Distance Learning Committee Minutes November 18 , 2013

Distance Learning Committee Minutes
November 18th, 2013
Los Angeles Southwest College
Meeting
attended by:
Absent from
meeting:
Guests:
Date:
Time:
Location:
Minutes
submitted by:
Stephanie Brasley, Kimberly Carpenter, Angela CranonCharles, Jessica Drawbond, Vibha Gupta, Majid Haghoo,
Christopher Herwerth, Syed Hussain, Kang Kim, Carolyn
Magee and Celeste Phelps
Linda Brady, Dr. Jonathan Bremen, La Shawn Brinson, Kathi
Cliff, Kimberly McBride and Celeste Phelps
None
Monday, November 18th, 2013
11:00a.m.-1:00p.m. (the meeting started at 11:13a.m.)
AV 109
Traci Tippens
Agenda Topics
Topic #1:
Duration/People
Responsible/
Deadline
Duration: 2
minutes
Review of Old Business:
Approval of October 21, 2013 minutes
Discussion Process
A Cranon-Charles inquired about approving the minutes
from October’s meeting; T. Tippens reminded her that all
minutes have been reviewed by her and submitted to the
PIO to upload to the campus website, with the exception
of September 2013, which is still under review.
Action Item
 A. Cranon-Charles will follow up with the PIO about
uploading the agendas and minutes from the DE
Committee meetings.
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Topic #2:
Duration: 1
minute
Review the Draft DE Plan
Discussion Process
A. Cranon-Charles will send it again via email. C. Herwerth
sent his feedback, but it needs to be finished by the end of
the semester.
Topic #3:
Duration:
minutes
Distance Education Online Add Policy – to be sent to the
Curriculum Committee on Thursday, November 21, 2013
Discussion Process
A. Cranon-Charles asked if anything needed to be
added. She shared that Dr. Jefferson and Dr. Howard
have been in communication via email regarding circulating
faculty email addresses in the schedule of classes. It has
been sent to the department chairs (the deadline is
Monday); then it’ll go to the Curriculum Committee the
following day. A. Cranon-Charles spoke to the DE
Coordinator at Chula Vista CC and he has handled
everything solo for13 years, so it is apparent that all
schools handle DE matters differently. Dr. Howard
requested until next week to discuss this, not this week.
A. Cranon-Charles will email the department chairs to see if
it can be on the table this Thursday. K. Kim suggested that it
can be done and he will support moving forward on this (also
suggested that she email Mr. Morris-Chair of Chairs). K.
Carpenter feels that the policy is unrelated to some
remaining student issues.
Action Item
 S. Brasley A. Cranon-Charles and S. Hussain need to
meet prior to 12/9 to reiterate policies and must be
implemented by department chairs.
Topic #4
Duration: 3
minutes
Update: Student course evaluations for Fall 2013 classes
Discussion Process
Evaluations are not anonymous as what has been specified.
Sometimes students will not fill out surveys for fear of
retaliation based on the feedback that they’ve provided. S.
Hussain said he had a process developed for evaluations.
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J. Drawbond said that the step should be added that
whomever has access will check for the announcement.
Access in needed by week #6; the announcement should be
sent during week #7 and the surveys should be available as
of week #8. S. Brasley added that data gathering starts in
week #6 and this semester, we’re behind (the surveys
should close in one week).
Duration: 3
minutes
Topic #5:
December DEC meeting date
Discussion Process
A. Cranon-Charles inquired what date can the committee
meet in December; the date of December 9th at the usual
time was proposed and will be sent via email for feedback.
Hopefully everyone can be available on that date because
the semester is quickly coming to an end. The 3rd Monday of
which the committee normally meets on is the last day of
school, which could greatly reduce the number of people on
campus that would be available to attend the meeting.
Topic #6:
Duration: 30
minutes
New Business
Attended the District’s DE Coordinators meeting to review
the presentation to the District’s Stakeholders on the pros
and cons of having a common LMS.
Discussion Process
Attended by A. Cranon-Charles and C. Herwerth. Faculty
needs to be more involved and the District is considering
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using more than one system. This will be discussed further
at the meeting of DE Coordinators on 11/25.
Topic #7:
Duration: 30
minutes
Put together a list of minimum requirements for DE
instructors to follow that must be implemented for all online
courses.
Discussion Process
S. Brasley and A. Cranon-Charles discussed this previously.
The proficiency manual is supposed to address this for
people teaching for the very 1st time. Faculty have said that
you cannot hold them accountable without training; the
manual says we will teach CAOT 133; per C. Magee, it was
cancelled, but was scheduled to be taught this semester.
The manual needs to be revised. S. Hussain taught
Edutech at LAVC and it cannot be held exclusively for the
faculty. There should be a series of training via Staff
Development vs. traditional set up.
Topic #8:
Duration: 30
minutes
Dr. Lee asked that we post an orientation online of “What to
expect when taking an online course”.
Discussion Process
Postponed until the next meeting
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Topic #9:
Duration: 1
minutes
Announcement
Drs. Allison Moore and Sandra Lee invited all faculty to the
next Faculty Summit to be held on Friday, December 6th,
2013 from 10:00a.m.-12:00p.m.
Topic #10:
Duration: 30
minutes
Student course evaluations were implemented last month.
Each department chair received a specified email address
where the surveys are automatically submitted.
Discussion Process
Evaluations have been opened by J. Ferrer for A. CranonCharles based on the list of faculty to evaluate from Dr.
Jefferson, then A. Cranon-Charles forwards the respective
names to the department chairs and J. Ferrer, then A.
Cranon-Charles imports the evaluations to the ETUDES
shells (A. Cranon-Charles also informs the department chairs
to notify the faculty members to be evaluated). V. Gupta
asked if IT can be removed from the process. A. CranonCharles says IT is very necessary for the process to be
intact. S. Hussain shared that when he the DE Coordinator
at LAVC for2 years, he did the same exact thing without IT’s
assistance. C. Herwerth stated the Center for Excellence
has helped with DE matters at his prior campuses (he did not
specify the names). V. Gupta added that IT’s involvement
with DE id taking away from day-to-day IT duties. S. Brasley
shared that a further separate discussion needs to take
place to properly assess exactly what J. Ferrer is doing in
order to determine if it can be forwarded to A. CranonCharles and then determine the best form of action.
Action Item
 S. Brasley wants to meet with V. Gupta and S.
Hussain to further discuss IT duties to the DE
Committee.
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Topic #11:
Duration: 30
minutes
Web-enhanced definition revisited
Discussion Process
S. Brasley and A. Cranon-Charles need to meet to
reorganize it. S. Hussain shared that face-to-face hours
cannot be substituted (LAPC does exams online). A.
Cranon-Charles will resend the definitions for feedback. S.
Brasley inquired if definitions from other sister campuses can
be factored in for the best interpretation.
Next meeting will be held on
Monday, December 9th from 11:00a.m.-1:00p.m.
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