What is EDI?

What is EDI?
EDI refers to the electronic exchange
of business information between two
companies using a specific and
structured format. The concept has
been around since the 1970’s and
has traditionally been used to automate
buyer-seller transactions such as
invoices and purchase orders. As more
processes within a company become
automated, EDI has expanded to areas
such as inventory management and
price books.
Benefits of Electronic
Price Books and Invoices
• Centralized Price Book Control
• Inventory Control
• Vendor Management
• Maximize Your Margins
• Automatic Price and Retail Updates
• POS Updates with the push of a button
• Automated Addition of New Items
Implementation Plans
The H.T. Hackney team wants to
make it easy for you to begin
using your back office solution
to manage your
inventory. To aid in
this process, we are
including these
easy-to-follow
implementation plans.
PRICE BOOK
STEP 1: Select a back office provider
STEP 2: Select items that you want
in your electronic price book
• This process could take a couple of weeks
• Work with your H.T. Hackney Sales Associate
STEP 3: Review category (department) list
• The smaller the list, the easier it will
be to manage.
• We can provide custom departmental
break downs
• Work with your H.T. Hackney Sales Associate
STEP 4: Define cost and retail zones and
define schedule
• The fewer zones the better!
• Create logical cost and retail groupings
(not 1 per store)
• Work with the H.T. Hackney EDI Support Team
STEP 5: H.T. Hackney will send you a sample
electronic price book
• You will receive this via e-mail
• Load into a test company and confirm results
• Work with the H.T. Hackney EDI Support Team
STEP 6: Provide sample price book feedback
• Work with the H.T. Hackney EDI Support Team
STEP 7: Process initial price book
• Contact the H.T. Hackney EDI Support
Team to receive your intial price book
• Receive complete price book via e-mail
• Load into your live system
INVOICES
STEP 1: Select a back office provider
• Does this provider support electronic price
books?
• We prefer to send electronic invoices one
month after sending the initial price book
STEP 2: Review category (department) list
• The smaller the list, the easier it will be to
manage
• We can provide custom departmental break
downs
• Work with your H.T. Hackney Sales Associate
STEP 3: Review Invoice options with the
H.T. Hackney EDI Support Team
• Do you want each store to receive their own
electronic invoices?
• When do you want to begin receiving daily
electronic invoices?
STEP 4: H.T. Hackney will send you a group of
sample electronic invoices
• You will receive this via e-mail
• Load into test company and confirm expected
results
• Work with the H.T. Hackney EDI Support Team
STEP 5: Provide sample invoice feedback
• Work with the H.T. Hackney EDI Support Team
Questions?
If you have any questions, please contact the
appropriate H.T. Hackney associate;
• All questions about receiving or posting data
should be directed to Frances Simerly
or Rita Dulin.
• All other questions should be directed to your
H.T. Hackney Sales Associate
Back Office Providers Supported:
We are members of PCATS and NACS!
ADD-South
(800) 257-5113
www.addsouth.com
The Pinnacle Corporation
(800) 753-6722
www.pinncorp.com
AMCON Software
(888) 565-7223
Professional DataSolutions
Inc. (PDI)
(254) 771-7100
www.profdata.com
Aztech Software Inc.
(800) 779-8324
www.aztechsoftware.com
Bizware Software Solutions
(Envoy)
(800) 266-1806
www.datamaxgroup.com
Quick Books POS
(Hackney Standard Format)
Red River Software
(800) 397-0780
www.RedRiverSoftware.com
CMi Solutions (Change Mgmt.) Ruby
(800) 211-5980
SSCS, Inc.
www.cmisolutions.com
(800) 972-7727
www.sscsinc.com
CSA(Convenient Store
Automation)
The Scan Group
(888) 304-4870
CSS (Compatible Software
System)
Scanning Solutions
(205) 655-2111
(800) 940-SCAN
www.scanningsolutions.com
CSTOREOFFICE
(888) 306-0640
Scan Plus
www.cstoreoffice.com
(800) 378-3424
www.scanplusinc.com
DM2 Software, Inc.
www.DM2.com
Store Master
(800) 866-5151
Data Makers, Inc.
www.datamakers.com
(920) 788-4225
Success Systems
(800) 653-3345
www.success-systems.com
ECRS
(800) 211-1172
SysCorp
(205) 853-0004
www.sys-corp.com
Factor
(800) 654-3678
www.factor.com
Firestream Worldwide
(888) 324-9009
www.firestreamww.com
The General Store
(800) 678-4535
robc@thegeneralstore.com
CONTACT INFORMATION
We want to hear from you!
For technical questions related to
EDI, please contact:
The H.T. Hackney
EDI SUPPORT TEAM
E-Mail:
the edi support team at
edisupport@hthackney.com
Phone:
800-406-1291
During Business Hours:
Ask for Frances Simerly
or Rita Dulin, or request an
EDI Support Team Member
After Hours:
Press “2” for the Data Center
. HACKNEY
T
.
H
EDI
SUPPORT
IN
FO
RM
Summit Software
(800) 433-5724
www.summit-soft.com
The Software Works!
(Storeworks)
(800) 266-1806
www.datamaxgroup.com
TRUE EDI and NAXML
(If your Back Office Provider is not listed, please contact the
H.T. Hackney EDI Support Center Team.)
H.T. HACKNEY
Revision date: 02/11
E
ATION GUID
We can provide electronic price
book and invoice support for most
Convenience Store Back Office
software packages.