Babson Club and Organization Manual

Babson Club
and
Organization
Manual
2014-2015
Student Activities and Leadership
Table of Contents
Section I: General Information for Clubs and Organizations .................................................. 4
Preface ........................................................................................................................................ 4
Mission and Purpose ................................................................................................................. 4
Primary Contact for Student Organizations .......................................................................... 4
Section II: Requirements and Benefits of Student Organizations........................................... 5
Requirements & Benefits of Student Organizations.............................................................. 5
Benefits .................................................................................................................................... 5
Requirements........................................................................................................................... 6
Starting a New Organization ................................................................................................... 7
Writing a Constitution.............................................................................................................. 7
Section III: Advisor Guidelines and Responsibilities ................................................................ 8
Expectations of the Advisor ..................................................................................................... 8
Expectations of the Organization ............................................................................................ 8
Effectively Using Your Advisor ............................................................................................... 9
Section IV: Event Planning and Facility Use .......................................................................... 10
Room Reservations ................................................................................................................. 10
Media ........................................................................................................................................ 10
Additional Spaces .................................................................................................................... 10
Roger’s Pub ............................................................................................................................. 10
Catering ................................................................................................................................... 11
Cooking Events/Barbecues ..................................................................................................... 11
Public Safety ............................................................................................................................ 11
Registering Your Event .......................................................................................................... 11
Contracts .................................................................................................................................. 11
Promoting Your Event or Organization ............................................................................... 12
Babson Identity, Branding, and Logo Use ............................................................................ 12
Media Copyright Policies ....................................................................................................... 13
Programming Hours ............................................................................................................... 13
Reynolds Campus Center Banner Policy .............................................................................. 13
Non-Profit Gaming: Raffles, Casino Nights, etc. ................................................................. 13
Off-Campus Events ................................................................................................................. 14
Trip Guidelines........................................................................................................................ 14
Section V: Finance ...................................................................................................................... 15
Tax Information ...................................................................................................................... 15
Organization Dues .................................................................................................................. 15
Fund Acquisition ..................................................................................................................... 15
Ticketing .................................................................................................................................. 16
Fundraising/Raffle Procedures .............................................................................................. 16
Auctions ................................................................................................................................... 16
Student Government Association .......................................................................................... 19
Requesting SGA Funding ...................................................................................................... 19
Purchasing Procedures ......................................................................................................... 19
Section VI: Appendices............................................................................................................... 21
Advisor resources ........................................................................................................................ 21
General Responsibilities ....................................................................................................... 21
Common Roles of the Advisor ............................................................................................... 21
Hazing Policies ............................................................................................................................ 23
Special Interest Housing Student Organizations ....................................................................... 2
Sorenson Information ................................................................................................................... 3
Greek Resources............................................................................................................................ 5
Section I: General Information for Clubs and Organizations
Preface
Serving as a student club or organization officer or general member is a large part of the cocurricular experience at Babson. Through these opportunities, we highly encourage you to live
entrepreneurship by turning all of your innovative ideas for programs and events into a reality.
The Student Activities and Leadership staff is here to help ensure that your endeavors are
successful as well as to navigate the resources and policies of the College throughout the
planning process.
This Babson Club and Organization Manual is designed to assist your Registered Student Club
or Organization (RSCO) in becoming familiar with Babson College policies and procedures
related to student organizations as well as provide suggestions and helpful hints for productive
activities. We encourage you to make use of the resources identified in this manual. As an
organization leader, you are responsible for knowing the information found in these pages and
informing your members. If the manual does not answer your questions, either call or stop by
Student Activities and Leadership in the Reynolds Campus Center for clarification or assistance.
For a complete list of Registered Student Clubs and Organizations, click here.
Although this manual was prepared with the best information available at the time of publication,
all information is subject to change. The updated version will always be available on
Life@Babson.
Mission and Purpose
Student Activities and Leadership fosters and develops educational, social and leadership
opportunities in an engaging environment that produces dedicated leaders and active citizens at
Babson and beyond.
Academics are not the only part of your college experience. Student Activities and Leadership
believes that the complete college experience involves both academics and student activities.
This co-curricular environment is very important for skill development of Babson College
student leaders.
Here at Babson, you can join a club or organization or even become the founding president of a
new organization. You can join a fraternity/sorority, attend leadership conferences, enjoy many
events or participate in a Club Sport. The opportunities are endless...and it’s all up to you to
create your own experience and a lifetime of memories.
Primary Contact for Student Organizations
Alisha Cahue
Coordinator, Student Activities and Leadership
Student Life Suite, Reynolds 211
781.239.4438 (phone)
acahue@babson.edu
Section II: Requirements and Benefits of Student Organizations
Requirements & Benefits of Student Organizations
Babson grants registered status to student clubs and organizations whose purpose and activities
enhance the social, cultural, recreational and educational functions of the College.
REGISTRATION MUST BE RENEWED IN THE FALL AND SPRING WITH
STUDENT ACTIVITES AND LEADERSHIP. All registered student clubs and organizations
in good standing must meet certain responsibilities to gain the benefits that come with being an
RSCO. They are as follows:
Benefits
Funding
 Registered Student Clubs and Organizations (RSCOs) are eligible for Student
Government Association (SGA) funding in accordance with the SGA Constitution.
Staff Support
 RSCOs receive support from the Student Activities and Leadership (SAL) staff.
 SAL staff helps in aspects of your organization such as event management, leadership
development, etc.
Transportation
 Campus vehicles are available for RSCOs who have a certified driver. More information
about vehicle use can be found here.
 There are four vehicles: three mini-vans and one Toyota Prius available for use by
student organizations. The vehicles must be used for college business and are not
intended for personal use. Students must have a valid driver’s license and be vehicle
certified in order to use the vehicles. Certification classes are offered through Public
Safety. To sign up for a class, please see a dispatcher at the front desk of Public Safety,
or e-mail Dayne Forrester at dforrester@babson.edu. Vehicle certification is valid for 5
years.
 There are certain restrictions on vehicle usage.
o Vehicles may not be used between the hours of 2am and 5am.
o Trips greater than 250 miles one way or overnights are required to have a
faculty/staff member present.
Leadership Training
 Individual consulting and workshops may be available for:
o Educational programming
o Leadership training and development
o Officer transition
o Goal setting
o Planning and budgeting
o Recruitment
o Alumni relations
o Volunteer opportunities
o Group development
o Personal guidance
Campus Facilities/Resources
 Use of rooms on campus for meetings and functions in accordance with established
procedures.
 Access to the Reynolds Campus Center Resource Room (banner paper, paints, helium,
etc.) and use of the popcorn machine.
 Ability to reserve the Create-Your-Space in Reynolds.
 Use of Vendor Carts in Reynolds.
Sponsored Events
 Ability to sponsor or present an event on College property.
Communication and Marketing
 Ability to use organizational tools on Life@Babson including roster management, group
messaging, and document storage areas.
 Option to participate in the annual organization fair.
 Ability to have approved events posted on Life@Babson and the campus calendar.
 Eligibility for an organization mail box
 Ability for your events to be publicized on the LCD screens across campus (email flyers
to studentlife@babson.edu)
 Automatic approval of appropriate advertisements across campus.
Requirements
 RSCOs must complete the re-registration process once per semester. The form is
available through your club or organization’s page on Life@Babson. The registration
form includes the following information:
o Profile and logo update
o Updated membership roster
o Designation of officers
o Uploading current constitution
o Organization’s interests update
 RSCOs must have a full-time faculty/staff member as their advisor.
 Each RSCO is accountable for the conduct, safety and general welfare of its members
and their guests whenever they represent the organization or are participating in
organizational activities.
 All content by clubs and organizations should, at all times, be appropriate, respectful, and
inclusive to students, faculty, staff, and guests of the college based race, color, religion,
sex, age, national origin, ancestry, sexual orientation, physical or mental handicap,
veteran, or other protected status.
 A representative of each RSCO must attend a Student Clubs and Organization
Orientation. In order to receive funding from Student Government Association, a
representative must attend every monthly SGA Program Council meeting.
 Hazing, at any level of membership in the organization, is strictly prohibited at Babson
College. For further definitions and policies regarding hazing, refer to the Babson
College Anti-Hazing webpage.
 RSCOs must be in compliance with Title IX of the Civil Rights Act, which requires
membership and activities to be open to all persons regardless of gender. Organizations
are exempt from Title IX requirements only as they relate to their status as a single-sex
organization.
 RSCOs must adhere to all College policies and all local, state and federal laws and must
also adhere to their own approved constitution (an updated copy of which must be on file
on the organization’s Life@Babson page). Organizations found in violation of College
policy face judicial sanctioning as outlined in the student handbook.
Starting a New Organization
Student groups desiring status as a Registered Student Club or Organization (RSCO) must
complete the registration application. No organization or group will be granted registration
privileges which are not in accordance with Babson College policies and procedures. Starting a
new group is very easy through Life@Babson.
Before you begin your process please consider that your organization will be evaluated based on
the following criteria
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Positive attributes the new organization might bring.
Probability of sustained growth for the new organization.
Organizational roster must include at least 6 members with a President, Vice President,
and Treasurer selected.
The organization must have a full-time faculty/staff member as advisor.
The organization’s mission, purpose, or activities do not overlap with any existing
organizations. Please review current organizations and their purposes at
https://life.babson.edu/organizations.
Activities consistent with college policy and city, state, and federal laws
It is required to have a meeting with the Coordinator of Student Activities and
Leadership prior to creating a new club or organization
Please note that at this time, there are no RSCOs that serve both the undergraduate and graduate
student populations due to funding stipulations, but we encourage Ugrad and Graduate
organizations to collaborate on events and activities
Writing a Constitution
All student organizations must also create and maintain a constitution. This document contains
the fundamental principles which govern your organization’s operation. An effective constitution
should reflect the purpose and goals of the organization you are forming. A well written
constitution should: be simple, use concise language, avoid legalistic terms, be composed by
several members of the group, and include appropriate guidelines to govern your organization
with clear purpose. As you compose your constitution, you may find that a meeting with a
member of the Student Activities and Leadership team to review your draft would be helpful.
A sample constitution can be found on Life@Babson. Some sections may not be relevant to all
organizations. All constitutions MUST contain the following: a statement of nondiscrimination, a statement of university compliance and an anti-hazing policy. More
examples can be provided by contacting sal@babson.edu. For a great example, see the SGA
constitution here.
Section III: Advisor Guidelines and Responsibilities
Student Activities and Leadership at Babson College requires that each Registered Student Club
or Organization have a faculty or staff advisor. This requirement will offer the opportunity to
share knowledge and experiences between students and professionals within the Babson College
community. The co-curricular relationship will positively compliment the classroom learning
and the overall experience for the student leaders. If a club or organization no longer has an
advisor, please immediately contact the Coordinator of Student Activities and Leadership, who
will serve as an information source for all advisors and be reached through email at
acahue@babson.edu or at extension 4438.
Expectations of the Advisor
Every Registered Student Club or Organization (RSCO) is required annually to identify at least
one faculty or staff member who has agreed to serve as their advisor. Faculty/Staff advisors are
required to be informed of general university policies, rules and regulations applicable to student
organizations. The advisor must inform the Student Activities and Leadership when the student
organization fails to heed his/her advice regarding activities not in accordance with university
policy. Faculty/Staff advisors are strongly encouraged to fulfill the following expectations from
Student Activities and Leadership. For more advisor guidelines, click here. Advisor
responsibilities should be mutually negotiated between advisors and students, and may include,
but are not limited to, the following:
 To assist students in developing strategies and goals that provide for member ownership,
feedback and involvement.
 To be aware of the student organization's constitution, by-laws and policies and assist the
group in updating these documents and setting goals when necessary. Constitutions are
available on each organization’s Life@Babson page.
 To assist the student organization in program development and planning, including
assisting organizations in managing liability and risk.
 To encourage the officers and individual members to preserve the continuity of the group
by keeping records to document the group's history and providing transition activities for
new officers.
 To assist the club or organization in maintaining an inclusive environment by abiding by
all college policies and procedures.
 To attend as many organization meetings and events as possible.
 To articulate campus policies and procedures.
 To be a facilitator among officers and between officers and members.
 To be familiar with national organizational structure and services, if applicable.
 To be a resource for students especially in regard to understanding college policies,
regulations and services.
 Providing assistance in the administration of financial affairs of the student organization.
 To inform Student Activities and Leadership if he or she is no longer able to serve or
does not wish to serve as advisor to the student organization.
Expectations of the Organization
In order for the advisor/organization relationship to be successful, the student leaders must be
aware of their responsibility to their advisor. Expectations of an organization include:
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Establish and share a job description for the advisor that clearly defines his/her
responsibilities and anticipated lines of communication.
Meet with the advisor to familiarize him/her to the activities of the organization.
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Notify the advisor of all meetings, activities, and programs. Establishing an attendance
schedule at organization meetings, which is mutually agreed upon by the advisor and the
student organization.
Provide meeting minutes in a timely manner.
Meet regularly with your advisor to discuss organization matters. Officers should
maintain a close relationship with the advisor and should provide opportunities for the
advisor to meet other members.
Consult the advisor prior to making significant changes to the structure of the
organization.
Consult the advisor when any significant organization policy changes are made.
Allow the advisor to share their thoughts and ideas.
Show respect and value for the advisor whom the organization chose to serve as a guide
and mentor.
Consider all advice and guidance provided with an open-mind and a sincere interest of
improvements of daily operational and special event/activity needs.
Confirm the appointment of the advisor each year. The organization must be certain the
advisor will serve before submitting his/her name as advisor.
Show appreciation for the time given by the advisor. With the exceptions of a few
organizations that have designated full-time employees who advise, the advisor is
volunteering his or her time outside of their normal job description to help the
organization and its leaders.
Effectively Using Your Advisor
Student Organizations are required to have advisors not just to sign off on paperwork, but
because they are familiar with the college and its policies, wish to serve as mentors to our student
leaders, and to help ensure the success and growth of each organization. Meet with your advisor
at least one day before your meetings to go over the agenda and topics to be discussed at the
meeting. If you are unsure how to run the meeting or deal with a situation that may arise, use
your advisors’ knowledge and experience to come up with solutions.
Meet with your advisor after the meeting to brief him/her on what happened if he/she could not
attend. Be willing to ask for advice or comments on the way you handled the meeting. Work
with your advisor in seeing that follow–up assignments to be done by other officers and
members are completed, and keep him/her posted as to the progress of the organization.
Make your advisor feel like he/she is a part of the group. Introduce him/her to new members or
visitors. Ask for input in discussions. You may even want to include a section in your meeting
agendas for Advisor Comments. Both the advisor and the organization should understand that the
advisor is there to help the group and that the advisor is, with the exception of paid staff advisors,
chosen and retained at the group’s discretion. Organizations should realize that an advisor has
much to contribute to the success of the organization. Be sure to make your advisor feel welcome
at your meetings as well as social functions.
Section IV: Event Planning and Facility Use
There are many steps that go into planning a successful event. In this section, we will highlight
various campus partners that will help you complete this process. A useful tool is the event
planning checklist, found here.
Room Reservations
All spaces on campus can be reserved through the scheduling system EMS.
If your event needs any setup (tables, chairs, trash barrels, etc.), or support from facilities, it is
necessary to put in a logistics request to scheduling at the time of your room request. Requests
can be as simple as a document with a list of bulleted items needed to a detailed room diagram
with specifics of what goes where.
Media
Any A/V needs (projectors, sound, lighting, etc.) must be submitted to Media Services. These
can be submitted to media@babson.edu and must be completed at least 1 week in advance.
Additional Spaces
The following spaces are also available for student organizations. Here is a list and the contact
information of each:
 Any athletics facilities - Andy Dutton (dutton@babson.edu)
 Sorenson Performing Arts Theater - (mccauley@babson.edu)
 Reynolds Main Street or Global Lounge - Reserve a Space form on Life@Babson
 Roger’s Pub – Patti Baptiste (pbaptiste@babson.edu )
 Chapel- Danielle Virgilio (dvirgilio@babson.edu )
 Any Residential Hall Space- Any Residence Life Staff member
* Note: Trim is not to be used for student events.
Roger’s Pub
Student Organizations may host a Pub night by contacting Patti Baptiste, Catering Supervisor at
Sodexo, at pbaptiste@babson.edu to reserve a day. The Pub has the capability to have
performances by a DJ, live band, karaoke, comedian, lecturer, and a screen and projector for a
presentation from a laptop. Any student organization that hosts a Pub night is required to reserve
and pay for a Public Safety Officer. Please see the Public Safety portion of this section for
instructions on how to book a detail officer, as well as rates.
All forms of entertainment must end by 11:45pm, including all music being shut off. This is to
help with clearing out and closing the Pub at midnight. Babson’s liquor license ends at midnight,
so it is imperative that the Pub close at midnight. Public Safety officers’ detail does not end until
the Pub is closed. If it takes longer to close the Pub, then the student organization will be
charged the additional time that the officer’s detail is extended.
Student Organizations may use their sponsored Pub Nights as a fundraiser by asking for a
suggested donation at entry; however, organizations may not mandate a “cover charge” for
entrance. The Pub is a service that is paid for, in part, by student fees. Any Babson student may
enter the Pub during normal operating hours.
Catering
If your event will have food, catering through Babson’s food-service provider Sodexo is the
preferred and most convenient option. Please familiarize yourself with the new catering policy,
which went into effect July 1, 2012. Sodexo’s catering website is
http://www.babsondining.com/catering/index.html. You may view the available catering options
along with prices. To place an order, you must create an account. When placing an order, you
will be required to provide an account number to charge. Please contact the SGA VP of Finance
for this account number. If you have any catering questions, please contact Patti Baptiste,
Catering Supervisor at Sodexo, at pbaptiste@babson.edu or by phone at (781) 239-5259.
Cooking Events/Barbecues
Student groups looking to host Cooking or Barbecue events (i.e. anything that would require
students to cook or grill the food themselves) must have meat/poultry/fish purchased through
Sodexo. This is due to Board of Health safety requirements to ensure that the meat/poultry/fish
was received and stored at proper temperatures and is safe to cook and distribute on
campus. Sodexo’s online menu does not include all meat/poultry/fish options that they can
special order, so please contact Flavours Catering (781-239-5259) in advance of your event to
see all options.
Public Safety
Any event that includes alcohol, including sponsored Pub Nights, requires a Public Safety detail.
Detail requests can be placed online at the Public Safety website. Requests must be placed two
weeks in advance. There is a 4 hour minimum on reserving detail. The current rate is $40 per
hour. Here are the requirements for frequently used venues on campus.
LOCATION
Knight Auditorium
PepsiCo Pavilion
Pub Events
OFFICERS REQUIRED
5 Officers @ $40/hour
6 Officers @ $40/hour
1 Officer @ $40/hour
MINIMUM CHARGE
$800.00
$960.00
$160.00
Registering Your Event
Student Organizations are required to register all events through EMS. We recommend that all
events are registered at least 7 days prior to when the event is to take place. If your event has an
outside performer, speaker, or vendor, whether paid or unpaid, the event must be registered at
least 21 days prior. This is to allow time for a contract to be signed and processed, along with
any payment.
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Once you have successfully submitted an event, it will go into the queue to be approved
by the Coordinator of Student Activities and Leadership before the space is officially
reserved. This typically takes a maximum of 24-48 hours. Once your event is approved,
you will receive a notification. If you want your flyer to go to the LCD screens across
campus, email the flyer as a powerpoint slide to studentlife@babson.edu. If your event is
not approved, you will also receive a message explaining why.
Contracts
Any outside performer or vendor of Babson, whether paid or unpaid, is required to enter into a
formal agreement with the college. Only the Director of Student Activities and Leadership
may sign these agreements. Under no circumstances is a student to enter into a formal or
verbal agreement with an outside performer. Outside performers cannot be paid in cash or
from personal funds.
If you have any questions about contracts, do not hesitate to ask anyone on the Student Activities
and Leadership staff. If you are looking to enter into an agreement with an outside
vendor/performer, you can register your event on Life@Babson and be prompted to fill in the
information on your speaker/performer/vendor, etc. This should be submitted a minimum of 21
days ahead of time. When it is ready for a signature, you will receive notification from the
Coordinator of Student Activities and Leadership.
Promoting Your Event or Organization
The Office of Student Activities and Leadership does not require you to get approval of
advertisements prior to distributing them, but there are several guidelines to follow. In addition,
there are several resources available to help market your event.
Any event that is funded by the SGA must have the SGA logo on all advertisements. It is
available for download at https://life.babson.edu/organization/sga/documentlibrary.
To place an order, simply e-mail canoncopycenter@babson.edu with the following information:
 Advertisement attached
 Number of copies requested
 Size and specifics of the job (i.e. banner, foam board, etc.)
 Sponsoring organization
 SGA Account Number, please contact the SGA VP of Finance for this number
Here is a pricing matrix for Canon. Advertising in any academic and non-residence hall building
is limited to designated posting areas or bulletin boards. No flyers or advertisements may be
placed on windows, doors or walls. If you wish to advertise in a residence hall, please ask a
Resident Assistant or the Area Director for guidelines for the building.
The Reynolds Campus Center has designated spaces for advertisements. These include the
bulletin boards and flyer frames on the columns. Flyers placed on doors, windows, floors, etc.
will be removed by the building staff.
Babson Identity, Branding, and Logo Use
The Babson brand was developed to help provide visual cohesiveness for Babson’s internal and
external communications. This single unifying identity gives strength to all promotional and
informational pieces that represent Babson. Maintaining Babson’s visual communications is vital
to protecting the integrity of its public image. By using the Babson logo(s) correctly at all times
in all applications you help ensure that Babson continues to enhance its reputation as a premier
academic institution. Guidelines for use of Babson’s logos are available at
www.babson.edu/brandguidelines
When ordering promotional materials such as signs, banners, pens, T-shirts, hats, mugs, etc.
please make sure that proofs are shared with the undergraduate College Marketing
contact- Stephanie Hamel at shamel@babson.edu.
Media Copyright Policies
Student groups and organization need to be especially mindful of copyright issues when
preparing promotional materials, showing films, designing t-shirts, etc. Please utilize the
following website http://libguides.babson.edu/copyrightbabson to get the most current copyright
information.
Programming Hours
Programming can occur anytime. The exceptions are that any amplified music that is outdoors
must be turned off at 12am due to Wellesley Noise Ordinances. Programming for the semester
must end on the last day of classes before 8pm when Quiet Hours start for finals week.
Reynolds Campus Center Banner Policy
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Campus departments, recognized undergraduate student organizations, and FME
businesses may display banners in the Reynolds Campus Center.
The content of banners is limited to:
o advertising for an upcoming program or event
o an announcement or award
o an FME product
Banners may not be used to recruit membership to a club or organization.
All banner content must be appropriate and inclusive to any students, faculty, staff, and
guests who may be in the building.
Banners may only be hung from railings not associated with staircases in Reynolds
Campus Center.
Banners may be hung for a maximum of 2 weeks. It is the responsibility of the
department, club/organization, or FME business to remove the banner. Failure to do so
will result in loss of privileges to hang banners in Reynolds.
Banners do not have to be approved for content but space must be requested from the
Assistant Director of Student Activities.
Non-Profit Gaming: Raffles, Casino Nights, etc.
Only certain kinds of non-profit organizations can hold raffles or gaming events. This is an
exception to the general law prohibiting gambling in the Commonwealth. The funds raised must
be used for educational, charitable, religious, fraternal or civil purposes or for veterans’ benefits.
Regulated events are listed below:
 A raffle, in which a chance to win is sold to participants and the winner or winners are
selected from the chances sold, is regulated by law. Whenever money is charged for the
ticket or chance, the raffle can be legally operated only by a non-profit organization. The
funds received must be used only for the purposes specified in the law. If no money is
charged, anyone can legally operate a raffle and businesses often do so for promotional
purposes. Consumer protection laws apply to all raffles.
 Casino nights, offering the opportunity to play games of chance, are also regulated and
can legally be operated only by a non-profit organization. The funds raised must be used
for specified purposes.
 Bingo games are regulated under the law by the Lottery Commission. For information
call 781.849.5555.
 The operation of a lottery by anyone other than the State Lottery Commission is illegal. A
lottery is a game in which chances to win are sold but it is possible that no one will win.
Off-Campus Events
The level of risk for events held off-campus increases when transportation is being used. To
continue to maintain a safe environment, additional steps are required by organizations that will
be sponsoring an off-campus event. Events occurring off-campus must be registered at least 3
weeks prior. This is to ensure enough time to ensure all safety measures are taken. All offcampus events are required to have a member of the organization serve as the trip leader. ALL
off-campus, overnight events require a chaperone to be present for the duration of the
event and some off-campus day trips may require the presence of a chaperone.
Determination of advisor requirement will be made by Student Activities and Leadership.
Trip Guidelines
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Proper trip waivers must be completed and signed by all participants, including trip
leaders and advisor.
o If using a Babson-issued vehicle, each person travelling must fill out the vehicle
waivers issued by Public Safety. Those waivers must be left with the dispatcher
prior to leaving campus.
o Whether using a non-Babson issued vehicle (student or staff car) or a
transportation company, a vehicle waiver must be completed. Waivers must be
left with Student Activities and Leadership prior to departure. If the trip departure
is outside of Monday-Friday 8:30am-4:30pm, then waivers must be left with
Public Safety prior to leaving campus. Waivers can be signed the day of the
event, but all participants must have received the waiver no less than three days
prior to departure to ensure that there is proper time to understand the content.
All trip participants must bring a cell phone. The trip leader and advisor must have a list
of all attendees and cell phone numbers.
Each trip participant will be given information with the trip leader and advisor’s names
and cell phone numbers.
If there is an injury to any participant, regardless of severity, the trip leader and advisor
must be notified immediately. If a transport to the hospital is necessary, the advisor must
go to the hospital with the student. The advisor must call Public Safety (781)239-5555
and notify the dispatcher with the following information as soon as possible:
o Name of participant injured
o Babson student/non-Babson student
o Reason for transport
o Name of hospital being brought to
o Cell phone number of student and advisor
The requirement of the trip leader and advisor is to help maintain a safe and fun
atmosphere for the participants. The trip leader and advisors should mainly oversee the
safety and well-being of participants, not to participate in the activity.
Section V: Finance
No outside bank accounts are permitted for student organizations due to tax exempt policy and
liability. Greek organizations are the exception because bank accounts are registered through
their national headquarters. **If you are using organization funds (not allocated through SGA),
the policies listed in the SGA section for the following are the same: reimbursement, check
request, p-card use, contracts/vendor agreements, and account transfers.
Each Recognized Student Club or Organization should have someone serving in the President
and Treasurer role and can never be the same person for checks and balances purposes.
Tax Information
Babson College is not liable for state sales tax, as it is a tax-exempt organization. For purchases
with a p-card or if you have been given approval to receive reimbursement, you should give all
vendors the College’s tax-exempt number – E 04-2103544
Organization Dues
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Only organizations that don’t/can’t have an open membership are permitted to charge
dues to members (e.g. club sports, Greek organizations).
Dues amounts must be clearly stated in the organization’s constitution and have been
approved by the organization’s membership.
Non-national organizations are able to charge dues, but must never exceed $100 per
person per semester.
A budget must be developed and presented to the membership showing how dues money
will be allocated and spent. Student Activities and Leadership has the ability to see your
budget at any time.
Changes to the dues must be approved by the organization’s membership and Student
Activities and Leadership. All changes must be finalized during the semester prior to
going into effect.
All organizations that charge dues must have a payment/fundraising plan available to any
member who has demonstrated financial difficulty.
All dues money must be deposited into a Babson College account set up for the
organization, the process of which is explained below in the Cash Collecting section.
Fund Acquisition
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Any student organization that intends on collecting cash will be required to have a
financial account through Babson College. This includes charging membership dues,
sponsoring a Pub night where an entry donation will be instituted, fundraisers, or
soliciting monetary donations for a charity organization.
If an organization does not currently have one, one can be created with a two-week
notice. The organization will get a budget number created by Financial Services that will
be associated with the organization. No student organization may have a bank account
outside of Babson College due to tax exempt policy and liability. Greek organizations
are the exception because bank accounts are registered through their national
headquarters.
Cash boxes are strongly encouraged for every event in which cash is collected. They are
available to be signed out at Reynolds 211.
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All money collected must be deposited by the next business day to Student Activities and
Leadership. A deposit slip must be included with all money and signed by a member of
the organization verifying the amount.
Student Organizations, at no point in time, should be keeping petty cash.
Disallowed expenses for organization’s funds include, but are not limited to:
o Alcohol (with the exception of CAB and Senior Steering Committee)
o drugs (including over-the-counter medications, i.e. aspirin)
o tobacco products
o fines, penalties or charges incurred by personal negligence
o personal products/expenses
Ticketing
If you are selling tickets, please work with the Assistant Director for Student Activities and
Leadership at least one week prior to launching ticket sales to coordinate the sale. By working
with the Assistant Director in advance, you will be able to receive assistance from the Reynolds
staff to sell the tickets, effectively track the sales, and have a safe process.
Depending on your event and how it is funded, you may be able to deposit the money from ticket
sales into your group’s bank account. If your event is funded through SGA, you may need to
return any profits to SGA or donate it to a charity.
Fundraising/Raffle Procedures
The Commonwealth of Massachusetts requires reporting of fundraising by profit and non-profit
groups. Additionally, any funds raised through a raffle-type event have tax obligations attached.
The following information is designed to assist organizations in developing an effective
fundraising program and the necessary reporting that accompanies such events. Organizations
that fail to adhere to fundraising guidelines will be prohibited from holding fundraisers for one
calendar year.
Fundraising is defined as: an event (either one time or ongoing) where an organization receives
funds through sales, auctions or donations. Procedures include:
 Schedule an appointment to meet with the Coordinator of Student Activities and
Leadership to discuss your event.
 Publicize and hold your event.
 Deposit funds within 1 business day to Student Activities and Leadership. At that time,
you can make a copy of the deposit form for yourself and fill out a check request if the
money is going to a charity.
A raffle is defined as: an event (either one time or ongoing) where an organization receives funds
through an event where chances to win are sold for cash. There are a lot of tax obligations and
paperwork that go along with raffles. If your group decides to do this, please meet with the
Coordinator of Student Activities and Leadership as soon as possible.
When holding a raffle or any type of contest where prizes are given away (door prize, etc.) it is
against College policy to give away cash prizes (including Visa/AmEx gift cards). Contact
Student Activities and Leadership with any questions.
Auctions
It is important to keep in mind that ALL donations are to Babson College – not to the individual
club/organization. Therefore it is important to follow instructions accurately so that the
Development Office can credit both Contributors and Bidders for their assistance to the College.
The Commonwealth of Massachusetts requires reporting of fundraising by profit and non-profit
groups. Additionally, any funds raised through a raffle-type event have tax obligations attached.
If you are unsure if your event falls into this category, it is important for you to meet with an
Office of Student Activities and Leadership staff member immediately. If questions arise
throughout the planning/reporting process, please direct them to Financial Services at extension
4232.
Auction procedures are as follows:
1. Meet with your advisor and a member of Student Activities and Leadership to discuss the
following items:
 Proposed Date of Event
 Proposed Venue for Event
 Proposed List of Contributors
 Type of Auction (Live, silent, balloon, etc.)
i. NOTE: You may auction off goods or services but not people.
 Solicitation materials (it is a good idea to bring a draft of the letter or any materials
that you plan on presenting to potential contributors)
 Your operational “game plan”
2. Organize your membership with specific tasks for soliciting contributions. Be sure to
provide members with the necessary receipts/paperwork to keep track of the following
information for each contribution:
 Name of Contributor
 Address of Contributor
 Items Contributed
 Value of each Item (as indicated by Contributor – receipts would be excellent for this)
3. Market your event
4. Hold your event – being sure to track the following information for each item:
 Name of Winning Bidder
 Address of Winning Bidder
 Amount of Winning Bid
 Payment method (cash or check)
 Checks (Made payable to BABSON COLLEGE)/Cash
5. Within 48 hours of the event, meet with your advisor and the Coordinator of Student
Activities and Leadership to report out on the following information (NOTE, all information
must be in a format that will easily understood by the Development Office, and will be
submitted in a hard copy and electronic format):
 Contributor Information (listed above in #2)
 Bidder Information (listed above in #4)
 Total Amount Spent on Event
 Gross Profits on Event
 Net Profits from Event
 Copies of deposit slips and receipts (All deposits done by the Coordinator of Student
Activities and Leadership)
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All checks
6. You or your advisor will submit appropriate paperwork to the Business and Financial Affairs
Office.
Student Government Association
Requesting SGA Funding
Requirements to Receive Funding
 Organization must be registered with Student Activities and Leadership.
 To be eligible for funding, organization must have been in attendance at the last SGA
Program Council meeting and must not have missed any meetings during that semester.
 Organization may not have an outstanding balance due to SGA, must have been reviewed
for previous semester’s allocated budget, and must not be on probation for any misuse of
past SGA funds.
Budget Approval Process
 Budgets are submitted through the Finance tab on your organization’s Life@Babson
page.
 On your organization’s Life@Babson page, click on the “Finance” tab on the left menu.
 To submit a budget request, click on “Create Funding Request”.
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Complete the form, answering every question, being as detailed as possible.
Please make separate finance requests for each separate event.
Organizations will be sent a 5 minute time slot to present their budget to the Ways
&Means Committee.
Budgets are reviewed and approved by W&M Committee. If the requested budget is $500
or under it will be reviewed solely by the VP of Finance. If the budget is over $2,500, the
W&M Committee will first review it, and if approved by W&M Committee it must then
also get a 2/3 vote from the Student Government at the next general meeting in order to
be officially approved.
If the budget is not approved as submitted, it must be readjusted and sent through the
funding process again.
The outcome of each request will be communicated to the organization through the
original submission on Life@Babson.
Performer Payment Request
 Babson College Performer, Service, or Consultant Agreements are required for any
outside individual, group, or vendor that is providing a service/performance for Babson
College (comedian, speaker, performance group, etc.). The specific form used depends
on the type of vendor used.
 Only the Director of Student Activities and Leadership may sign these agreements
on behalf of Babson College.
 Drop off all agreements and check request forms with the event registration form to the
Coordinator of Student Activities and Leadership at least 4 weeks in advance.
Purchasing Procedures
Check Requests
 The SGA Check Request/Reimbursement form can be found in the document section on
the SGA’s Life@Babson page.
 Form must be filled out and original receipts or invoices must be paper-clipped to the
form.
 A W-9 form is required for all requests. Please be sure to circle if the person that is being
reimbursed is on the payroll for the college (Failure to do so could prolong re-payment).
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W-9 forms are available in the documents section of the Student Activities and
Leadership’s Life@Babson page.
Submit original and 1 copy of the check request form and all corresponding paperwork
to the mailbox of the SGA VP of Finance which is located on the bottom of the check
request form.
NOTE: Babson College cuts all checks on Wednesdays. It is important that if you are
hoping to receive a reimbursement or pay an invoice that SGA receives all materials at
least a week in advance.
Reimbursements
 If a student has already been approved for funding through the W&M Committee,
students may purchase supplies for events with their personal funds and submit
reimbursement requests to SGA using the same form as a check request. All original
receipts must accompany the reimbursement form. STUDENTS MAY NOT PAY A
PERFORMER/VENDOR DIRECTLY. Remember to bring the tax exempt number.
 Students may pay for anything related to their event other than for a service. A check
request with a W-9 and the appropriate agreement is the only way we can pay vendors for
a service or performance. Students will not receive a reimbursement in this case.
 Reimbursements can take 2-3 weeks to be processed before a check is sent.
 Submit original and 1 copy of the check request form and all corresponding paperwork to
the mailbox of the SGA VP of Finance which is located on the bottom of the check
request form.
Purchasing Card
SGA has a Babson College purchasing card (p-card) that is available for student organizations
once your budget has been approved. To reserve, contact Rita Hansen, the Administrative
Coordinator in the Student Life Suite. Clubs and organizations may reserve the p-card in two
hour blocks Monday-Friday from 8:30am-4:00pm.
Account Transfers
 If you are going to use services from any other department on campus (i.e. Facilities,
Public Safety) you must complete the Journal Transfer portion of the SGA Check
Request/Reimbursement form. Departments on campus will provide an invoice with the
proper account in which to transfer the money.
 If you are purchasing food from Sodexo, you must provide the SGA account number
when placing the order online through the Babson Catering website. Please contact the
SGA VP of Finance for this number. See Section IV for instructions on how to order
food through the catering website.
 Submit original and 1 copy of the check request form and all corresponding paperwork to
the mailbox of the SGA VP of Finance which is located on the bottom of the check
request form.
Section VI: Appendices
Advisor resources
General Responsibilities
The role of a student organization advisor can be vague and ambiguous. In an addition to an
educator you may be called upon to wear multiple hats, such as a counselor for emotional
problems, mediator for conflict resolution, accountant for financial concerns, coach to provide
feedback and constructive criticism, and accountant for financial concerns. Despite its
vagueness, the role of a student organization advisor is an integral part of the students’ cocurricular experience. You can stimulate student development and growth through frequent
interactions with them. You can monitor and track positive changes in behavior and maturity.
You can encourage new perspectives. In providing support to this segment of the campus
community, you are charged with guiding students toward success through mentorship and
teaching.
Each advisor perceives his/her relation to a student organization differently. Some advisors play
very active roles, attending meetings, working with student officers, and assisting in program
planning and development. Others maintain a more distant relationship to the organization. It is
expected that you, as the advisor, will maintain some regular contact with his/her organization.
An advisor accepts responsibility for keeping informed about activities of the organization. An
advisor should also ensure organizations follow policies and represent Babson College in a
positive and appropriate manner. Advisors should be both accessible and interested and should
provide whatever coaching a group or its members might seek. Given the myriad of purposes,
activities, and objectives of various student clubs and organizations, the role of the advisor will
vary in some degree between groups. As groups vary in their expectations and needs, it is
important that the advisor develop an understanding with the organization you are to represent as
to the nature of your involvement. The advisor and organization should agree on a set of
expectations of one another from the onset. Some prefer to write this list down as an agreement
between organization and advisor, though that is optional.
Common Roles of the Advisor
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Teacher/Coach: Feel free to bring your own professional knowledge to the students, and
guide them in the development of their own projects and events.
Consultant: Advisors should expect to be updated on a regular basis by officers and
members about plans for activities, programs, events, and finances. Feel free to offer
suggestions and ideas, but be careful not to dominate the program development.
Historian: Officer and member turnover is inherent in student organizations, where an
entirely new membership develops every four years. Advisors provide a link to the past
and can describe effective programs and methods to new members.
Mentor/Role Model: One of the most important functions of the advisor is to provide
positive role modeling of behaviors, values, and leadership. It is important then, to
recognize the principles, standards, and ethical values espoused by the organization and
make them a salient feature of your practice.
Counselor: Your professional work on the college campus has prepared you to be able to
identify individuals who may be having problems in their personal or academic lives.
When you feel like you do not have the tools to effectively assist or counsel the students,
indicate the available resources to the student and follow up to ensure that the student is
getting the help he or she needs. If you are unsure what the available resources are,
please contact Student Activities and Leadership for guidance.
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Policy Expert: While it is certainly not your role to make decisions for the group,
outlining and discussing college policies for the students helps them make informed and
careful choices pertaining to the organization
Supervisor: All of the above responsibilities comprise the general tasks of supervision.
While your role is not particularly regulatory or disciplinary, you, as the advisor, are
responsible for the welfare of the students in the organizational setting.
Student organization membership and leadership are self-initiated and self-directed activities.
Remember that keeping the best interests of the students in mind while simultaneously allowing
them to make their own decisions and mistakes (without violating college policy) requires a
delicate balance between marginal visibility and full-time chaperoning. You will be expected to
ensure that regulations are being observed at all times.
For more advisor expectations, click here or contact the Coordinator of Student Activities and
Leadership.
Hazing Policies
BABSON COLLEGE ANTI-HAZING
AGREEMENT
Commonwealth of Massachusetts Law on
Hazing GENERAL LAWS 269:17, 18, 19
269:17 HAZING; ORGANIZING OR PARTICIPATING; HAZING DEFINED.
Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined
herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment
in a house of correction for not more than one, [sic] year, or both such fine and imprisonment.
The term “hazing'' as used in this section and in sections eighteen and nineteen, shall mean
any conduct or method of initiation into any student organization, whether on public or
private property, which willfully or recklessly endangers the physical or mental health of any
student or other person. Such conduct shall include whipping, beating, branding, forced
calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug
or other substance, or any other brutal treatment or forced physical activity which is likely to
adversely affect the physical health of any such student or other person, or which subjects
such student or other person to extreme mental stress, including extended deprivation of sleep
or rest or extended isolation.
Notwithstanding any other provisions of this section to the contrary, consent shall not be
available
as a defense to any prosecution under this action.
269:18 FAILURE TO REPORT HAZING.
Section 18. Whoever knows that another person is the victim of hazing as defined in section
seventeen and is at the scene of such crime shall, to the extent that such person can do so
without danger or peril to himself or others, report such crime to an appropriate law
enforcement official as soon as reasonably practicable. Whoever fails to report such crime shall
be punished by a fine of not more than one thousand dollars.
269:19 Copy of secs. 17-19; issuance to students and student groups, teams
and organizations; report
Section 19. Each institution of secondary education and each public and private institution of
post-secondary education shall issue to every student group, student team or student
organization which is part of such institution or is recognized by the institution or permitted by
the institution to use its name or facilities or is known by the institution to exist as an
unaffiliated student group, student team, or student organization, a copy of this section and
sections seventeen and eighteen; provided, however, that an institution's compliance with this
section's requirements that an institution issue copies of this section and sections seventeen and
eighteen to unaffiliated student groups, teams, or organizations shall not constitute evidence of
the institution's recognition or endorsement of said unaffiliated student groups, teams or
organizations.
Each such group, team or organization shall distribute a copy of this section and sections
seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It
shall be the duty of each such group, team or organization, acting through its designated officer,
to deliver annually, to the institution an attested acknowledgement stating that such group, team
or organization has received a copy of this section and said sections seventeen and eighteen,
that each of its member, plebes, pledges, or applicants has received a copy of sections
seventeen and eighteen, and that such group, team or organization understands and agrees to
comply with the provisions of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of postsecondary education shall, at least annually, before or at the start of enrollment, deliver to
each person who enrolls as a full time student in such institution a copy of this section and
sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post-secondary
education shall file, at least annually, a report with the regents of higher education and in the
case of secondary institutions, the board of education, certifying that such institution has
complied with its responsibility to inform student groups, teams or organizations and to notify
each full time student enrolled by it of the provisions of this section and sections seventeen and
eighteen and also certifying that said institution has adopted a disciplinary policy with regard to
the organizers and participants of hazing, and that such policy has been set forth with
appropriate emphasis in the student handbook or similar means of communication the
institution's policies to its students. The board of regents and, in the case of secondary
institutions, the board of education shall promulgate regulations governing the content and
frequency of such reports, and shall forthwith report to the attorney general any such
institution, which fails to make such report.
Babson College Policy on Hazing
Babson College adheres to and enforces Massachusetts state law that prohibits the practice
of hazing. Members of any organizations who fail to comply with the hazing law will be
subject to the College Honor Board or other disciplinary processes, which may result in
immediate suspension from College housing, suspension or expulsion from the College,
loss of organizational recognition, and other sanctions. Criminal charges also may be
brought against individual members of any organization who are found to practice hazing.
The Commonwealth of Massachusetts passed legislation in November 1985 regarding the
issue of hazing. The College also is required by this statute to issue a copy of the law to the
leadership of every registered student organization. The Office of Student Activities and
Leadership will request all groups to sign an acknowledgment of this law.
Hazing is a crime defined under the law as “any conduct or method of initiation into
any student organization, whether on public or private property, which willfully or
recklessly endangers the physical or mental health of any student or other person. Such
conduct shall include whipping; beating; branding; forced calisthenics; exposure to the
weather; forced consumption of any food, liquor, beverage, drug, or any other
substance; or any other brutal treatment, or forced physical activity which is likely to
adversely affect the physical health or safety of any such student or other person, or
which subjects such student or other person to extreme mental stress, including
extended deprivation of sleep or rest, or extended isolation.” A second important
aspect of the law concerns the failure to report hazing. It states, “Whoever knows that
another person is the victim of hazing (as defined) and is at the scene of such crime
shall, to the extent that such a person can do so without danger or peril to himself or
others, report such crime to an appropriate law enforcement official as soon as
reasonably practicable.”
Babson College expanded upon the Massachusetts law to also include the following as part
of the Babson College Hazing Policy: Any act committed against someone joining or
becoming a member or maintaining membership in any organization that is humiliating,
intimidating, or demeaning, or endangers the health and safety of the person. Hazing
includes active or passive participation in such acts and occurs regardless of the willingness
to participate in the activities. This may include activities that are a violation of international
organizational polices related to hazing. Hazing creates an environment/climate in which
dignity and respect are absent.
Examples include but are not limited to: Behaviors that emphasize a power imbalance
between members of the group or team. This form of hazing typically involves activities or
attitudes that breach reasonable standards of mutual respect and place members on the
receiving end of ridicule, embarrassment, and/or humiliation tactics. Members often feel
the need to endure this form of hazing to feel like part of the group/team/organization.
Behaviors that cause emotional anguish or physical discomfort in order to feel like part of
the group. This form of hazing confuses, frustrates, and causes undue stress for members.
Behaviors that have the potential to cause physical and/or emotional, or psychological
harm.
Examples include but are not limited to:
 Deception
 Assigning demerits
 Silence periods with implied threats for violation
 Deprivation of privileges granted to other members
 Requiring members to perform duties not assigned to all members
 Socially isolating members
 Lineups and drills/tests on meaningless information
 Name calling
 Requiring members to refer to other members with titles (e.g. “Mr.,” “Miss”)
o while they are identified with demeaning terms
 Expecting certain items to always be in one’s possession
 Verbal abuse
 Threats or implied threats
 Asking members to wear embarrassing or humiliating attire
 Stunt or skit nights with degrading, crude, or humiliating acts
 Expecting members to perform personal service to other members, such as
carrying books, errands, cooking, cleaning, etc.
 Sleep deprivation
 Sexual simulations
 Expecting members to be deprived of maintaining a normal schedule of
bodily cleanliness.
 Be expected to harass others
 Forced or coerced alcohol or other drug consumption
 Beating, paddling, or other forms of assault
 Branding
 Forced or coerced ingestion of vile substances or concoctions
 Burning
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Water intoxication
Expecting abuse or mistreatment of animals
Public nudity
Expecting illegal activity
Bondage
Abductions/kidnaps
Exposure to cold weather or extreme heat without appropriate protection
The law includes references to fines and sanctions for violations. If you have any
questions about hazing or would like any further information, contact the Office of
Community Standards.
Special Interest Housing Student Organizations
Overview
Residence Life offers the opportunity for students to create a special interest community in the
residence halls. There are two types of special interest communities, theme based groups and
fraternity & sorority groups. Theme based groups are often Babson College recognized student
organizations that share a passion for a particular theme or interest. Fraternity & sorority groups
are fraternal organizations that are recognized by Babson College.
How does a Special Interest Community Become Established?
In the spring semester, typically during the month of February, there is an application for groups
to apply for Special Interest Housing. The application is available on Life@Babson. If the
application meets the basic requirements, the group is invited to present to a panel of student
affairs staff members. The panel will provide feedback to Residence Life to help in making a
decision if a group should or should not be offered Special Interest Housing. Decisions are
typically shared in early March, prior to room selection. If offered housing, the group is given a
designated living space for an academic year period. There is a housing agreement that must be
signed with expectations to maintain the Special Interest Housing space. The space can be taken
away if the expectations are not being met. There is a re-application process for Special Interest
Housing groups that wish to return for the next academic year.
Where is Special Interest Housing?
Special Interest Housing is typically in Canfield, Keith and Van Winkle halls. The group will be
given a designated floor or tower. The group is expected to maintain full occupancy in the space
at all times during the academic year. Floors or towers in the building that are not designated for
a group are used as general interest housing for any eligible upper class student.
What staff work with Special Interest Housing?
The Assistant Director for Residence Education and Special Interest Housing oversees the
buildings and groups in the Special Interest Area. Students in these communities also have
designated Resident Assistants that often have experience with Special Interest groups.
Where can I get more information?
To get more information about Special Interest Housing or any housing related questions please
email reslife@babson.edu or call 781-239-4438.
Sorenson Information
Drama
 Faculty-led T.E.S.T. (The Empty Space Theater) produces a musical in the fall (Avenue
Q) and a drama (TBA) in the spring. A&H Professors Wynstra and Dietrick direct the
productions.
 Babson Players produce a musical (Little Shop of Horrors) and a drama (Midsummer
Night’s Dream) in the fall and a drama (TBA) in the spring. Jenn Fusco ‘15 is the point
person.
 FWOP (Franklin W. Olin Players) produce one production (Brighton Beach Memoirs) in
the fall and another (TBA) in the spring.
 JIC (Japanese International Circle) produces a staged haunted house each Halloween,
Tetsuro Miyatake ’14
 Vagina Monologues are presented each spring and is advised by Miranda Nordell.
 There are umpteen theater productions at Wellesley College too.
Visual Arts
 Monotype Printmaking with another colleague Melissa Shaak on September 12th from 57pm
 Figure Drawing with a live model on September 19th from 5-7
 Islam/Masli: a Photographer’s Reflection by Marzan Khan ’14, closing reception on
September 5th from 5-7pm
 Unbound: Quilters and Artists Redefine Quilts featuring artists Kyung Ae Cho, Kathryn
Clark, Jan Johnson, Chawne Kimber, and Andrew Mowbray, opening reception on
September 11th from 5-7pm, artists talk on September 18th at 5pm
 Technologies of Memory, featuring students in Professor Sandra Graham’s Foundation
class, artists talk followed by opening reception on November 11th from 5-7pm
 Title TBA, sculpture and drawing show by Thomas Matsuda in late January-February
2014
 Title TBA, Art from energy data by Deb Todd Wheeler and Bec Conrad in collaboration
with students from Babson, Olin, and Wellesley in March-May 2014
www.gadgetbec.com/wordpress
Music
ENSEMBLES
 Babson/Olin Jazz Band, under the direction of Joe Brogan, rehearses once a week and
has a concert in the pub, the Tuesday night after Thanksgiving and Friday April 18th,
2014. Check out Joe’s work by clicking here.
 Babson Blues Project, under the direction of Steve Marchand, rehearses once a week
and gigs on campus.
 Olin Conductorless Orchestra (OCO) has a concert per semester and is advised by Olin
Professor Diana Dabby.
 Olin Rock Orchestra (ORO) has a concert per semester on November 1st, 2013 and
April 19th, 2014 and is student-led by Travis Lewis ’14.
 Wellesley Chamber Music
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Wellesley/Brandeis Orchestra
Pit Orchestra for many musicals, for example, faculty-led TEST (The Empty Space
Theater) will stage Avenue Q under musical direction of Professor Sandy Graham
SINGING OPPORTUNITIES
 Shared Voices, a student, staff and faculty chorus under Jewish Chaplain Patti Sheinman
 Rocket Pitches, Babson’s a cappella group whose president Sarah Noh ’16
 CheeriOs, Olin’s chorus led by Molly Farison ’14
 PowerChords, Olin’s competitive a cappella group
 All of the musicals need singing talent. Babson Players and TEST have their musicals in
the fall and FWOP presents their musical in the spring. Be on the lookout for auditions.
 Highland Glee Club, an intergenerational all male glee club located in Needham, is keen
to have students perform with their group.
On Friday October 18th from 10pm-11:45pm there is the annual Family Weekend Cabaret in
Roger’s Pub. If you’re interested in participating, please email your cohort Ian Schranze ’17 as
he is working on this event.
Dance
Click here to find the dance resources. We are updating this to include the Olin Engineering
student dance groups—they’re powerhouses in swing and partner dance forms. Rick and Sandy
Sorenson Arts Scholarship recipient Morgan Keith ’15 offers regular free ballet and lyrical
workshops.
BDE President Helen Voloshin ’15, AMAN President Vidur Arora ’14, and BAPSA President
Clifford Lam ’15. Each of their organizations play a large role in the student performances on
campus. Some students (including a member of the class of 2017) are plotting to have a
showcase for students to share their Latin dance prowess.
Jennifer Kuhanga ’16 is developing an African dance exercise class for this coming year. Note
that Zumba is offered through Athletics too. Click here for Webster Center information on the
Chandor Dance Studio and note that there is now a squash court that can be reserved with
mirrors on wheels as an additional dance space.
Mark your calendars! There will be an amazing performance by “Spirit of Uganda” on campus
Sunday March 9th, 2014 in the Carling-Sorenson Theater.
Also, there are many opportunities to dance in musical theater. This fall there will be productions
of Avenue Q (T.E.S.T. The Empty Space Theatre) and Little Shop of Horrors (Babson Players).
Greek Resources
Babson College recognizes the positive contributions that fraternities and sororities make to the
college community and to individual members. The college is committed to supporting a
fraternity/sorority community that lives the values of Scholarship, Leadership, Service, Respect,
and Unity. The intention of this document is to articulate the commitment Babson College has to
fraternities and sororities and the rights and responsibilities held by fraternities and sororities at
the college to further enhance the growth and development of members and the overall fraternal
community.
The fraternity/sorority community at Babson College is composed of inter/national organizations
that seek to make the Babson community, the Greek Community, their chapters, and their
members better. Along with the privilege of being a recognized fraternity/sorority comes a
responsibility to adhere to all Commonwealth of Massachusetts and federal laws, Babson
College policies, and the Undergraduate Honor Code. These policies supersede the rules and
procedures of fraternity and sorority chapters, their alumni/ae corporations, and the inter/national
organizations. Fraternity and sorority chapters that are unable to operate within these policies
and/or laws will lose or be denied recognition as a student organization at Babson College.
Chapters and individual members are representatives of Babson College and the
fraternity/sorority communities at all times and have the duty to represent both favorably. An
important way of doing this is by following the standards and responsibilities set forth in this
document.
In this document you will find helpful information pertaining to Greek Life including:
I.
II.
III.
IV.
V.
VI.
College Commitment to Fraternities/Sororities
Greek Code of Conduct
Accountability and Responsibility Resources/Management
Expansion and Extension Policy
Pillars of Excellence Accreditation Packet
Amendments
College Commitment to
Fraternities/Sororities
Babson College is committed to the success of Greek life on campus. As such the college
commits the following privileges and services to fully recognized fraternal organizations and
governing councils:
a.
b.
c.
d.
Rights and privileges of recognized student organizations
Chapter advising services
Support of recruitment events and initiatives
Assistance gathering academic and other statistical data pertaining to
organizations or members as required
e. Leadership training and educational programming
f. Advocacy on behalf of the fraternity and sorority community and serve as a
liaison among constituencies
g. Consultation with representatives of inter/national organizations, advisors,
parents, and alumni for the purpose of strengthening relationships and offering
advice on leadership development, chapter management, and risk management
practices.
Greek Code of Conduct
Introduction
As members of the Greek Community at Babson College, we hold our members to a higher
standard of conduct than the average Babson student. The Greek Code of Conduct was
created in the fall of 2013 as a document of values, standards, and expectations for all
fraternity/sorority members to abide by in their everyday actions.
The Greek Code of Conduct is designed to encourage chapters to uphold the values and
standards espoused by both their (inter)national organizations and the College to ensure
the ongoing success and sustainability of our community.
All members of the fraternity/sorority members are accountable for upholding the ideals
and standards in the Greek Life Code of Conduct.
Greek Life Mission Statement
Fraternity and Sorority Life at Babson College aims to provide a well-rounded fraternal
experience for students that is grounded in shared goals and values that foster a lifelong
connection to a community rich with traditions, pride, and sense of unity, while making
tremendous contributions to the greater college community.
The Pillars of Excellence
We define our community’s core values through the Greek Pillars of Excellence:
Scholarship, Leadership, Service, Respect and Unity. The Greek Pillars are a set of principles
consistent with the values of our community’s chapters.
1. Scholarship
As a community we strive to achieve academic excellence through exceeding the
academic expectations of our individual (inter)national organizations as well as those
of the College. We are committed to supporting the scholastic endeavors of all members
through programming and use of campus resources.
All Chapters Must:
a. Maintain a chapter average GPA of 2.75 or higher. This report will be calculated by a
simple average of all members and compiled semesterly based on the most current roster
shared with the Student Activities and Leadership office.
b. Have an appointed scholarship officer.
c. Have a documented scholarship program that is tailored to chapter specific challenges
and strengths, beyond their Internationally recommended plan.
2. Leadership
As a community we are committed to excelling as leaders, creating well-rounded collegiate
experiences, and serving as role models for our peers with unprecedented integrity.
All Chapters Must:
a. Attend and participate in council meetings and activities.
b. Maintain a positive image of themselves and Greek Life to those in the greater Babson
Community.
c. Only recruit undergraduate students of Babson College who are fully matriculated.
Membership cannot be extended to students of neighboring colleges or universities.
d. Maintain accurate rosters with the Office of Student Activities and Leadership.
3. Service
Our community strives to support the greater community through service-oriented, mentorrelated, and philanthropic endeavors. A philanthropic event is defined as an event that raises
money to be donated to a charity. A service event is defined as an event wherein time is
donated to support a cause, organization, or person in need.
All Chapters Must:
a. Ensure that each chapter member (not including new members) completes a minimum of
8 hours of community service per semester.
b. Host at least one philanthropic event each academic year that supports their
(inter)national philanthropic mission or a philanthropy identified by the chapter that
meets critical needs within the local community.
4. Respect
The Greek Community believes that respect is not only the foundation of all strong
relationships, but also at the core of character development. This includes but is not limited
to respecting all chapters, councils, the entire Babson student body, the college staff and
administration, and ourselves.
All Chapters Must:
a. Have an internal standards process and utilize it to hold members accountable for their
actions.
b. Maintain positive relationships with Babson College faculty and staff and take
accountability for their actions.
c. Maintain positive working relationships with their (inter)national headquarters staff and
volunteers and be in good standing with their (inter)national organization.
d. A chapter or individual’s participation in any FSL sponsored activity (including Greek
Week) may be temporarily or permanently suspended at any time due to harassment, bad
faith, and/or abuse. This decision shall be either by the advisor or by vote of the FSLT
after the harmed party and/or accused chapter’s president have both had the opportunity
to present (if they wish) their case to the Advisor and/or FSLT.
This clause includes but is not limited to the following behaviors: negligence, abuse of
social media, abuse of any sort of communication, slander, and stalking.
e. Support Hazing Prevention including participating in and hosting educational programs,
educating members about hazing, and raising awareness of the harm of hazing.
f. Initiate all new members within eight weeks of receiving a bid (excluding academic
breaks). The Office of Student Activities and Leadership may review extenuating
circumstances and provide exceptions when absolutely necessary (ex. Student
transferring, student illness, student family emergency, etc.).
g. Within 48 hours of providing a bid to a new member, chapters must provide the Office of
Student Activities and Leadership with the list of new members.
h. Notify the Office of Student Activities and Leadership within 48 hours if a new member
is removed from a chapter or chooses to discontinue his new member period. Students
may be required to complete exit interviews.
i. Abide by Babson College’s Hazing Policy
For more information on the College’s hazing policy, please visit
http://www.babson.edu/student-life/community-standards/hazing/Pages/babsoncollege's-hazing-policy.aspx
5. Unity
We focus on creating and supporting positive relationships within our chapters to achieve
great success and guarantee our legacy.
All Chapters Must:
a. Participate in community building programs put on by individual chapters and councils.
b. All chapters are invited to participate in Greek Week so long as they have paid their
council dues for the semester and are in good standing with the college and their
governing council
c. All chapters must maintain membership in either the Interfraternity Council or the
Panhellenic Council.
d. Work to build and maintain positive relationships among the Greek community through
program support, co-sponsorship, positive communication, etc.
Accountability and Responsibility
Resources/Management
 COLLEGE PROCESS
The College’s Community Standards process will be utilized to resolve any incidents that occur
that may violate College Policy. A copy of the 2013/2014 Student Handbook can be found here:
http://www.babson.edu/student-life/community-standards/Pages/student-conduct-process.aspx
Additionally a guide to the student conduct process can be found here:
http://www.babson.edu/student-life/communitystandards/Documents/Guide%20updates%207_1_13.pdf
Please note the College amnesty policies were created to support students who are ensuring the
safety of members in the community without fear of punitive outcomes including the Medical
Amnesty Policy, the Hazing Amnesty Policy for Individuals, and the Hazing Amnesty Policies
for Organizations. These policies can be found in the Undergraduate Student Handbook, which
can be accessed on this site: http://www.babson.edu/student-life/communitystandards/Pages/student-conduct-process.aspx
 CHAPTER PROCESS
Each chapter in the Greek community at Babson manages an internal Standards Process or
Judicial Process that is supported by their Inter/National Organization. Chapters are expected to
hold members of their organizations accountable for any violations of chapter policies, campus
policies, and community standards of which they are aware. Chapters will be trusted to
appropriately sanction individual chapter members for these violations and are not required to
share outcomes with the College. However, Student Activities may consult chapter advisors and
chapter presidents and Leadership staff to ensure that a process has taken place and members are
held accountable.
 COUNCIL PROCESS
Each of the three councils at Babson has a role in holding chapters accountable when the
Community Standards or values are violated. Chapter and council leaders will be provided
mediation training, sanction training, and other helpful resources to support them in effectively
managing accountability. Below is an overview of each council’s structure and judicial
management, which would take place in addition to any College conduct process. It should
however be noted that the College has the final authority in adjudication including imposing and
enforcing policies, sanctions and amendments of this document if necessary.
Panhellenic Council
The Panhellenic Council falls under the umbrella of the National Panhellenic Conference
(NPC), which governs the 26 women’s fraternities/sororities in the U.S. and Canada.
Babson’s Panhellenic Council follows judicial best practices with the oversight of the
NPC and their Inter/National Organizations. The process focuses on mediation whenever
possible and escalates to a local hearing if an agreed upon outcome cannot be reached. In
cases where there is still a conflict, the NPC Judicial Board may step in to determine a
final outcome. Please note that NPC only gets involved in incidents relating specifically
to Panhellenic policy.
Interfraternity Council
The Interfraternity Council falls under the umbrella of the North-American Interfraternity
Conference (NIC), which is the trade association for 75 of the Inter/National men’s
fraternities in the U.S. and Canada. Babson’s IFC follows a hybrid of best practices from
the NIC and alternative approaches, such as mediation. The IFC utilizes mediation
whenever possible and escalates to a hearing if an agreed upon outcome cannot be
reached. The decision of the local hearing can be challenged by the NIC, but there is no
formal outcome if the host institution supports the challenge, in this case Babson.
Greek Council
The Greek Council is an overarching body that convenes the ideas and values of the
Panhellenic and IFC. In instances where there are trends in the community around
violations of policy or campus-culture related issues, the Greek Council sets-up
roundtables or forums in order for community discussion to take place. The Greek
Council also takes the lead in community-wide educational programming to address these
types of challenges.
Additional Campus Resources
All chapters and councils can take advantage of campus resources, should they find
themselves in need of support. Student Activities and Leadership staff are available to
help enhance internal standards processes, facilitate conversations, or assist in the
creation of new bylaws to support the values of the community. Colleen Ryan, Assistant
Dean of Community Standards, and Kevin Araujo-Lipine, Assistant Director of
Residence Education, are also available as trained mediators to assist in higher-level
disagreements.
Expansion and Extension
Babson College recognizes the social, academic and developmental benefits of fraternity and
sorority membership. The Office of Student Activities and Leadership, in consultation with the
Babson fraternity and sorority governing councils, supports regulated expansion through a policy
that is fair and reasonable. These policies and procedures serve as a guide to the expansion
process and ensure that the addition of new or returning fraternities and sororities occurs in a
manner, which can provide for maximum success.
For the purposes of expansion, a “national” fraternity or sorority is defined to be one that: has a
headquarters or office space and staff; has non-profit status with the IRS; is a member of one of
the five national “umbrella” agencies: North-American Interfraternity Conference (NIC),
National Asian Pacific Islander American Panhellenic Association (NAPA), National
Association of Latino Fraternal Organizations (NALFO), National Multicultural Greek Council
(NMGC), National Pan-Hellenic Council (NPHC), or National Panhellenic Conference (NPC);
has a National Executive Board and governance documents; and, has proof of insurance.
Any national fraternity, sorority or interest group wishing to establish a chapter at Babson
College should file a letter of intent with the Office of Student Activities and Leadership, which
will be placed on a non-prioritized list. Applications will not be reviewed until written approval
to explore expansion has been given by the Vice President for Student Affairs. The Director of
Student Activities and Leadership shall notify the Fraternity/Sorority Expansion Committee upon
receipt of the letter. No expansion initiatives will begin during winter or summer breaks and all
expansion processes will occur during the fall and spring semesters. No citywide organizations
will be permitted and all new organization membership must be limited to Babson College
students with all chapter operations being run by Babson College students.
Babson Panhellenic Council Extension
When a number of female students are unable to affiliate with the existing chapters on campus,
the Babson Panhellenic Council may wish to raise chapter total or add another NPC
organization. The Babson Panhellenic Council should consult with the NPC Area Advisor and
the NPC Extension Committee Chairman regarding its options.
If, in accordance with the recommendations of the NPC Area Advisor and the NPC Extension
Committee, extension is chosen, the Babson Panhellenic Council will follow all NPC extension
guidelines including consulting College administrators, appointing an Panhellenic Extension
Committee and appropriate notification of all NPC member organizations. The Babson
Panhellenic Council will follow the process for Extension as outlined in the National Panhellenic
Conference’s Manual of Information.
Expansion Procedures for non-Panhellenic Organizations
To become a member of the Babson Greek Community, an organization must be a part of the
expansion process as outlined within this document. Each organization must submit a letter of
intent. All letters of intent submitted by interest groups must be accompanied by a letter of
support from a national fraternity or sorority.
Letters of intent shall include:
 History of the organization
o A description of the organization’s values and founding principles.
o An outline of the current administrative structure (local and national level).
o A copy of the national organization’s constitution, by-laws and other rules and
policies.
o Acknowledgement of any previous relationship with Babson College.

Information on inter/national strength
o The total number of chapters worldwide and their respective locations.
 Please highlight the chapters that are located within a thirty (30) mile
radius of the Babson College campus and specifically mention those that
would be designated to assist in the colonization/chartering process.
o The total number of colonization attempts anticipated in the next 18 months,
including a timeline for founding each colony.
o The total number and location of colonization attempts during the past five (5)
academic years and this year that were successfully chartered and those that were
not chartered. Please include the reasons why a process failed.
o The number of chapters closed and/or suspended during the last three (3)
academic years, and this year, including where, when and why.
o The average size of chapters on campuses similar to Babson College (in a range
of 1500-2000 undergraduate students).
o The total number of collegiate undergraduate members worldwide.
o The current average size of chapters and costs to both new members and active
members.
o The anticipated costs that the proposed Babson colony and its members would
pay as well as any changes to the costs upon achieving and/or maintaining chapter
status.
o The percentage of new members initiated/inducted worldwide on an annual basis.

Ongoing support
o The number of traveling consultants and description of the organization’s
consultant program including any information about the opportunity for having a
live on consultant.
o The nearest regional, provincial or district support person (paid or volunteer).
o A listing of academic and leadership scholarships.
o Information on additional resources for programming, leadership and scholarship
provided by the national organization.

Membership and Education
o A copy of the member education program including goals and objectives, length
of program, and the expected supervision of the program.
o A copy of leadership development and officer transition programs.
o A copy of materials covering the national convention, leadership school, and
regional meetings, as well as the expectations for the members’ participation in
such events.
o A sample of literature and publications of the national organization.

Alumni Information
o The total number of alumni in the New England area (Massachusetts, Maine, New
Hampshire, Vermont, Connecticut and Rhode Island) and the total number of
alumni nationwide.
o An outline of training programs for faculty advisors, chapter advisors, alumni
boards and other volunteers assisting the chapter.
 Please include contact information for any alumni that have been
identified as potential advisors or volunteers that will assist the colony.
o Information on the nearest active alumni club/association or graduate chapter.

Additional Policies
o Anti-hazing policy.
o Risk management policy.
o Policies on alcohol and substance abuse, health education and sexual
assault/relationship violence.

Summary of Colonization Plan
o A summary of the financial assistance the national office and the alumni are
prepared to provide the colony/chapter.
o An outline of the national support for the new colony, in terms on on-site
supervision both during the colonization process and after the first year and
beyond.
o A listing of the scholarship and programming requirements expected of the
colony.
o A listing of the social issues programs and philanthropy and community service
programs expected of the colony.
o An outline of membership qualifications, intake/new member program policies
and techniques.
o A copy of the policies and procedures for disciplining colonies/chapters.
o An outline of the colony recruitment programs and policies.
o A description of the policies, procedures and plans for housing.
o The specific requirements that the colony and its members would have to meet to
achieve chapter and initiated member status.
After a letter of intent has been submitted to the Office of Student Activities and Leadership and
reviewed by the Expansion Committee, finalists will be invited to campus to meet with the
committee and make a formal presentation.
Presentation Information
Presentations will last for no longer than thirty (30) minutes and should include the following
information:




A brief history of the national organization.
Goals and objectives of the organization.
Any unique programs that offer something currently not available in Greek life at Babson
College.
Recruitment and retention plan for Babson College.
Following the presentation, a brief question and answer session shall take place. After all
presentations have taken place, the Expansion Committee will discuss all petitioning
organizations and take a vote within the following two (2) weeks.
A petitioning organization must be approved by a two-thirds (2/3) approval of the Expansion
Committee. The Assistant Director of Student Activities and Leadership reserves the right to
further limit and/or regulate expansion if necessary. Before extended an invitation to colonize,
the Expansion Committee will request a letter of endorsement from the umbrella organization to
which the organization belongs. Said letter should outline the umbrella organization’s support for
the organization to colonize on the Babson College campus. Once an organization is approved,
they will work with the Assistant Director of Student Activities and Leadership to determine an
appropriate semester for colonization activities.
Fraternity/Sorority Expansion Committee
The Expansion Committee will consist of the three (3) Council Presidents (IFC, Panhellenic and
Greek Council); one (1) representative from the most recently expanded fraternity or sorority, the
Assistant Dean of Campus Life, the Director of Student Activities and Leadership and the
Assistant Director of Student Activities and Leadership. The final member will selected by the
committee and must be a student, staff or faculty member of the Babson College community who
is not affiliated with a fraternity or sorority. The Assistant Director of Student Activities and
Leadership shall serve as the Chairperson of this committee and schedule the appropriate
meetings.
The Expansion Committee will meet when the Office of Student Activities and Leadership have
received expansion proposals. During these meetings the committee will review the letters of
intent that have been submitted thus far. The assessment of the campus and need for expansion
will be based on several factors including but not limited to:
 The level of interest of current undergraduate students wishing to affiliate with an
organization not currently present on campus or an organization’s interest in establishing
at chapter at Babson College.
 The overall strength of the organization petitioning for expansion.
The Expansion Committee will review the letters of intent and expansion materials outlined in
this packet. If the materials submitted are deemed sufficient, the committee will offer an
invitation for the organization to make a formal on campus presentation. The committee will
make one of the following decisions based on the materials submitted and the organization’s
presentation:
1. The organization will not be accepted for expansion at this time and is welcome to
petition for expansion in the future.

If the committee chooses not to accept the organization for expansion, they must
provide documentation stating specific reasons for declining colonization.
2. The Expansion Committee is requesting additional information to aid them in making a
final decision.
3. The organization is extended an invitation to colonize.
In the event that more than one expansion application is being reviewed, at the same time, and
accepted for expansion, the organization must work with the Assistant Director of Student
Activities and Leadership to establish an appropriate timeframe for expansion.
Pre-Colonization Requirements
Once a national headquarters has been invited to colonize on the Babson College campus, the
following processes and procedures must be completed before any students at Babson College
are contacted or colonization is advertised.
 General Liability. The national headquarters must provide the College with a certificate
of insurance evidencing Commercial General Liability coverage with limits of at least
$1,000,000 each occurrence and have Babson College listed on the certificate as
additionally insured.
 Time Frame. The timeline for active colonization must be established. The beginning
date for colonization shall be decided upon by the inter/national organization in
consultation with the Assistant Director of Student Activities and Leadership.
Additional criteria may be established in the case of organizations seeking re-colonization on
campus. Failure to abide by any of these criteria may result in the premature conclusion of the
colonization process.
Any organization or student that chooses not to follow these expansion policies may risk losing
any opportunity of expanding at Babson College in the future.
Pillars of Excellence Accreditation Packet
Pillars of Excellence Accreditation Packet
Recognized Fraternities/Sororities at Babson College are required to meet or exceed specific
standards and expectations to receive accreditation each year. The purpose of this process is to
provide an opportunity to improve and enhance Fraternity/Sorority life experiences at Babson for
our collegiate men and women. The standards and expectations within the Pillars of Excellence
are consistent with the values set forth by our respective fraternities and sororities at their
founding.
The Pillars of Excellence is not a competition between chapters; rather it is an individual
assessment for each chapter to utilize. This program allows chapters, in partnership with Student
Activities and Leadership, to evaluate current programming and operations, identify areas of
strength and areas where improvement is needed.
Each chapter will be evaluated based on their contributions throughout the previous calendar
year to each of the five pillars that guide the Fraternity and Sorority Community at Babson
College: Scholarship, Leadership, Service, Respect, and Unity.
Following the review of the submitted packet, the outgoing and incoming executive boards of
each chapter will be invited to present to the reviewers the following:
1. Highlights of chapter success and achievements
2. Chapter challenges and how they were managed
3. Goals or focus for the next calendar year
No feedback prior to the presentation will be shared with chapters, as the presentation and
follow-up Q&A will serve as a dialogue with reviewers, rather than a defense of chapter
accomplishments. Final scores and comments will be reviewed with each chapter president and
their direct advisor in Student Activities and Leadership. The following academic year, chapters
will use their Star Level as a guide for improvement, specifically when working in partnership
with their respective adviser on the Student Activities and Leadership team.
Based on the percentage of points received in each category, chapters will be placed in the
following levels of excellence:




Four Star Level - Chapters achieving 95% or more of available points
Three Star Level - Chapters achieving 85% or more of available points
Two Star Level - Chapters achieving 75% or more of available points
One Star Level - Chapters achieving 74% or less of available points
Chapters achieving the One Star Level will be placed on Student Activities and Leadership
Supervision for the entire academic year.
Student Activities and Leadership Supervision
Chapters placed on Student Activities and Leadership Supervision will work with a professional
staff member from Student Activities and Leadership to plan and strategize improvements in
order to address challenges highlighted through the Pillars of Excellence Accreditation process.
This status does not restrict any chapter function or community participation, but allows for a
partnership with the Student Activities and Leadership team to work toward improvement.
1. Must meet twice per semester – a meeting must be scheduled within the first two weeks
of classes each semester.
2. Chapter e-board members (Chapter Advisors are welcome) must be a part of these
meetings so the responsibility does not solely fall on the president.
3. Chapters are responsible for creating plans for improvement and maintaining strong
communication with their Student Activities and Leadership adviser.
Failure to set-up/attend these meetings will result in communication with a chapter’s National
Headquarters to determine next steps. Chapters achieving One Star Level three years
consecutively will not receive accreditation.
Checklist of elements to include following a cover letter reflection on the year’s
successes/challenges:
Scholarship
 Reflection from scholarship chair on his/her role and accomplishments
 Scholarship Plan
 Reflection of academic successes and challenges over the past two years
 Name and contact info for faculty/staff advisor
 Letter/Email from faculty/staff advisor demonstrating their continued support
Leadership
 A reflection from the attendees of a national convention or other national/regional
leadership program, describing the experience and how it benefited the chapter and Greek
Community
 A reflection on how the chapter and its members have worked to maintain a positive
chapter image and contribute to a positive Greek image on campus
 New Member Education plan including calendar, goals, outline of sessions, and
expectations
 List of educational/chapter enrichment programs the chapter held – include title, date,
description and percentage of chapter in attendance
Service
 List of philanthropic events that the chapter held – include title, date, cause, description
that includes how it relates to the organizations values and/or philanthropic mission, total
raised
 List of service projects that the chapter held – include title, date, cause, description that
includes how it relates to the organizations values and if co-sponsored
 A description of any ongoing community service arrangements (weekly or monthly
commitment) with organizations/causes
 List of service hours for all members submitted in the correct template
Respect
 Overview of standards process
 Reflection from standards chair and/or committee about successes and challenges in
Spring/Fall of the previous calendar year
 Submit detailed safety, wellness, and risk management plan
 A reflection outlining everything the chapter has done to help prevent hazing in their
organization and on campus – please include for any program the title, date, and
description
Unity
 List of non-chapter specific events that the chapter, as a whole, supported – please
include the name of the event, date, and description of how the chapter supported
 List of all collaborations with other Greek organizations that were alcohol free
 A write-up describing the efforts that the chapter has taken to build positive relationships
among the Greek community
General
 Completed Individual Member Report Spreadsheet
SCORING RUBRIC BY PILLAR
Scholarship
As members of Greek Organizations at Babson College,
we strive to exceed the academic expectations of our
National Organizations and those of the College. We are
committed to supporting the scholastic endeavors of all
members through programming and use of campus
resources.
Points Available
Chapter has an overall grade point average that is at or
above the Babson College All Men’s/All Women’s
average for the fall and spring semesters.
5 points
Chapter’s new member class(es) has an overall grade
point average that is at or above the Babson College All
Men’s/All Women’s average for the semester of their new
member period.
2 points
Chapter has an appointed/elected scholarship officer.
1 point
Chapter has a documented scholarship program that is
tailored to chapter specific challenges and strengths,
beyond their nationally recommended plan.
3 points
Chapter demonstrates cumulative grade point average
maintenance or improvement from semester to semester.
1 point
Chapter demonstrates semester grade point average
maintenance or improvement.
1 point
Chapter has and utilizes an on-campus
academic/scholarship advisor in terms of programming
and interaction.
2 point
COMMENTS:
TOTAL
POINTS
(out of 15)
Points Awarded
Leadership
As members of Greek Organizations at Babson College,
we are committed to excelling as leaders. We consistently
educate ourselves and our members, strive to create wellrounded collegiate experiences, and serve as role models
to our peers.
Points Available
Chapter attends and participates in council meetings,
trainings, and activities.
3 points
Chapter has at least two representatives (non-delegate)
serving as an officer for either IFC, Panhellenic, or Greek
Council.
1 point
Chapter members attend national convention or other
national/regional leadership programs hosted by their
national organization or other fraternal association.
2 point
Chapter maintains a positive image of themselves and
Greek Life to those in the greater Babson Community.
1 point
The majority of chapter members are actively involved in
at least one other organization at Babson College AND
Chapter members hold leadership positions on campus
(clubs/orgs, Peer Mentor, RA, etc.)
1 points
Chapter has a documented new member education plan
that has been tailored to meet the needs of their chapter.
5 points
Chapter holds at least two educational programs (chapter
enrichment) for its members each semester.
2 points
COMMENTS:
TOTAL
POINTS
(out of 15)
Points Awarded
Service
As members of Greek Organizations at Babson College,
we strive to support our communities through serviceoriented, mentor-related and philanthropic endeavors.
Points Available
Each chapter member (not including new members)
completed eight hours of community service/semester (No
more than 4 hours on campus). For every 5% of the
5 points
chapter not meeting this requirement, .5 points will be
deducted.
Chapter hosts at least one philanthropic event each
academic year that supports their national (or locally
adopted) philanthropic mission. Participants in the
philanthropy understand the cause they are supporting.
3 points
Chapter sponsors or co-sponsors at least one service
project each academic year. (Does not include
participation in council projects unless there is a chapter
specific contribution)
3 points
Chapter provides ongoing support to an
organization/cause through regularly scheduled service
hours (monthly or weekly commitment).
1 point
Chapter has a minimum of 5% of members serving in
Community Leadership Team roles, i.e. peer mentors,
resident advisors.
3 point
COMMENTS:
TOTAL
POINTS
(out of 15)
Points Awarded
Respect
As members of Greek Organizations at Babson College,
we value respect of ourselves, our members, and other
individuals involved in our communities. We believe that
respect is the foundation of strong relationships and the
core to character development.
Chapter has an internal standards process and utilizes it to
hold members accountable. (Evaluated via SAL Advisor
conversations with presidents)
Points Available
3 point
Chapter appoints/elects a wellness, safety and/or risk
management officer AND has a chapter specific plan to
address wellness, safety and risk needs.
3 point
Chapter supports hazing prevention on campus AND
within their chapter through educational programming.
2 points
Chapter is responsive to SAL professional staff
communication and turns in all required documents, i.e.
non-hazing agreements, grade release forms, dues, in a
timely manner.
2 points
Chapter’s percentage of involvement in conduct related
incidents (individual members) where they are found
responsible does not exceed 3% of their total membership
for the calendar year.
1 point
More than 50% of conduct cases for individuals show that
members accepted responsibility (percentage is based off
of total cases of individuals found or accepting
responsibility).
1 point
Chapter is not on any warning status with the College for
organizational conduct cases.
2 points
Chapter maintains positive relationships with
administrators in Student Affairs by partnering with them
when issues arise, communicating regularly, and being
respectful of policies and procedures.
2 points
COMMENTS:
TOTAL
POINTS
(out of 15)
Points Awarded
Unity
As members of Greek Organizations at Babson College,
we focus on support, collaboration, and creating positive
relationships within our community to achieve great
success and guarantee our legacy.
Points Available
Chapter participates in other organization’s (not just
Greek) events on campus.
2 points
Chapter collaborates on at least one event each year with
another Greek organization (alcohol free event).
3 points
Chapter demonstrates collaboration with and support of
each fraternal organization at Babson College.
3 points
Chapter participates in community building programs
hosted by the Interfraternity Council, Panhellenic Council, 2 points
and Greek Council.
Chapter goes above and beyond to build positive
relationships among the Greek community through
program support, co-sponsorship, positive
communication, etc.
5 points
COMMENTS:
TOTAL
POINTS
(out of 15)
Points Awarded
Amendments
Amendments to this document can be made in the following manner:
1. The concerned party must submit a written request to the appropriate governing council
(Panhellenic or IFC).
2. The council will discuss the proposal with the Greek Council and the Student Activities
and Leadership Staff.
3. If approved, the amendment will be forwarded to the Associate Dean of Student Affairs
for final approval.