Processing

Processing
❖
Accounts Payable
Recurring P
ayables: Account Sour
ce Hierar
chy
Payables:
Source
Hierarchy
❖
Company
❖
Organization
❖
Account Number
(Multiple Distribution)
❖
Company
❖
Organization
❖
Account Number
❖
Organization
(overrides Vendor
Type Master)
❖
Account Number
(overrides Vendor
Type Master)
®
ACP.21
© 1999 Unbeaten Path International Ltd.
Processing
❖
Accounts Payable
Special Rules for Commodity Codes
Service Commodity Processing
BPCS system logic handles the service and material commodity types
differently during purchase order processing and invoice entry in accounts
payable. Rules for service commodity processing are addressed below:
Pur
chase Or
der Cr
eation
urchase
Order
Creation
∇ To signify that a purchase order is for commodity items, enter a “1” for
inventory type on the second screen of PUR500.
∇ Enter a commodity code for a P.O. line. BPCS will then retrieve default
accounting information (profit center and account number for the
expense / asset account) from the Commodity Master file and will assign
that accounting information to this P.O. line.
◊ Both the default profit center and the default account numbers may be
manually overridden by the user.
◊ The order quantity for a given P.O. line will always default to “1” even if
the user enters a quantity much larger than one.
∇ A purchase order receipt for the service commodity is automatically created
by the BPCS system. Therefore, the user will never have to perform the
PUR550 Purchase Order Receipt function to signify that the service
commodity has been performed.
Accounts P
ayable Invoice Entry and P
ayment
Payable
Payment
∇ Execute ACP500, entering the purchase order number on the first screen.
◊ Skip the second screen of ACP500 because no costing information is
required.
®
ACP.33
© 1999 Unbeaten Path International Ltd.
Accounts Receivable
❖
Setup
A/R Maintenance Cycle: P
unction
Prrogram Sequence & F
Function
A/R Cycle
Sequence
Number
Program Name
Program
Number
1
System Parameters
SYS800
Defines system-wide defaults and tailoring
parameters
2
Tax System
Parameters
SYS810
Defines system-wide defaults and tailoring
parameters
3
Company Master
ACR120
Defines the company to be used
4
Organization Master
ACR130
Defines all organizations
5
Customer Types
ACR170
Sets up customer types to group customers based
on currency code and general ledger account
6
Customer Terms
ACR110
Sets up terms codes which define specific
payment terms for customer invoices
7
Payment Types
ACP170
Define types of payments to be received from
customers
8
Bank Branch Master
CSH130
Defines the branch of the bank that will be used
by the system for posting customer cash
9
Bank Master
ACP140
Defines the bank that will be used by the system
for posting customer cash
10
Tax Rate Code
SYS140
Defines various tax rates that may be applied to
customer invoices
11
Tax Rate Tables
SYS150
Links customer tax code with an item tax code
12
Dunning Letter Set
ACR150
Defines dunning letter sets which indicate the
dunning letter(s) that will be generated for a
customer
13
Document
Sequencing
ACR160
Defines codes by which customer invoices can be
grouped and sequential numbers assigned
14
Salesperson Master
SAL100
Defines salesperson information
15
Customer Master
ACR100
Defines all required customers
16
Ship-to Master
ORD100
Defines customer ship-to locations
17
Reason Codes
SYS170
Defines codes that specify reasons for a particular
transaction
18
Default Reason
Codes
SYS180
Defines reason codes that will default during
various transaction programs
Program Function
®
© 1999 Unbeaten Path International Ltd.
ACR.8
Accounts Receivable
❖
Processing
Customer Account Maintenance
Account Source Hierarchy
For Invoice Entry (Cash and Memo
Posting Mode 1), and Debit Memo
Entries (Cash and Memo Posting
Mode 2) when the Debit Memo is
not applied to an existing invoice.
❖
Company
(data entry field)
❖
Company
(data entry field)
❖
Organization
(override capable)
❖
Organization
(override capable)
❖
Accounts Receivable
Account Number
❖
Revenue Account
Number
❖
A/R Account Number
If the Debit Memo is applied to a
pre-existing invoice, then the
accounting hierarchy is derived from
that pre-existing invoice, unless
overridden.
(overrides
Company Master)
®
© 1999 Unbeaten Path International Ltd.
ACR.44
General Ledger
❖
Setup
G/L Journal Summarization F
eatur
es
Featur
eatures
®
© 1999 Unbeaten Path International Ltd.
GLD.18
General Ledger
❖
Processing
Period-end Close P
Prrograms
Sequence
Number
Program
Number
Program Name
Comments
Mo.
End
Close
Yr.
End
Close
A/P & A/R Related
10
A/R Period Close
ACR900
11
Month-end File Purge
ACP900
12
1099 Report
ACP920
13
Month-end Close
PUR900
Purges invoices with a zero balance;
date cashed < or = "# of days to
retain data"
Y
Purges completed reqs and P.O.s;
rolls MTD to YTD totals in AVH.
Y
Cost & Inventory Related
14
Shop Costing Post /
Close
CST900
15
Capacity Week-end
Close
CAP900
16
Cycle Count Purge
INV015
17
Month-end Close
INV900
Computes new beginning inventory
balance. Clears entries, adjustments,
additions and subtractions fields.
18
Post Inventory to G/L
INV920
Gets records from ITH file, and can
be run at any time. INV920 posts
inventory transactions from the
Transaction History file (ITH) to the
Batch Interface file (GJW).
Rolls planned hour buckets for
input / output. It refreshes the
WMHRS file.
Y
After running INV920 there should
be no INV920 spool file. If there is
an INV920 spool file, there were
errors during the post. Fix errors
and run INV920 until there is no
INV920 spool file.
®
© 1999 Unbeaten Path International Ltd.
GLD.34