Queensland Kindergarten Funding Scheme How to Register a Contact Officer

Department of Education, Training and Employment
Queensland Kindergarten Funding Scheme
How to Register a Contact Officer
TRIM 14/5270
Page 1
Department of Education, Training and Employment
Table of Contents
How to Register a Contact Officer Account and Link to an Organisation
3
How to Register a Contact Officer Account .................................................................................................................. 4
Linking an Organisation and a Contact Person ............................................................................................................ 6
TRIM 14/5270
Page 2
Department of Education, Training and Employment
How to register a contact officer account and link to an organisation
QGrants is a whole-of-government grants management system (GMS) that operates as one portal for you to apply for
early childhood education and care (ECEC) grants and other grants across the Queensland Government.
Authorised Officers (Business Owners) may wish for a contact officer (e.g. Service Director or Business Manager) to
have access to QGrants to submit applications and claims on their behalf. The contact officer will need to register a
QGrants login and use the “Link to an existing organisation” functionality. The business owner will then need to
approve the contact officer access via QGrants. The contact officer will have access to perform the below functions:

Create additional accounts

Nominate and change bank accounts

Manage your accounts

Make an application for approval as a kindergarten program provider (KPP)

Submit QKFS claims for funding (long day care services only)
The authorised officer must note that once access is approved, the contact officer will have access to submit and
change banking details for your organisation. It is your responsibility as the authorised officer to ensure that any
controls you require, are in place.
This guide provides you with steps on how to register a QGrants contact officer and link other organisations/services.
If you require assistance at any time please email QKFS.LDC@dete.qld.gov.au or contact the department’s Kindy
Hotline on 1800 454 639.
How to register a contact officer account
TRIM 14/5270
Page 3
Department of Education, Training and Employment
STEP 1: Go to QGrants and click ‘Sign up here’.
STEP 2: Complete your personal details, ReCaptcha
and click ‘Register’.
Note: Contact Officer to action only.
Note: Your password must be between 8 and 20
characters with a combination of numbers and letters.
Go to QGrants via https://qgrants.osr.qld.gov.au/portal
STEP 3: Activate your account.
STEP 4: Log into QGrants with your nominated email
address and password.
You will now receive the below message, an email will
be sent to the nominated email address with a link to
activate the account.
Click on the weblink provided to activate your account
STEP 5: When you log in for the first time, you will be
required to provide basic details such as address and
TRIM 14/5270
STEP 6: As you are registering an account you will not
be able to create a relationship, simply click ‘Next’.
Page 4
Department of Education, Training and Employment
contact details.
Simply complete the required fields and click ‘Next’ to
progress .
STEP 7: From the Summary screen click ‘Save’.
TRIM 14/5270
STEP 8: You will now receive a message stating that
your account has been successfully saved, click ‘Back’.
Page 5
Department of Education, Training and Employment
Linking an organisation and a contact person
Once you have successfully registered your acount and have accessed the system you will see the following screen.
Step 1: Select the Accounts tab and click on the ‘Link to existing organisation’ button.
Note: On the Accounts tab you can create, edit and view details of your account and accounts you are linked to (e.g.
you can create an account for your organisation/services and add additional contact people).
Step 2: Populate the ABN for the organsation you wish to be linked to and click ‘Request Link’. Alternatively if your
applicant ‘account id’ is known, you can enter this into the bottom field.
TRIM 14/5270
Page 6
Department of Education, Training and Employment
Step 3: An email will then be sent to the authorised officer for approval.
Important Information:
The authorised officer must note thatonce access is approved, the contact officer will have access to submit and
change banking details for your organisation. It is your responsibility as the authorised officer to ensure that any
controls you require, are in place.
Step 4: The verification link from the email will open a logon screen in QGrants. The person responsible for the
organisation should ‘Logon’ to either accept or reject the request.
Step 5: The responsible person will either need to ‘Accept’ or ‘Reject’ the request.
Step 6: You will receive the below message once the Relationship is confirmed
TRIM 14/5270
Page 7