HOW TO RESERVE FACILITIES AT A VIRGINIA SKYLINE CAMP/PROGRAM CENTER

Girl Scouts of Virginia Skyline Council
HOW TO RESERVE FACILITIES AT A
VIRGINIA SKYLINE CAMP/PROGRAM CENTER
FOR GIRL SCOUTS IN VIRGINIA SKYLINE COUNCIL
Camp Sacajawea, Camp Sugar Hollow, Icimani Adventure Center
Reservations are processed on a “first-paid, first-served” basis. Rates are listed on the back of this page.
1. Look at all the options available. Check out information online via our website at www.gsvsc.org – look for
our camps/program centers link. Read the information regarding our sites in the Girl Scouts of Virginia
Skyline Council Camps/Program Centers Manual (#2164). Or arrange for a site visit to see what is available
before making your reservations: contact the properties coordinator at (540) 774-7725 or (540) 521-2136.
2. Discuss with your troop/group the program opportunities each center has to offer. Consider the interests and
experience of your troop/group.
3. Call council headquarters at (540) 777-5101 or 1-800-542-5905, ext. 101, and speak with the reservations
specialist to determine if the program center, date, and unit you wish to use are available. Reservations
CANNOT be made by phone – they must be mailed, faxed or dropped-off at the council headquarters.
4. Complete this form: Camp/Program Center Reservation Form for GSVSC Members (#2150). Make sure to
include a second choice of program center, date, and unit in case the first choice is not available. Attach a
check payable to Girl Scouts of Virginia Skyline Council for the appropriate fee or include your troop/service
unit debit card information.
5. Send or give the reservation form to your service unit manager for approval.
6. Ask the service unit manager to forward the approved reservation form and payment to the reservations
specialist at: Girl Scouts of Virginia Skyline Council, 3663 Peters Creek Road NW, Roanoke VA 24019.
7. The EQUIPMENT RENTAL FORM (#2468) can be used to rent tents, dining flys, etc. For questions on
small or large equipment orders, contact the property manager at (540) 529-9174.
8. When the reservation is received at council headquarters, it is processed. Then a confirmation letter and
instructions for obtaining keys are sent to the adult making the reservation. If the dates and/or units of the first
and second choices are not available, the reservation form and check will be returned with an explanation.
9. CANCELLATIONS must be made by calling, emailing, or writing to the reservations specialist. This applies
to overnight and day events. REFUNDS for cancellations will be processed as follows:
5 or fewer business days before the event
0%
6 to 10 business days before the event
50%
11 to 15 business days before the event
75%
16 business days or more before the event
100%
10. GIRL SCOUT FAMILIES (families of registered Girl Scout adults) and non-Girl Scout groups may rent
Girl Scout camps/program centers. Request the information packet or application for How to Reserve
Facilities at a Virginia Skyline Camp/Program Center For Non-Girl Scout Groups (#1121).
RESERVATIONS CANNOT BE PROCESSED UNTIL ALL SIGNED PAPERWORK AND
FEES ARRIVE AT HEADQUARTERS. FIRST-PAID, FIRST-SERVED. CALLING FOR
AVAILABLE DATES DOES NOT GUARANTEE YOUR RESERVATION. THE DATES
CANNOT BE HELD UNTIL PAPERWORK AND FEES ARE IN THE COUNCIL OFFICE.
2150 – R 09/2011 (E)
CAMP/PROGRAM CENTER RENTAL RATES
FOR GIRL SCOUTS IN VIRGINIA SKYLINE COUNCIL
AT CAMP SACAJAWEA, CAMP SUGAR HOLLOW & ICIMANI ADVENTURE CENTER
Site visits of up to 3 hours for hiking, creek exploration, field play or picnicking are FREE.
Girl Scout trainings, girl/volunteer recruitment events and council fundraisers are FREE.
Please contact the reservation specialist to let us know when you will be visiting. Thanks!
Day = 8 hours, Overnight = 24 hours
PRIMITIVE SITES
$10/site/day
$20/site/overnight stay
Camp Sacajawea: Rendezvous Shelter, Tanglewood, Troop House Shelter
Camp Sugar Hollow: Sally Rex Shelter, Skippy’s Haven, Skippy’s Shelter
Icimani Adventure Center: Camp Site A, B & C
Just want to rent the camp’s large campfire circle for an evening, it’s considered a primitive site and the
$10 rental rate applies. When renting one of the units for an overnight stay, then the campfire circle is
included within the rental.
PLATFORM TENTS & CABIN UNITS
$20/unit/day
$30/unit/overnight stay
Camp Sacajawea: Hideaway, Pavilion, Program Administration Building
Camp Sugar Hollow: Patterson Hall, Rocky Top, Running Creek
Icimani Adventure Center: Dark Hollow
OTHER BUILDINGS & UNITS
Camp Sacajawea
Gay Lodge
Troop Bunkhouse Unit 1 or 2
$30/day
$20/unit/day
$40/overnight stay
$25/unit/overnight stay
Camp Sugar Hollow
Multipurpose Building
$30/day
$40/overnight stay
Icimani Adventure Center
Gymnasium
Meeting Room
Picnic Pavilion-front porch
Picnic Pavilion-rear porch
Ridgeline Camping (undeveloped)
$25/hour or $75/day
$6/hour
$5/hour
$10/hour
$7/group of 20
$150/overnight stay
$40/day
$30/day
$50/day
ENTIRE CAMP RENTAL RATES
Camp Sacajawea
Camp Sugar Hollow
Icimani Adventurer Center
2150 – R 09/2011 (E)
$150/day
$100/day
$200/day
$200/overnight
$150/overnight
$250/overnight.
Girl Scouts of Virginia Skyline Council
CAMP/PROGRAM CENTER RESERVATION FOR GSVSC MEMBERS
RESERVATIONS CANNOT BE PROCESSED UNTIL ALL SIGNED PAPERWORK AND FEES ARRIVE AT HEADQUARTERS.
FIRST-PAID, FIRST-SERVED. CALLING FOR AVAILABLE DATES DOES NOT GUARANTEE YOUR RESERVATION.
THE DATES CANNOT BE HELD UNTIL PAPERWORK AND FEES ARE IN THE COUNCIL OFFICE.
Responsible adult:
Address:
Day phone number:
Email address:
Date of arrival (month/day/year):
Date of departure (month/day/year):
Estimated number of girls:
City:
Evening phone number:
-
State:
-
Zip:
Time of arrival:
a.m.
p.m.
Time of departure:
a.m.
p.m.
Estimated number of adults:
DATES:
First choice (month/day/year):
Second choice (month/day/year):
CHOICE OF CAMP/PROGRAM CENTER & UNIT:
1 = First choice, 2 = Second choice
CAMP SACAJAWEA
1 or 2
Entire Site
Campfire Circle (large event)
Gay Lodge
Hideaway
Program Admin Bldg (events only)
Pavilion
Rendezvous Shelter
Tanglewood
Troop Bunkhouse Unit 1
Troop Bunkhouse Unit 2
Troop House Shelter
CAMP SUGAR HOLLOW
1 or 2
Entire Site
Campfire Circle (large event)
Multipurpose Building
Patterson Hall
Rocky Top
Running Creek
Sally Rex Shelter
Skippy’s Haven
Skippy’s Shelter
ICIMANI ADVENTURE CENTER
SERVICE UNIT MANAGER
APPROVAL
TYPE OF USE:
Troop/group camping
Troop/group number:
Service unit event
Training
Regional event
Council event
Cabin camping
Age level:
Name of service unit:
Title of course:
Name of event:
Name of event:
(Required to reserve site)
Signature
Date
GSVSC OUTDOOR-TRAINED ADULT ACCOMPANYING TROOP/GROUP:
Name:
Date course completed:
Our troop/group will be cabin camping. (Outdoor Education is not required unless you are planning outdoor cooking or a
campfire.)
FIRST-AIDER ACCOMPANYING TROOP/GROUP:
Name:
Date certified:
PAYMENT OPTIONS:
Check or money order (made payable to Girl Scouts of Virginia Skyline Council)
Credit Card:
Visa
MasterCard
Account number:
Expiration date:
Three-digit security code (from back of card):
Cardholder’s name:
Cardholder’s signature:
Cardholder’s billing address:
City:
Would your troop/group/event like to do a Camp Bear service project?
FOR OFFICE USE ONLY
2150 – R 09/2011 (E)
1 or 2
Entire site
Campfire Circle (large event)
Camp Site A
Camp Site B
Camp Site C
Dark Hollow
Gymnasium
Meeting Room
Picnic Pavilion-front porch
Picnic Pavilion-rear porch
Ridgeline Camping
State:
Yes
Zip:
No