing.
h)
[for marquees only] a certificate stating that the canvass has been treated with a fire
retardant.
(a)
The Council cannot make a decision on your application for the grant of a licence
before at least 28 days have elapsed from the receipt of your application. Following
that period it may be necessary to refer your application to a meeting of the
Licensing and Enforcement Committee. If the Committee is minded to grant your
application on the terms requested by you, it will so decide at that meeting.
(b)
If it is necessary for your application to be considered by the Licensing and
Enforcement Committee you will be invited to make your application and if you wish,
you may be legally represented.
If the licensed premises are used for any other purpose than that for which the licence is
granted, the holder of the licence shall, if convicted, be liable for a fine of up to £20,000 and
the Licence may be revoked by the Council.
…………………………………….………………………….…………………………………………………..…………..
PAYMENT DETAILS:
EDDC Income Code 970131
I enclose a cheque or postal order made payable to East Devon District Council OR please charge
my debit card account with the sum of £
being the licensing fee for the grant of the
Public Entertainment Licence for the premises named below:
Premises name: ……………………………………………………………………………….…………….
Premises address: ………………………………………………………………………………………....
…………………………………………………………………………………………………………….……
…………………………………………………………..….. Post Code: …………………………………
Card holder’s name: ………………………………………………………………..……………………….
Card holder’s address:
……………………………………………………………………..…………………………….…………….
………………………………………………………………………………………………………..………..
………………………………………………………………. Post Code: ……….………………………...
Debit Card Type: ……………………………………….(Sorry we do not accept Credit Cards)
Debit Card No:
Card Start Date:
Card Expiry Date:
Switch Issue No:
Receipt
Requested:
Yes
No
Please return Payment Form with your remittance to:
The Licensing Officer, East Devon District Council
Council Offices, Knowle, Sidmouth, Devon EX10 8HL
5
EAST DEVON DISTRICT COUNCIL
APPLICATION FOR A PUBLIC
ENTERTAINMENT LICENCE
Local Government (Miscellaneous Provisions) Act 1982. Schedule 1
Please read ‘Notes for Applicants’ before completing this form.
Please use block capitals throughout.
1.
Full name of applicant(s)
Mr/Mrs/Miss/Ms ........................................................................…..............................................
..........................................……………………………….…………..…….……………...........…….
2.
Full postal address and telephone number of applicant(s)
Address(s) ......................…..........................................................…………................................
....................................................................................................................................................
................................…………….…………………………………... Post Code..…..………...........
Tel. No(s): ........................................................…..…………………............................................
3.
Date of birth of applicant(s)
............/............/............
.........../............/...........
4.
Nature of application
Annual
5.
Occasional
Type of licence applied for
Full
6.
Provisional
if Occasional
(State
dates)...............……………………....
Type of venue
Night-club
7.
........../.........../............
Public House
Other (Please
specify).................…………………......
Full postal address and telephone number of premises to which application relates
Name and address ............................................................……………………..........................
......................................................................................................….....………………………....
Tel. No: ..............................................…………........ Post Code: .............................................
8.
Nature of public entertainment to be provided on the premises
Music and dancing
Music only
Other (Please specify)..........................................................…………………...........................
Sporting event (please specify).....................................................................…………………..
9.
Hours of operation in relation to Public Entertainment
Monday..........................................
Friday.............................................
Tuesday..........................................
Saturday.........................................
Wednesday.....................................
Sunday............................................
Thursday.........................................
6
10.
Maximum number of people to be admitted ......…………………………...............................
11.
Approximate age group attending premises (Please state)............……………....................
12.
Toilet Provisions
How many WC’s are provided for; Ladies................Gentlemen.................
How many wash hand basins are provided for; Ladies.............. Gentlemen...……….....
How many Urinals are provided...........................................................…......……….......
How many toilets suitable for use by disabled persons.................................……….......
13.
Are the premises licensed for any other purpose?
Yes
No
If yes please specify...................................................................…………………….................
14.
Is the application in respect of the whole or part of the premises?
Whole
15.
(If part of the premises show clearly on scale plan)
Will you be in charge of and on the premises at all times while they are open to the
public?
Yes
16.
Part
No
If the answer to 16 is no, state the full name(s), postal address(es), status (e.g.
Manager) and date of birth of every person who will be in charge of and on the
premises while they are open to the public (continue on a separate sheet if
necessary).
Name: .........................................................................................………………….……...…......
Address: ....................................................................…….… Post Code ...…...........….....…...
Status: ...............................................................................................…………………………....
Date of Birth: .....................................................................................………………...………....
17.
State the full name, postal address and telephone number of a person from whom a
key to the premises may be obtained in case of emergency.
Name: ..................................................................................……………………….........….....…
Address: ............................................................................ Post Code ………………………….
Tel. No: .............................................................................................………………………..…..
18.
State full details of any relevant conviction(s)
NB. For this purpose a relevant conviction is any conviction of the applicant or of any person
mentioned in answer to question 16 (other than a conviction which is ‘spent’ for the
purposes of the Rehabilitation of Offenders Act 1974) within any of the following categories:
1. Any conviction for an offence under any provision of: (a) Section 6 of Schedule 1 to the Local Government (Miscellaneous Provisions) Act
1982
(b) Schedule 12 to the London Government Act 1963
(c) the Licensing Act 1964
(d) the Late Night Refreshment Houses Act 1969
(e) any Act, which amounts or substantially re-enacts any of the Acts listed in (a) to (d)
above.
7
2. Any conviction in respect of which a term of imprisonment, whether or not suspended,
was imposed.
3. Any conviction relating to fraud, dishonesty or violent behaviour.
Court
Details of Sentence
Name of Person
Date of
Convicted (including
conviction
applicant)
............................................................................................................…………………………...
...................................................................................................................................................
........................................................................…………………………………..………………….
19.
State full details of any Order made under any provision of the Licensing Act 1964
relating to the applicant or any person mentioned in answer to question 16, and
disqualifying the applicant or other person from holding a Justices Licence under the
Licensing Act 1964 or from holding a licence under the Late Night Refreshment
Houses Act 1969.
Name of Person to whom
Order applied (including
applicant)
Date of Order
Court
Details of Order
...................................................................................................................................................
...................................................................................................................................................
.........................................………..……………………………………………………..….…………
20.
State full details of any Order made under Section 67A of the Licensing Act 1964
restricting the permitted hours during which alcoholic drink may be sold or supplied
at the premises or at any other premises with the management of which the applicant
(or any person mentioned in answer to Question 16) has been involved.
Premises to which Order
applied if different from
premises to which
Application relates
Date of Order
Court
Details of Order
...................................................................................................................................................
...................................................................................................................................................
.......................................………….………………………………………….…………………….…
21.
Has any licence held under any of the statutory provisions referred to in question
19(1) by the applicant, or any person mentioned in answer to question 16, been
forfeited, revoked or cancelled?
Yes
No
If Yes please give details ...................................................……………………….......................
.............................................................................................................……………………….….
...............................................................................................................…………………………
8
Questions 22-27 are only to be answered by applicants who are bodies corporate (e.g. companies,
local authorities, statutory undertakers etc.) (NB. It is preferable that wherever possible an
application on behalf of a corporate body is made by an individual such as Director or Secretary. If
the application is made in this way Questions 22-27 need NOT be answered).
22.
Full name and postal address of every Director, Company Secretary or other person
having similar duties to a Director or Company Secretary.
Name
..............................................
..............................................
........…………………….…….
Address
..............................................
..............................................
..............………….…………..
Status
..............................................
..............................................
........…………………….…….
23.
The address of the applicant’s registered office or, if the applicant has no registered
office, the address of the applicant’s principal office or principal place of business.
...................................................................................................................................................
...................................................................................................................................................
.......................................……….……………………………………….…………………………….
24.
If the applicant is a company registered under the Companies Act 1985, state the
registered number of the company.
...........................................................……………................................................………………
25.
If the applicant’s affairs are managed by its members (for example Local Authority)
state the full name, postal address and status of every member concerned in the
management of the premises.
Name
..............................................
..............................................
........…………………….…….
26.
Address
..............................................
..............................................
..............………….…………..
Status
..............................................
..............................................
........…………………….…….
In respect of every Director, Company Secretary or other similar person state full
details of any relevant conviction (for definition see Question 17)
Names of Person
Convicted (including
applicant)
Date of
conviction
Court
Details of Sentence
...................................................................................................................................................
...................................................................................................................................................
.................................…………….……………………………......…………………………………..
27.
In respect of every Director, Company Secretary or other similar person state full
details of any Order of a kind mentioned in questions 18 and 19.
(In the case of a Restriction Order, state premises affected if not the premises to which this
application relates)
Name of Person to whom
Order applied
Court
Date of
Order
Details of Order
....................................................................................................................................................
..................................................…………………………………………………………………….…
……………………………………………………………………………………………………….……
9
To be submitted by ALL applicants
b.
An NICEIC [or ECA] certificate signed by a qualified electrical engineer
stating that the emergency lighting system at the premises has been
installed and tested in accordance with the relevant British Standard.
Alternatively your electrician can use the Devon Fire and Rescue form
FSD44B enclosed with this pack. #
c.
An NICEIC [or ECA] certificate signed by a qualified electrical engineer
stating that the fire warning system at the premises has been installed
and tested in accordance with the relevant British Standard.
Alternatively your electrician can use the Devon Fire and Rescue form
FSD44A enclosed with this pack. #
d.
A satisfactory certificate from a CORGI registered company/contractor
(or a certificate from the manufacturers or their appointed agents in the
case of small low-pressure hot water domestic boilers other than
sectional boilers) in respect of any boiler, calorifier or air heater, by a
statement that the condition of the oil fuel or equipment including the
burners and safety devices, is satisfactory. #
e.
A valid certificate of insurance covering Public Liability in the minimum
sums of £2,000,000 (2 million) for a minor event and £5,000,000
(5 million) for a major event to cover the duration of the licence to be
produced at the time of renewal of the licence. #
f.
Confirmation that the fire fighting equipment has been inspected and is
in good working order. An annual service receipt should be included as
proof of testing. #
g.
[for marquees only] A certificate stating that the canvass has been
treated with a fire retardant.
Not
applicable
An NICEIC [or ECA] certificate signed by a qualified electrical engineer
stating that the electrical installations at the premises are in a safe
working condition. #
To follow
a.
Enclosed
28. I attach copies of the following certificates:
# Required on first application for a Full Licence, on application for confirmation of a
Provisional Licence and every year thereafter on renewal of the Licence.
29.
Plan of Area to be Licensed
I enclose a scale plan of the premises/area
NB. The scale of such plan should be not less than 1:100
If the premises form part of a larger building or premises the scale plan should be of the
whole building or premises. The premises to which your application relates should be clearly
indicated on the plan.
10
30.
Fees – Page 17(PLEASE CHECK WITH THE COUNCIL FOR FULL DETAILS OF
CURRENT FEES AND CHARGES IF IN DOUBT)
*delete as appropriate
•
31.
I enclose the sum of £………………….., being the fee payable in respect of this
application (Page 17).
Declaration
I DECLARE that to the best of my knowledge and belief the information provided in this
application form is correct.
Signed ………………………....................................... Date ……..............................................
WARNING: IF YOU KNOWINGLY GIVE FALSE INFORMATION IN ORDER TO OBTAIN THE
GRANT OF A PUBLIC ENTERTAINMENT LICENCE YOU MAY BE PROSECUTED
11
EAST DEVON DISTRICT COUNCIL
LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1982
NOTICE OF INTENTION TO APPLY FOR THE
GRANT OF AN ANNUAL LICENCE FOR PUBLIC ENTERTAINMENT OR
AN OCCASIONAL LICENCE FOR PUBLIC ENTERTAINMENT
To:
Devon Fire & Rescue Service
East Division, Agriculture House
Ground Floor
Pynes Hill
Rydon Lane
EXETER
EX2 5AZ
I/We Full Name(s): ………………………………………………………………………………………….
Full Address(es):
…………………………..……………………………………………………………………………………..
………………………………………………………………………………… Post Code: ...……………...
Contact Telephone No: …………………………………………………………….………………………
hereby give you notice that I/We intend to apply to East Devon District Council for the grant of an
annual
[please tick the box relating to your application]
occasional
[Please supply date(s)] ……………………………………………………….
licence to keep and use the place or premises known as:
Name of premises: …………………………………………………………………………………………..
Full Address: …….…………….……………………………………………………………………………..
………………………………………………………………………………… Post Code: ……...………...
for Public Entertainment, namely: Music Only
Music and Dancing
Sporting Events (please specify)
On the following days (for Occasional Licence include dates) between the following hours:
From
To
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
12
Date(s) if Occasional ………………………………………………………………………………………
Maximum number of people to be admitted …...……………………………………………………..
b)
An NICEIC [or ECA] certificate signed by a qualified electrical
engineer stating that the emergency lighting system at the premises
has been installed and tested in accordance with the relevant British
Standard.
c)
An NICEIC [or ECA] certificate signed by a qualified electrical
engineer stating that the fire warning system at the premises has
been installed and tested in accordance with the relevant British
Standard.
d)
A
satisfactory
certificate
from
a
CORGI
registered
company/contractor (or a certificate from the manufacturers or their
appointed agents in the case of small low-pressure hot water
domestic boilers other than sectional boilers) in respect of any boiler,
calorifier or air heater, by a statement that the condition of the oil fuel
or equipment including the burners and safety devices, is
satisfactory.
e)
Confirmation that the fire fighting equipment has been inspected and
is in good working order. An annual service receipt should be
included as proof of testing.
f)
A plan of the building to be licensed. The scale of the plan should be
not less than 1:100. The area to be licensed to be clearly marked in
red. In the case of an application relating to an Occasional Licence
for outdoor events or in farm buildings an additional plan must be
submitted showing the location of the event in relation to the
surrounding land/property.
g)
[for marquees only] a certificate stating that the canvass has been
treated with a fire retardant.
Signed................................................ Date...................................
Applicant(s) or Agents of Applicants
13
Not
applicable
An NICEIC [or ECA] certificate signed by a qualified electrical
engineer stating that the electrical installations at the premises are in
a safe working condition.
To follow
a)
Enclosed
I attach copies of the following certificates:
EAST DEVON DISTRICT COUNCIL
LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1982
NOTICE OF INTENTION TO APPLY FOR THE
GRANT OF AN ANNUAL LICENCE FOR PUBLIC ENTERTAINMENT OR
AN OCCASIONAL LICENCE FOR PUBLIC ENTERTAINMENT
To:
The Chief Officer of Police
Devon & Cornwall Constabulary, Licensing Office
The Police Station
North Street
Exmouth EX8 1JZ
I/We Full Name(s) and dates of birth: ……………………………………………………………………………..….
Full Address(es): ……..…………………………………………………………………………………………...……..
…………………………………….…………………………………… Post Code: ……..…………………..………...
Contact Telephone No: ………………………………………………………………………………………………….
hereby give you notice that I/We intend to apply to East Devon District Council for the grant of an
annual
occasional
[please tick the box relating to your application]
licence to keep and use the place or premises known as:
Name of premises: ………………………………………………………………………….…………………………..
Full Address: …….………………………………………………………………………….……………….…………..
………………………………………………………………………………… Post Code: .…………………………...
for Public Entertainment, namely:Music Only
Music and Dancing
Sporting Events (please specify)
On the following days between the following hours:
From
To
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Date(s) if Occasional ……………………………………………………………………………………………………
Signed ......................……………………………......................
Applicant(s) or Agents of Applicants
14
Date ……………………………………………
EAST DEVON DISTRICT COUNCIL
LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1982
NOTICE OF INTENTION TO APPLY FOR THE
GRANT OF AN ANNUAL LICENCE FOR PUBLIC ENTERTAINMENT OR
AN OCCASIONAL LICENCE FOR PUBLIC ENTERTAINMENT
To:
The Clerk of your Town Council, Town Committee or Parish Council
or the Chairman of the Parish Meeting as the case may be.
I/We Full Name(s): ………………………………………………………………………………………….
Full Address(es): ..…………………………………………………………………………………………..
………………………………………………………………… Post Code: …..…………………………...
Contact Telephone No: …………………………………………………………………………………….
hereby give you notice that I/We intend to apply to East Devon District Council for the grant of an
annual
occasional
[please tick the box relating to your application]
licence to keep and use the place or premises known as:
Name of premises: …………………………………………………………………………………………..
Full Address: …….…………………………………….……………………………………………………..
………………………………………………………………………… Post Code: ...……………………...
for Public Entertainment, namely:Music Only
Music and Dancing
Sporting Events (please specify)
On the following days between the following hours:
From
To
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Date(s) if Occasional ……………………………………………...………………………………………
Signed........................................…………………….....
Applicant(s) or Agents of Applicants
15
Date....................………………........
LOCAL GOVERNMENT (MISCELLANEOUS PROVISIONS) ACT 1982
NOTICE OF APPLICATION FOR GRANT
OF AN ANNUAL/OCCASIONAL # PUBLIC ENTERTAINMENTS LICENCE
NOTICE IS HEREBY GIVEN that I/We .............................................................................................…..…
of .................................................................................................................................................................
.....................................................................................................................................................................
intend to make application on * ...................................................................................................................
to the East Devon District Council, being the Licensing Authority for the purposes of Section 1 of the
above Act, for the GRANT of an annual/occasional # Public Entertainments Licence in respect of the
premises situate and known as ..................................................................................................................
.....................................................................................................................................................................
The application is being made for the purposes indicated in the Schedule below.
Any objections to the application should be made in writing to the Chief Executive, East Devon
District Council, Knowle, Sidmouth EX10 8HL, by not later than the application date set out above.
Signed ........................................................................................................................................................
Date ............................................................................................................................................................
THE SCHEDULE
(Note: this schedule must include details of the type of entertainment proposed [e.g., music and/or dancing]
and the proposed days and hours of operation).
This notice must first be displayed no later than 7 days after the date that notice of the grant application is given
to the District Council. The notice must be displayed for not less than 14 days prior to the application date in a
conspicuous place on the premises where the entertainment is to be held.
(* This date should be not less than 28 days after the application notice is served on the District Council, Fire
and Police)
(# Delete as applicable)
16
PUBLIC ENTERTAINMENT LICENCE FEES
TABLE OF FEES 2005-2006
Grant or Renewal of Licences
Subject to (a) and (b) below the fees for grant or renewal of licences will be as follows:Capacity of Venue
Up to 100
Grant of Annual Licence
£
99.00
Occasional Licence
£
56.00
101 - 250
190.00
78.00
251 – 500
286.00
126.00
501 - 750
334.00
134.00
751 - 1000
378.00
153.00
(a)
Where in the opinion of the Council the entertainment is of any educational or other like
character or is given for charitable or other like purposes the fee for grant/renewal of licence
will be reduced by 25%.
(b)
No fee will be payable if the application is for the grant, renewal, transfer, or variation of a
licence for an entertainment:(1)
At a church hall, chapel hall or other similar building occupied in connection with a
place of public religious worship or
(2)
At a village hall, parish or community hall or other similar building.
Commercial Entertainment Licences
Subject to (a) below the fees for grant or renewal of licences will be as follows:-
(a)
Number of Persons
Charges - 2005/2006
£
1001 - 1250
1251 - 1500
1501 - 1750
1751 - 2000
2001 - 3000
3001 - 4000
4001 - 5000
5001 - 6000
6001 - 7000
7000+
564.00
870.00
1,032.00
1,278.00
1,578.00
3,144.00
4,752.00
6,523.00
8,756.00
10,907.00
Where in the opinion of the Council the entertainment is of any educational or other like
character or is given for charitable or other like purposes the fee for grant/renewal of licence
will be reduced by 25%.
Regulations
For supplying on request a copy of the Regulations prescribing conditions applicable to
Entertainments Licences - £1.50.
17
FIRE SAFETY LEAFLET – MARQUEES
Means of Escape
1. Exits should be kept clear of obstructions (tables and chairs etc) and a gangway the same width
as the exit maintained throughout.
2. Fire exit signs conforming to the British Standard 5499: Part 1: 1990 or Health & Safety (Safety
Signs & Signals) Regulations 1996 should be provided over each exit.
3. The required final exits should be distributed evenly around the structure so that genuine
alternative routes are available from all parts of the structure.
Escape Lighting
4. The exit routes, doors and exit signs should be conspicuously illuminated by the general lighting
for the duration of the function. Provision should also be made for the signs to be illuminated by
a system of escape lighting to ensure visibility in the event of mains failure.
It is no longer considered acceptable to have fixed electric lamps, using dry cell batteries as
escape lighting. For this purpose a generator may be used for lighting in addition to the normal
electricity supply and having enough fuel provided capable of operating for the required period.
The generator would be run continuously so that if either lighting circuit failed, the other would
remain on, giving enough lighting for escape purposes.
(For your information Fire Safety Leaflet 27 is enclosed, your attention is drawn to paragraph 3.1 (a)).
Fire Warning & System & Fire Routine
5. The person in charge of the function or other responsible person should take charge of the
event. This person should be kept free from work which would prevent them from being
immediately available in the event of an alarm for fire. He/she should be present in the
premises during the time that members of the public are present.
6. A suitable fire routine should be provided for stewards to ensure that the necessary action is
taken in the event of fire and that an organised evacuation of the premises is put into effect.
This should include:
(a) The means for giving warning in case of fire should include a system for silencing the music
(electrically or acoustically provided) so that an announcement can be made to evacuate or
so an evacuation alarm may be heard. At the same time the house lights should be raised.
(b) Ensure that all stewards are aware of the action to be taken in case of fire.
(c) Procedure for evacuating the building.
(d) Stewards are distinctively marked with armbands, surcoats etc.
(e) That stewards are aware of the nearest telephone for calling the emergency services.
(f) That stewards are aware of the position of fire extinguishers and acquainted with their
methods of operation.
(g) That each exit has a minimum of one steward allocated which will be their responsibility in
an emergency.
18
Firefighting Equipment
7. One 9-litre water extinguisher should be provided for each exit point.
Note: Buckets of water are NOT acceptable.
Two dry powder extinguishers should be provided by the stage/music/disco areas.
NB: Each extinguisher should be in good condition and have been serviced within the last
12 months.
Electrical Installations
8. Only electrical illumination is acceptable, no oil lamps, gas lamps should be used.
9. All electrical works should conform to the current electrical regulations.
10. Trailing leads should be kept to a minimum and either buried or taken overhead.
Heating
11. Portable heating should not be provided during functions. Space heaters may be used prior to
a function starting but must be removed from the premises before the public are admitted.
Housekeeping
12. Hay and straw bales are not considered satisfactory for use as seats or staging and should be
removed.
13. All combustibles (e.g. fuel oils, pesticides etc) should be removed.
14. Metal bins or buckets should be provided and clearly marked for the disposal of smoking
materials.
15. Any kitchen facilities should be purpose built or provided separate from the function area. (See
items 16.2 and 16.3 of Fire Safety Leaflet 34).
Car Parking
16. Cars should be parked clear of all exits and at least 10 metres clear of tented structures.
17. Car parking should be carried out under the direction of stewards, who should ensure clear
access is maintained for fire appliances or other emergency services.
General
18. The above comments/recommendations, Fire Safety Leaflet 27 (item 3.1 (a)) and the contents
of Fire Safety Leaflet 34 should be read and strictly adhered to.
If the emergency services have to be contacted by the '999'telephone system a 6-figure grid
reference as well as the address of the premises event should be given to the operator.
Maximum Number of Persons
19. The exits that will be available if the foregoing recommendations are implemented will be
reasonable for the occupancy numbers proposed in this application. Please refer to item to
item 8-4 in the enclosed fire safety leaflet 34 for further information regarding emergency exit
dimensions and suitability.
P\Licensing\Public Entertainment\Fire Safety-Marquees-04
19
DEVON FIRE AND RESCUE SERVICE
FSD44A
CERTIFICATE OF TESTING OF A FIRE ALARM SYSTEM
Protected Area
...............................................................………………………..
Address
................................................................………...……………..
..........................................................……………………..........
.......................................................…………………………......
The system is operational and has been checked and tested in accordance with British Standard
5839: Part 1.
*
Clause 27
Extensions and alterations to existing system.
*
Sub-clause 29.2.6
Quarterly inspection and test.
*
Sub-clause 29.2.7
Annual inspection and test.
*
Sub-clause 29.2.8
Wiring check (if not carried out within the previous 5 years)
The power supplies have been examined, are capable of supporting the complete system and
comply with clause 16.
Signed ..........................................…………............ Date ……………...........................
For and on behalf of (user or organisation)
.......................................................………………………...............................................
Qualification ...........................................……………………..........................................
N.B:
A certificate completed by the occupier will not be accepted.
Qualifications: A suitably qualified electrical engineer or a member of the Electrical Contractor'
s
Association or a certificate holder of the National Inspection Council for Electrical Installation
Contracting: or a qualified person acting on behalf of one of these (in which case it should be
stated on whose behalf he is acting). An authorised representative of a manufacturer of fire alarm
equipment may be deemed to be a suitably qualified person.
* Delete as appropriate
FSD44A
Rev1003
20
FSD44B rev 10/03
DEVON FIRE AND RESCUE SERVICE
ESCAPE LIGHTING – PERIODIC INSPECTION AND TEST CERTIFICATE
Occupier/Owner:
………………………………………………………………………..…………..
Address of premises:
……………………………………………………………………...….………..
…………………………………………….……………
Tel. No: …………………………….…………
Date of inspection and test: ……………………………………………………………………….………
Inspection and test carried out by: …………………………………………….………………….……...
Name and address: ……………………………………………………………………………….………
…………………………………………………………
Tel. No:…………………..…………….………
I/We hereby certify that the escape lighting installation at the above premises has been inspected
and tested in accordance with the schedule below by me/us and to the best of my/our knowledge
and belief complies at the time of my/our test with the recommendations of BS EN 1838 and
BS 5266 Part 1 ‘Code of Practice for the emergency lighting of premises other than cinemas and
certain other specified premises used for entertainment,’ published by BSI, for a
category * ……………………installation, except as stated below.
Signature of person responsible for inspection and test: …………………………………...…………
Qualification **: …………………………..……………
Date: …………………………………….
For and on behalf of: ………………………………………………………………………………..…….
Details of variation from the Code of Practice (BS 5266-1).
*
Enter M/1, 2 or 3 or NM/1, 2 or 3 as appropriate (see 6.12 of BS 5266-1)
** Qualifications: a suitably qualified electrical engineer or a member of the Electrical
Contractors’ Association (ECA); or a certificate holder of the National Inspection for
Electrical Installation Contracting (NICEIC); or a qualified person acting on behalf of
one of these (in which case it should be stated on whose behalf he is acting). An
authorised representative of a manufacturer of emergency lighting equipment may be
deemed to be a suitably qualified person.
NB: A certificate completed by the occupier will not be accepted.
21
FSD44B APPENDIX
SCHEDULE TO ESCAPE LIGHTING INSPECTION AND TEST CERTIFICATES
Note 1:
Because of the possibility of failure of the supply to the normal lighting occurring
shortly after a period of testing, all tests should be undertaken at times of minimum
risk. Alternatively, suitable temporary arrangements should be made until the
batteries have been recharged.
Note 2:
The figures in brackets indicate the relevant clauses of BS 5266-1
Results of inspection and tests
(a) Are correct entries made in the logbook?
YES / NO
(b) Are record drawings available?
YES / NO
(c) Are record drawings correct:
YES / NO
(d) Signs
(i)
Are the signs correctly positioned? (6.9)
YES / NO
(ii)
Are details of the signs correct? (6.9)
YES / NO
(iii)
Do the self-luminous signs (if any) need changing before the date of the
next schedule inspection? If so, state date ………..……………………
(see label on sign) (6.9)
YES / NO
(e) Luminaires. Are luminaires correctly positioned? (6.7, 6.8 and 10.3)
YES / NO
(f) Illumination for safe movement (Clause 5 and see record drawings).
(i)
Are the correct lamps installed in the luminaires? (6.13)
YES / NO
(ii)
Has there been any change in the décor or layout of the premises since
the last inspection, which caused any significant reduction in the
effectiveness of the lighting system?
YES / NO
Is the installation in a generally satisfactory condition?
YES / NO
(iii)
(g) Marking
(i)
Are the category and nominal operating voltage of the system clearly
marked or readily identifiable? (6.13)
(ii)
Are luminaires clearly marked to indicate the correct lamp for use?
(6.13)
YES / NO
(iii)
Is information available to ensure correct battery replacement? (6.13)
YES / NO
(h) Wiring system (Clause 8)
YES / NO
YES / NO
(i)
Are the results recorded on the last inspection and test certificate
satisfactory?
(ii)
State the date of this inspection and test ……………………………….
22
YES / NO
(i)
(j)
Power supplies
(i)
Are the charging arrangements for batteries satisfactory? (6.11, 12.2
and 12.4)
YES / NO
(ii)
Do changeover devices operate satisfactorily upon simulation of failure
of the normal supply? (6.11 and 12.4)
YES / NO
Central battery systems including back-up batteries
(i)
(ii)
After operation for the rates duration:
1) Do all luminaires operate? (6.7, 6.8 and 12.4)
YES / NO
2) Are all signs illuminated and visible?
YES / NO
Following the restoration of the system to normal:
YES / NO
1) Is the battery charger functioning? (6.11 and 12.4)
YES / NO
2) Are the levels and the specific gravities of the battery electrolytes
satisfactory, where applicable?
YES / NO
(k) Engine driven generating plant
(i)
(ii)
(l)
After a period of operation of at least 1 hour:
1) Do all luminaires operate? (6.7, 6.8 and 12.4)
YES / NO
2) Are all signs illuminated and visible? (6.11 and 12.4)
YES / NO
3) Does the back-up battery, where installed, operate satisfactorily?
(see (j) above)
YES / NO
Following the restoration of the system to normal:
1) Is the battery charger for the engine started battery functioning?
(6.11 and 12.4)
YES / NO
2) Are the fuel, coolant and lubricating oil levels correct? (12.4)
YES / NO
Self-contained luminaires and signs
(i)
After operation of the rated duration, does each self-contained luminaire
and sign operate? (6.9, 6.11 and 12.4)
YES / NO
(ii)
Following restoration of the system to normal supply is the battery
charging functioning? (6.11, 12.4)
YES / NO
COMMENT (if any) and variation from the code of practice.
23