Welcome to the IRC Manual

Welcome to the IRC Manual
This mini manual is designed to provide you with important information and help you
complete all the final elements of your preparation for The London Book Fair 2014.
CONTENTS
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Deliveries / Collections
Delivery Address
Introduction to Rights Workshop
Invite your Clients for Free
IRC Entrance Times
IRC WiFi Service
Table Delivery Service
Table Holder Badge Orders
Table Name Boards
The London Book Fair App
Useful Contacts
Visa Letters
Moving to Olympia
DELIVERIES/COLLECTIONS
If you need to courier items to The London Book Fair, please contact ILS, the official
delivery and storage supplier, who offers a dedicated show service ensuring that you
can courier your material with minimum effort and know that it will be there waiting
for you when you arrive onsite.
The cost for this service has a minimum charge of £45+VAT each way (though the cost
will depend on the quantity of goods transported).
Please contact ILS directly for a full quote based on your requirements or simply
phone or email to register your interest and ILS will contact you nearer the show to
arrange collection.
The London Book Fair Easylife Courier Service
T: 02476 337 955
E: jl@i-l-s.co.uk
DELIVERY ADDRESS
If you are couriering items to The London Book Fair, you MUST be onsite to sign for
your items, or the courier will not leave your package.
All deliveries to the show, must be addressed to:
<Contact Name>
<Company Name & Table Number>
International Rights Centre
The London Book Fair
Earls Court Exhibition Centre
Warwick Road
London
SW5 9TA
INTRODUCTION TO RIGHTS
MONDAY 7 APRIL 2014| CONFERENCE CENTRE, EARLS COURT, LONDON
This half day conference offers those new to the rights business the skills and knowledge
needed to make the most of every rights opportunity vital in this ever-changing
publishing and content creation environment.
If you have secured an Assistant Package, your nominated rights assistant is entitled to a
place at the highly regarded Rights Workshop. Please send your chosen delegate’s name
to sheerin.aswat@reedexpo.co.uk by Monday 17th March 2014.
FIND OUT MORE
For more information visit:
www.londonbookfair.co.uk/rightsworkshop
INVITE YOUR CLIENTS FOR FREE
HOW IT WORKS
We will give you a customised URL (e.g. www.londonbookfair.co.uk/yourcompanyname) from which
you can direct your clients to an online registration form personalised with your company logo and
a message inviting them to register and visit you at The London Book Fair 2014 for free.
For each table you have at The London Book Fair you will be allocated 5 free visitor registrations.
ORDER TODAY
You will be able to request your Personalised Online Registration link soon. A notification will be
sent out when the system is live.
PLEASE NOTE:
These registrations will not automatically give your clients a green fast track visitor badge. To gain
access into the IRC, visitors must tick the box ‘buy rights’ on their registration form.
IRC ENTRANCE TIMES
EXHIBITORS
The International Rights Centre is open for table holders (orange badges) from
8.00am, Tuesday – Thursday to allow table holders time to prepare themselves for
their first meeting.
VISITORS
Visitors cannot gain access to The London Book Fair until 9.00am, Tuesday –
Thursday. As it may take visitors time to navigate their way to you in the morning, we
suggest starting your first meeting at 9.15 rather than 9.00.
CLOSING TIMES
The fair, including the IRC, closes at 6.30pm on Tuesday and Wednesday and 5.00pm
on Thursday. We request that your last meeting each day not be scheduled any later
than half an hour before the fair closes. You will be asked to leave the International
Rights Centre once the fair is closed, particularly on Wednesday as the fair will begin
breakdown shortly after this time.
Please note: There is no access to the IRC before Tuesday 8th April 2014
IRC WIFI SERVICE
Earls Court and E-Force have made a significant investment into the Wi-Fi at Earls
Court specifically for the Fair, part of this is upgrading their system to also operate on
5GHz which the newer devices and laptops on the market can connect to.
In order to help control the signal we have had to password protect the Wi-Fi to
ensure that if people don’t need it, then their devices don’t automatically connect
and cause congestion which could cause interference for those that are using it for
work.
FAQ
Please read through the FAQ document via www.londonbookfair.co.uk/wifi which
includes all the essential information you need regarding the upgraded Wi-Fi
system. Please go to www.londonbookfair.co.uk/ircwifi for Wi-Fi login information.
TABLE DELIVERY SERVICE
We are once again offering a table delivery service for table holders within the
International Rights Centre.
The menu offers you the choice of a packed lunch/sushi for the set price of £10.50
per day or a platter option for the set price of £15.50 per day. You can choose which
days you would like your lunch and the time frame within which it will be delivered.
For a copy of the full menu, to place an order or for more information please contact
Sheerin Aswat on sheerin.aswat@reedexpo.co.uk before Friday 14 March 2014.
TABLE HOLDER BADGE ORDERS
As an IRC table holder you will have ordered the table packages relevant to your table
requirements (see grid opposite).
HOW TO ORDER
Please login to the exhibitor portal at
www.londonbookfair.co.uk/exhibitorportal to order your badges.
ORDER DEADLINE
Please order your badges by 8th April 2013.
PLEASE NOTE
• All badges must be ordered online, we will not be delivering any badges directly to you.
• If you require additional table holder badges you will need to upgrade your table package. To
do this please email sheerin.aswat@reedexpo.co.uk with your requirements.
TABLE NAME BOARDS
Your company name will appear on your name board exactly as you have entered it in
your Printed Directory Entry.
The maximum number of characters that can be included on the name boards is
32 characters. If your company name is longer than this it will be abbreviated by the
name board contractors.
If you would like your name board to be written differently please email the
corrected name to sheerin.aswat@reedexpo.co.uk
DEADLINE FOR AMENDMENTS:
Monday 10th March 2014
T: +44 (0)20 8439 5484
THE LONDON BOOK FAIR APP
The London Book Fair app is designed to enhance your experience before, during
and after the show.
Find the full seminar, event schedule, the exhibitor directory; search speaker
profiles; locate exhibitors on the floorplan; plan your show agenda, advice on getting
to Earls Court and much more all in the palm of your hand.
Available on the iPhone, iPad,
Android and now Blackberry.
DOWNLOAD AT:
www.londonbookfair.co.uk/app
VISA LETTERS
If you are an international table holder and require a visa to attend The London Book
Fair 2014 please complete the Visa Application form located in the IRC badges area.
PLEASE NOTE:
• You will need to have ordered your exhibitor badges before completing this form
as your badge number is required for this process www.londonbookfair.co.uk/exhibitorportal
• Some embassies take up to 6 weeks to process applications.
DEADLINE : 31st March 2014
Moving to Olympia – LBF2015
As you may know, The London Book Fair is moving to Olympia for the 2015 edition of
the fair. No doubt you’ll have a number of questions about what this means for the
IRC, where you’ll be located and how to book your table.
Detailed information will be sent out in the coming weeks, but Sheerin Aswat, IRC
Relationship Manager will also be available during the fair to meet with you in
person. She’ll be based in The Club at the Ivy each day between the following hours.
Do feel free to pop by, or make an appointment to see her.
TIMINGS:
Between 11.30am – 12.30pm & 3.30pm – 4.30pm
To make an appointment please contact
sheerin.aswat@reedexpo.co.uk / 020 8439 5484
USEFUL CONTACTS
GENERAL ENQUIRIES
LBF Customer Service Helpline
E: lbf.helpline@reedexpo.co.uk
T: +44 (0)20 8271 2124
BADGE ORDERING HELPLINE
Melville Data Services
E: lbf@melville.co.uk
T: +44 (0)845 218 6041
DELIVERIES & SHIPPING
John Lawson
E: jl@i-l-s.co.uk
T: +44 (0)2476 337 955
Please note - deliveries can not be made to your
table before the open period but ILS can hold your
packages and deliver them on opening morning)