MANUAL Presbytery of Shenandoah Adopted October 27, 2001

Presbytery of Shenandoah
MANUAL
Adopted October 27, 2001
Revised Edition May 2014
Chapter
Page
I
GENERAL INFORMATION
II
MISSION
III
PRINCIPLES OF ORGANIZATION (3.1.-3.2.)
IV
ORGANIZATION, STRUCTURE, COMPOSITION, AND DUTIES
OF COMMITTEES AND OTHER AGENCIES (4.1.-4.5.)
General (4.l.)
Presbytery Leadership Team (4.2.)
Constitutional Committees (4.3)
2-3
3
3-4
5-24
5
6-8
8-13
Standing Committees (4.4)
14-23
Mission Community Structure (4.5)
23-25
V
PRESBYTERY STAFF (5.1. - 5.3.)
26-32
VI
CHRISTIAN EDUCATORS (6.1. - 6.9.)
VII
PROCEDURAL RULES (7.1.-7.9.)
VIII
BUDGET PROCEDURES OF THE PRESBYTERY OF SHENANDOAH (8.1.-8.6.)
38-39
IX
SALARY GUIDELINES (9.1.-9.11.)
40-44
X
GUIDELINES OF CANDIDACY (10.1.-10.4.)
45-47
XI
CRITERIA FOR VALIDATED MINISTRY (11.1.-11.4.)
XII
SEXUAL MISCONDUCT POLICY (12.1.- 12.8.)
49-62
XIII
SABBATICAL LEAVE POLICY AND RATIONAL (13.1 – 13.3)
63-64
XIV
DISSOLUTION POLICY (14.1-
66-67
XV
DISASTER PREPAREDNESS AND RESPONSE PLANS (15.1 – [to be added]
33
34--37
48
1
THE MANUAL OF THE PRESBYTERY OF SHENANDOAH
CHAPTER I
GENERAL I NFORMATI ON
NAME
The name of the governing body is Presbytery of Shenandoah, of the Synod of the Mid-Atlantic of the
Presbyterian Church (U.S.A.), and hereinafter known as Presbytery.
OFFICE LOCATION
The office of Presbytery shall be located at 1111 North Main Street, Harrisonburg, Virginia 22802.
MISSION COMMUNITIES
Presbytery shall be divided into geographical mission communities.
TERRITORY
Presbytery covers the following counties: VIRGINIA: Augusta, Bath, Clarke, Frederick, Highland, Page,
Rockbridge (that portion lying north of Buffalo Creek), Rockingham, Shenandoah, Warren; WEST VIRGINIA:
Berkeley, Grant, Hampshire, Hardy, Jefferson, Mineral, Morgan, Pendleton; MARYLAND: McCoole Church.
CORPORATION
The Shenandoah Presbytery Corporation is a charitable non-profit corporation that holds title to the real estate
and investment funds connected with the Presbytery of Shenandoah.
It was created in December, 1973, by "Articles of Consolidation of Trustees of Lexington Presbytery, Inc., and
Trustees of Winchester Presbytery, Inc." and by "Articles of Incorporation of Shenandoah Presbytery
Corporation."
Shenandoah Presbytery Corporation and the Presbytery of Shenandoah are closely related, but each is separate
and distinct from the other. This is made necessary because the laws of Virginia and West Virginia do not
provide for trustees for presbyteries and synods. Therefore, it was necessary for a legal entity chartered under the
laws of the Commonwealth of Virginia to be created for the following purposes: (1) To receive and hold title to
real estate. (2) To receive, hold in trust, invest, and manage trusts and other funds turned over to it by living
donors, by bequests, by the Presbytery of Shenandoah and its agencies, or by trustees, sessions, or other
organizations or individuals of any of the churches of the Presbytery, or by cemetery associations.
The Corporation is governed by a board of fifteen trustees, elected by the members of the Corporation at their
annual meeting, to manage its affairs in accordance with the Charter and By-laws of the Corporation.
The members of the Presbytery, both ministers and elders, attending the annual fall meeting of Presbytery do
become and constitute the membership of the Corporation for one year and function as do stockholders of other
corporations. They are called to order and meet as the Corporation at 1:30 p.m. during the noon recess of this
meeting. At this annual meeting of the Corporation, the operations for the past year are reviewed, and trustees
are elected according to the rotation plan set forth in the By-laws of the Corporation.
2
The Shenandoah Presbytery Corporation offers individuals and churches the opportunity to make a permanent
investment in the work of the Kingdom of God through gifts and bequests made in money, land, buildings,
stocks, bonds, etc.
The Charter and By-laws of the Corporation are on file in the office of the Presbytery for all to see.
CHAPTER I I
MI SSI ON
VI SI ON STATEMENT
PRESBYTERY OF SHENANDOAH
A COMMUNI TY OF CHRI ST FOR WORSHI P, NURTURE, AND MI SSI ON
SHENANDOAH PRESBYTERY IS A COVENANT BODY WHERE:
Congregations are empowered to be centers for mission;
People of God are equipped to be Disciples of Christ in a challenging world;
Church leaders and members are nurtured and strengthened for service;
Open communication and information are used constructively and creatively to keep us
connected.
CHAPTER I I I
PRI NCI PLES OF ORGANI ZATI ON
3.1. PRINCIPLES OF ORGANIZATION TO ENABLE VISION
A.
The Presbytery of Shenandoah is geographically and culturally diverse. The challenges for mission and
ministry vary with each geographic area.
B.
Presbytery shall provide a variety of styles and opportunities for worship, nurture, and mission.
C.
Many of the programs for worship, nurture, and mission should be planned and implemented in each
mission community.
D.
The program and structure shall relate directly to the vision statement of the Presbytery.
E.
The primary focus for mission and ministry is the particular church. The role of the Presbytery is to
encourage and support that mission.
F.
The programs should be appropriate to the demography and culture of the particular geographic area.
G.
The structure should be flexible and adaptable to the variety of needs of the churches.
H.
The structure should be open and representative of differing points of view.
3.2. BASIC STRUCTURE
3.2.1.
Presbytery Leadership Team
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3.2.2.
Presbytery shall “establish and superintend the agencies necessary for its work, including a
presbytery council,” (G-11.0103.v). The Council will oversee, coordinate, initiate, resource and
respond to areas and concerns of mission within the bounds of the Presbytery.
Constitutional Committees and Commissions
Constitutional Committees shall fulfill all responsibilities as delineated in the Book of Order, and
any other duties that the Presbytery deems appropriate. The Constitutional Committees and
Commissions (G-9.0902) are the Committee on Representation, the Nominating Committee, the
Committee on Ministry, the Committee on Preparation for Ministry, and the Permanent Judicial
Commission.
3.2.3.
Standing Committees
Standing Committees will coordinate strategy and program in those areas in which Presbytery has
property and financial investments.
3.2.4.
Mission Communities
The primary objective of the Mission Communities is the development of meaningful mission goals
and directions for churches clustered together for coordination, enhancement, and encouragement.
Mission Communities will allow the work of the Presbytery to be done more effectively and
meaningfully at the local church level. The Mission Community shall not have governing body
responsibilities.
3.2.5.
Resource Teams
Teams may be assigned responsibility for strategy and program support for specific mission
activities in the Presbytery. The Resource Teams will also coordinate functions between the
Presbytery, Synod, and General Assembly in those specific areas.
3.2.6.
Meetings of Presbytery
A.
B.
C.
D.
E.
F.
G.
4
Number – Presbytery will have a minimum of two stated meetings each year as mandated
by (G-11.0201). Presbytery ordinarily meets four times a year.
Centrality of Worship – The worship experience at Presbytery meetings will be considered
central and essential. Presbytery will be encouraged to explore and experience many
avenues and means of worship, during its assembly. Business will be conducted within the
context of worship.
Moderator – The Moderator shall be elected to serve a term of one full year. The ViceModerator shall be elected to serve a term of one full year and shall preside in the absence
of the Moderator. Should both the Moderator and Vice Moderator be unable to serve, the
immediate past moderator shall be asked to serve as moderator. If none of these persons
are available, presbytery shall elect a moderator for the meeting.
Regular Business – The business brought regularly before the Presbytery will deal with the
duties/actions of the Constitutional Committees and Standing Committees of the Presbytery
Leadership Team.
Place – Each Mission Community should act as “host community” for a meeting of the
Presbytery on a regular basis. During the meeting the host community will present a report
of its particular work in worship, nurture, and mission to the Presbytery.
Controversial Issues – In order to insure a full and fair presentation and action on matters
of controversy before the Church and the Presbytery the following process should be
followed:

Ordinarily the issue at hand should be presented in the Mission Communities prior
to a meeting of the Presbytery when the vote will be taken.

Ordinarily debate and action on the issue should be held at the next stated meeting
of the Presbytery.
Planning and Budgeting System - The Presbytery will develop a three-year planning and
budgeting system.
CHAPTER I V
ORGANI ZATI ON, STRUCTURE, COMPOSI TI ON, AND
DUTI ES OF COMMI TTEES AND OTHER AGENCI ES
4.1. GENERAL
4.1.1.
Committees of the Presbytery, except the Committee on Ministry, may be composed of confirmed
members of the Presbyterian Church (U.S.A.) in the Presbytery of Shenandoah including ministers,
elders, and other lay persons. At least one-half of members of all committees and commissions must
be lay persons. (G-9.0501, except see D-5.0101)
4.1.2.
No person may hold more than one assignment in Presbytery's structure without the explicit approval
of Presbytery on recommendation of the Nominating Committee. Persons may hold an office in their
Mission Community and also serve on a Presbytery level committee.
4.1.3.
Resignation from any of Presbytery's committees shall be made to the appropriate chairperson who will
report the resignation to the Committee on Nominations and Presbytery Leadership Team at the
subsequent meeting of each body.
4.1.4.
Task forces may be formed only for a designated period of time.
4.1.5.
Any agency may co-opt persons (including ones serving on other committees) for their specialized
contribution for a designated period of time.
4.1.6.
The chairpersons and vice-chairpersons of committees named herein may be elected for a period of time
not to exceed three years.
4.1.7.
The chairperson of a committee should be either an elder or a minister.
4.1.8.
Assignments (except see 4.1.5.) shall be for a term of three years, and members may succeed
themselves for an additional term of three years. Filling an unexpired term shall ordinarily be
considered a full term.
4.1.9.
The Nominating Committee nominates to Presbytery persons to fill positions on constitutional and
standing committees, including vacancies, specifying chairpersons and vice-chairpersons unless stated
otherwise herein.
4.1.10. Constitutional and standing committees shall have the power to establish sub-committees without
requesting approval of the Leadership Team and/or Presbytery. Such sub-committees shall operate by
the explicit authorization of the committee, shall report to Presbytery Leadership Team and Presbytery
only through the committee, and if needed, such sub-committees may be reconstituted each year by the
committee.
4.1.11. Committees ordinarily report directly to Presbytery except in matters of budget, staff needs, and
coordination of programs, which shall be submitted through Presbytery Leadership Team to Presbytery.
4.1.12. Whenever an emergency arises preventing the quorum of an Administrative Commission to ordain a
candidate, to ordain and install a candidate, or to install a pastor, the Moderator, or in the Moderator's
absence or inability to act, the Vice-Moderator, is authorized to appoint replacements.
4.1.13. Liaisons to committees shall have voice but no vote.
4.1.14. Ordinarily a quorum of a committee of Presbytery will be half of its elected membership.
5
4.2. PRESBYTERY LEADERSHIP TEAM
6
4.2.1.
Purpose:
The Leadership Team will oversee, coordinate, initiate, resource, and respond to areas and concerns
of mission within the bounds of the Presbytery. It will establish and superintend the agencies
necessary for its work (G-11.010 3 v.). Four specific areas of responsibility are:
1. To manage the resources of the Presbytery for the purpose of Worship, Nurture and Mission.
These resources include among other things, the operating budget of the Presbytery, the
Presbytery’s staff, property and investments.
2. To respond to requests from the Mission Communities for resources.
3. To engage the Presbytery in strategic planning and monitor the alignment of vision and mission
in the work of the Presbytery.
4. To train and develop leadership for the Mission Communities and presbytery committees.
4.2.2.
Membership:
The Presbytery Leadership Team will consist of a chairperson and vice-chairperson of the
Leadership Team, moderator and vice moderator of the Presbytery, one person (with voice vote) from
each of the mission communities (6 or 7 depending on further actions of Presbytery) and the
chairperson (or the committee designee) of the following committees: Nominations, Committee on
Ministry (COM), Committee on Church Development (CCD), Budget and Finance Committee,
World Wide Ministries, Presbyterian Women, Office and Personnel, Small Church Committee, and a
representative from Nurture and Outreach Ministries. All full-time professional staff and the Stated
Clerk shall serve as advisory members
4.2.3.
Duties:
To coordinate the mission and program committees of all of Presbytery, with no authority over them
except as needed to assure that all abide by provisions of the Book of Order, this Manual, and
guidelines authorized by Presbytery.
4.2.3.1
In consultation with the General Presbyter and the various mission communities, create,
assign, guide and dissolve resource teams in order to address the various areas of
ministry within the Presbytery.
4.2.3.2
Approve/revise annual budgets as recommended by the Budget and Finance Committee
for presentation to Presbytery.
4.2.3.3
Approve/revise personnel policies as recommended by the Office and Personnel
Committee, and supervise the work of staff through the General Presbyter and the Office
and Personnel Committee.
4.2.3.4
Exercise oversight of Presbytery office and administration.
4.2.3.5
Recommend to Presbytery persons to fill professional staff positions.
4.2.3.6
Nominate to Presbytery persons to serve on the Nominating Committee and Committee
on Representation.
4.2.3.7
Respond to guidelines approved by Presbytery that are not mandated to any other agency.
4.2.3.8
Maintain a liaison with Synod’s Council and Presbyterian Mission Agency (formerly
General Assembly Council) and mission divisions and agencies.
4.2.3.9
Create and oversee the docket and worship of the meetings of the Presbytery and set
location of meetings.
4.2.4.
4.2.3.10
Initiate or receive suggestions for changes in the Manual and recommend to Presbytery
such changes as are consistent with established principles by which Presbytery functions.
4.2.3.11
Provide training for committee chairpersons as needed.
Vision and Mission Committee:
4.2.4.1.
Membership:
The Vision and Mission Committee will consist of a representative from each of the
mission community for a three-year term, the Moderator and Vice Moderator of the
Presbytery, the most recent past Moderator of Presbytery. The General Presbyter will be
advisory staff member. The Committee will elect the Chairperson from its membership.
4.2.4.2.
Duties:
The Vision and Mission Committee will meet more frequently than the Presbytery
Council as a smaller “discernment” body able to consider the work of the Presbytery and
to advise Council in the management of resources and the alignment of vision and
mission of Presbytery. They will be a “first source” location for considering new
directions or initiatives for the Presbytery, but has no power beyond advising the
Presbytery Council.
4.2.5
Executive Committee:
The chairperson of the Presbytery Leadership Team, Moderator of the Presbytery, General Presbyter,
and Stated Clerk shall compose an executive committee, which may act in emergencies, but shall
have all its actions ratified by the Leadership Team. It shall have authority to appoint a Committee
of Counsel per (D-6.0302a.), and an investigating committee as per (D-10.0201b).
4.2.6.
Presbytery Meeting Planning Team
4.2.6.1 Membership:
The current Moderator of Presbytery, the current Vice-Moderator of Presbytery, the
Stated Clerk, the Assistant to the Constitution, three at-large members who would serve
in three separate classes of three years each to provide for the representation of the
following gifts, skills, and responsibilities with the Presbytery: music, education, and
lay pastors.
The General Presbyter and Hunger Action Enabler would serve as ex-officio members.
4.2.6.2. Duties:
•
To provide vision long range and logistical planning for stated and called
meetings of Shenandoah Presbytery, which would include the recommendation of
the presbytery meeting sites while seeking balance among geographic localities;
•
To introduce educational opportunities, themed agendas, guest speakers as
appropriate to the benefit of the larger presbytery;
•
To provide for worship at each meeting;
•
To consult with host churches well in advance to ensure that space and meeting
format are coordinated;
7
•
To set agendas for meetings of Presbytery and to provide support to the Assistant
to the Constitution for visiting host churches, finalizing plans and coordinating
meeting needs with host church representatives;
•
To provide for appropriate evaluation and refinement of Presbytery meeting
experiences to ensure the good stewardship of the Presbytery commissioners, staff
and host churches time and resources.
4.3. CONSTITUTIONAL COMMITTEES and COMMISSIONS
4.3.1.
Committee on Representation
4.3.1.1. Membership:
Four persons, two women and two men, at least one, but no more than two, teaching elders.
4.3.1.2. Duties:
A.
To advise the Presbytery with respect to membership of its committees and to the
employment of personnel in fulfilling requirements of (G-4.0403).
B.
To fulfill other duties specified in (G-9.0105).
C.
To appoint a liaison to the Nominating Committee.
4.3.2.
Nominating Committee
4.3.2.1. Membership:
A.
B.
Nine, ordinarily, with at least one from each mission community, one-third ministers,
one-third laywomen, and one-third laymen plus a liaison from the Committee on
Representation.
Members, chairperson, and vice-chairperson shall be nominated by the Presbytery
Leadership Team and elected by Presbytery.
4.3.2.2. Duties:
Nominate to Presbytery:
A.
Chairpersons, and vice-chairpersons of Presbytery Leadership Team, Committee on
Ministry, other constitutional and standing committees, and other agencies of Presbytery
when called upon to do so. Each mission community elects its own conveners and
representatives to Presbytery Leadership Team.
B.
Members of the Permanent Judicial Commission but not its Moderator or Clerk (D5.0201).
C.
Commissioners to the General Assembly.
D.
Commissioners to delegated meetings of Synod.
E.
Moderator and Vice-Moderator who is the Moderator-in-Nomination.
4.3.2.3. Guidelines:
A.
B.
8
C.
D.
Maintain fair representation from all mission communities of Presbytery.
Give consideration to the nomination of equal numbers of ministers, laymen, and
laywomen whenever possible, and meet other requirements for nominating persons to
particular responsibilities, as specified in (G-9.0801).
Develop a file of prospective leadership.
Contact each person for consent prior to nomination.
E.
In nominating Moderators of the Presbytery:
a.
b.
c.
F.
In nominating commissioners to General Assembly meetings:
a.
b.
c.
G.
b.
4.3.3.
Establish competency as first prerequisite.
Ministers: consider length of service within the Presbytery and/or since
ordination without attendance at a General Assembly meeting.
Elders: observe fair representation throughout the Presbytery.
Unless unusual circumstances prevail, nominations should be made at the following
meetings of Presbytery:
a.
H.
Establish competency as first prerequisite.
Consider representation from each mission community.
Nominate an elder at least every four years.
Fall: (1) Chairpersons and personnel for the Presbytery Leadership Team,
commissions, and committee vacancies. (2) Commissioners to the General
Assembly, Moderator of Presbytery, and Vice-Moderator of Presbytery who
shall be the Moderator-in-Nomination.
Winter: Commissioners to delegated Synod meetings.
Appoint persons to fill vacancies on the committees of Presbytery caused by resignation
or death. These appointments shall be subject to the approval of the Presbytery at its
next meeting.
Committee on Ministry
4.3.3.1. Membership:
Eighteen, at least one teaching elder and one ruling elder from each mission community and one
member who is a Christian Educator who is either a teaching or ruling elder. Others are
members-at-large.
4.3.3.2. Organization:
A.
B.
The committee shall have a chairperson and vice-chairperson elected by Presbytery.
In fulfilling its responsibilities, the committee ordinarily shall organize itself in the
following manner:
4.3.3.3. Responsibilities and Authority of the Committee on Ministry:
A.
B.
C.
D.
E.
F.
Perform all the duties specified in G-3.0307 except those lodged with the Committee
on Preparation for Ministry.
Confer regularly with the Committee on Church Development regarding the groupings
and/or yoking of churches and regarding teaching elders whose salaries are supplied in
part through that Committee. Secure approval for all calls requiring salary assistance
from Presbytery from the Committee on Church Development.
Compile, maintain, and make available to each church in transition a list of approved
teaching elders, candidates, and ruling elders to serve in temporary pastoral
relationships (G-2.0504b).
Prepare and publish, or secure and distribute, a manual for the use of pastor
nominating committees of churches in transition.
Be the agent of Presbytery when churches wish to consult with Presbytery about
exemption from the requirement that both men and women be elected as officers and
that ruling elders and deacons be elected for limited terms of active service (G-2.0404)
With authority given by the Presbytery, find in order calls of other presbyteries issued
9
G.
H.
I.
by churches, to dissolve the pastoral relationship in cases where the congregation and
pastor concur, and to dismiss teaching elders to other presbyteries, with the provision
that all such actions be reported to the next stated meeting of the Presbytery.
Visit regularly and consult with each teaching elder of the Presbytery.
Visit with each session of the Presbytery at least every five years.
Consider any requests under the provision of G-2.0504c.
4.3.3.4. Reports to Presbytery
A.
B.
The Committee shall report in writing directly to Presbytery when directed by
Presbytery to act as an Administrative Commission. It shall submit a full record of its
proceedings to Presbytery to be incorporated into its minutes. When acting as an
Administrative Commission, its proceedings are to be regarded as the actions of the
Presbytery itself (G-3.0108).
In matters of staff, budget, and coordination, the Committee shall report through the
Presbytery Leadership Team.
4.3.3.5. Related Committees

The Committee shall oversee and provide the channel through which the Committee on
Sessional Records and Professional Development Committee report to Presbytery and
are budgeted. Chairpersons and vice-chairpersons of these committees shall be
nominated by the Nominating Committee of Presbytery and elected by Presbytery.
A.
Churches in Transition Committee
1.
Membership: A chairperson and additional members appointed annually by
the chairperson of the Committee on Ministry.
2.
Duties:
a.
b.
c.
d.
e.
B.
10
Assist and guide pastor nominating committees in their searches
for and call of new teaching elders.
Recommend to the Committee on Ministry moderators of sessions
for pastorless churches.
Shenandoah Presbytery shall provide by rule for moderators when
the session is without a moderator for reasons of vacancy or
inconvenience. (Book of Order G-3.0201) The rule, as adopted
by the Committee on Ministry, shall be that cited in the Book of
Order 2009/2011 G-10.0103(b):
When a church is without a pastor, the moderator of the session
shall be the minister appointed for that purpose by the presbytery,
or a minister of the same presbytery invited by the session to
preside on a particular occasion. When it is impossible for such a
minister to attend, the session may elect one of its own members
to preside.
Recommend persons for temporary pastoral relationships.
Receive one member of the Committee on Church Development to
be a liaison with the Committee on Ministry.
Recommend liaisons to the Committee on Ministry for all
churches pastors or for those seeking additional pastors. (G2.0504a)
Ministerial Relations Committee
1.
Membership:
A chairperson and additional members appointed annually by the chairperson
of the Committee on Ministry.
2.
Duties:
a.
b.
c.
d.
e.
C.
Counsel teaching elders and churches when conflict or dissension
has arisen.
Cooperate with the Stated Clerk in determining the teaching elder
members of Presbytery as specified in G-2.0503, reporting to
Presbytery before December 31 of each year and recommending to
Presbytery any appropriate actions required by the above
provisions and G-3.0307.
Review annual report of Sessional Records Committee and
recommend action to redress whatever a church has done contrary
to order.
Assist teaching elders and/or their families in retirement and crisis
situations to draw on all available resources, such as Board of
Pensions, Medicare, Medicaid, Veterans Administration, Social
Security, etc.
Fulfill the provisions of G-2.0508 relating to validated ministry.
Pastoral Care and Wellness Committee
1.
Membership:
A chairperson and additional members appointed annually by the
moderator of the Committee on Ministry
2.
Duties:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
Offer pastoral support to teaching elder members of Presbytery,
educators serving the churches of Shenandoah Presbytery, and
their families.
Receive requests for a teaching elder and/or certified Christian
educator's Honorable Retirement; and plan an appropriate
recognition at a Presbytery meeting.
Coordinate the annual necrology and written memorials for
teaching elders.
Plan and implement the orientation for teaching elders new to
Shenandoah Presbytery.
Provide on-going support for newly ordained/first-call teaching
elders.
Recommend initiatives to enhance wellness
Provide educational resources and support for sabbaticals for
teaching elders and certified Christian educators
Coordinate visits to churches at least every five years.
Provide on-going support and encouragement for the Rehoboth
groups.
Provide a liaison to the Professional Development Committee; and
in conjunction with that committee, provide opportunities for
continuing education and enrichment for teaching
elders/educators.
Appoint 'Colleagues in Ministry' for each teaching elder who is
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l.
m.
n.
D.
Professional Development Committee
1.
Membership:
Six persons (elected by Presbytery), three chasses of two each, one of whom is
chair, plus a liaison from Pastoral Care and Wellness Committee of the
Committee on Ministry.
2.
Duties:
a.
b.
c.
d.
E.
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Promote and provide for continuing education for church
professionals who are compensated by the church (excluding
reimbursement), including teaching elders, Christian educators,
commissioned ruling elders, and musicians, who may be serving
in either full time or part time positions.
Promote the use of career and counseling centers.
Oversee scholarship funds, when available, for church
professionals in their continuing education.
Administer the West Virginia Grant Fund in coordination with the
Committee on Ministry.
Sessional Records Committee
1.
Membership:
No fewer than nine persons (elected by Presbytery), usually one from each
mission community of Presbytery, plus a liaison from the Committee on
Ministry.
2.
Duties:
a.
b.
c.
F.
new to Shenandoah Presbytery
Review and report to Presbytery annually salaries and other
benefits being received by teaching elders and directors of
Christian education in the Presbytery.
Recommend to Presbytery minimum salary standards and changes
therein needed for teaching elders.
Encourage churches to meet at least minimum standards. (See
Chapter 9)
Require, on behalf of Presbytery, the annual presentation of
sessional records. (G-3.0108).
Review annually these records according to G-3.0108.
Inform the Committee on Ministerial Relations and the Presbytery
of any irregularities discovered in the reviews, which may require
attention by the Committee on Ministry.
Committee on Examination
1.
Membership:
Eight persons (six of whom are elected by Presbytery), three classes of two
each, plus one liaison from the Committee on Ministry. One person from and
appointed by and one liaison from the Committee on Preparation for Ministry.
The Committee on Ministry shall appoint the person to serve as chairperson
from the eight member committee. The nominating process should take into
consideration a balance between teaching and ruling elders as well as a
balance among mission communities.
2.
Duties:
a.
b.
c.
d.
e.
f.
4.3.4.
Conduct examinations of all Presbyterian teaching elders, and
ministers from other reformed bodies that hold to a Presbyterian
form of government (G-2.0505), seeking to transfer into
Shenandoah Presbytery in order to receive a call to serve a
congregation.
Conduct examinations of all candidates for the ordered ministry of
teaching elder who are seeking to receive a call in Shenandoah
Presbytery (G-2.0702). Candidates shall be examined according
to G-2.0607.
Report to the Committee on Ministry concerning the examination.
If the Committee on Examinations has concern, then the teaching
elder or the candidate will be brought to the Committee on
Ministry for additional examination. The final approval of the
examination can only be given by the Committee on Ministry and
each teaching elder and candidate should be made aware of that
fact.
Conduct examinations of ordained ministers of other
denominations who desire to become Presbyterian teaching elders
and seek to receive a call in Shenandoah Presbytery (G-2.0505)
according to procedures contained in the policies and procedures
of the Committee on Ministry.
Conduct an examination of anyone who is preaching consistently
in the same church.
Conduct an examination of anyone from another denomination
requesting to be on the Shenandoah Presbytery pulpit supply list
Committee on Preparation for Ministry
4.3.4.1.
Membership:
A.
B.
4.3.4.2.
Nine persons
A member of the Committee on Ministry shall meet with the Committee on
Preparation for Ministry, having voice but no vote.
Duties:
A.
B.
C.
D.
Oversee care of inquirers and candidates of the ministry in accordance with
(G-14.0400), and enroll inquirers pursuant to (G-14.0402).
Challenge persons to consider the ministry and other church vocations.
Administer scholarship funds for candidates for the ministry and for the vocation
of Christian Educator.
Conduct, or arrange for, the oral examination of candidates on the floor of
Presbytery (G-14.0482).
4.3.4.3. See “Guidelines for Candidacy “ in Chapter X
4.3.5.
Permanent Judicial Commission
4.3.5.1. Membership:
Nine ministers and elders (D-5.0100) in numbers as nearly equal as possible, elected to serve sixyear terms in three classes. No person who has served for a full term of six years shall be eligible
for re-election until after four years have elapsed. A person serving a partial term of less than six
years shall be eligible for re-election.
4.3.5.2. Quorum:
13
Five.
4.3.5.3. Duties: To consider and decide, according to the Rules of Discipline, cases of process, either
remedial or disciplinary, referred to it by Presbytery (G-9.0503b; D-5.000).
A.
The Presbytery authorizes the following persons to act on behalf of the governing body to
name the members of an investigating committee in a disciplinary case in conformity to
D-10.0200 if required by the Stated Clerk, those being the moderator and vice-moderator
of Presbytery, the chair and vice-chair of Presbytery Leadership Team, and the chair and
vice-chair of the Committee on Ministry, with the Moderator of Presbytery serving as the
convener.
14
4.4. STANDING COMMITTEES
4.4.1.
Campus Ministry Committee
4.4.1.1. Membership:
Six members and a chairperson maintain a balance of persons from mission
communities as much as possible.
4.4.1.2. Assist churches with establishing and continuing programs among college students.
4.4.2.
Camp and Conference Committee
4.4.2.1. Membership:
Six members and a chairperson maintain a balance of persons from mission
communities as much as possible.
4.4.2.2. Promote the total camping and conference program of the Presbyterian Church
(U.S.A.)
4.4.2.3. Support plans for HerStory Conference
4.4.2.4. Camp Paddy Run Subcommittee
A.
B.
C.
4.4.3.
Oversee the camp property and camping program of the Presbytery.
Employ and supervise camping staff.
Encourage Presbytery agencies and churches to use Camp Paddy Run for retreats,
workshops, seminars, meetings, etc.
Committee on Church Development
4.4.3.1. Membership:
Thirteen persons, one layperson or one minister from each of the six mission communities of the
Presbytery.
4.4.3.2. General Purposes:
To provide processes and support for the development of existing churches and develop
opportunities for new churches in collaboration with particular churches and mission communities
consistent with the Strategic Plan for Church Development for the Presbytery.
4.4.3.3. Duties
A.
B.
C.
D.
E.
F.
G.
Develop and recommend to Presbytery a strategic plan for church development within
the Presbytery at least every five years.
Supervise and fund the Shenandoah Redevelopment Network.
Guide and approve the formation of larger parishes for cooperative ministry.
Recommend formation and changes in the yoking of churches.
Develop, train, and supervise church consultants in cooperation with the Committee on
Ministry.
Consult with congregations undertaking capital fund programs and, where appropriate,
recommend to Presbytery actions regarding permission to borrow funds requiring the
endorsement of Presbytery.
Review and recommend to Presbytery action when a particular church requests
permission to sell, mortgage, lease, or otherwise encumber any of its real property or to
acquire real property subject to encumbrance or condition.
15
H.
I.
J.
K.
L.
M.
N.
4.4.4.
Review and recommend to Presbytery action when a particular church requests
permission to relocate, or initiate worship at a new location.
Provide guidelines and procedures for sessions in capital fund campaigns, acquiring
real property, and relocation.
Recommend to Presbytery programs and processes for the creation of new churches.
Explore the use of tentmaking and shared ministries, ministry couples, retired
ministers, seminary interns, and laypersons in the churches of the Presbytery in
consultation with the Committee on Ministry.
Confer regularly with the Committee on Ministry regarding the groupings and/or
yoking of churches, regarding mission studies in vacant churches, and church
development issues having a bearing on the work of the Committee on Ministry.
Appoint a liaison with the Committee on Ministry.
Act as Presbytery’s agent for the approval of denominational grant and loan requests.
Communications Committee
4.4.4.1.
Membership:
Eight persons, at least one minister or one lay person from each mission Community as much as
possible. The Presbytery's Communication Coordinator shall be an advisory member of this
Committee.
4.4.4.2.
Duties:
Provide and oversee an effective communications system between Presbytery and its churches and
members including:
A.
B.
C.
D.
E.
F.
4.4.5.
Maintain a Presbytery web site (www.shenpres.org) which will make news and
resources available to people throughout the Presbytery, accessible individually or by
Key Church Communicators (KCCs).
Establish a Presbytery-wide system of KCCs (one per church) who will serve their
congregations by receiving Presbytery information via e-mail and the Presbytery web
site, and by distributing information to the appropriate individuals at the church
(pastors, staff, other church leaders.) Successfully distributing information may
include the use of one or more of the following: the Internet, e-mail, a copy machine,
bulletins/announcements, bulletin boards, church newsletters, or other means as
needed.
Provide training, support, and assistance to the KCCs to facilitate their duties.
Monitor all means of communications, including Internet-based communications,
which are regularly used by Presbytery, mission communities, committees or staff and
make appropriate recommendations to Presbytery Leadership Team.
Conduct periodic evaluations of all communication vehicles used and submit
appropriate recommendations to Presbytery Leadership Team.
Serve as a resource advisor in assisting any mission community, committee, or group
within the Presbytery in publicizing their particular event(s).
Budget and Finance Committee
4.4.5.1. Membership:
Six members and a chairperson maintain a balance of persons from mission communities as
much as possible.
4.4.5.2. No representative of committees or commissions presenting budget requests shall
serve on the Budget and Finance Committee.
4.4.5.3. Duties:
16
A.
B.
C.
D.
E.
F.
G.
Recommend to the Presbytery Leadership Team and, when approved, implementing
procedures and a three-year timetable for the development of Presbytery's asking and
spending budgets.
Determine the sources of income.
Propose the apportionments to the churches.
Monitor income and expenditures.
Correspond with churches and divisions regarding budget matters.
Coordinate with the Presbytery Funds Administration Committee to establish
guidelines for the use of funds administered by the Shenandoah Presbytery
Corporation.
See Budget Procedures of the Presbytery of Shenandoah, Chapter VIII.
4.4.5.4. Partners in Endowment- Sub Committee of Budget and Finance
A.
B.
Membership:
Appointed by the Budget and Finance Committee and one member shall be a member
of the Budget and Finance Committee.
Duties:
1.
2.
3.
4.
5.
4.4.6.
Encourage the Presbytery and its member churches to develop endowment
policies and set endowments in place to fund future activities of the
Presbytery or church.
Assist the Presbytery and its member churches in developing planned giving,
endowment policies and endowments.
Plan celebrations of mission funded by endowments.
Assist churches with Stewardship planning.
Office and Personnel Committee
4.4.6.1. Membership:
Six members and a chairperson maintain a balance of persons from mission communities as much
as possible.
4.4.6.2. Duties:
A.
B.
C.
D.
E.
4.4.7.
Responsible for matters relating to staff and office.
Recommend to Presbytery changes in policy relating to staff and office procedures.
Suggest professional persons to Presbytery Leadership Team, which nominates to
Presbytery for election.
Recommend non-professional persons to Presbytery Leadership Team for employment.
Oversee the maintenance of the Presbytery office building and grounds.
Resource Center Committee
4.4.7.1. Membership:
Six members and a chairperson, maintaining a balance of persons from mission communities as
much as possible.
4.4.7.2. Duties:
Develop and maintain a Resource Center in accordance with their mission statement.
4.4.7.3. Mission Statement
17
A.
The Mission of the Committee is to provide resources that will enable those for
whom we are responsible to grow in the Christian life.
B.
To that end, the Committee will make every effort:
1.
2.
3.
4.
5.
6.
7.
8.
To develop and maintain a Resource Center that is a model of
Stewardship, that seeks to raise awareness of life's issues, and that is a
servant ministry;
To assist and encourage the Resource Coordinator whenever possible;
To act as an advocate of the Resource Center, to promote its use, to
facilitate those who wish to use it, and to encourage broader participation
of Presbytery;
To support the work of the mission communities of Shenandoah Presbytery
by providing resources upon request, for displays, thematic workshops, or
other educational events/occasions.
To keep abreast of the changing media environment and respond quickly to
those changes by providing meaningful and up to date resources;
To evaluate the materials available in the Resource Center for proper
theological content, relevance, and timeliness;
To oversee the purchase and maintenance of such equipment as the
Committee deems necessary;
To support both the Coordinator and members of the Resource Committee
by continued participation in seminars and other such events that provide
information, instruction, and enlightenment that will keep the Resource
Center of Shenandoah Presbytery not only a viable outlet for equipment
and materials, but among the best of such Centers in our denomination.
4.4.8. Presbytery Funds Administration Committee
4.4.8.1.
Membership
Six members, one of whom is the chair of the Moffett Grant Fund Committee, (see 4.4.8.2.C.2)
and a chairperson maintain a balance of persons from mission communities as much as possible.
4.4.8.2.
Duties:
A.
Review the available funds managed by the Shenandoah Presbytery Corporation to
determine:
1.
B.
C.
18
That relevant committees are aware of the available funds and the appropriate
use of these funds.
2.
That a clear process for drawing down these funds and preparing vouchers for
their use is established.
3.
That reports are made to the Budget and Finance Committee and the
Presbytery Leadership Team on the use of Corporation Funds.
Advise with the Budget and Finance Committee to develop a budget and financial plan
that includes the various scholarship funds, church development funds, C. J. and
Katherine F. Blue Fund, Samuel Ramsey Fund, Lyle M. Moffett Fund, H. S. McClung
Fund, and any other funds received by the Presbytery and managed by the Corporation.
Supervise the work of the Moffett Grant Fund Committee.
1.
Request each mission community to submit a name of a person to serve on the
Moffett Grant Fund Committee. In the case of Highland-Augusta Mission
Community, this person should be from Highland County since Lyle M.
Moffett served the churches of Highland County.
2.
Select from these persons a chairperson for the Moffett Grant Fund
Committee who will also serve on the Funds Administration Committee.
Empower the Moffett Grant Fund Committee to:
a. Publicize and promote the availability of Lyle M. Moffett Estate Grants
b. Distribute and receive applications for Lyle M. Moffett Estate Grants.
c. Help grant applicants complete the application process if and when
needed.
d. Decide who shall receive the grant(s) and allocate the appropriate
funding for each grant.
e. Receive reports from Grant recipients for use of funds within that Grant
year.
Utilize Presbytery communication tools to inform churches, mission communities and
standing committees of funding opportunities.
Be alert to needs of the Presbytery, mission communities, or member churches that
might be met by income from new investments or legacies that might come to the
Presbytery. Work with the Partners in Endowment Committee to encourage planned
giving to Presbytery.
Review and/or report policies about the use of 4¢ a meal, Pentecost and Peacemaking
offerings.
Make decisions about distribution of these offerings in line with the approved policies.
Announce decisions about the offerings through the Presbytery communications
process.
The Strong Ministers Program
3.
D.
E.
F.
G.
H.
1.
Purpose:
The purpose of the Strong Ministers Program is to build strong and enduring
Ministries by supporting the Installed Ministers and Certified Christian
Educators of Shenandoah Presbytery.
BACKGROUND: In 1948, the former Lexington Presbytery created a
“Minister’s Revolving Loan Fund” for the purpose of providing low interest
loans for Ministers purchasing homes (many for the first time) upon
retirement. Over time, this fund has grown and gone through many changes.
Most recently, it has been known as the “Minister’s Grant Fund” and it has
continued to provide assistance for Ministers at the time of a home purchase.
As times change, it has become apparent that the needs of those in the
ministry are evolving as well. In order to better meet those needs and to
foster “strong and enduring” Ministries within our Presbytery, the Leadership
Team of Shenandoah Presbytery created a Task Force to make
recommendations for changes to the present “Minister’s Grant Fund.” This
program was adopted October 23, 2003.
2.
Membership:
A Committee (a sub-committee of the Funds Administration Committee) is
created to oversee the annual distribution of Grants from the Strong
Ministers Program. This committee should consist of 7 members, of which 5
are to be Minister members of Shenandoah Presbytery (3 Active and 2
Retired). Further, at least 1 of the Minister members should be a female
Minister member of the Presbytery. This Committee should be created and
maintained through the normal nominations process. This Committee should
be formed as soon as it is feasible so that it may begin making decisions for
2004.
3.
Guidelines:
19
a.
Housing - 40% of $65,000 = $26,000
A Grant of $5,000 (Maximum) is available 1 time during the tenure of a
Minister member of Shenandoah Presbytery. Minister members are defined
as installed or retired pastors and Full-Time Certified Christian Educators
in good standing. If retired, this Minister member must have served
Shenandoah Presbytery in an installed capacity. This Grant is available at
the time of a home purchase or mortgage refinancing within the bounds of
Shenandoah Presbytery or upon the occasion of a move to a retirement
facility within Shenandoah Presbytery. In the event that the number of
requests exceeds the amount available in a given year, criteria based on
years of service within Shenandoah Presbytery will be used. Those who do
not receive disbursements may make a similar request in subsequent years.
This portion of the program will become active in 2004.
b. Grants - 52% of $65,000 = $33,800
Installed Minister members of Shenandoah Presbytery and Full Time
Certified Christian Educators, as defined above, may apply for Grants
limited to the following possible uses: (Ordinarily, only one grant will
be awarded per year per member with priority given to those members
who have drawn less frequently from the Program.)
*Emergency Medical Expenses- (not covered by the Board of Pensions)Up to $2,000/year maximum
*Seminary or College Debt- Up to $1,000/year maximum. Application may
be made once each year until the debt is retired.
*Continuing Education Grants for Ministers – Up to $3,000/year maximum
each year. Available after 3 full years of installed service in the same call
within Shenandoah Presbytery.
*Sabbatical Support- Available after each 7 (or more) years of active
service in Shenandoah Presbytery. This Grant is payable to the employing
church or organization within Shenandoah Presbytery.
*College Grant Fund- Installed Minister Members and Full Time
Certified Christian Educators of Shenandoah Presbytery may apply on
behalf of their children or spouse to receive an annual grant (or grants)
to fund undergraduate College or University studies. This is NOT a
need-based grant and disbursements will be made from an annual
$10,000 “sub-fund” from the “Grants” portion of the annual
distribution. Up to $1,000/year maximum per child or spouse. In the
event of a large number of applications- grants will be awarded equallynot to exceed the annual tuition fees of the applicant.
c.
General Presbyter’s Discretionary Fund For Ministers
The Strong Ministers Program will make provision for confidential
assistance for purposes other than those already enumerated and for
other emergencies through the General Presbyter’s Discretionary Fund
for Ministers. This portion of the Strong Ministers Fund will be funded
from the investment proceeds from the sale of the “Sunrise Avenue”
house in Harrisonburg. This fund will be allocated at the sole
discretion of the General Presbyter. An Annual report shall be made by
the General Presbyter to the Strong Ministers Program sub-committee of
the Funds Administration Committee. This report will include specific
20
dollar amounts and the general purpose of the disbursements. Names of
recipients will not be required or accepted. In addition, the General
Presbyter shall make an annual report to the Stated Clerk of the
Presbytery. This report shall include the information above AND the
names of the recipients. Ordinarily, this report will be a confidential
written correspondence between the General Presbyter and the Stated
Clerk. These reports will be kept in a confidential archive for a
reasonable period of time. The General Presbyter and the Stated Clerk
are not eligible to receive money from this Discretionary Account.
Funds may only be distributed to (or on behalf of) active or retired
Minister members of Shenandoah Presbytery. Any funds remaining in
this account at the completion of the fiscal year will be equally
distributed between the Housing and the Grants portion of the Strong
Ministers Program.
4.
Policies:
*The Corporation should use a 5% basis for making an Annual Distribution to
the Program. After this 5% threshold has been reached, The Strong Ministers
Fund should be treated like any other investment within the Presbytery
Corporation. Unspent Money in the Program will carry over into the Program
for future distribution.
*Those Minister Members who are part of a clergy-couple shall be treated as
two separate and independent individuals.
*The Presbytery’s General Fund should continue to move towards financial
independence from the proceeds of this Program by adopting the following
formula for future disbursements: In 2004, the General Fund will receive 8% of
the interest income from the Strong Ministers Program. This percentage will
continue to decrease annually so that the Presbytery will receive 6% in 2005;
4% in 2006; and 2% in 2007. Beginning in 2008, the Presbytery’s General
Fund will no longer receive income from the Strong Ministers Program. Within
the Strong Ministers Program, these increases in disbursements will be shared
equally between the Housing and Grants portions of the Program.
*This Program should be reviewed and modified as necessary and the
Committee shall adopt criteria by which disbursements may be made. Final
approval and determination of all disbursements and decisions regarding the
Program will rest with the Committee, which shall be accountable to the
Presbytery Leadership Team and the Presbytery of Shenandoah, through the
Funds Administration Committee.
21
4.4.9.
World Wide Ministries
4.4.9.1.
Membership:
Chairperson and nine members. Including persons interested in fostering a devotion to mission
activity near and far among the Presbytery’s congregations and mission communities. That
includes developing close-to-home short-term missions, sharing ways to tell and show the Good
News of Christ in host communities, encouraging focused short-term mission at international
sites, growing the Partnership with the Illubabor Bethel Synod in Ethiopia, developing and
maintaining support for denominational mission co-workers, and ecumenical and advocacy
relationships.
4.4.9.2.
Duties:
Foster an understanding among congregations and mission communities that mission—taking
action beyond church walls to show Christ’s love--occurs in churches’ close-in
neighborhoods, nearby communities, throughout the Presbytery territory, wherever national
disaster and human need call for our sacrificial help, and in the world beyond where we can
tell about and demonstrate God’s love through Christ.
A.
Encourage each congregation prayerfully to seek, find and share God’s calling in
mission close to home.
1. Using Presbytery forums, workshops, the website, and electronic messages to
disseminate information about successful short-term mission trips.
2. Training teams in best practices for short-term mission in workshops and other
venues.
3. Monitoring and advertising needs within the Presbytery and beyond that can be
addressed by short-term missions.
4. Advising mission communities on how to develop cooperative projects involving
diverse congregations and groups.
B.
Nurture the Partnership with the Illubabor Bethel Synod in Ethiopia including:
1. Preparing prayer requests for regular prayer for our Partner Synod.
2. Planning visits and interactions with the partners.
3. Serving as a link to missionaries from Shenandoah Presbytery to Illubabor.
4. Providing information and publicity about the Partnership, utilizing the
Partnership web site and Presbytery communication tools.
5. Making budget requests to support these efforts and monitoring the expenditures.
6. Planning regular celebrations of the Partnership.
C.
Promote the cause of global missions in the mission communities and congregations
throughout Presbytery. This will include:
l.
2.
3.
4.
5.
D.
22
Encouraging prayer for mission work throughout the world.
Being a resource for materials and programs.
Setting criteria for the use of designated funds such as the Ramsey Fund and the
Bernice Hiett Fund, to assist short-term international mission trips and other
“foreign missions” activities by congregations, the Partnership Committee, and
Shenandoah Presbytery.
Monitoring follow-up reports on mission endeavors.
Maintaining a list of Shenandoah Presbytery missionaries for prayer and serving as
a resource for guest speakers for mission events.
Serve as the conscience of Presbytery in encouraging advocacy efforts on behalf of
justice and compassion.
4.4.10.
E.
Promote ecumenical ministries and relations where participation as a Presbytery is
called for.
F.
Provide information about ecumenical partners utilizing Presbytery communication tools
Presbyterian Women Coordinating Team
4.4.10.1.
Membership:
Executive Officers, PW Enablers, and committee chairpersons who are nominated and elected
by the Presbyterian Women of Shenandoah Presbytery.
4.4.10.2.
Duties:
To provide opportunities for Presbyterian Women to coordinate their work churchwide and
throughout the Presbytery.
4.4.10.3.
Purpose:
Forgiven and freed by God in Jesus Christ, and empowered by the Holy Spirit, we commit
ourselves:
A.
B.
C.
D.
To nurture our faith through prayer and Bible study;
To support the mission of the church worldwide;
To work for justice and peace; and
To build an inclusive, caring community of women that strengthens the
Presbyterian Church (USA) and witnesses to the promise of God’s Kingdom.
4.4.11. Self Development of People
4.4.11.1.
Mission Statement:
Self-Development of People is a ministry that affirms God’s concern for humankind. We are
Presbyterians and ecumenical partners dissatisfied with poverty and oppression, united in
faith and action through sharing, confronting, and enabling. We participate in the
empowerment of poor, oppressed, and disadvantaged people, seeking to change the structures
that perpetuate poverty, oppression, and injustice.
4.4.11.2.
Purpose:
As an agency of the General Assembly, the Self Development of People program engages in
specialized ministries by entering into partnership with groups of economically poor,
oppressed, and disadvantaged people. This partnership will ensure that the recipients of
funds will engage in a self development process from the application for financial support to
the final accounting for the grant funds provided. Direct and long term change in the
recipient’s lives and their community is the underlying goal of this program.
4.4.11.3.
Membership:
The membership will be composed of a majority of persons who are representatives of
racial/ethnic minority groups. At least 75% of the members must be Presbyterian, including
the Chair. There will be a minimum of nine members in three classes.
4.4.11.4.
Duties:
A.
B.
To become certified annually as an agency of the General Assembly’s Self
Development of People program after receiving training by a representative of the
parent body.
To conduct community workshops to acquaint groups with the Self Development of
23
People program.
To assist groups who wish to apply for Self Development of People grants.
To arrange for on site visits by representatives from the national body to provide
face to face evaluations before submitting the application to the national committee.
C.
D.
4.4.12. Standing Committees
4.4.12.1.
Mission
One Ministries Group has similar access to the Presbytery Leadership and shall serve as the
connection to the Leadership Team to bring business to the Leadership Team. This
Ministries Group has a Steering Group that is formed of the membership of the groups. This
entity is a means to bring information and requests to the Leadership Team for each
committee or group.
4.4.12.2.
Duties
A.
B.
C.
D.
4.4.12.3.
Permission giving within bounds of our structure.
Empowering current and future groups to develop their own ministries.
To allow flexibility in presbytery without creating fixed structures.
Develop purpose driven entities.
Function
Each of the committees or groups that fall under this Ministries Group will function on their
own, developing their ministries, working to achieve their goals, and completing their
mission.
Nurture and Outreach Ministries: Shall gather and coordinate with groups such as Hunger,
Disaster & Disaster Response Team, SPYCE, Camp and Conferences, Paddy Run, College
Ministry, Pilgrimage, Resource, Communications, KCC, Website oversight, Leadership
Training (the current Big Event group as an example), Older Adult Ministry (another task
specific group currently working within our bounds and producing an event) and other entities
that further the nurture or outreach function of the presbytery or sub-groups within the
boundaries of the presbytery.
4.5. MISSION COMMUNITY STRUCTURE
4.5.1.
Mission Communities
4.5.1.1.
Membership:
All churches and ministers within a mission community region shall ordinarily be considered
members of the mission community.
4.5.1.2.
Purpose:
The primary objective for mission communities is to develop mission goals and directions for
churches clustered together for coordination, enhancement, and encouragement. Mission
communities will allow the work of the Presbytery to be done more effectively and “hands on” at
the local church level. The mission community can help develop local church leadership. The
mission community shall not have governing body responsibilities.
4.5.1.3.
Functions:
Basic ministry can occur within the mission community in the following areas:
A.
24
Worship: Develop and provide worship experiences for on-going, seasonal, and special
B.
C.
4.5.1.4.
occasions. Mission Communities are granted permission of the Presbytery to celebrate
the Sacrament of the Lord's Supper at their gatherings when desired.
Nurture: Provide community building and educational opportunities.
Mission: Help congregations develop and implement a common vision for mission.
Boundaries:
The six mission communities are composed of churches in the following counties and cities:
A.
B.
C.
D.
E.
F.
The Eastern Panhandle: Berkeley, Jefferson, and Morgan Counties of West Virginia.
The Potomac Highlands: Grant, Hampshire, Hardy, Mineral, and Pendleton Counties
of West Virginia, and McCoole Church in Maryland.
Mountain Valley: Clarke, Frederick, Warren, and Shenandoah Counties of Virginia and
the city of Winchester.
Central Valley: Rockingham and Page Counties of Virginia, the city of Harrisonburg,
and Circleville Church in West Virginia.
Highland-Augusta: Highland and Augusta Counties of Virginia and the cities of
Staunton and Waynesboro.
Maury River: Bath and Rockbridge Counties of Virginia and the cities of Buena Vista
and Lexington.
(Some churches on borderlines have chosen to be part of a
mission community outside their county lines.)
4.5.2.
Community Coordinating Teams
4.5.2.1.
Membership:
The mission community coordinating teams shall be composed of a lay person and a minister
from each church in the mission community who are elected by the sessions of the individual
member churches. A parish may have only a minister and a layperson representing the parish if it
so chooses. A church without a pastor may have two lay representatives, one of whom must be
an elder currently on the session. The convener of the mission community, when elected, will be
a member of the coordinating team, although he or she may or may not be the elected
representative from a church.
4.5.2.2.
Purpose:
Each mission community will elect a coordinating team to plan its ministry. The coordinating
team will coordinate the work of the community with other mission communities, committees,
and resource teams within the Presbytery. The coordinating team will work with the General
Presbyter on a regular basis.
4.5.2.3.
Duties:
Each mission community will have the freedom to plan and implement its own work. The
following principles shall guide that work:
A.
B.
C.
D.
E.
F.
The program and structure will relate directly to the vision statement of the Presbytery.
Shenandoah Presbytery: A Community of Christ for Worship, Nurture, and
Mission.
The primary focus for mission and ministry is the particular church. The role of the
Presbytery is to encourage and support that mission.
The programs should be appropriate to the demography and culture of the particular
geographic area.
The structure should be flexible and adaptable to the variety of needs of the churches.
The structure should be open and representative of differing points of view.
A convener, a minister, and a lay person will be elected from each mission community to
serve on Presbytery Leadership Team.
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G.
4.5.2.4.
Suggested activities for efficient operation include:
1.
Help members understand the responsibilities of the Presbytery Leadership
Team, the constitutional and standing committees of the Presbytery and the
assistance that is available from Presbytery staff.
2.
Develop a spending plan for the basic mission community funding and a
process for responding to the possibilities of challenge grants from Presbytery.
3.
Clarify the expectations the coordinating team has for the convener.
4.
Consider the possibilities of sharing events with other mission communities and
request resource teams as needed.
Job Responsibilities of Mission Community Conveners:
A.
B.
C.
D.
26
Be the designated person for coordinating with Presbytery staff on administrative issues.
Sign, code and submit to the bookkeeper all vouchers requesting funds for the mission
community.
Work with the mission community coordinating team to see that their administrative and
program responsibilities and challenges are clearly assigned and an accountability
process is set in place.
Maintain records of the mission community and accumulate the data requested from each
mission community for evaluative purposes.
CHAPTER V
PRESBYTERY STAFF
5.1 OVERALL PLAN:
5.1.1.
Every position except for Bookkeeper and Resource Assistant will be exempt, full-time. Persons in those
two positions will keep account of hours worked and be paid by the hour.
5.1.2.
The office will be open four days a week: Monday through Thursday.
5.2. JOB POSITIONS:
5.2.1.
Administrative Staff:
A.
B.
C.
5.2.2.
Officers:
A.
B.
5.2.3.
Stated Clerk (elected for a three-year term)
Treasurer (elected for a three-year term)
Mission Community Support Staff:
A.
B.
5.2.4.
General Presbyter
Associate Presbyter (this position is being re-evaluated and may be defined later)
Stated Clerk (1/4 time)
Resource Coordinator
Equips the congregations and mission communities for mission, worship and nurture by
managing the Resource Center and providing information and training in available resources
throughout the mission communities.
Communications Coordinator
Keeps the Presbytery linked together in fellowship and mission through clear and frequent
communication and provides training and resources for mission communities in
communication.
Office Support Staff:
A.
B.
C.
D.
E.
Office Coordinator
Provides the Presbytery with an efficient and effective center of operations for accomplishing
its mission.
Assistant for the Constitution
Supports the Presbytery in polity and order. Administrative Assistant to the General
Presbyter and Stated Clerk.
Treasurer (1 day per week)
Provides support for the Budget and Finance Committee, Presbytery Funds Administration
Committee and Bookkeeper in budgeting and managing the Presbytery’s funds.
Bookkeeper
Processes approved disbursements and receipts, records financial transactions, processes
payroll and prepares tax documentation, maintains financial statements and supporting
schedules, assists the Budget and Finance Committee and Treasurer in the formulation and
presentation of the annual budget, provides monthly/quarterly reports to appropriate staff,
church treasurers, and committee chairpersons, and supports Presbytery’s Certified Public
Accountants in the annual audit of the financial statements.
Resource Center Assistant
27
Supports the work of the Resource Center with data entry and resource management.
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CHAPTER VI
CHRI STI AN EDUCATORS
6.1
Christian Educators shall ordinarily be members of the churches they serve. (G-5.0103)
6.2
Presbytery urges pastors and local churches to encourage the participation of Christian Educators in Presbytery
meetings and on the committees of Presbytery. In accordance with (G-14.0704c), Presbytery shall grant the
privilege of the floor to the Certified Christian Educator at all its meetings with voice only, and, in the case of
Certified Christian Educators who are ordained elders and currently employed by the church , voice and vote
under the provisions of (G-11.0101b), (G-11.0407).
6.3. Presbytery shall encourage congregations to elect and ordain Certified Christian Educators as elders.
6.4. The Committee on Ministry shall provide pastoral and vocational care for all Christian Educators working at
least half-time within its bounds.
6.5. The Committee on Preparation for Ministry shall supervise
6.5.1.
6.5.2.
6.6
Candidates for the vocation of Christian Educator whose home church is within the bounds of
Shenandoah Presbytery
Christian Educators employed within the bounds who are working toward Certification
The Presbytery encourages churches within its bounds to provide time and financial aid for all Christian
Educators to participate in a program of continuing education.
6.7. Presbytery encourages churches within its bounds to use the services provided and follow the procedures
established by the Office of Personnel Services of the General Assembly Mission Board when calling a Christian
Educator.
6.8. The Presbytery encourages Christian Educators serving within its bounds to be certified by the appropriate
General Assembly agency either as a Certified Christian Educator, or Certified Associate Christian Educator (G14.0701).
6.9. The Presbytery shall establish minimum requirements for compensation and benefits for Certified Christian
Educators and guidelines for compensation and benefits for Certified Associate Christian Educators serving
churches in the Presbytery and/or other entities of the PC (USA).
6.9.l.
6.9.2.
6.9.3.
6.9.4.
6.9.5.
6.9.6.
6.9.7.
6.9.8.
Base salary (should reflect adjustments made for professional training, supervisory skills, and length of
experience per APCE guidelines)
Annuity
Insurance
Automobile Expenses
Continuing education and Books (Includes time and financial aid)
Vacation
Days off each week
Moving Expenses
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CHAPTER VI I
PROCEDURAL RULES
7.l.
30
MEETINGS OF PRESBYTERY
7.1.1.
Number of Meetings:
(G-11.0201) requires Presbytery to hold stated meetings at least twice each year. There will be
four STATED meetings each year: 2nd Saturday in February, 2nd Tuesday in May, 4th Saturday in
August, 2nd Tuesday in November. Presbytery Leadership Team shall recommend the location of
meetings and propose the agenda.
7.1.2.
Kind of Meetings:
Besides stated meetings there are adjourned meetings and special meetings.
7.1.3.
Adjourned Meetings:
Held to conclude unfinished business of proceeding stated meeting. New Business may not be
placed on the Docket.
7.1.4.
Special Meetings:
The moderator shall call a special meeting at the request of, or with the concurrence of, two
ministers and two elders being of different churches. Should the moderator be unable to act, the
stated clerk shall, under the same conditions, issue the call. If both moderator and stated clerk are
unable to act, any three ministers and three elders, the elders being of different churches, may call
a special meeting. The Synod may direct the Presbytery to convene a special meeting for the
transaction of designated business. Notice of a special meeting shall be sent not less than
fifteen (15) days in advance to each minister and to the session of every church. The notice
shall set out the purpose of the meeting and no other business than that listed in the notice
shall be transacted (G-3.0304).
7.1.5.
Who Determines Type of Meetings?:
The governing body itself. If the business at a stated meeting is not completed in the time
allowed on the docket, then the governing body votes to extend the time on that day or votes to
schedule an adjourned meeting later. Special meetings may be called in conformity with (G11.0201).
7.1.6.
Docket Preparation:
The Presbytery Meeting Planning Committee proposes the docket, which is submitted to
Presbytery by the Presbytery Leadership Team. Time periods for committee reports are arranged
in consultation with those committees and groups responsible for reports.
7.1.7.
Docket Problems:
Time for the presentation of a report may be precise but debate time on the report is often
guesswork. Frequently debate bogs down over procedural matters, and controversial issues
create considerable discussion. The Governing body can always limit debate. Candidates and
transferring ministers of necessity may require special considerations for their examinations
because of such things as travel schedules and seminary schedules. The docket may be amended
at any time during the meeting of the governing body. Representatives should be aware of
possible extension of time needed for such amendments and the possible delay in adjournment.
7.2. MEMBERSHIP AND ATTENDANCE
7.2.1.
All ministers who are continuing members of Presbytery are required to attend stated meetings or
present a valid written excuse to the Stated Clerk before the meeting, with the following exceptions:
A.
B.
C.
D.
7.2.2.
Retired ministers living outside the bounds of Presbytery.
Overseas personnel.
Retired ministers who are infirm.
In case of last-hour emergencies, a phone call to the Clerk at the meeting of Presbytery will be
accepted.
When Presbytery meets, each church shall be represented by a ruling elder commissioned by the
session with the following additional provisions:
A.
Churches shall be represented as follows:
•
up to 400: 1 ruling elders
•
401-800: 2 ruling elders
•
801-1200: 3 ruling elders
•
1201+: 4 ruling elders
B.
Ruling Elders who serve in the following capacities shall be enrolled as members of
presbytery for the term of their service:
•
moderator or vice moderator of presbytery
•
chair or vice chair of the Presbytery Leadership Team
•
member of the Presbytery Leadership Team
•
chairperson or moderator of a committee or commission
•
exempt employees of the Presbytery (on at least a half-time basis)
•
Commissioned Ruling Elders providing particular pastoral services, as authorized by
presbytery
•
Certified Christian Educators who are serving in an educational ministry under the
jurisdiction of the presbytery
Such service does not count towards the number of ruling elders a congregation is entitled
to send.
7.2.3.
C.
In response to G-3.0301, Presbytery instructs the Stated Clerk before the end of each year to
communicate with all resident honorably retired ministers allowing them to voluntarily register
in writing as “inactive participants” for the purpose of determining balance of minister/elders
for the next year. Such registration will also excuse them from attendance at presbytery
meetings for the year.
D.
Should the above not yield parity between ruling elders and teaching elders, each year the
Stated Clerk shall recommend to the Presbytery an additional way of balancing representation.
The action of the Presbytery may give certain congregations an additional elder representative
to Presbytery for that year, drawing from the smaller membership churches on a rotational
basis.
All Certified Christian Educators (who are not ruling elders; see 7.2.2 B, above) and other
professionals employed by churches within the Presbytery on at least a half-time basis are invited to
attend and have speaking privileges but without vote at meetings of Presbytery.
31
7.3. STANDING COMMITTEES
Standing Committees, as needed, shall be appointed by the moderator at each session of the governing body for
consideration of matters before the governing body at that session.
7.4. MODERATOR
The Presbytery shall elect a moderator and a vice-moderator for the coming year at the fall meeting of
Presbytery each year.
7.5. OPERATING PROCEDURES
7.5.1.
7.5.2.
7.5.3.
The Presbytery in session shall in its proceedings always abide by the requirement of the Constitution
of the Presbyterian Church (U.S.A.), of its Standing Rules or Manual of Operation, and Robert's Rules
of Order (newly revised) in this order. A list of procedural rules adopted by Presbytery shall be printed
on the inside cover of each handbook.
A report of any agency of Presbytery requiring more than 10 minutes of Presbytery time shall be made
an Order of the Day with an allotted time period. Any committee requiring more than the allotted time
shall conclude its report following new business.
Reports having been mailed out in advance, the committee chairperson will not read the report except
to make reference to a few highlights of the report and to recommendations by numbers, moving their
adoption.
A.
B.
7.5.4.
On matters where there may be deep concern, possible controversy or lack of information, the
committee making the report shall provide critical background information, so that the governing body
may expeditiously make wise and considered decisions.
7.5.5.
Debate shall be free and open, with equal time being given to proponents and opponents insofar as
possible.
7.5.6.
Any member of the governing body desiring to speak must stand, identify themselves by name and
church, be recognized by the Moderator, and go to a microphone if available.
7.5.7.
A member of the presbytery may speak twice on any particular motion, and not for more than a total of
five minutes, but the second time may only be granted after all who have not yet spoken have had an
opportunity to do so. The maker of the motion is entitled to speak first, if desired
7.5.8.
Lengthy motions must be written out and presented to the Stated Clerk.
7.5.9.
References to the following procedures from Robert's Rules of Order may prove useful:
A.
B.
C.
32
Those last minute reports impossible to place in the Handbook may be submitted as part of
a Supplemental Report available either by internet or at the beginning of the Presbytery
meeting, such as materials to be approved at the beginning of the meeting for inclusion in
the business of the Presbytery.
Any report not so circulated shall not be received by the Presbytery except by permission of
two-thirds voting and present. If a group wishes to submit such a report, a person shall
summarize its content and purpose before the vote is taken.
A committee recommendation does not require a second to be on the floor. (Section 7, p. 69)
Other motions require a second prior to discussion or action. (Section 4, p. 28-30)
When there is no apparent disagreement or objection to a motion, the Moderator may declare
it is adopted by common or general consent.
7.5.10. No flash photography will be allowed during the worship service at meetings of Presbytery.
7.5.11. When Presbytery meets in a location where seating is limited, priority shall be given to voting
members for seating within the meeting area. If it is necessary to use other rooms for overflow seating,
visitors and other non-voting members shall use these areas.
7.5.12. QUORUM:
A quorum of the Presbytery shall be any ten teaching elders and ten ruling elders from at least ten
different churches and three mission communities. (G-3.0304).
7.6. SUSPENSION AND AMENDMENT
7.6.1.
Any provision of this Manual may be suspended at any meeting of the Presbytery by two-thirds vote of
those present and voting.
7.6.2.
A proposed amendment to this Manual must be submitted in writing to the Stated Clerk. Prior to the
meeting, at which it is to be considered, it shall be printed and circulated among the teaching elders,
clerks of sessions, and other elected commissioners to the Presbytery. If it obtains a favorable vote by
two-thirds of those present and voting, the amendment is adopted.
7.7. PRIVILEGE
Persons serving Presbytery in any capacity who are not minister members or elder
commissioners to the governing body shall have the privilege of the floor without vote when reports affecting
such service are under consideration.
7.8. AGENDA AND REPORTS
7.8.1.
The Stated Clerk shall transmit by internet or mail copies of proposed agenda and agency reports to
ministers and clerks of sessions two weeks prior to Presbytery meeting except to ministers living
outside the bounds who have stated their desire not to receive them.
7.8.2.
Any report not so circulated shall not be received by the Presbytery except by permission of two-thirds
voting and present. If a group wishes to submit such a report, a person shall summarize its content and
purpose before the vote is taken.
7.8.3.
Copies of the docket shall be made available for visitors at Presbytery meetings.
7.8.4.
Copies of the Minutes of Presbytery shall be made available to the members of Presbytery and such
other persons or agencies as necessary for historical and/or judicial value using the internet if possible..
7.8.5.
Upon request of individuals for particular information, the exact language of that specific action of
Presbytery shall be duplicated and forwarded.
7.9. APPROVAL OF MINUTES
The Minutes of Presbytery, after being reviewed and corrected by the Stated Clerk and the Moderator, shall be
printed and distributed. The official copies of the Minutes will be corrected and approved at the following
meeting of the Presbytery.
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CHAPTER VI I I
BUDGET PROCEDURES OF THE PRESBYTERY OF SHENANDOAH
8.1. DEVELOPMENT AND RECOMMENDATION OF A BUDGET FOR PRESBYTERY
The Presbytery authorizes its Presbytery Leadership Team and the Budget and Finance Committee to develop and
recommend to the governing body an annual budget which reflects the commitment of our Presbytery to the work
and mission of our Lord Jesus Christ through our Church at home and abroad. The Presbytery will maintain a
balanced budget and any adjustments made to the budget will come from either decreases in other portions or
from increases in giving.
8.2. CHURCH TREASURERS AND FUNDS SENT TO PRESBYTERY'S OFFICE
8.2.1.
Church treasurers should remit all benevolence funds to the Presbytery in regular monthly payments
with care taken that all designated funds are carefully marked to insure their proper, intended use.
Checks should be made payable to the Presbytery of Shenandoah and sent to 1111 North Main Street,
Harrisonburg, VA 22802.
8.2.2.
All special offerings should be remitted to the office of Presbytery within 30 days of the date of the
offering for transmittal to the intended institution or agency. Special offerings should be clearly
marked by the church treasurer. The Children’s Thanksgiving Offering is remitted, as instructed in the
offering announcement materials, to Presbyterian Homes and Family Services, 150 Linden Avenue,
Lynchburg, VA 24503.
8.2.3.
Treasurers are requested to check for accuracy the QUARTERLY BENEVOLENCE STATEMENT
from Presbytery.
8.3. THE BENEVOLENCE RECEIPTS OF THE PRESBYTERY
8.3.1.
The General Assembly, the Synod of the Mid-Atlantic, and the Presbytery of Shenandoah shall receive
a prorated share of the total budgeted benevolence receipts of the Presbytery. These percentages shall
be established by the governing body as part of the approved spending budget.
8.3.2.
Special offerings shall not be prorated. These funds received from the churches shall be sent directly
by the Central Treasurer to their specified recipients or governing agencies with indication of the
source and intended use. (Special offerings shall not be considered a part of the budgeted benevolence
commitments.)
8.3.3.
Occasionally at the end of each budget year, some budgeted benevolence funds may not have been used
by the various task forces, committees, and commissions of Presbytery for program budget. When this
fact occurs, there are budgeted benevolence funds which are not spent at the end of the year, and these
are termed "unused funds." Such unused funds available for Presbytery's use shall be spent in the
following manner: First, commitments to higher courts shall be fulfilled. Second, any unused funds in
excess of our commitments to the higher governing bodies shall be used at the discretion of the
Presbytery of Shenandoah. Ordinarily this decision will be made at the first meeting following January
1, at which time the latest available figures and recommendations shall be given each member of the
governing body as an addendum to the Handbook of Reports. These recommendations shall be made
by the Budget and Finance Committee of Presbytery Leadership Team but shall not be considered as
binding the will of the governing body.
8.4. REQUESTS FOR FUNDS OF THE PRESBYTERY
8.4.1.
34
Any requests for funds by units of the Presbytery shall conform to standards as established by the
Budget and Finance Committee and the Presbytery Leadership Team.
8.4.2.
The solicitation of funds from churches of the Presbytery by institutions of the Presbytery shall first be
approved by the Presbytery Leadership Team and the Budget and Finance Committee or the governing
body.
8.4.3.
All institutions of the Presbytery, which receive an offering from any of the churches of the Presbytery,
shall report quarterly to the office of the Presbytery the amount of gifts sent directly to them.
8.4.4.
All requests for funds by the institutions of the Presbytery and any group, institution or agency not
directly under the immediate supervision of the governing body, shall be accompanied by a certified
financial statement from the officer(s) of the organization, or an audited report. In addition, the
requests shall include a copy of the current budget showing the income and disbursements for the
current year, together with the proposed budget for the next fiscal year. (The Presbytery Leadership
Team may waive these requirements in considering the requests for funds from its special monies.)
8.5. REVIEW AND CONTROL OF RECEIPTS AND DISBURSEMENTS
8.5.1.
All budgeted units of the Presbytery are expected to operate within their approved budgets.
8.5.2.
Any adjustments in a unit's budget affecting its programs shall be made with the approval of the
Presbytery Leadership Team and the Budget and Finance Committee and reported to the governing
body. Any adjustments in a unit's budget not affecting its basic program and total budget shall be
made with the approval of the committee.
8.5.3.
In the event of the lower-than-anticipated receipts, the Presbytery Leadership Team may limit a unit's
disbursements to its prorated share of the monthly receipts of the governing bodies. In such cases, the
action shall be reported to the governing body.
8.5.4.
The Central Treasurer shall maintain a cash reserve of $125,000 which may be drawn upon to pay
salaries of presbyteries staff, committee expenses, and operating expenses of the General Assembly in
the event funds are not otherwise available.
8.5.5.
Each chairperson is responsible for authorizing the disbursements of the unit's budgeted funds.
8.5.6.
The Budget and Finance Committee shall review in detail during the year the receipts and
disbursements of the Court.
8.5.7.
A QUARTERLY FINANCIAL STATEMENT OF RECEIPTS AND DISBURSEMENTS OF THE
RESPECTIVE COMMITTEE shall be sent to all committee chairpersons.
8.5.8.
In general, balloon notes are not acceptable funding unless there is an expectancy that is well defined
as to the amount and date. Presbytery shall not enter into a balloon note without being reviewed by the
Budget and Finance Committee and a two-thirds affirmative vote of the Presbytery
8.6. AUDIT OF PRESBYTERY'S ACCOUNTS
A full financial review of all financial books and records shall be conducted every year by a public
accountant or committee of members versed in accounting procedures. Reviewers should not be
related to the Treasurer(s). The findings of the financial review shall be reported to the Presbytery.
The financial review shall be available for inspection by any council or member of the Presbyterian
Church (U.S.A.).
35
CHAPTER I X
SALARY GUI DELI NES
Effective January 1, 2012
9.1. BASE SALARY
9.1.1.
Full-time Ministers in their First Pastorate
A.
B.
C.
9.1.2.
The minimum annual base cash salary for full-time ministers in their first pastorate, where a
manse is provided, be $30,000.00.
Where a manse is not provided, the minimum annual base cash salary be $35,000.00.
For a minister serving more than one church the base salary be increased by $700.00 above
these minimums.
Ministers Working Part-Time
A.
B.
Part-time, not retired, ministers’ salary and allowances must be approved by the Committee
on Ministry.
The suggested minimum monthly cash base salary for retired ministers working part-time
should be $700.00 - $1,400.00, depending on the amount of time required to fulfill their
responsibilities.
9.2. SALARY ADJUSTMENTS
The Presbytery urges all churches to increase their ministers' salary/utility allowances by at least the current cost
of living (C.O.L.) index.
9.2.1.
Educational Adjustment
In recognition of the wide variety of educational qualifications among ministers and to encourage
continuing education, Presbytery recommends the following increases in base salary:
First degree above Master of Divinity, such as Master of Sacred Theology, Master of Theology, and
Doctor of Ministry, 5% be added to base salary paid by the church.
Second degree above Master of Divinity, such as Doctor of Theology, or Doctor of Philosophy, a
total of 10% be added to base salary paid by the church.
9.2.2.
Experience Adjustment
As pastors become more experienced, they become more valuable to the congregation. Their
expertise and proficiency enable them to accomplish more and carry a greater work load. An
experience differential should be considered. Presbytery recommends an increase over the minimum
base salary of 3% each year for the first five years of experience in the ministry.
9.2.3.
Merit Increase
Presbytery urges all churches to consider an annual merit increase for ministers of at least 1% to 2%
depending on the effectiveness in ministry and calculated on the minister's present base salary.
9.2.4.
Cost of Living Adjustment
In their calls some churches have committed themselves annually to raise the salary of the minister by
36
an amount equal to the Consumer Price Index. The Committee on Ministry is charged with reporting
annually this Index for the year ending December 31.
9.3. HOUSING ALLOWANCES
There are two allowances related to housing for which distinctions are necessary. The allowance normally
referred to by church officers includes utilities where the manse is provided; where a manse is not provided
this allowance includes either rent plus utilities or a "rental equivalent" for ministers owning homes. As
defined by the Internal Revenue Service a "housing allowance," referred to here as IRSHA, includes fair rental
value of both the house and its furnishings, utilities, annual purchases of furnishing, taxes, interest, etc.,
virtually every household expense except food and servants. Therefore, this IRSHA is applicable whether or
not a manse is provided.
If the minister is to have the tax advantage by law, the IRS requires the Session designate, in its official
minutes, a specific amount for the IRSHA - BEFORE THE MINISTER RECEIVES THE FUNDS; the part
of the minister's compensation which is intended to provide housing must be specifically identified IN
ADVANCE as the allowance. However, the minister is responsible for setting the amount and must be
prepared to defend the amount deducted on the tax return as "fair" within the meaning of IRS regulations.
Any amount by which the IRSHA exceeds the "fair" amount spent is taxable income. In setting the IRSHA,
the Session is neither increasing salary or adding supplements to salary. It is only providing a necessary step
if the minister is to pay a fair income tax.
The total on which the pension/insurance payment is based includes the equivalent rental value of a manse;
the denomination defines this value as 30% of salary. For Social Security purposes ministers are encouraged
to consult a competent tax counsel regarding the amount of manse value for computing the Social Security
tax.
9.3.1.
Where a Manse is Provided
Both the minister and the congregation should recognize that the free use of a manse includes
keeping it insured, painted, and in a good state of repair. Utilities should either be provided directly,
or the salary should be increased accordingly. If not contained in salary, the value of utilities is
includable for reporting for Social Security purposes. To boost retirement pay of their pastor(s),
some churches have elected to include the value of utilities in their payments to the annuity fund.
Presbytery reminds both ministers and Sessions that the IRSHA may contain the rental value of
furnishings, annual purchases of furnishing, the cost of appurtenances and utilities, where the manse
is provided. The IRSHA does NOT increase the salary paid. Should the IRS determine that the
amount deducted is not "fair" by IRS regulations, the burden of defense is upon the minister, who
requested it.
9.3.2.
Where a Manse is not Provided
When the minister provides his/her own housing, the IRS limits the housing allowance to an amount
equal to the fair value of the house furnished plus the cost of utilities. Presbytery recommends that
where an allowance is provided in lieu of a manse, it be comparable to the rental rate in the
community to meet the needs of the minister and his/her family.
9.4. SHARED HOUSING EQUITY
In recognition of the need to build an equity fund for retirement housing, presbytery requires in all new calls
and encourages in all existing calls that an Equity Fund contribution at a minimum rate $100/month for
ministers required to live in manses. Details of the plan follow:
37
9.4.1.
Rationale
Were a minister given an allowance with which to purchase a house instead of living in the manse,
the inflation growth in equity of that property would ultimately benefit the minister. When a manse
is provided, such growth in value of the manse ultimately benefits the church; and at retirement, the
minister purchasing housing has acquired no equity to offset the inflationary rise in real estate.
9.4.2.
Payment
An amount at least equal to the minimum, subject to annual adjustment by presbytery, shall be paid
on a monthly or quarterly basis by the church treasurer to an account selected by the minister subject
to approval of the Committee on Ministry.
9.4.3.
Approved Accounts
The minister may invest his or her Equity Fund as he or she desires including, but not limited to, any
one of the following: variable premium annuity contracts of insurance companies, or brokerage
houses, individual retirement accounts (IRA) of banks, reputable brokerage houses and mutual funds,
an existing mortgage on a home owned by the minister or other investment vehicles. Tax sheltering of
these funds is encouraged, and ministers are encouraged to investigate salary reduction agreements
and other methods of sheltering these funds from current taxation.
9.4.4.
Administration
Presbytery shall not be involved in the administration of any equity fund. It shall be the sole
responsibility of the minister to select the investment vehicle, which may be changed by him or her
only at the beginning of each church fiscal year. Rollovers are permitted, but funds may not be
withdrawn for any purpose other than the purchase of a home so long as the minister shall be
required to live in the manse. A statement agreeing to this condition shall be signed by the minister
and filed with presbytery as part of the form for Committee on Ministry approval of the account.
Income produced by the Equity Fund, whether in cash, dividends or stock, shall be reinvested in that
account.
Tax sheltering of these funds is encouraged, and ministers are encouraged to investigate salary
reduction agreements and other methods of sheltering these funds from current taxation. Funds
withdrawn prior to age 59½ for any purpose may be subject to immediate taxation at a substantial
rate; and competent tax counsel should be consulted.
9.4.5.
Termination
At all times the account is fully vested in the minister. In the event of early retirement, disability,
death, or dismissal from office in the Presbyterian Church (U.S.A.), the above restriction on
withdrawal is removed.
9.4.6.
Committee on Ministry
The Committee's sole function shall be to assure that the account is a suitable one to fulfill its purpose
as an equity escrow vehicle. The Committee's decision may be appealed to presbytery.
9.5. CHURCH EXPENSES
Presbytery recommends that all churches consider expenses for automobile, books and continuing education as
church expenses on a reimbursable "Draw Account" basis and never part of compensation.
38
9.5.1.
Automobile Expenses
Some churches pay directly all car expenses. Some furnish a car and provide a credit card for its
expenses. Others pay a mileage rate.
The most equitable way for both the church and the minister may be for the church to own the car and
pay directly all expenses relating to church travel.
Presbytery requires in all new calls and recommends in all existing calls that if the minister owns and
maintains an automobile for the performance of professional duties, the church provide as a
MINIMUM ALLOWANCE an amount equal to that permitted by IRS.
Record keeping on mileage is a matter between the minister and the church. If a flat sum is used, it
should be reviewed annually.
9.5.2.
Continuing Education and Books
Ministers need to keep growing spiritually and professionally to serve the growing needs of a
congregation and other needs of the day. It is a wise session and congregation that sees this need and
in consultation with the minister provides time and financial assistance for this.
Presbytery requires in all new calls and recommends in all existing calls that ministers be granted two
weeks' study leave annually in addition to a month's vacation, with the provision that the minister,
after consultation with and approval by the session, may accumulate this study leave for up to six
weeks.
Presbytery also requires in all new calls and encourages in all existing calls a minimum of $500 per
year, which also may be accumulated over a period of up to three years, for literature, books, tuition,
and other costs of continuing education.
9.5.3.
Moving Expenses
Churches are responsible for moving expenses for minister's household and professional items to the
field of each new call. It is a wise procedure for the pastor and representatives of the calling
congregation to work together on moving arrangements.
9.6. VACATION
For the health and vitality of the minister, Presbytery requires that each call include a minimum of four weeks
vacation each year.
9.7. INSURANCE
Presbytery requires that all new calls provide every full-time minister and his/her family with Group Life and
Major Medical Insurance, available from the Board of Pensions.
9.8. PENSION FUND
In all calls presbytery has made is obligatory that the churches pay a sum equal to the total requisite percent of
the salary as fixed by the General Assembly for participation in its pension plan. For ministers providing
their own housing, the current rate for participation in the pension plan is 12% of the total base salary
39
including the housing allowance. For ministers living in manses the rate is 12% (computed on the total base
salary plus 30% of the salary)
Additional annuity benefits accrue to the minister if the congregation includes in the participation basis "other
payment made to or for the member (minister) - such as manse utilities allowance, automobile allowance, and
the like." (Quotation is from the official plan.)
9.9. WHERE THE MINISTER BECOMES TOTALLY DISABLED OR DIES
Presbytery recommends that churches include in their calls the stipulation that in the event of the minister's total
disability or death, the congregation will provide salary for three months plus occupation of the manse or other
suitable housing rent free for six months, or in the case where a manse is not provided, a sum equivalent to the
minister's salary for three months and housing allowance for six months.
Thus both the church and the minister will know in advance precisely what provisions will be made in the event
of such misfortune.
9.10. ANNUAL REVIEW
The Book of Order requires an annual review of "the adequacy of the compensation of the pastor or pastors" by
the congregation "upon prior review by the session" (G-7.0302 and G-10.0102m).
Presbytery recommends that the following factors be considered in determining equitable compensation:
performance, continuing education, experience, size of congregation served, number of employees supervised, the
complexity of the local program, any special needs and exceptional expenses.
Presbytery recommends that this review include the covenant between the church and the pastor(s).
All changes in the terms of call shall be recorded on the form provided by Presbytery and along with a copy of the
new covenant be forwarded to the Committee on Ministry.
9.11. HONORARIUM
In addition to the IRS allowance for mileage reimbursement, Presbytery recommends that an honorarium for
a worship service should be a minimum of $50.00 for churches under 100 members. If the pastor supplies a
yoked congregation and/or chapel on the same Sunday, then a minimum of $25.00 should be paid for each
additional service. In the case of multiple services within a yoked field, normally the larger member church
will pay the highest amount to the supply pastor. Churches of 100 or more members are encouraged to give
an honorarium of $100.00 minimum and $75 minimum for each additional service.
40
CHAPTER X
GUI DELI NES FOR CANDI DACY
10.1.
INQUIRER
When should a person apply?
When the person decides to actively explore the possibility of becoming a minister of Word and
Sacrament.
To whom should the application be made?
To the session of the church of which the person has been a member for at least six months.
What should the session do?
Contact the chairperson of the Committee on Preparation for Ministry (CPM). The chairperson will
arrange for the sessional orientation to the process prior to the session's interviewing the person.
The session will be presented with a manual entitled Preparation for Ministry in the Presbyterian
Church (U.S.A.). A liaison from the CPM will be appointed by the committee to work with the
session and the inquirer in this process.
The session interview with the person should discuss and evaluate the person in the following areas: (a)
mental health and emotional stability, (b) physical health, (c) Christian character and commitment, (d) moral
character, (e) personal maturity, and (f) intellectual ability.
The session will make a written recommendation to Presbytery through CPM. This written recommendation
is to be presented to CPM by a representative of the session.
The Committee on Preparation for Ministry will interview the person and make a decision as to whether to
enroll the person as an inquirer. The CPM shall report its action, whether to enroll or not enroll a prospective
inquirer, at the next stated meeting of the Presbytery (G-14.0402-0403).
If the person is enrolled as an inquirer, the session shall:
A.
B.
C.
Appoint a liaison to work with CPM and inquirer.
Consider financial support for the individual.
Provide opportunities for the individual to preach and supply other leadership to the church.
Encourage the congregation's members and organizations within the congregation to be supportive
through prayer and creative ministry to the inquirer and his/her family (such as buy books, remember
special occasions, e.g., birthdays, Christmas).
During the inquiry phase the individual shall:
A.
B.
C.
D.
With guidance of CPM choose a theological institution (see section entitled "Theological Institution
Requirements”).
If CPM feels it will be helpful, receive an evaluation from a vocational counseling service approved
by CPM and at the shared expense of CPM, the local church, and the Inquirer.
Ordinarily engage at some time in service to a congregation or agency of the PC(USA) with the
approval of the presbytery through CPM.
Participate in an annual consultation with the Committee on Preparation for Ministry as provided in
G-14.0421.Make an annual written report to CPM including personal assessment of the year's
experience in the areas of: (a) education for ministry, (b) spiritual development, (c) personal growth,
(d) professional development, and (e) interpersonal relations and present financial reports,
41
E.
F.
transcripts, field education reports, recommendations or comments from other persons who have had
significant contacts with the individual.
Initiate contact with liaisons and respond to contact from them.
Ordinarily take and pass the Bible content examination (G-14.0431a).
The CPM shall:
A.
B.
C.
D.
E.
F.
10.2.
Encourage individual congregations to provide preaching opportunities and field education within
the Presbytery.
Respond to the financial needs of individual.
Pray for the individual and family.
Provide a liaison for individual.
Give thoughtful deliberation and prayerful consideration to the needs and requests of the individual
throughout the process.
Provide a written summary of the annual consultation to the individual, the session, and the
theological institution.
CANDIDATE
When the inquirer desires to move from inquiry to candidacy, the person shall meet with the session as
provided in (G-14,0405).
The CPM shall consult with the inquirer and review all the evidence and make a recommendation to the
Presbytery whether to enroll the person as a candidate (G-14.0305d).
The Presbytery shall conduct the examination outlined in the Book of Order G-14.0402 and, if satisfied,
enroll the candidate as outlined in (G-14.0305f).
The candidate shall:
A.
B.
C.
D.
10.3.
Continue to consult with and be responsive to the guidance of the CPM throughout the process.
Take the remaining four ordination exams with the approval of the CPM. Ordinarily this will occur
during the fall of the final academic year.
Seek permission of the CPM to circulate his/her Personal Information Form.
Complete the requirement for ordination outlined in (G-14.0402, G-14.0420, G-14.0430).
ANNUAL CONSULTATIONS
There shall be annual consultations between the CPM and the inquirer/candidate at a time and place
designated by the CPM which shall include:
A.
B.
A written report submitted to CPM prior to the annual consultation, reviewing the past year's goals
in the five growth areas and progress in studies and service to the church during the previous year
(G-14.0421).
The review and approval of goals for the inquirer/candidate in the coming year in the five growth
areas: (a) education for ministry, (b) spiritual development; (c) personal growth, (d) interpersonal
relations, and (e) professional development (G -14.0412 and 0421).
Following the annual consultation, the CPM (through the inquirer/candidate's liaison) will submit a written
report to the session, Presbytery, and theological institution; and that report will include CPM's
recommendation to continue or terminate the period of inquiry or candidacy.
Ordinarily the CPM will provide the necessary travel expense for the annual consultation, expecting the
sponsoring church to bear the cost and/or responsibility of housing and meals.
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10.4.
THEOLOGICAL INSTITUTION REQUIREMENTS
The inquirer/candidate shall comply with the following criteria in choosing a theological institution:
A.
B.
C.
D.
Ordinarily the inquirer/candidate shall attend a theological institution of the Presbyterian Church
(U.S.A.).
An inquirer/candidate desiring to attend a non-PC(USA) theological institution shall seek approval
from the CPM and complete any additional course requirements as the CPM shall require as the
result of attendance at a non-PC(USA) institution
If the theological institution is non-PC(USA), it must:
1.
Be fully accredited by the Association of Theological Schools.
2.
In the judgment of the Committee on Preparation for Ministry, be in harmony with and
provide adequate course work in Greek, Hebrew, Old and New Testament Exegesis,
Homiletics, Reformed Theology and Worship, Pastoral Care and Counseling, Christian
Education, Presbyterian Polity, History, and Traditions.
3.
Provide opportunities for supervised pastoral training, field placement, and internship in a
PC(USA) church.
In regard to students already attending a theological institution at the time of their application to be
enrolled as an inquirer or to be received as a candidate, it is to be understood that approval to attend
that theological institution is not automatic but shall be considered in accordance with the provisions
of this policy.
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CHAPTER XI
Criteria for Validated Ministry Within the Presbytery of Shenandoah
11.1.
The Presbytery of Shenandoah seeks to empower congregations to be centers of mission, equipping people of
God to be disciples of Christ in a challenging world. In order to realize this vision, the presbytery is open to
expressions of God’s call that, while falling outside the traditional parish relationship, are consistent with the
mission of the Presbytery. The Presbyterian Church (U.S.A.) recognizes that valid ministry takes place outside
the parish, and provides within its definition of active ministry a variety of recognized positions and ministries
(as outlined in Book of Order G-2.0503 and G-3.0306). Likewise the Book of Order entrusts to Presbytery
the validation of ministries beyond the jurisdiction of this church (G-2.0503a).
11.2.
In order for a ministry to be validated by the Presbytery of Shenandoah, it must first “demonstrate conformity
with the mission of God’s people in the world as set forth in Holy Scripture, the Book of Confessions and the
Book of Order of this church.” (G-2.0503a(1)) It is incumbent upon the candidate or teaching elder to provide
evidence in writing (Appendix A) of such conformity to the Committee on Ministry, including, but not limited
to:
11.2.1.
How the ministry serves and aids others, and enables the ministries of others. (G2.0503a(2))
11.2.2.
Evidence of theologically informed fidelity to God’s Word (G-2.0503a(3))
11.2.3.
Provisions for the ministry to be carried on in accountability for its character and conduct
to the presbytery in addition to any organization, agencies, and institutions served (G2.0503a(4))
11.2.4.
The ministry shall include responsible participation in the deliberations, worship, and
work of the presbytery and in the life of a congregation of this church or a church in
correspondence with the PC(USA) (G-2.0503a(5)). (The vision and mission of the
Presbytery of Shenandoah is found in the presbytery Manual, Chapters II and III.)
11.3.
The Committee on Ministry subcommittee on Ministerial Relations will review the evidence provided and,
when deemed appropriate, will interview the candidate/teaching elder and representatives of the calling or
employing organization. The subcommittee will then make a recommendation to the Committee on Ministry,
which will make its recommendation to the presbytery. If the Ministerial Relations subcommittee
recommends not validating a particular ministry, the candidate/teaching elder has the right of appeal to the
Committee on Ministry. Likewise, if the Committee on Ministry recommends not validating a particular
ministry, the candidate/teaching elder has the right of appeal to the presbytery. In the case of such an appeal,
the presbytery shall provide fair notice and an opportunity to be heard on matters at issue (see G-3.0109).
11.4
Each validated ministry shall be reviewed by the Committee on Ministry on an annual basis. Such reviews
shall include both examination of the ministry in light of the criteria enunciated above, and of the teaching
elder’s participation in the life and ministry of the presbytery. Reviews shall include a written report from the
teaching elder, and may also include interviews with the teaching elder and representatives of the calling or
employing organization. Teaching elders engaged in validated ministries may request to meet with the
Ministerial Relations subcommittee at the time of the annual review.
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CHAPTER XI I
PRESBYTERY OF SHENANDOAH
Sexual Misconduct Policy
12.1.
INTRODUCTION
12.1.1.
Foundations
As God who called you is holy,
Be holy yourselves in all your conduct
I Peter 1:15
Not many of you should become teachers, my brothers and sisters,
for you know that we who teach will be judged with greater strictness.
James 2:15
Tend the flock of God, that is your charge,
not under compulsion, but willingly,
not for sordid gain, but eagerly.
Do not lord it over those in our charge, but be examples to the flock.
I Peter 5:2
Those who are called to office in our church are to lead a life in obedience to Scripture
and in conformity to the historic confessional standards of the church. Among these
standards is the requirement to live fully in fidelity within the covenant of marriage
between a man and a woman (W-4.9001), or chastity in singleness. Persons refusing to
repent of any self-acknowledged practice which the confessions call sin shall not be
ordained and/or instituted or installed as deacons, elders, or ministers of the Word and
Sacrament.
Book of Order G-6.01 06b (as amended in 1997)
12.1.2.
Policy Statement
It is the policy of the Shenandoah Presbytery that all employees and/or members of the
Presbytery shall maintain at all times the integrity required by the Church’s Christian
tradition and their own professional relationships. All forms of sexual misconduct as
defined in §2 below are regarded as a violation of the principles set forth in Scripture and
are thus never permissible.
12.1.3.
Purpose of This Policy
Shenandoah Presbytery has adopted this policy on sexual misconduct for the use of all
ministers, members, and other employees under its jurisdiction. The purposes of the policy are
to:
12.1.3.1.
Set high standards of ethical behavior consistent with Scripture, the
Reformed tradition, and secular law.
45
12.1.3.2.
Serve as a guide for the prevention of all types of sexual misconduct.
12.1.3.3.
Establish procedures for inquiry and effective response when
allegations of sexual misconduct occur.
12.1.3.4.
Safeguard employees and members of the church from both sexual
misconduct and false allegations.
12.1.3.5.
Protect the rights and meet the needs of the accused, the complainant,
the congregation(s) involved, and the Presbytery as a whole.
12.1.3.6.
Establish a process for the enforcement of those standards that are set
forth in this policy.
12.1.3.7.
Suggest alternative means by which instances of sexual misconduct
may be addressed without recourse to church judicial process where
these alternative means are both possible and appropriate.
12.1.3.8.
Promote, whenever possible, the reconciliation to the church of
individuals who, after due process has occurred, are deemed to have
violated the terms of this policy.
12.1.3.9.
Correlate the sexual misconduct policy adopted by the General
Assembly of the Presbyterian Church (U.S.A.) with the procedures
outlined in the Book of Order and the individual structure, offices,
and needs of the Shenandoah Presbytery.
12.1.3.10. Further the peace, unity, and purity of the church through justice and
compassion.
12.1.4. Guiding Principles behind This Policy
It is our belief as Christians that Scripture calls each of us to high ethical and moral standards in all
aspects of our lives, including our sexual behavior. These standards assume even greater importance
when an individual provides leadership to the Shenandoah Presbytery and its churches because of the
trust inherent in that position. For this reason, the guiding principles that stand behind this policy are
that sexual misconduct (as defined in §2 of this document):
46
12.1.4.1.
Violates one’s covenant as a leader who has undertaken to demonstrate responsibility,
integrity, sensitivity, and caring in a trust relationship.
12.1.4.2.
Is a misuse of authority and power that breaches Christian ethical principles by
violating a trust relation for advantage over another or for personal pleasure in an
abusive, exploitative, and unjust manner. Even if someone else initiates or invites
sexual contact in the relationship, the individual who is in a position of authority is
responsible for maintaining appropriate boundaries and prohibiting improper
relationships. There is no such thing as “consenting adults” in such a setting.
12.1.4.3.
Takes advantage of the vulnerability of others in a way that is contrary to the central
teachings of the Gospel, which enjoins us to protect the vulnerable from harm.
A further guiding principle of this policy will be to deal openly and honestly with the issue of sexual
misconduct, to provide healing and reconciliation to the greatest extent possible, to help those who have
done wrong as well as those who have had wrong done to them, and to seek to provide remedies,
whenever possible and appropriate, that do not require recourse to formal church judicial processes.
12.2.
DEFINITIONS
12.2.1.
Accused
The individual against whom an allegation of sexual misconduct has been made. For the
purposes of this policy, it is assumed that the accused is a paid or unpaid member of the
staff of Shenandoah Presbytery, including — but not limited to — its ministers.
Allegations against other individuals should be made to whichever body has appropriate
jurisdiction. For instance, an accusation against an elder who does not serve on the staff
of Shenandoah Presbytery should be made to that elder’s Session.
12.2.2.
Administrative Leave
Leave of absence initiated, not by an individual, but by the person or entity to whom that
individual reports. For the purposes of this policy, administrative leave will be:
a] a paid leave of absence, if the individual placed on leave has not been
•
formally charged with violating federal, state, or local law,
•
judged to be guilty through a trial conducted by the policies of the
Church, or
•
deemed to be guilty through an admission of serious wrongdoing.
For paid leaves of absence, the individual is entitled to continue receiving all
regular benefits of employment, including (for example) use of a residence.
b] an unpaid leave of absence in all other situations. In the case of an unpaid
administrative leave, the individual is not entitled to regular benefits of
employment, including (for example) use of a residence.
12.2.3.
Church
When capitalized, refers to the Presbyterian Church (U.S.A.).
12.2.4.
Complainant
The individual making an allegation of sexual misconduct. In the case of minors, the
term “complainant” may be used both of the minor and of the minor’s legal guardian.
12.2.5.
Employee
Any person hired or called to work for the Presbytery or for a related organization within
the jurisdiction of the Presbytery and receiving salary or wages. The employee need not
be a member of a congregation within the Presbytery or even of the Presbyterian Church
(U.S.A.).
12.2.6.
Inappropriate sexual conduct
47
Language or behavior that is offensive, obscene, or suggestive, including excessive
visual contact or staring, unwelcome touching or fondling, the telling of lewd jokes or
stories, and the use of obscene terms.
12.2.7.
Presbytery
When capitalized, refers to the Shenandoah Presbytery.
12.2.8.
Rape
Sexual contact resulting from force, threat, or intimidation.
12.2.9.
Sexual Abuse of a Minor
Sexual abuse of a minor consists of any sexual contact between an adult and an
individual under the age of eighteen. This type of abuse may be represented by, but is
not limited to:
a] sexual intercourse between an adult and an individual under the age of eighteen
b] any use of an individual under the age of eighteen for the sexual stimulation of
oneself, another person, or the child himself or herself
c] any risqué jokes, innuendo, unacceptable visual contact, unwelcome casual touch,
unwelcome and inappropriate hugs and kisses, and sexually suggestive pictures
shared by an adult with an individual under the age of eighteen, as would be deemed
inappropriate by any reasonable adult
Discussions of sexuality that occur strictly for the purposes of education and/or
counseling between an authorized teacher or counselor and an individual under the age
of eighteen are not prohibited, although extreme care and common sense should be
exerted in all such situations. The standard “as would be deemed appropriate or
inappropriate by any reasonable adult” must always be rigorously applied in these cases.
12.2.10. Sexual Harassment
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical
conduct of a sexual nature that occurs when:
a] submission to such conduct is made either explicitly or implicitly a condition of an
individual’s employment, or their continued status in the Presbytery
b] submission to or rejection of such conduct by an individual is used as the basis for
decisions affecting the livelihood or welfare of such individuals
c] such conduct has the purpose or the effect of unreasonably interfering with an
individual’s work performance or function in the congregation or Presbytery by
creating an intimidating, hostile, or offensive environment based on the declared
judgment of the affected individual.
Lack of intent to harass is not in and of itself an adequate defense against an accusation
of sexual harassment.
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12.2.11. Sexual Malfeasance
Sexual conduct occurring within a ministerial or professional relationship, such as
between clergy and a member of his or her congregation, a counselor and a client, or a
teacher and a student. Sexual malfeasance includes unwelcome sexual advances,
requests for sexual favors, and verbal or physical conduct of a sexual nature. For the
purposes of this policy, sexual malfeasance does not cover relationships between
spouses and does not restrict church professionals from having normal, mutual, social,
intimate, or marital relationships not otherwise prohibited by this policy.
12.2.12. Sexual Misconduct
A comprehensive term that includes:
a]
b]
c]
d]
e]
12.3.
Sexual abuse of a minor
Sexual harassment
Rape
Inappropriate sexual conduct
Sexual malfeasance
PROCEDURE FOR INVESTIGATION AND PREPARATION FOR A TRIAL
12.3.1. Allegations of sexual misconduct on the part of individuals governed by this policy,
including but not limited to the ministers and employees of the Presbytery, are to be made
in writing to the Stated Clerk.
a. Should an individual wish to make an allegation of sexual misconduct on the part of
the Stated Clerk, it should be submitted in writing to the General Presbyter.
b. In such cases, the General Presbyter (or his or her designee) would then assume all
duties otherwise assigned to the Stated Clerk in this policy.
12.3.2. Immediately upon receipt of a written allegation of Sexual Misconduct, the Stated Clerk shall
inform the General Presbyter merely that an allegation of misconduct has been made and against
whom. The Presbytery shall then appoint an Investigating Committee (IC) in accordance with
the Presbytery Manual §4.3.5.3.A.
a. The IC will be an ad hoc committee consisting of no fewer than three and no more
than five individuals. (See Book of Order D-10.0201a.)
b. In selecting members to serve on the IC, care should be given, whenever possible, to
identifying a set of individuals who have among them relevant expertise in pastoral
care, the legal aspects of sexual misconduct, and familiarity with the operations of the
Presbytery, this policy, and the Book of Order.
c. As soon as possible, the Stated Clerk should outline to the IC its duties and provide
appropriate orientation.
12.3.3. The initial task of the IC shall be to determine whether the allegation:
49
a. Involves a possible violation of federal, state, or local law. If so, Stated Clerk
must refer the allegation to the appropriate secular authorities and (with the possible
exception of §3.3[b] below) the process outlined in this document should be
suspended until the civil process has reached its conclusion.
b. Is of sufficient severity to warrant immediate administrative leave for the
accused. If so, a recommendation to this effect should be made to the Stated Clerk.
i.
Upon receiving a recommendation to grant administrative leave from the IC, the
Stated Clerk will discuss the matter with the General Presbyter. The General
Presbyter and Stated Clerk, acting on behalf of the Presbytery, shall decide
whether such a leave is to be granted. The leave, if granted, will be paid or unpaid
according to the guidelines set forth under the definition of “Administrative
Leave” in §2.
ii. If the accused refuses to accept an administrative leave once it has been granted,
the Presbytery may, if it chooses, proceed under G-11.0103(o) of the Book of
Order or the appropriate personnel policy to remove the accused from his or her
position.
(See
PCUSA
Polity
Reflections
Note
#31:
http://www.pcusa.org/oga/conserv/note31.htm).
12.3.4. The second task of the IC will be to determine whether:
a. The allegation has sufficient merit to warrant further investigation. If not, the IC
reports this finding to the Stated Clerk, who files a written report of this fact alone to
the Presbytery. The IC is then dissolved.
b. The accused disputes the general substance of the allegation. If not, the IC
proceeds to §3.5[g] below.
c. The allegation is more appropriately addressed by full investigation rather than
by mediation, counseling, or other less formal measures. If not, the IC proceeds to
§3.5[g] below.
12.3.5. If the IC finds that all of the criteria outlined in §3.4 above have been met, its third task is to
conduct an investigation. In accordance with D-10.o201 of the Book of Order, during this
investigation the IC must:
12.3.5.1. provide the accused with a copy of the statement of the alleged offense as
described in D-10.0101 of the Book of Order.
12.3.5.2. make a thorough inquiry into the facts and circumstances of the alleged offense.
12.3.5.3.examine all relevant papers, documents, and records available to the IC.
12.3.5.4.ascertain all available witnesses and make appropriate inquiries of them.
12.3.5.5.determine, in accordance with G-9.0102 and D-2.0203b of the Book of Order,
whether there are probable grounds or cause to believe that an offense was
committed by the accused.
12.3.5.6.decide whether the allegation(s) reported — on the basis of the papers,
documents, records, testimony, or other evidence — can reasonably be proved,
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having due regard for the character, availability, and credibility of the witnesses
and evidence available.
12.3.5.7.initiate, if the IC deems it appropriate, alternative forms of resolution.
a. Ordinarily these alternative forms of resolution — which may include
mediation, formal or informal apologies, counseling, and other such measures
— should be pursued only after an investigation has been completed and
probable cause has been determined, but before formal charges have been
filed.
b. In certain cases, however, alternative forms of resolution may be explored
even before the investigation has concluded if such resolution is acceptable to
both the complainant and the accused.
c. If mediation is attempted, it shall be completed within 120 days of its onset
unless a continuance is allowed by the Permanent Judicial Commission of the
Presbytery (PJC).
d. The IC shall convey any recommended settlement agreement to the PJC for
its approval.
e. Throughout settlement negotiations, both parties shall be provided with an
advocate if they desire one.
f. If a settlement satisfactory to all parties involved in the mediation is not
reached within the stipulated period, the IC shall then proceed to
consideration of whether charges should be filed.
12.3.5.8. report to the Presbytery only whether or not it will file charges.
12.3.5.9. if charges are to be filed, the IC will
a. prepare and file them in writing with the Stated Clerk in accordance with the
provisions of D-10.0401-.0404 of the Book of Order.
b. determine how it shall reconfigure itself as a Prosecuting Committee (PC).
Based on the complexity of the case, the PC may consist of:
i.
all members of the IC, serving as a committee of the whole;
ii.
selected representatives of the IC, serving as a subcommittee; or
iii.
a single representative of the IC, serving as the committee’s delegate and
representative.
12.3.6. If the IC decides to file charges,
a. the IC shall
i. promptly inform the accused in writing of the charges it will make, including a
summary of the facts it expects to prove at trial in order to support those charges.
ii. ask the accused if he or she wishes to plead guilty to the charges as a means of
avoiding full trial.
iii. indicate to the accused the censure it will recommend to the PJC.
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b.
consideration shall be given to the possibility of reference. (See Book of Order D4.0000.)
c.
the Permanent Judicial Council shall follow the procedure for responding to those
charges and conducting a trial that is outlined in the Book of Order (D-10.0404,
10.0405, and 11.0000).
12.3.7. If the IC decides not to file charges, the IC shall
12.4.
a.
file a written report of that fact alone with the Stated Clerk, who will then notify the
complainant.
b.
ask the Presbytery to dispose of all records in accordance with existing Presbytery
policy.
MEETING NEEDS, PRESERVING RIGHTS
12.4.1.
To help meet the needs of the complainant, he or she has the right to …
a. Be heard and taken seriously. From the time that the complainant indicates that
sexual misconduct has occurred, the complainant should receive immediate attention
and serious consideration from all church representatives.
b. Receive pastoral and therapeutic support. The complainant may require spiritual
and professional assistance as a result of the alleged sexual misconduct. The Stated
Clerk will offer to appoint, if it is desired by the complainant, an ad hoc response
coordination team (RCT) of at least three members that will either offer such support
itself or arrange to have it provided from a suitable pastor and/or a qualified therapist.
Discussions with members of the RCT and their agents would be confidential,
privileged conversations.
c. Be informed about church process and progress with regard to the accusation.
The Stated Clerk should appoint a liaison who will keep the complainant properly
informed as to what actions are taking place as a result of the accusation. In cases
where there is an RCT, the liaison will ordinarily be a member of that body.
d. Receive legal advice. The Stated Clerk should advise the complainant of his or her
right to pursue independent legal advice.
e. Be assured of an advocate of one’s own choosing. A complainant may need
continuing moral support from an individual who is present while the church addresses
the accusation. This advocate may be a relative, a friend, or an impartial third party. In
certain circumstances, this advocate will speak for the complainant.
f. Be assured that justice will be pursued. The complainant needs to be shown by the
processes of the church that justice is being pursued through fact-finding, truth-telling,
confrontation, and agreement that may include removal or temporary exclusion of the
accused from office or impartial adjudication of the complaint.
g. Receive healing and reconciliation. In addition to the other forms of reconciliation
mentioned above, the complainant may need to attain a degree of healing, wholeness,
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and reconciliation with all concerned — with the self, the family, the church and,
ideally, the accused as well. For more on resolution and reconciliation, see §5 below.
12.4.2. To help meet the needs of the accused, he or she has the right to …
a. Receive adequate information about the accusation. When an allegation of sexual
misconduct has been received by the Stated Clerk, the IC will notify the accused that an
allegation has been made. This notification
i. will be made in writing and should include advice that the accused have no further
contact of any sort with the accuser, the alleged victim (if different from the
accuser), or the family of either the accuser or alleged victim.
ii. will warn the accused that any statements made to the IC may be used against the
accused in later proceedings.
iii. should explain the process by which the allegation of sexual misconduct will be
investigated and the options available to the accused.
iv. will recommend that the accused seek legal advice immediately since the allegation
could result in church discipline or in civil or criminal court action.
b. Obtain legal advice and assistance. The accused may seek legal advice from any
source, but it should be noted that in church disciplinary or remedial cases “no person
shall act as counsel who is not a member of the Presbyterian Church (U.S.A.)” (Book of
Order, D-8.1ooo). The Stated Clerk may be able to recommend a list of Presbyterian
lawyers who are willing to consider representing parties in church disciplinary cases.
The accused is responsible for his or her own attorney fees, but, if an allegation
proceeds to the initiation of a disciplinary case and the accused is unable to employ
counsel, the accused may request appointment of counsel under the provisions of Book
of Order, D-8.1000b.
c. Receive pastoral counseling and care. If the accused so desires, the Stated Clerk will
appoint an ad hoc Team of Counselors (ToC), consisting of no fewer than three
members. (In cases where the accused is a member of the clergy, the CoM may
appropriately be asked to take responsibility for either serving as or helping to select
the ToC.) Members of the ToC should be spiritual or professional counselors with
someone whose conversations with the accused would be recognized by courts as
confidential and privileged communication. Note that, while the Stated Clerk or
General Presbyter may be asked to suggest names of impartial clergy or therapists, they
should not themselves engage in this type of pastoral care and counseling because their
conversations would not be confidential and because of their potential involvement in
the disciplinary process.
d. Receive assistance in relating to Session and Congregation. Each situation will be
different, but the Presbytery should be prepared to help plan for the anticipated needs
of a particular congregation and to recommend expert resources.
e. All appropriate legal protections. Before each and every conference with the accused,
the accused should be informed of the right to remain silent, to be represented by
counsel (Book of Order G-11.0502j, D-7.0900) and, if charges are later filed, to have
counsel appointed if he or she is unable to secure counsel (Book of Order D-11.0301.0302).
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f. Have his or her family remain economically secure. The Presbytery should remain
alert to the possible spiritual, emotional, and financial needs of the family of the
accused and recommend expert resources. Nevertheless, individuals on the staff of the
Presbytery should be cautioned against personally trying to meet these needs through
loans, gifts, and other activities that may complicate any subsequent secular legal
action.
g. Receive complete exoneration if acquitted. If the accused is acquitted of the charge,
it is important for the Presbytery to see that the acquittal is widely disseminated, unless
doing so would further injure the person falsely accused. At the very least, all
individuals who were officially informed of the accusation should also be officially
informed of the acquittal.
12.4.3. To help meet the needs of the congregation affected by the accusation, it has the right to
…
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a.
Pastoral care. In cases where the accused is a minister, pastoral care should be
provided to the congregation by another member of the ordained staff (if the church is a
multiple-staff church) or by a trained interim pastor. If the minister leaves his or her
position as a result of an accusation of sexual misconduct, a trained interim pastor or
consultant in sexual misconduct may need to work with the congregation; in extreme
cases this assistance may continue for an extended period of time. In cases where the
accused is someone other than a minister, the pastor should provide the needed care for
his or her congregation. The pastor, if not previously trained in this area of
specialization, may wish to consult with denominational specialists who can provide
advice on how to proceed in tending to the needs of the congregation and how to
address any problems that may arise.
b.
Proactive attention while necessarily awaiting a determination of guilt or
innocence. Special care must be taken to meet a congregation’s needs even as the
process outlined in this policy is still unfolding. Rumors may be about that are
detrimental to the congregation’s welfare. Decisions may need to be made about
whether the congregation is best served by having the accused placed on administrative
leave. Routine business may need to be tended to should the energies of the accused
become focused on mounting a defense. It will be necessary for various individuals and
groups associated with the Presbytery — for instance, the Stated Clerk, the General
Presbyter, and the CoM — to assist in meeting these needs of the congregation in
accordance with their knowledge of the case and their appropriate professional role.
c.
An appropriate amount of information about the case. While certain types of
information must remain confidential in order to protect the rights of both the
complainant and accused, other types of information should be shared with the
congregation in order to avoid misunderstandings, false rumors, and destructive
speculation. For instance, if a case of sexual misconduct becomes a matter of public
knowledge within a congregation and if a pastor has been found guilty of sexual
misconduct, an interim pastor or consultant may be needed to hold meetings with
individuals, small groups, or the whole congregation. Such meetings should provide
information about sexual misconduct in general, Presbyterian polity and judicial
process, and the process by which others who may have been victimized may be heard
and ministered to. If the accused is not the pastor, then the pastor should perform these
functions in most cases.
d.
Resource persons. Individuals whose services may be valuable to a congregation in the
context of sexual misconduct could include a trained interim pastor, a CoM
representative knowledgeable in polity and the effects of sexual misconduct in the
church, a consultant or therapist with knowledge and experience in dealing with sexual
misconduct, an attorney who can discuss legal aspects of a case, an insurance agent
who can advise the congregation about their exposure to liability or coverage, and other
professionals of this sort.
e.
Have its financial concerns addressed and taken seriously. Allegations of sexual
misconduct may have serious financial implications for a congregation. Paid
administrative leaves may need to be funded, counselors may need to be retained, and
interim staffing may need to be sought. While each situation will be different, the
Presbytery should work closely with the congregation in each case so that the lasting
financial impact of these situations may be minimized and the congregation’s return to
wholeness may be effected in as timely a manner as possible. In situations where a paid
administrative leave would be financially burdensome to the congregation, the CoM
may be requested to assist in finding an appropriate solution to this problem.
12.5. EFFECTING RESOLUTION AND RECONCILIATION
12.5.1. The ultimate goal, in cases where there is either a finding of fault or an admission of guilt,
should always be to effect as much healing, resolution, and reconciliation as possible between
the individual responsible for the misconduct and the complainant, congregation, Presbytery,
and Church.
12.5.2. In cases where the individual responsible for the misconduct is a member of clergy, the CoM
will be responsible for designing and implementing a plan for effecting this healing, resolution,
and reconciliation.
12.5.3. In cases where the individual responsible for the misconduct is not a member of clergy, the
Stated Clerk, working in consultation with the General Presbyter and the Chair of the CoM, will
name an appropriate group of individuals to design and implement a plan for effecting healing,
resolution, and reconciliation. At times, this group will be some existing body or standing
committee; at other times, this group will be an ad hoc committee established solely for this
purpose.
12.5.4. No single plan for healing, resolution, and reconciliation will be applicable to all situations.
Nevertheless, it is likely that the body responsible for developing these plans will consider,
among other options:
a. Mandatory counseling for the individual responsible for the misconduct.
b. Mandatory training in the prevention of sexual misconduct, either for individuals or
for groups.
c. Apologies, either formal or informal, to those adversely affected by the misconduct.
d. An alteration of responsibilities, either permanently or for some set period.
12.5.5. It should be remembered — and openly discussed with the complainant, the individual
responsible for the misconduct, and other parties affected by the misconduct — that the
plan for healing, resolution, and reconciliation should never be developed with the intent to
punish, humiliate, seek retribution, or alienate the individual responsible for the
misconduct. This part of the process is not intended to result in a sanction, such as
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may have been imposed by the PJC. Rather the goal of this stage of the process should
always be to educate the individual responsible for the misconduct and to bring about his
or her reconciliation with the congregation, Presbytery, Church and, where possible, the
complainant.
12.5.6. Similar care should be taken, whenever necessary, to provide ongoing pastoral care to the
complainant and/or the congregation affected by the misconduct in order that all parties
may reach, to the greatest extent possible, a sense of closure, healing, and wholeness in a
timely manner.
12.5.7. In cases where the accused is acquitted or where the IC has concluded that the allegation
does not warrant full investigation, similar efforts should be taken to reach healing,
resolution, and reconciliation. While in these cases, too, no single plan to accomplish this
goal will be applicable to all situations, it is likely that the body responsible for developing
these plans will consider, among other options:
12.6.
a.
Mandatory or recommended counseling for the individual responsible for the
allegation.
b.
Additional training in the meaning and nature of sexual misconduct, either for
individuals or for groups.
c.
Apologies, either formal or informal, to the individual falsely accused.
d.
An alteration of reporting relationships or congregational membership, either
permanently or for some set period.
APPEALS
12.6.1. During the Investigation.
a. During the course of the investigation, the person against whom an allegation has been
made may petition the PJC to review the procedures adopted by the IC.
b. Proper subjects for such a petition shall be limited to whether the committee has
followed a proper trail of evidence, whether the evidence being considered is properly
in the hands of the IC, and whether the IC has examined relevant evidence proposed
by the accused.
i.
The review of the petition shall be done in an appeal hearing conducted by the two
members of the Presbytery’s PJC who are designated in D-5.0101 of the Book of
Order.
ii. Members of the IC, the accused, and the complainant may all be present at the
appeal hearing and represented by counsel.
iii. The appeal hearing shall be conducted within 30 days of receipt of the petition.
iv. Decisions shall be communicated to both parties within 15 days of the appeal
hearing.
v. The results of the review shall be communicated to the moderator of the PJC and
will inform the review of charges as outlined in D-10.0405 of the Book of Order.
12.6.2. Upon Conclusion of the Investigation.
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a.
Once the investigation has concluded, the person against whom an allegation has been
made may not petition for an appeal until either the trial or alternative resolution has
been conducted. (See Book of Order D-11.0502.)
b.
If the conclusion of the IC is that no charges will be filed or that insufficient evidence
exists for further action, the complainant has 30 days from receipt of this report to
petition the PJC to review IC’s decision.
c.
The complainant must outline in this petition those instances in which the IC has not
fulfilled the duties specified in D-10.0202 of the Book of Order.
d.
The IC shall submit a written response to the facts alleged in the petition.
e.
The designated members of the PJC shall consider the petition and the IC’s response,
giving attention to the duties specified in D-10.0202 of the Book of Order and to the
question of whether the principles of church discipline will be preserved by the
decision of the IC not to file charges. The decision of the designated members of the
commission upon the petition and response shall be rendered within 90 days.
f.
If the petition is sustained, a new IC shall be appointed by the Presbytery. (Revert to
§3.2.)
g.
If the petition is rejected, the matter is concluded.
12.6.3. Upon Conclusion of the Trial.
12.7.
a.
Once the trial has concluded, appeals are governed by D-13.0000 of the Book of
Order.
b.
Grounds for appeal are outlined in D-13.0106 in the Book of Order.
PREVENTING SEXUAL MISCONDUCT
12.7.1.
The Presbytery should be proactive in providing educational programs and training in
pastoral care that seeks to prevent sexual misconduct before it occurs. The CoM, the
Committee on the Preparation for Ministry, and the PJC should each be instructed to provide
what it deems an adequate amount of training to its constituencies.
12.7.2.
Although the groups responsible for this instruction will be given the greatest amount of
autonomy in deciding the frequency, manner, and content of this instruction, in most cases
the goals of these educational programs and training should include recognition of the:
a.
Imbalance of power between religious leader and those in their care.
b.
Need for appropriate boundaries to exist between those in authority and
parishioners/clients.
c.
Need for caregivers to understand that frequent pastoral calling visits, frequent phone
conversations, extended time together, and physical touching, hugs, and kisses may be
associated with sexual advances and are high risk behaviors that may be perceived as
unwelcome or an infringement on the rights of others.
d.
Importance for members of clergy to have an “accountability partner” with whom they
meet regularly, since their role invites trust and dependence and since they are often in
a one-on-one setting with persons who respect and depend on them.
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e.
Advisability for religious leaders who counsel or provide spiritual direction to observe
professional cautionary measures such as
i. limiting the amount of time spent with each counselee/directee
ii. making sure that there are other people around sessions, and
iii. observing a professional caution regarding physical contact with each
counselee/directee.
12.8.
f.
Need for religious leaders who are providing counseling to be in a supervisory
relationship with a licensed psychotherapist.
g.
Importance for religious leaders who are providing spiritual direction to receive
direction themselves under the guidance of a supervising spiritual director.
CONTACT INFORMATION
Current contact information for the General Presbyter and Stated Clerk of the Shenandoah Presbytery
may always be found online at http://www.shenpres.org/about.htm or by calling 540.433.2556.
Current contact information for the moderator of the PJC, the Committee on Ministry (CoM), and
other standing committees of the Shenandoah Presbytery may always be found online at
http://www.shenpres.org/council.html or by calling 540.433.2556.
The mailing address of the Shenandoah Presbytery is:
Shenandoah Presbytery
1111 North Main Street
Harrisonburg, VA 22802
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CHAPTER XI I I
SABBATICAL LEAVE POLICY FOR
PASTORS AND CERTIFIED EDUCATORS IN SHENANDOAH PRESBYTERY
13.1.
Policy statement
The Presbytery of Shenandoah requires that all new calls for full-time, installed pastors and fulltime
Certified Christian Educators include a compensated sabbatical of at least three (3) months after six (6)
years of service to a particular position.
13.2.
Minister or Educator responsibilities
13.2.1. To bring at least six (6) months prior to the sabbatical a written proposal including a
detailed description of the Sabbatical, the goals to be achieved and the expected benefits for
the person and for the congregation along with a personal statement as to why this
Sabbatical would be valuable.
13.2.2. Consult with the Session in bringing up to date all pending responsibilities before departing
on a sabbatical and participating with the Session in preparing the congregation for the
sabbatical period.
13.2.3. Upon return, to remain in the present position at least one year and to join with the
congregation in reflecting upon the value and benefit.
13.3.
Session Responsibilities:
13.3.1. To budget from the first year of service, money that can be accrued for the use of the session
in meeting any additional expenses required to provide alternative leadership for the church
during the Sabbatical.
13.3.2. To receive the minister or educator’s proposal for a sabbatical at least six (6) months in
advance of the intended commencement of the sabbatical.
13.3.3. Upon receipt of the proposal for a sabbatical, to begin developing a congregational plan for
the Sabbatical, listing their goals and the financial implications.
13.3.4. Consult with the minister or educator in bringing up to date all pending responsibilities
before a sabbatical and taking responsibility in preparing the congregation for the sabbatical
period.
13.3.5. Upon completion of the sabbatical, to join with both the pastor/educator and congregation in
reflecting upon the value and benefits of the sabbatical.
Additional guidance is provided in the “Shenandoah Presbytery Sabbatical Policy Details and Rationale”
on the next page.
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Shenandoah Presbytery Sabbatical Leave Policy Details and Rationale
Sabbatical is a time for rest and renewal and supports future growth. “Sabbatical” means every
seventh years. Sabbatical leave is an extension of the Biblical concept of a Sabbath day and a Sabbath year
for renewal. It is both an act of faith that God will sustain us through a period of reflection and changed
activity and an occasion for recovery and renewal of vital energies.
In Shenandoah Presbytery the normal Sabbatical shall be three months with allowance made for
extending that period by adding accrued vacation and study leave.
Purpose: For the minister, sabbatical leave is a carefully planned period in which a pastor is granted leave
away from normal ministerial responsibilities in order to spend an extended period in study and reflection.
Sabbatical leave is not a vacation, nor is it expressly continuing education.
For the congregation, sabbatical leave can allow the people to re-establish their corporate memory or
clarify their identity as a congregation. Without the normal relationships and patterns of reliance that a
pastorate can create, the congregation recovers their own sense of ministry to the church and to each other.
The Sabbatical is an opportunity to identify new patterns that can strengthen the church.
The desired purpose for any Sabbatical should be clearly defined in writing by the minister or
educator upon requesting the Sabbatical and by the Session in making plans for the congregational
Sabbatical.
Eligibility: A Sabbatical shall be a part of every new call for installed full-time pastors in the Presbytery and
Certified Educators working full-time. The minister or educator may take Sabbatical in the seventh year of
service in that position or at another time agreed upon by the pastor/certified educator and the session. It is
expected that a minister or educator will remain in their present position at least for one year following a
Sabbatical.
Funding: During the Sabbatical, the church will continue the minister or educator’s salary, pension/medical
benefits, book and study allowance at the same level as those in effect at the time of the Sabbatical leave.
The Church will also contract for substitute pastoral or educational ministry during the period of the
Sabbatical.
Although on the face of it, the Sabbatical may seem like yet another financial burden for the local
congregation to bear, it is a minor investment in long ministries and the future health of the congregation.
Clergy, educators and churches are encouraged to set aside funds each year in anticipation of the
Sabbatical leave. A number of resources in the Presbytery, Synod and denomination are available to assist
church professionals in funding Sabbatical projects.
Sabbatical Request Process: A request for Sabbatical must be made in writing to the Session at least six
months before the Sabbatical is to begin. The request should include a detailed description of the Sabbatical,
the goals to be achieved and the expected benefits for the person and for the congregation along with a
personal statement as to why this Sabbatical would be valuable.
The Session would then begin to create their own plan for the Sabbatical, listing their goals and the
financial implications. It is the responsibility of the Session, along with the minister or educator, to build
support among the congregation in preparation for the Sabbatical.
Re-Entry: Upon return from Sabbatical, it is strongly suggested that the clergy or educator, along with the
congregation, share together the details of the leave as well as reflections on its value and benefit.
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CHAPTER XI V
DISSOLUTION POLICY
When the Committee on Ministry of Shenandoah Presbytery (COM) is asked by a pastor, an associate
pastor, or a congregation to assist in the process of dissolving a pastoral relationship, the presbytery in full
compliance with the Book of Order (G-2.0901, 2.0902, 2.0903, 2.0904), in accord with biblical guidance, and
through prayerful discernment will seek to care for the pastor and the congregation both in times of joy and in
times of concern.
Financial settlement shall be determined in consultation between the pastor, the congregation, and the COM.
In cases where the pastor or the congregation seeks dissolution in a spirit of restoring peace, unity, and purity,
where neither the pastor nor the congregation suggests fault by the other, ordinarily three (3) to six (6) months of
salary, housing, major medical, pension, and other benefits will be provided. The process will include the
following:
a. The pastor, in consultation with the COM, will request terms of dissolution including salary,
housing, major medical benefits, pension, and other benefits to which he/she is entitled (see below*).
b. The pastor shall present the requested terms of dissolution to the session in a stated or called meeting
(G-2.0902).
c. The session shall call a congregational meeting to consider the matter and make recommendations to
the presbytery who alone may dissolve pastoral relationships (G-2.0901). The session may inform
the congregation of the session’s collective discernment regarding the terms of dissolution being
requested by the pastor.
d. If the congregation chooses to concur with the requested terms and consent to dissolution, the
presbytery shall assist the congregation in discerning the next steps for the congregation to be
enabled to move forward.
e. If the congregation chooses not to concur with the requested terms and to decline to consent to
dissolution under those terms, the congregation shall determine the terms it does find acceptable and,
through elected commissioners, shall present to presbytery through the COM’s Ministerial Relations
Committee rationale for its decision (G-2.0902). The pastor shall be afforded opportunity to present
his/her rationale to the committee as well (G-2.0903).
f.
Following fair and impartial efforts to listen to both the pastor and the congregation while seeking
God’s guidance through prayer and discernment, the Ministerial Relations Committee will offer
guidance, and in consultation with the congregation and pastor, make the determination regarding the
specific terms of dissolution.
g. Should either party choose to contest the outcome, appeals may be made to the COM as a whole and,
ultimately, to the presbytery. In the event satisfaction is not secured, the Book of Order appellate
process (Rules of Discipline) may be exercised.
*Ordinarily the financial terms of dissolution are:
1. Salary – The church will continue to pay the pastor or associate pastor no less than three (3) months and
no more than six (6) months full salary from the date of the dissolution. Should the pastor be engaged in
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any other employment during that time (other than temporary pulpit supply) the salary received shall be
reduced by the amount received in that employment.
2. Housing – The pastor and his/her family shall be permitted to continue living in the manse, or receive
full housing allowance, for a period of no less than three (3) months and no more than six (6) months.
3. Major Medical – The church will continue to pay full Board of Pensions Major Medical dues for no less
than three (3) months and no more than six (6) months. In cases where the pastor and his/her family can
be covered under a spouse’s policy without causing a financial burden, the church may be relieved of this
responsibility.
4. Pension – The church will continue to pay full Board of Pensions Pension Dues for no less than three (3)
months and no more than six (6) months.
5. Other Benefits – The pastor is entitled to be compensated for any earned and unused Vacation time and
Continuing Education funds that have accrued prior to the start of this period. These benefits and other
reimbursements such as books, mileage, and phone expense will not be paid during this period.
These terms shall continue in effect until such time as the pastor has found other full-time employment.
It is the presbytery’s desire to assist both the pastor and the congregation in providing for the needs of pastors
and their families during these especially difficult times.
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