2014 GROW EXHIBITOR MANUAL GLOUCESTERSHIRE

Presented by Gloucestershire College and Gloucestershire County Council
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
Tuesday 7th October 9am - 3pm & 4pm - 8pm
Wednesday 8th October 9am - 3pm
The Centaur, Cheltenham Racecourse, Cheltenham, Prestbury, Gloucestershire. GL50 4SH
EXHIBITOR MANUAL
Lead Provider
Event Provider
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
CONTENTS
P2
Welcome and Meet the Team
P3
Preparing Your Stand
P4
The Venue
P6
Onsite
P7
Everything else
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
WELCOME
Thank you for choosing to exhibit at Grow Gloucestershire Careers and Skills Event on 7 and 8
October 2014. This exhibitor manual is designed to provide you with everything you will need for a
successful event. It has been written with the intention of removing as much stress as possible in
the planning of your exhibition stand and to help you enjoy a smooth and trouble free event.
If you have any queries at all please don’t hesitate to get in touch with us and we will be happy to
help. We look forward to welcoming you to the show!
CONTACT
A dedicated team are working on your behalf to ensure you and our visitors get the optimum out
of the show.
If you have any questions please contact:
Paul Rawson, Local Project Manager for The Skills Show Experience,
paul.rawson@gloscol.ac.uk or 07747 868067
P2
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
PREPARING YOUR STAND
Your stand package includes: Shell scheme stand
Stand lighting
Carp
Nameboard
Wifi
Tables, chairs & electrics
(Dependant on requirements)
Shell Scheme
Shell scheme walls are 2.4m high and built using Velcro compatible covered poly-weave material.
If you wish to fix graphics to your stand you can do so using Velcro. Fascia boards will be erected
on each open side of your stand. Your company name will appear on this fascia board on each
open side as black lettering on a white background.
Risk Assessments
You must complete a risk assessment that looks at the hazards, risks and control methods you
have in place for your exhibition stand, including the build-up, open period, breakdown and
general activities where appropriate.
Be Interactive
It is important that where possible all exhibitors ensure their stand offers an element of
interactivity or something that is exciting and visual. The more interactive you are, the more
successful your exhibiting experience will be. We all want the visitors to leave feeling inspired and
motivated.
P3
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
We have come up with a few interactive ideas to help you engage with the visitors and encourage
them to try something they may not have ever thought about. Let us know what you will be
doing by emailing growglos@gloscol.ac.uk .
Furniture and Electrics
Our team will be in touch to discuss your stand activity and demonstrations.
Based on your activity; basic tables and chairs will be provided and 500 watt socket if required
will be supplied. All other equipment will be the responsibility of the exhibitor.
Audio Visual Equipment
Should you wish to enhance your stand further you can order a variety of AV equipment.
Our AV contractors will have your equipment delivered to your stand and a technician will
set it up for you.
Pictured: 3m x 3m shell scheme for example purposes only.
THE VENUE
Travel, Parking and Accommodation
The Centaur, Cheltenham Racecourse, Cheltenham, Gloucestershire,GL50 4SH
If you are travelling by car, check your best route with the AA Road Planner.
Nearer the racecourse, you'll find AA signage directing you to the racecourse.
For Sat Nav purposes, we recommend using postcode - GL50 4SH.
Parking
Parking spaces are available for the duration of the event at the Hall of Fame car park
and are free of charge.
P4
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
Accommodation
Cheltenham is a stunning Regency town at the centre of the Cotswolds. The town and the
surrounding areas boast a fantastic array of hotels, B&Bs and even private houses for rent.
Deliveries
If you have any goods to be delivered by courier you must clearly mark them with:
Your Contact Name
Your Company Name
Stand Number
Address: The Centaur, Cheltenham Racecourse, Cheltenham, Gloucestershire, GL50 4SH
All deliveries must be scheduled during the build-up times, if deliveries arrive outside these times
they may be turned away. The organisers will sign for any deliveries made during build up where
available, but will not accept any responsibility and cannot guarantee their safety.
Please ensure that deliveries are not made on pallets as there is not a fork lift truck available.
Catering
Complimentary refreshments are not included but a range of refreshments will be available to
purchase, with receipts available. Complimentary water will be placed on your stand.
Complimentary catering will be served during the interval between 3pm and 4pm on Tuesday 7
October for exhibitors only.
P5
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
ONSITE
Build Up
Mon 6 October
Tues 7 October
Open Times
Tues 7 October
Tues 7 October
Tues 7 October
Weds 8 October
Weds 8 October
Breakdown
Weds 8 October
3.00pm - 6.00pm
7.30am - 9.00am
Exhibitor access
Exhibitor access
9.00am - 3.00pm
3.00pm - 4.00pm
4.00pm - 8.00pm
8.00am - 9.00am
9.00am - 3.00pm
Event open
Interval catering
Evening opening
Exhibitor access
Event open
3.00pm - 6.00pm
Exhibitor breakdown
Access
The Centaur is situated at the South entrance of Cheltenham Racecourse. Please note access during
build up is via the loading doors. Entry on the event open day will be available through the front
doors of The Centaur.
Build Up
If you are arriving at The Centaur in a vehicle and need to unload your stand items for build up, you
will be directed to a loading bay by a traffic marshal. Once you have unloaded you will need to park
your vehicle in the Hall of Fame car park.
P6
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
Open Times
Stands must be set up by 8.30am on Tuesday 7 October. We recommend you set up on Monday 6
October 2014. Do not leave your stand unattended at any time during the open times. If you have
any questions or problems please call the events team on 07747 868067 or visit us Reception.
Breakdown
For health and safety reasons goods cannot be removed from your stand until an announcement
that the event has closed is broadcast and all visitors have left the hall. Your goods should not be left
unattended at any time during breakdown and any goods remaining after 6pm on shell scheme
stands will be disposed of at the exhibitor’s expense.
Organisers Office
The Organisers Office will be operational throughout the event at reception.
A member of the events team can always be found here. To contact one of the events team in an
emergency contact: 07747 868067.
Porters
Porters will be on hand during build up and breakdown to assist you.
EVERYTHING ELSE
Badges
Exhibitor badges will be provided when you arrive on site. These should be worn at all times
to assist with security. Access may be refused if the badge is not displayed. These are not
personalised and are available at all times from the Organisers Office or event reception.
P7
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
Balloons
Helium balloons are permitted but these must be tethered and secured. Costs apply for any balloons
that escape into the roof of the halls and have to be retrieved. These costs will be
passed onto the exhibitor.
Cleaning
We ask that any rubbish is placed in the aisles at the end of the day. Please note any excess literature
left after the show has closed may result in a charge from the venue.
Disabled Facilities
Exhibitors are reminded that all stand designs and exhibits must be arranged to conform to the
Disability Discrimination Act 1995. The venue is fully accessible for disabled access.
Duration
Exhibitors must staff their stand throughout the entire event including evening opening.
Please refer to the event timetable.
Health and Safety
An event Risk Assessment must be completed by each exhibitor.
All exhibitors must comply with our Health and Safety Guidelines can be download from this site.
Height Restrictions
Any stand that exceeds 4m in height may have special conditions imposed and a structural engineer
sign off maybe required. Please contact us on 07747 868067 if this applies to your stand.
P8
GROW 2014
CAREERS & SKILLS EVENT
GLOUCESTERSHIRE
Insurance
Whilst we take every precaution to protect your property during the event, we are not responsible
for any loss or damage. We therefore highly recommend that you check your own policy or take our
event insurance. Clarity Events Insurance specialises in this and can offer help and advice, please
contact us on 07747 868067 for more information.
Medical and First Aid
Trained first aiders will be onsite during the event, including build up, open times and breakdown.
Music
If you propose to play music on your stand or use electronic means to play sound recordings or
show films, you must obtain the appropriate licenses (PRS & PPL).
Security
Gloucestershire College and the venue accept no responsibility for losses or damage to any exhibitor
materials or any property of the exhibitor or the contractor in any circumstances.
Special Requests
If you intend to have any of the following please contact the organisers as special permission may
be required: animals, background or live music, cookery demonstrations or vehicle displays.
Storage
We recommend storing any excess literature or empty storage cases in the non secure storage
available at the event.
P9
“ The Skills Show Experience forms part of the European
Social Fund Technical Assistance project, awarded to the
Skills Funding Agency to promote the European Social
Fund. In addition, the programme is co-funded by the
Skills Funding Agency to deliver the National Careers
Service at the events.
Working in partnership with The Skills Show premier
sponsors City & Guilds, the Edge Foundation and Premier
Colleges, The Skills Show Experience provides young
people with opportunities to discover what they are
good at and what they enjoy, through interactive
activities and experiences helping shape their futures
and transform their lives.”
Lead Provider
Event Provider