Sample Memo for School Staff

Sample Memo for School Staff
chool
Forest Lake S
[Date]
ber,
Dear Staff Mem
or air quality
d improve indo
an
r
ito
on
m
to
ram
Environmened by the U.S.
gins a new prog
ar
be
ep
e]
pr
ak
ce
L
t
an
es
id
or
s.
nies specific gu
This month, [F
ogram a succes
s letter accompa
n make this pr
hi
ca
T
u
.
yo
ol
w
ho
sc
ho
r
s
in ou
at show
gency (EPA) th
tal Protection A
rtable, and
g a safe, comfo
in
id
ov
pr
in
le
mission ship ro
hieve our core
taking a leader
ac
be
e
w
to
at
d
th
ou
pr
so
is
indoor air
d staff
[Forest Lake]
to improve our
our students an
r
ce
fo
an
t
id
en
gu
nm
PA
ro
y responding
the E
productive envi
ol will follow
, and by quickl
le
ho
ib
sc
ss
ur
po
O
as
.
s
ts
m
en
educating stud
any IAQ proble
preventing as m
by
)
Q
A
(I
ity
qual
arise.
lems that may
to any IAQ prob
because each
in our school,
ne
yo
er
ev
by
t
e air we
itmen
ongoing comm
the quality of th
ct
an
fe
es
af
ir
at
qu
th
re
es
ogram by
tiviti
Good air quality
improvement pr
and performs ac
s
Q
on
IA
si
is
ci
th
de
to
es
n
tio
activities in
of us daily mak
portant contribu
yet important,
im
e,
pl
an
m
e
si
ak
e
m
th
n
ng
yi
breathe. You ca
ation and appl
ground inform
ck
ba
e
th
g
in
read
ed.
which is attach
your Checklist,
ckreturn the Che
the Checklist,
ed
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et
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pl
m
ed
lv
co
d
r an
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Q Backgrounde
llow up on any
fo
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n
e
ch
th
ca
hi
w
e]
ad
,
sh
re
an
or
Pl
ve
[he
ent
When you ha
[Name], so that
e IAQ Managem
th
or
r
r
at
ou
te
in
is
as
rd
in
g
oo
m
in
C
ad
rv
reed to
, and se
ag
se
s
on
ha
list to our IAQ
sp
e]
re
y
am
nc
[N
ge
se
may have.
number]. Plea
ordinating emer
problems you
ership role, co
hone and room
[p
ad
le
at
d
am
te
te
ac
a
nt
be co
includes taking
. [Name] may
source on IAQ
re
.
n
e]
io
at
at
[d
rm
fo
by
in
her]
cklist to [him or
he
C
e
th
rn
tu
re
ality in
t indoor air qu
ou
ab
e
or
m
n
ar
reports as we le
carry progress
ill
w
r
te
et
sl
w
The school ne
our school.
Sincerely,
[Name]
[Principal or Su
perintendent]
1 of 14
Sample Memo for Parents
Forest Lak
e School
[Date]
Dear [Pare
nt]:
This month
, [Forest L
ake] begin
[Forest La
s a new pro
ke] is prou
gram to im
d to be tak
productive
prove indo
in
g a leaders
environme
or air quali
hip role in
nt for our st
educating
ty in
providing
udents and
students.
a
safe, comfo our school.
Our
staff so tha
quality (IA
rtable, and
t we achiev
Q) by prev school will follow th
e our c
entin
e EP
to any IAQ
problems th g as many IAQ prob A guidance to impro ore mission ve our ind
lems as po
at may arise
oor air
ssible, and
.
by quickly
responding
I thought th
at you wou
ld
enclosed a
copy of the be interested in wha
t we are do
IAQ Backg
using in ou
ing, so wit
rou
r school. N
h this lette
ot only is th nder, which is part o
it useful fo
rIh
f the EPA
is basic info
r applicatio
guidance th ave
n in your o
rmation use
time.
at we are
wn home,
fu
l
to schools,
which is w
you may a
here most
lso find
people spe
nd most of
their
[Name] ha
s agreed to
administer
at [phone a
the IAQ pro
nd room n
gram for o
umber]. If
to contact
ur school.
you have a
[him or he
[Name] ma
ny questio
r].
y
ns or conc
erns, please be contacted
do not hesi
tate
The schoo
l newslette
r
will carry
our school.
progress re
ports as we
learn more
about indo
or air quali
ty in
Sincerely,
[Name]
[Principal
2 of 14
or Superin
tendent]
Sample Memo for Contract Service Providers
ol
Forest Lake Scho
[Date]
Dear [Name of Co
ntract Service Prov
ider],
in our school.
e indoor air quality
ov
pr
im
d
an
r
ito
mon
r within our
on the quality of ai
place a program to
ct
in
s
pa
ha
im
w
an
no
]
ve
ke
ha
n
La
tal Protection
hool ca
[Forest
U.S. Environmen
perform in our sc
e
ill
th
w
u
by
yo
ed
k
ar
or
ep
w
pr
e
Since th
ific guidance
accompanies spec
m a success.
school, this letter
n make this progra
ca
u
yo
w
producho
s
ow
sh
, comfortable, and
fe
sa
a
g
in
Agency (EPA) that
id
ov
pr
leadership role in
ion - educating
oud to be taking a
hieve our core miss
ac
e
by
w
at
th
so
[Forest Lake] is pr
ff
d sta
air quality (IAQ)
for our students an
prove our indoor
im
to
ce
an
id
gu
tive environment
EPA
ol will follow the
students. Our scho
possible.
as
s
m
le
ob
Q
y IAQ pr
s by reading the IA
preventing as man
ting IAQ problem
en
ch is
ev
hi
pr
w
,
in
n
ist
io
kl
ut
ec
in your Ch
rtant contrib
es
po
iti
im
tiv
an
ac
e
,
nt
ak
m
rta
n
po
You ca
ple, yet im
d applying the sim
Backgrounder an
the air within our
attached.
tivities may affect
ac
ur
yo
w
ho
t
ou
ab
estions or concerns
If you have any qu
d room number].
an
ne
ho
[p
at
e
m
t
ac
nt
co
school, please
Sincerely,
[Name]
IAQ Coordinator
3 of 14
Sample Memo for Local News Media
Forest L
ake Scho
ol
[Date]
Dear [Loc
al News M
edia Perso
n]:
This mon
th, [Fores
t Lake] be
[Forest La
gins a new
ke] is pro
program to
ud
productiv
im
e environm to be taking a lead
ership role prove indoor air qu
ent for ou
educating
ali
in providin
r students
students.
and staff s
g a safe, c ty in our school.
Our schoo
quality (IA
o that we
omfortable
l will foll
Q) by pre
achieve o
, and
ow the EP
venting as
to any IAQ
ur core m
A guidanc
many IAQ
problems
is
s
io
e
n
to
p
im
roblems a
that may a
prove ou
s possible
rise.
, and by q r indoor air
uickly res
ponding
As a prom
inent sourc
e
assuring th
of inform
a
at timely
and accura tion on events in o
parents of
ur
te informa
students a
tion regard local area, you can
nd other c
Backgrou
be helpful
img IAQ
oncerned
nder, whic
in our sch
constituen
h is one p
ool reache in
ts. I have
art of a pa
s th
enclosed a
ckage wh
ich the sta
copy of th e
ff in our s
e IAQ
If you hav
chool has
e any que
received.
stions reg
[Name].
a
rding IAQ
[Name] h
as agreed
in our sch
a team lea
to ad
ool,
dership ro
le, coordin minister the IAQ M please contact our
resource o
IAQ Coord
anagemen
ating eme
n IAQ. [N
rgency re
t Plan, wh
inator
ame] may
s
ic
p
o
h includes
be contac
ted at [pho nse, and serving as
taking
ne ].
our inform
ation
Sincerely,
[Name]
[Principal
4 of 14
or Superin
tendent]
Activating the IAQ Management Plan
5 of 14
Activating the IAQ Management Plan (page 2)
6 of 14
IAQ Coordinator’s Checklist
PerformWalkthrough
withwalkthroughchecklist
7 of 14
IAQ Coordinator’s Checklist (page 2)
8 of 14
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hers
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Food
Serv nance
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Was
te
Man
age
men
Ren
t
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tio
nan
dRe
pai
rs
Checklists Log
9 of 14
Local IAQ Service Providers List
10 of 14
Problem Solving Checklist
11 of 14
12 of 14
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