TEAM MANUAL 9° WMRA INTERNATIONAL YOUTH CUP

Transcription

TEAM MANUAL
9° WMRA INTERNATIONAL YOUTH CUP - CAMPIONATO DEL MONDO UNDER 18 DI CORSA IN MONTAGNA
TEAM MANUAL
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9° WMRA INTERNATIONAL YOUTH CUP
CAMPIONATO DEL MONDO UNDER 18
DI CORSA IN MONTAGNA
ARCO - GARDA TRENTINO
29TH June 2014
TEAM MANUAL
CONTENTS
PAGE 4
1. GENERAL INFORMATION
1.1 Arco – the host City
1.2 Tourism in Garda Trentino
1.3 Presentation of the event
PAGE 5
2. ORGANISATIONAL STRUCTURE
2.1 IAAF
2.2 WMRA Council
2.3 WMRA Delegate
2.4 Executive Board of FIDAL - Italian Athletics Federation
2.5 Honorary Organising Committee
2.6 Technical Organising Committee
2.7 Programme
PAGE 7
3. ARRIVALS
3.1 Arrival by Air
3.2 Arrival by Train
3.3 Arrival by Car
3.4 Parking
3.5 Visas
3.6 Insurance
PAGE 9
4. ACCREDITATION
4.1 General
4.2 Accreditation Procedure
4.3 Loss of Accreditation
PAGE 9
5. INFORMATION POINT & T.I.C.
5.1 General Information
5.2 T.I.C. Technical Information Center
PAGE 10
6. ACCOMMODATION
6.1 General Information
6.2 Costs and WMRA Quota
PAGE 10
7. LOCAL TRANSPORTATION
PAGE 11
8. COMPETITION REGULATIONS
8.1 Participation
8.2 Scoring
8.3 Competition Clothing
8.4 Preliminary entries
8.5 Final Entries
8.6 Final Confirmation
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9. TECHNICAL INFORMATION
9.1 Technical Meeting
9.2 Agenda of the Technical Meeting
9.3 Race Course
9.4 Course visit
9.5 Competition Numbers
9.6 Responsibility
9.7 Privacy
PAGE 13
10. COMPETITION PROCEDURE
10.1 Call Room Procedures
10.2 Starter Commands
10.3 Refreshment Stations
10.4 Timing
10.5 Luggage
10.6 Protests and Appeals
10.7 Doping Control
PAGE 14
11. MEDICAL ASSISTANCE
PAGE 14
12. SECURITY
PAGE 15
13. AWARDS CEREMONIES
13.1 Opening Ceremony
13.2 Gala Dinner
13.3 Flowers Ceremony
13.4 Official Awards Ceremony
PAGE 15
14. DEPARTURE
PAGE 16
APPENDICES
1. Arco - Europa
2. Arco - Trentino
3. PEF – Preliminary Entry Form
4. FEF – Final Entry Form
5. Track route A - male
6. Profile route A - male
7. Track route B - women
8. Profile route B - Women
9. Map information roads and parking
10. Map information logistics
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1. GENERAL INFORMATION
1.1
Arco – the host City
Inhabitants: 16.585 Height: 91 m Surface: 63 km² Province: Trento ZIP: 38062
Arco is the best solution for an active vacation for outdoor sports
Arco is situated at the heart of the northern Lake Garda region. At one end, Arco faces Lake Garda, while its other end
is surrounded by the mountains. It is a well-known holiday resort by virtue of its mild climate, clean and healthy air
and its position right by the lake-side. Archduke Albert of Habsburg built his winter residence, the Villa Arciducale, in
Arco. Surrounded by a lush park, the Arboretum, it hosts exotic and Mediterranean plants. The Habsburgs ornated the
city with parks and gardens, elegant liberty villas and beautiful palaces. The Castle of Arco, one of the most beautiful
medieval fortresses in the Alps, was built by the Counts of Arco at the top of a towering rock overlooking the plain of
the river Sarca and offers a breathtaking panorama.
Arco is the world capital of free climbing each year hosts the Rock Master climbing world sports competition that
attracts athletes from all over the world. The city is also very much appreciated by fans of mountain biking, trekking
and road racing competition, takes place a few years in fact one of the most innovative competitions, spectacular and
evocative of the whole "circuit" of national and international mountain race.
Arco has a plurality of routes lovely to practice many sports in a typical Mediterranean environment, a real asset on
which the council is investing a lot of Arco, offering the brand: "Arch outdoor sports."
1.2
Tourism in Garda Trentino
As if the breathtaking panoramas, nature reserves and botanical gardens were not enough, the area also
plays host to numerous medieval country houses, churches, palazzos, piazzas, hidden alleyways and archaeological
sites. The enchanting lake is surrounded by ancient city walls, castles, villages that with their history and identity make
up the Garda Trentino. Come and discover this area, you’ll find constant pleasant surprises. If you visit Riva del Garda
a lively small town welcomes and accomodates you in any time of the year; its old town centre appears with the
distinguishing Lake Garda style. You can still see the gates of the medieval town walls; a superb tower standing and
dominating the harbour on the lake; the aristocratic palazzos of the piazzas testify the styles of the different
dominations; the Rocca, the full of charme castle of medieval origin, is silhouetted imposing on the horizon; a severe
baroque church has a beautiful interior; upwards, on the mountain, a recent restored Venetian bulwark rises above
the town; around a verdant hill with olive groves is an interesting biotope, offering also a route among the fortresses
of the Great War. Just out of the old town centre there is the spectacular waterfall of Varone inside a very impressive
gorge. On the lake a really dreaming beach and a walk along the coast with a striking view. A little higher up, in an
exceptional position over the hinterland north of the lake, lays Tenno with the homonymous castle, not far from here
the village of Canale, one of the most beautiful medieval townships of Italy; from here you can reach, on foot too, an
alpine lake with turquoise green water. Placed in the verdant plane of the Upper Garda there is Arco with its old town
centre, among Renaissance palazzos and Liberty villas; the town developes around the cliff, on which stands the
ancient castle; under it the Arboretum, and moreover a palpable Hapsburg atmosphere is everywhere. Birthplace of
the painter Giovanni Segantini, Arco is nowadays the home for climbing lovers. A few kilometres from here there is
Drena, its castle and the ancient chestnut woods, a haven of peace; close to it is Dro with its ancient vaults and the
tower, the Roman bridge, the silence of the orchards
1.3
Presentation of the event
Castle Mountain Running is a unique race in the worldwide panorama of mountain running. There are more
reasons: first of all the race runs 100m on the sea level; then the race is hosted almost completely in the old town
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center and the athletes would run through an X century’s Castle; finally the race is characterized by breath-taking
views and various landscapes.
The 4th edition of Castle Mountain Running would be in Arco, Trentino - Alto Adige, on the north side of the Garda
Lake, on Sunday the 29th of June 2014, and it would be valid as the WMRA Youth Cup, an under 18 world
championship, and Trofeo delle Regioni, an under 16 Italian championship.
The last three editions allowed to appreciate the impact of an innovative race that succeeded in bringing the
fascination of mountain running in a city reality, so that all people could follow, admire and honour the effort of the
most important Italian and International athletes who practice mountain running.
The event progress, which is conceived and organized by Gardasportevents, has passed through some fundamental
landmarks: the Italian relay championship, the International relay championship and the individual Italian
championship.
As we have already said the race track is unique. Arco is a city founded on tourism and wellness since the House of
Hapsburg’s. The race starts in the old town center of Arco. Then it climbs the rock that protects Arco from the north
and goes up to the Castle and “Torre Renghera” that overlook the Alto Garda zone. “Torre Renghera” is almost 200m
over the race start on the Castle’s hill top. The race would not finish at this point. The athletes have to climb down on
a hard path. Then the race would rise again up to “Monte Colodri”, passing through the olive groves and a wonderful
mountain landscape. Arco merges with the surrounding mountains which embrace and protect Arco. That’s what
people think climbing down “Monte Colodri” up to the finish line. In few moments the landscapes change. From the
wood to the streets, from the pines to the olive groves.
In 2014 Castle Mountain Running would host the WMRA Youth Cup and the best world athletes under 18 (aged 16 and
17) who would be proud of being part of their first international mountain running race. Contextually, according to the
Italian federation of athletics, there would be Trofeo delle Regioni, too. Trofeo delle Regioni is a national competition
reserved to youth regional representatives, aged 14 and 15 (cadetti). This is just the first step expecting other
important international events in the near future.
2. ORGANISATIONAL STRUCTURE
2.1
IAAF
•
President:
•
Senior Vice President
Diack Lamine
Robert Hersh
(SEN)
(USA)
2.2
•
•
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•
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•
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Bruno Gozzelino
Woods Adrian
Nancy Hobbs
Puchacz Andrej
Műnzel Wolfgang
Erhan Basoglu
Tomo Šarf
Galia Puhaleva
Pierre Weiss
Raimondo Balicco
(ITA)
(GBR)
(USA)
(POL)
(GER)
(TUR)
(SLO)
(BUL)
(FRA)
(ITA)
WMRA Council
President:
General Secretary:
Treasurer:
Director of competition:
Director of organisation:
Director of marketing:
Director of development:
Women reserved position:
Member of Honour:
Member of Honour:
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2.3
WMRA Delegate
•
WMRA Delegate:
2.4
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•
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Woods Adrian
(GBR)
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FIDAL - Italian Athletics Federation
President:
Alfio Giomi
Vice-President:
Mauro Nasciuti
General Secretary:
Fabio Pagliara
Technical Director Youth team:
Stefano Baldini
Technical Director Senior team:
Massimo Magnani
Head of National Competition
and Rules Area:
Biba Putzu
Head of Competition Officials:
Luca Verrascina
International Dept. Coordinator:
Roberta Russo
National Coordinator of MR:
Paolo Germanetto
Provincial Coordinator of MR:
Antonio Molinari
Meeting Manager:
Dario Giombelli
2.5
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Honorary Organising Committee
IAAF President
WMRA President
FIDAL Italia President
WMRA Representative
FIDAL Trentino President
Youth Technical Director
Italian Mountain Running responsible
Mayor of Arco
Arco Sport assessor
Cassa Rurale Alto Garda President
Provincia Autonoma Trento President
Provincia di Trento Sport Assessor
Provincia di Trento Turism Assessor
Italian Parlament Member
Diack Lamine
Bruno Gozzelino
Alfio Giomi
Adrian Woods
Giorgio Malfer
Stefano Baldini
Paolo Germanetto
Betta Alessandro
Luisa Tavernini
Enzo Zampiccoli
Ugo Rossi
Tiziano Mellarini
Michele Dallapiccola
Mauro Ottobre
2.6
•
•
•
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Local Organising Committee
LOC President
Secretary
Comunication & info
Press agent
Relation with teams
Graphic and web
Printing
Video Service
Audio Service
In Castle Audio Service
Travaglia Franco
Rossi Emanuela
Tonini Francesca
Perenzoni Luca
Travaglia Stefano
Tecnoprogress
Grafica 5
Videoframe Multimedia Trento
Aless Dj Service di Negro Alessio
Zampedri Mauro
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•
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Accomodation and hotels
Catering
Speaker at the start and finish area
Speaker at the Castle
Route Responsible
Logistics and structures
Medical assistance
Roods and parking
Safety
Public Order
Volunteers
Ingarda Trentino
Sissipartner srl
Malfer Paolo - Sartori Manuela
Proch Elio
Bombarda Giuliano - Miorelli Luca
Coop. Arcopegaso
dr. Sismondini Antonio e Italian Red Cross
Polizia Locale Intercomunale Alto Garda e Ledro
Global Boy Service
Carabinieri - Polizia di Stato
Gardasportevents - Circolo Ricreativo Bolognano
2.7
Program
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FRIDAY, 27 JUNE 2014 – Arrival of the Teams
17:00 - 20:00 Accreditation in the INFORMATION POINT
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SATURDAY, 28 JUNE 2014 - Arrival of the Teams
08:00 - 18:00 Course inspection and training
10:00 - 17:00 Accreditation in the INFORMATION POINT
16:00 - 17:00 Technical Meeting
18:00 – 19:00 Opening Ceremony, music entertainment to follow.
20:00 Gala Dinner
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SUNDAY, 29 JUNE 2014
09:00 Start of National Women Race
09:45 Start of National Men Race
10:30 Start of Women WMRA International Youth Cup
11:15 Start of Men WMRA International Youth Cup
12:00 Pasta Party – made in Trentino – at Municipal Casino
14.00 Awards Ceremony & Closing Ceremony
Departure of Teams
MONDAY, 30
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JUNE 2014 - Departure of Teams
3. ARRIVALS
3.1
Arrival by Air
The official airport is Verona Airport 80 km far from Arco, part on the highway (1 hour by bus depending on
the traffic). The LOC will provide the teams transfer from and to the airport of Verona.
COMPANIES AIRLINES TO AND FROM THE AIRPORT OF VERONA:
Aer Lingus
www.aerlingus.com
DUBLIN
Air Dolomiti
www.airdolomiti.it
MONACO DI BAVIERA,FRANCOFORTE
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Air France
www.airfrance.it
PARIS CH. DE GAULLE
Air Moldova
www.airmoldova.it
CHISINAU
Air One
www.flyairone.it
CATANIA,TIRANA,PALERMO
Alitalia
www.alitalia.it
ROMA
Blu Express
www.blu-express.com
TIRANA
Blu Panorama
www.bluepanorama.it
TIRANA
British Airways
www.britishairways.com LONDON GATWICK
Easyjet
www.easyjet.com
Etihad Regional
www.etihadregional.com ZURIGO,GINEVRA
Germanwings
www.germanwings.com
COLONIA,AMBURGO BERLINO
Jet2.com
www.jet2.com
EDIMBURGO,LEEDS
Livingston
www.livingstonair.it
TIRANA
Lufthansa
www.lufthansa.com
COPENHAGEN,COLONIA,AMBURGO,AMSTERDAM,BERLINO,BASILEA,
BIRNINGHAM,STOCCOLMA, S. PIETROBURGO, DUSSELDORF, LIPSIA,
LUSSEMBURGO, ISTAMBUL, MADRID, PRAGA, VIENNA, BUDAPEST,
OSLO
Meridiana
www.meridiana.com
CHISINAU,CAGLIARI,NAPOLI, TIRANA,CATANIA,OLBIA
Monarch
www.monarch.co.uk
MANCHESTER
S7 airlines
www.s7.ru
MOSCA
Transavia
www.transavia.com
AMSTERDAM
Wizz Air
www.wizzair.com
BUCHAREST OTOPENI
LONDON GATWICK
3.2
Arrival by Train
The nearest railway station is in Rovereto, 22 km from Arco. From Rovereto Railway The LOC will provide the
teams transfer by buses to Arco.
3.3
Arrival by Car
If you are arriving by car you leave the highway at the exit Rovereto Sud / Lago di Garda Nord. Follow the
signs to Arco-Riva del Garda, after about 14 km you reach Nago keep right and follow the signs to Arco. If you come
from the south of the lake Garda (on SS.249 SS.45/bis) drive till Riva del Garda and then follow the signs to Arco (3
km.) If you are arriving from Trento via Sarche (SS.45/bis ) to Arco
3.4
Parking
The town of Arco offers also near the historic center many adequate parking. But due to the high season
there can be some difficulties in finding parking facilities and for this reason Gardasportsevents in order to favor
athletes and visitors has made in some aeras parking reservations. The following are recommended parking : (Pomerio
square near the stadium), a large parking lot suitable for minibus with access from Viale Rovereto via a footbridge
over the river Sarca and in only 300 m you can reach the historic center, and some parking area suitable for campers
(€ 10,00 per day).
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3.5
Visas
Visa application will be processed on demand
3.6
Insurance
The participating teams are responsible to take out their own insurance to cover illness or injury to any
member of their team, and for the travel to and from Arco (WMRA Youth Cup in 2014) as well as during the event
itself
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4. ACCREDITATION
4.1
General
The Accreditation Office will be located at the Municipal Casino (see the attached map in the Appendices).
At the accreditation, the Team Leaders shall present passports or ID’s of the athletes, settle the payment, then collect
the accreditation cards and welcome bags of the team members, based on final entry form.
Each team member will receive an accreditation card, which must be worn all the time and should be clearly visible.
Accreditation cards will have different colors for runners and team officials.
The opening hours are as follows:
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Friday 27 June from 17.00 to 20.00
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Saturday 28 June from 10.00 to 17.00
4.2
Accreditation Procedure
Accreditation cards will be prepared in advance, based on the information provided by the Member
Federations in the final entry form. Last-minute changes will be accepted at the accreditation point.
All team accreditation cards will allow access to the competition venue, to the hotels, T.I.C. and the pasta party
(Sunday 29th june from 12.00 )
4.3
Loss of Accreditation
If an Accreditation Card is lost, one should immediately report it in the ACCREDITATION CENTER.
5. INFORMATION POINT & T.I.C.
5.1
General Information
Information Point & T.I.C. are located at the Municipal Casino.
The opening hours are as follows:
Friday from 17.00 to 20.00
Saturday from 10.00 to 17.00
Sunday from 07.00 to 15.00
Official website: www.castlemountainrunning.com
Mail: info@castlemountainrunning.it
Fax: +39 0464.516514
TH
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Phone: 333.264 5945 (27 -30 June 14)
TEAM MANUAL
5.2
T.I.C. Technical Information Center
The main function of the center is to ensure smooth communication between each Team Delegates, the LOC,
the WMRA Technical Delegate and the Competition Management regarding technical matters.
The T.I.C. will be linked to all Information Desks set up for this event and shall be responsible for the following:
 Competition information
 Notification of lists of competitors (start lists)
 Recovery of items confiscated at the Call Room
 Applications for additional doping control tests
 Urgent notices – collection and delivery of any urgent written notices to the Team Delegations from Technical
Delegates, WMRA and LOC
 Publication of results
 Receipt of appeals from the teams
 All technical information regarding the competition will be distributed to each delegation in in the TIC. This
information will also be displayed on information boards.
 Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their
competition numbers from the TIC after the technical meeting
6. ACCOMMODATION
6.1
General Information
Teams will be accommodated at 5 hotels and pensions. The allocation of the team in each hotel will be made
by the LOC who will inform the team.
6.2
Costs and WMRA Quota
The (LOC) will provide full board accommodation for two nights for one team in each category from each
country and for one official for each country If the team is incomplete it will be considered the number of the athletes
and one official. (3 nights for Non- European team).
Any additional services, orders, mini-bar are to be covered by guests at the hotel.
Any other person coming with the Team to the WMRC must also be indicated along with the names of the Team
members. The accommodation costs for extra people are:
PRICE PER PERSON - Half Board
In Double room max €50.00
- in Triple Room max € 47,00
- in Single room supplement € 10,00
Full Board + € 8,00
- Only Breakfast - € 8,00
The exact price will be communicate only after we will received the PEF
LOC cannot guarantee that accommodation will be in the same hotel as teams.
All payments (as well as payment for extra officials) must be made at the Accreditation office.
7. LOCAL TRANSPORTATION
The LOC guarantees free transfer from Verona Airport and from Rovereto railways station to Arco on Friday
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the 27 and Saturday the 28 of June 2014 and from Arco to Verona Airport and Rovereto railways station on Sunday
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afternoon of 29 and in the morning of Monday the 30th of June 2014.
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8. COMPETITION REGULATIONS
8.1
Participation
The event will take place in any weather condition. Start and finish in Piazza Segantini, in the historical city
center of Arco. Contextually is organised also the national race called “Trofeo delle Regioni” for Italian regional
representatives reserved to male and female youths aged 14 and 15 years old, with independent starts and rankings.
Male and female youths aged 16 or 17 years on 31st December in the year of competition, i.e born in 1997 and 1998.
The participation is reserved to athletes members of the WMRA national members. The WMRA International Youth
Cup is an individual and a team competition. WMRA national members can participate with one or maximum two
male teams and two female teams. Any team is composed by three athletes of the same sex, with all counting for the
team result. Incomplete teams could participate too, but the athletes would compete just for the individual ranking.
8.2
Scoring
IAAF Members (the federations) may enter one or maximum two pre-named teams for each race. A team will
consist of three runners with all counting for the team result. Points will be awarded according to
position in the race with no adjustment for non-full-team competitors. Minimum score wins. In the event
of a tie, the team whose last counter is nearest the winner takes precedence.
8.3
Competition Clothing
Competitors must wear the Federation’s official team clothing.
Team clothing must be uniform.
A competitor wearing any other clothing will have no access to the competition area and will not be allowed to
compete.
8.4
Preliminary entries
Preliminary entries shall be sent by e-mail using the official Preliminary Entry Form in Appendix 3. This form
indicates the number of the team members and provisional information about the travel. The form has to be sent to:
iscrizioni@castlemountainrunning.it with a copy to woodsadrian@binternet.com at the latest the 28th of April 2014
8.5
Final Entries
Final entries shall be sent by e-mail using the official Final Entry Form (Appendix 4). This form indicates the
names of the athletes, their year of birth and nationality, names of officials and specific travel details of the team.
Deadline for submission of Final Entry Form to : iscrizioni@castlemountainrunning.it with a copy to
woodsadrian@binternet.com is 16nd of June 2014 at the latest.
8.6
Final Confirmation
Team Leaders or their representatives must confirm the names of those competitors already entered who
will actually take part in the competition. Forms for the final confirmation will be distributed to each team during
accreditation. These forms must be completed and returned immediately or no later than 12:00 on Saturday, 28
June 2014.
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9. TECHNICAL INFORMATION
9.1
Technical Meeting
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The Technical Meeting will be held on Saturday, 28 of June 2014 at 16.00 at the Municipal Casinò in Arco.
The Technical Meeting will be held in English. Each team may be represented by a maximum of 2 (two) persons
and, if necessary, an interpreter.
All questions related to the Technical Meeting must be presented in writing, preferably in English, in the T.I.C.
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before 12:00 on Saturday 28 June .
It is essential that all teams are represented at the Technical Meeting.
The Technical Meeting would be attended by:
- WMRA delegate
- The representatives of the Organizing Committee
- National officials
9.2
Agenda of the Technical Meeting
The preliminary agenda of the Technical Meeting includes:
- Welcome by the FIDAL representative and WMRA Delegates
- Welcome by the President of the Organising Committee
- Presentation of the Competition Officials
- Information by the Technical Delegate
- Answering of questions by federations
9.3
Race Course
ROUTE A. Reserved for the category of male km. 4,810 total with altitude of 280 m.
ROUTE B. Reserved for the women's category of km. 3,980 total with altitude of 220 m.Male and female
Route (A e B): the start is in Piazza Segantini in the old town center. The first 430m would be along the old town center
on level land with porphyry stone floor. The rise at the Castle starts in Piazza S. Giuseppe, the course narrows
becoming a single track. The athletes would run an hard and solid patch, passing over some regular steps. After 600m
the athletes would arrive at the castle and the wonderful “Lizza” garden. In the last part they would pass the old city
wall through the wonderful wooden stairs expressly realized for the event. From the “Lizza” garden to Renghera tower
there are other 460m of hard rise on a dirt road covered with pebbles. Before coming to the top the course pass
through a well conserved medieval tower. From the course top the path climbs down for at least 850m coming to via
“Crucis”. Here starts a demanding rise of 200m through the olive groves.
Change of course of female track (B): at this point the female race changes its course for 80m on a path who slightly
climbs down intercepting via “Crucis” and the male track (A).
The male track (A): the rise goes on for 430m on a grassy floor arriving at Laghel. Here the course climbs down for
130m on a paved road passing the beautiful church of Laghel and then goes down for 350m more on a path covered
with “smoleri”, a particular porphyry stone.
Male and female Track (A e B): along the holy capitals of the VI and VII stations of via “Crucis” starts a 250m plan track
trough the olive groves. The course continues for 200m on a dirt patch up to via Orbia Alta, then it climbs down for
140m on a road covered with pebbles in direction of Rione Stranforio. It goes slightly downhill along the old district in
Arco, along Via Monte Santo, via Porta Scaria and finally the avenue of arrival.
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9.4
Course visit
Athletes and team members will have free access to the race course on Saturday morning. The route will be
marked during the week before the competition. Shuttle will be organized for the teams with no hotel in Arco.
Program information will be displayed at T.I.C. and distributed to team leaders
9.5
Competition Numbers
The teams will be provided with the competition numbers and the chips immediately during accreditation at
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Municipal Casino 1 – Arco, on Friday 27 of June from 17.00 to 20.00 and Saturday the 28th of June from 10.00. Each
competitor receives 2 bib numbers. The numbers shall be worn according to IAAF Rule 143. The competition numbers
may not be cut, bent or covered in any way.
9.6
Responsibility
By joining the 4th Castle Mountain Running - Garda Trentino, 9° WMRA International Youth Cup the foreign
federation declares to know and accept the rules of the event. Also declares to be in compliance with the Italian laws
for health care in sport and to totally exempt the organizer, the FIDAL, the WMRA, the sponsors, the various volunteer
groups and any other public or private entity involved in an organizational role in the event, in the knowledge than
any fact, accidentally or caused by negligence, including personal injuries, cannot be traced back to the organization.
Eventual medical expenses the athlete would pay will be in charge of the person who stands in for the athlete because
underaged.
9.7
Privacy
According to D.Lgs 196/2003 Garda Sport Events informs that personal data collected will be used exclusively
to prepare the starting list, the rankings and the archive. The same data can be used by the organization for sending
information material, also by e-mail. By registering, the participant authorizes the organization to use images / video
to promote the event on all national and international media.
10. COMPETITION PROCEDURE
10.1
Call Room Procedures
All athletes must report to the Call Room 10 minutes before the start.
Competition clothing will be checked at the Call Room. It must comply with the IAAF Advertising Rules.
There will be a control whether the chips are tightened to the shoes.
10.2
10.
Starter Commands
All instructions will be given in English.
The command is “On your marks!” followed by a shot from the starter’s gun.
Refreshment Stations
There will be 2 refreshment stations along the lap.
They will be presented on a map during the technical meeting.
Water will also be provided in the mixed zone after the race, as well as energy drinks, fruits and snacks.
Personal refreshments are allowed. They must be handed over by team officials in restricted areas near the
refreshment stations only. An athlete who collects refreshment from a place other than the refreshment stations
renders himself liable to disqualification by the Referee.
13
TEAM MANUAL
10.4
Timing
Timing: Official time keeping and rankings by SDAM - CHAMPION CHIP, using a chip weighing few grams,
which every racer must fix at the shoe. The chip is personal: athletes changing the chip will be disqualified; athletes,
who don't wear the chip or wear it incorrectly, will not be timed and ranked. The race jury will be present during the
whole race, as indicated in FIDAL rules. The ranking will be posted at the end of the race and published online on
www.sdam.it.
Delivery of the chips: Chips not removed at finish must be returned after the race at the collection areas (refreshment
area and "Garda Sport Events - Information desk" in via delle Palme - opposite Casino). Federations will be responsible
for not returned chips of their athletes. The LOC will charge 30,00 Euro for every missed or damaged chip.
Results will be available by the WMRA procedures in the TIC.
10.5
Luggage
In the parking of Municipal Casino, close the start/finish area, you will find a luggage service. For security and
hygienic reasons we invite you to use the plastic bag that will be provided. You will have to put your baggage or
backpack into the bag, close it accurately and add a tag with your athlete number. In the bag you can insert only
unbreakable and non-valuable items. The organization will take care of the custody of the baggage but will not be
liable for any damage or missing item.
10.6
Protests and Appeals
Protests will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Finish Referee by the athlete himself/herself or by a
responsible official acting on his/her behalf (Rule 146.3).
If such a protest is rejected, a written appeal, to the Jury of Appeal, signed by responsible representative of the
athlete must be lodged at the TIC.
Together with the appeal, a deposit of € 100.00 must be paid. If the protest is successful, the deposit will be returned.
The Jury’s decision will be published in writing at the Information Office.
10.7
Doping Control
Doping control shall be conducted in accordance with IAAF Anti-doping Regulations under the supervision of
the Doping Control Officer.
11. MEDICAL ASSISTANCE
In some areas of the route, as well as at the finish area, there are active points of nursing to which the athlete
may address for any health problem, as well as to the race doctor, detectable in health points.
12. SECURITY
Must be complied with all the rules of the city. The police will check that all is done in the best way.
The accreditation card must always be worn. If the accreditation is lost, this should be immediately reported to the
Information Office.
14
TEAM MANUAL
13. AWARDS CEREMONIES
13.1
Opening Ceremony
The opening ceremony will be held in the historic center of Arco. The teams will march in the parade with the
symbol of the state (provided by the LOC) The ceremony will begin on Saturday at 18.00. It will be followed by a show.
All team members are invited to attend the opening ceremony. Athletes must wear the official team uniform. Details
about the ceremony will be given upon arrival.
13.2
Gala Dinner
The LOC organizes on Saturday at 20.00 a gala dinner reserved for the authorities, the representatives of
WMRA and FIDAL and two managers for any nation. The LOC will give you the invitations at the Accreditation.
13.3
Flowers Ceremony
At the end of the women's race and the men's race, there will be a show with the winners, with flowers and
music. This is not the official awards ceremony
13.4
Official Awards Ceremony
th
The Award and Closing Ceremony will take place on Sunday, 29 June 2014 at 14:00 at Municipal Casino.
All medallists (team and individual) must wear the official team clothing for the ceremonies. They will be invited to sit
close to the podium to ensure smooth course of the protocol
14. DEPARTURE
Teams will be asked to provide full travel details on the final entry forms.
Teams will also receive a departure form in Information Point, which should be completed and returned during
accreditation if there are any changes in the previously submitted details.
15
TEAM MANUAL
APPENDICES
Appendice 1 Arco in Europa
16
Appendice 2 Arco Trentino
TEAM MANUAL
Modulo per la comunicazione preliminare (PEF)
FORMATO RIDOTTO. MODULO DA SCARICARE SUL WEB
PRELIMINARY ENTRY FORM
2014 WMRA INTERNATIONAL YOUTH CUP
Arco, Italy - 29 June 2014
www.castlemountainrunning.com
Country:
IAAF Code:
Name of Federation:
Phone contact: …………………………………
email: ………………………………………………..
Delegation: our delegation will be composed of:

Boys:
(LOC pays accommodation for a maximum of 3)

Girls:

Officials:
(LOC pays accommodation for one)
---------Total
International transport: we expect to come (tick one box)
By plane
Airport of: Verona international (code: VRN)
By train
Railway station of: Rovereto TN Station
By car directly on site
Anticipated arrival date:
/ 06 / 2014
Anticipated departure date:
/ 06 / 2014
_________________________________________________________________________
Date: …………………………….
Name (printed): ……………………………………… Signature……………………………………………….
Position in the Federation: ……………………………………………………………………………………
This PEF must be sent by the National Athletic Federation before 28 April 2014 to LOC at:
info@castlemountainrunning.it and copy to woodsadrian@btinternet.com
17
TEAM MANUAL
Modulo per la comunicazione finale (FEF)
FORMATO RIDOTTO. MODULO DA SCARICARE SUL WEB
FINAL ENTRY FORM
2014 WMRA INTERNATIONAL YOUTH CUP
18
www.castlemountainrunning.com
Country:
IAAF Code:
Name of Federation:
Phone: ……………………………
fax: …………………………
email: ………………………………
This FEF must be sent by the National Athletic Federation before 16 June 2014 to:
info@castlemountainrunning.it and copy to woodsadrian@btinternet.com
Delegation: our delegation will be composed of:
 Boys:
 Girls:
 Officials:
(LOC pays accommodation for one official)
---------Total
International transport:
By plane
By train
By car directly on
arrival and departure to/from venue:
Airport of: Verona international (code: VRN)
Railway station of: Rovereto TN Station
site
Arrival by flight or by train
No. of persons Date:
Time:
…………………. …………………
……….
Flight/Train No. remarks
…………………
……………………………
Departure by flight or by train
No. of persons Date:
Time:
…………………. …………………
……….
Flight/Train No. remarks
…………………
……………………………
Team colours of team:
Vest: ……………………………
Shorts: ……………………….
TEAM MANUAL
2014 WMRA INTERNATIONAL
YOUTH CUP
19
List of Athletes – Boys (not more than 3 athletes can be entered and compete: all 3 will score)
st
1 Team A (accommodation paid by LOC)
Family name
First name
Year of
birth
1
2
3
Eventual 2
nd
Team B (payment of accommodation on charge of National Athletic Federation).
Family name
First name
Year of
birth
1
2
3
List of Athletes – Girls (not more than 3 athletes can be entered and compete: all 3 will score).
st
1 Team A (accommodation paid by LOC)
Family name
First name
Year of
birth
1
2
3
Eventual 2
nd
Team B (payment of accommodation on charge of National Athletic Federation).
Family name
1
2
3
First name
Year of
birth
TEAM MANUAL
List of Team Officials (LOC will pay accommodation for one official)
Family name
First name
Sex
Position in the team
1
2
3
Date
Name (printed)
…………
………………………
Position in the Federation
……………………………
Signature
……………………………
20
TEAM MANUAL
5. Track route A - male
21
TEAM MANUAL
6. Profile route A - male percorso -A- maschile
22
TEAM MANUAL
7. Track route B - women
23
TEAM MANUAL
8. Profile route B - Women
24
TEAM MANUAL
9. Map information roads and parking
25
TEAM MANUAL
10. Map information logistics
26

TEAM MANUAL 9° WMRA INTERNATIONAL YOUTH CUP

Transcription

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