City Hall Advance Current & Upcoming Projects/News from Carpinteria City Hall

City Hall Advance
Current & Upcoming Projects/News
from Carpinteria City Hall
for October 2014
E X E C U T I V E / C I T Y
C L E R K
S U M M AR Y
28th Annual Avocado Festival, October 3rd, 4th, & 5th – In its 28
years, the California Avocado Festival has grown and matured into an
event that promotes the Carpinteria community far and wide and
provides opportunities for community organizations to share their work
and garner financial support. And it’s a lot of fun too! The festival is
organized and operated by the California Avocado Festival, a local
organization that is independent of the City of Carpinteria. The festival
provides significant public benefits and, as such, the City annually
cooperates with the organizers and supports the event through a
variety of City services. The California Avocado Festival and the City
work hard to improve upon the event each year, including working to mitigate inconveniences to
residents and businesses that are inherent to the Festival. The City thanks the community for its
support and cooperation in hosting this event.
Homeless Population Assistance – Through a combination of communication, enforcement of laws,
and collaboration with homeless service providers, the City is beginning to see results from its efforts
to address the growing population of homeless persons living in Carpinteria. A public agency
committee has been meeting regularly for more than a year in order to improve understanding of the
plight of the homeless population and related issues. Law and Code Enforcement, Fire District,
Public Works, City and State Parks representatives are invited to attend the meetings. City law
enforcement and other employees meet and talk to homeless persons in order to try and learn about
their status and determine what services might be available to assist them. When necessary due to
violation of the law, enforcement action has been taken in order to protect public health and safety.
The City is currently working to determine what role it can play in getting homeless persons in
Carpinteria into housing where services can be provided in a more stable environment.
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City Council Tentative Agenda Items for the Month of October:
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Oil Drilling Ban Discussion
Consider Position on Carpinteria Unified School District Bond Measure U
Dalia Court Cash Bond Release
Destruction of Obsolete Records
Annual Bob Hansen Creeks Report
Review of Investment Policy & Quarterly Investment Report
Tree Advisory Board Annual Tree Replacement Recommendations
Consider Position on Prohibiting “High Intensity” Oil and Gas Operations Measure P
Emergency Operations Plan Update
Electric Vehicle Fee Schedule
Housing Element Adoption
Legal Services Contract
Trench Cut Ordinance
Ash Avenue Update
Contracts Approved by City Manager at month end:
 Agreement for Consultant Services with RBF Consulting for $19,400 (Via Real Sidewalk
Improvements)
 Agreement for Entertainment Services with Kat Devlin (First Friday) for $200
 Agreement for Entertainment Services with Kelly Green (First Friday) for $150
AS S I S T AN T T O T H E C I T Y M AN AG E R
E C O N O M I C D E V E L O P M E N T
&
Avocado Festival
There will be no First Friday Celebration in October due to October 4th, 5th, & 6th, being the weekend
during which the 28th annual California Avocado Festival will be held.
Fall Newsletter – The fall edition of the City newsletter is scheduled to be distributed as an insert in
the October 30th edition of the Coastal View News.
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City of Carpinteria
Channel 21 Schedule for October 2014
Date
10/1
10/2
10/3
10/4
10/5
10/6
10/7
10/8
10/9
10/10
10/11
10/12
10/13
10/14
10/15
10/16
10/17
10/18
10/19
10/20
10/21
10/22
10/22
10/23
10/24
10/25
10/26
10/27
10/28
10/29
10/30
10/31
11/1
Start Time
Program
Community Scroll
Community Scroll
Community Scroll
Community Scroll
Community Scroll
Community Scroll
Community Scroll
Water District Board Meeting
Community Scroll
Water District Board Meeting
Community Scroll
Community Scroll
City Council Meeting
School District Board Meeting
City Council Meeting
School District Board Meeting
Community Scroll
City Council Meeting
Community Scroll
Community Scroll
Fire District Board Meeting
Water District Board Meeting
Fire District Board Meeting
Fire District Board Meeting
Water District Board Meeting
Community Scroll
Community Scroll
City Council Meeting
School District Board Meeting
City Council Meeting
School District Board Meeting
Community Scroll
City Council Meeting
Live Broadcast
Rebroadcast
Live Broadcast
Live Broadcast
Rebroadcast
Rebroadcast
Rebroadcast
Live Broadcast
Live Broadcast
Rebroadcast
Rebroadcast
Rebroadcast
Live Broadcast
Live Broadcast
Rebroadcast
Rebroadcast
Rebroadcast
All Day
All Day
All Day
All Day
All Day
All Day
All Day
5:30 pm
All Day
7:00 pm
All Day
All Day
5:30 pm
5:30 pm
8:00 pm
7:00 pm
All Day
5:00 pm
All Day
All Day
6:30 pm
5:30 pm
8:00 pm
7:00 pm
7:00 pm
All Day
All Day
5:30 pm
5:30 pm
8:00
7:00 pm
All Day
5:00 pm
**Note: Community Scroll plays before & after shows listed
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Estimated
End Time
8:00 pm
9:30 pm
8:00 pm
7:30 pm
10:30 pm
9:00 pm
7:30 pm
8:30 pm
8:00 pm
10:00 pm
9:00 pm
9:30 pm
8:00 pm
7:30 pm
10:30 pm
9:00 pm
7:30 pm
P U B L I C
W O R K S
D E P AR T M E N T
ENGINEERING DIVISION
Administration Program – The Department of Public Works continues to work on many
Administrative Program items. Working with the Administrative Services and Finance
Department, Public Works is working to implement new financial tracking and personnel timetracking databases.
Additional work items for October 2014 include:
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Dahlia Court Cash Bond Release
Tree Advisory Board Recommendations
Capital Projects Construction Contract Documents Specifications Boiler Plate Update
Municipal Code Updates
o Trench Cut Ordinance – An additions to the Municipal Code that addresses
impacts to roadway pavement lifespan by utility trenching and other work
o Floodplain Management Ordinance Update – Address the City’s obligation to
enact local regulations that meet the requirements of the National Flood
Insurance Program
Other Municipal Code updates include preparing updates to the bonding and surety, blanket
permit and speed limit sections.
Capital Project Program – Public Works is continuing to work on several capital
improvement projects, including:
Linden Avenue and Casitas Pass Road Interchanges Project – The Department of Public
Works is currently working, as project partner, with the Santa Barbara County Association of
Governments (SBCAG) and the California Department of Transportation (Caltrans) to
develop this project. Current work efforts that will continue into October include:
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Engineering Design and Construction Document Preparation: Public Works continues
to meet with Caltrans on technical design issues for the project.
Floodplain Development Review and Permit: The Linden Avenue and Casitas Pass
Road Interchanges Project may affect the Carpinteria Creek floodplain. The
Department of Public Works is continuing to work with the Federal Emergency
G:\Users\KEVIN\MEMOS\Status Reports\October 2014.doc
Management Agency (FEMA) to ensure the project’s compliance with federal
regulations.
Carpinteria Avenue Bridge Replacement Project – The Department of Public Works is
currently in the Preliminary Design phase of the project with the consultant team led by Drake
Haglan and Associates, Inc. The Preliminary Design Phase of the Project includes the
following:
 Conceptual Design
 Aesthetic Exhibits
 Environmental Review and Permitting
 Final Design and Construction Document Preparation
The Department held successful neighborhood and community meetings for this project in
April. The purpose of the meetings was to introduce the project and present several design
alternatives and options to the public. The project status and updates were presented at the
May 27, 2014 City Council meeting. Comments from the City Council on their preferred
alternative will be carried forward into the EIR. In July, Public Works held a public meeting to
obtain public comment on the scope and content of the draft Environmental Impact Report.
Public Works will incorporate the public input received into the designs, make appropriate
revisions to the exhibits, and develop aesthetic exhibits.
The Carpinteria Avenue Bridge Replacement Project consists of replacing the existing bridge
over Carpinteria Creek. To fund the estimated $10 million project, Public Works obtained a
federal grant under the Federal Highway Administration’s Highway Bridge Program. The
grant will pay 88.53% of all eligible costs to replace the bridge. Additional funding will come
from the City’s Development Impact Fee program and Measure A revenues.
The Department of Public Works will also continue to work on the following projects and
plans in October:
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Ash Avenue Improvement Project
o The project’s kick-off meeting with the retained consultant was held in May.
o A public meeting is being scheduled to receive the public’s input on designs for
parking improvements.
Ninth Street Pedestrian Bridge Rehabilitation Project
o City Council awarded the project to the lowest responsible bidder, J&H
Engineering General Contractors, Inc., at its August 25, 2014 meeting.
o Work is anticipated to commence this month.
Carpinteria Avenue and Casitas Pass Road Pavement Rehabilitation Project
o City Council awarded this project to the lowest responsible bidder, Toro
Enterprises, Inc., at its August 25, 2014 meeting.
o Work is anticipated to commence this month.
Bicycle Master Plan/Active Transportation Plan
o Public Works is updating this recently completed document by adding a
pedestrian element. The updated document’s name will be changed to address
the state and federal Active Transportation Program that replaced the Safe
Routes to School and Bicycle Transportation Account grant program.
G:\Users\KEVIN\MEMOS\Status Reports\October 2014.doc
Public Works will continue to work on several other projects including the Carpinteria Avenue
Bus Stop Improvements (at Elm Avenue) and the Camino Trillado Sidewalk Repair and Tree
Replacement Project.
Solid Waste – The Public Works Department will be amending the definition of unscheduled
waste hauler in Chapter 8.08, Integrated Waste Management section of the Carpinteria
Municipal Code, to include both permit and franchise options for unscheduled waste hauling
services.
Watershed Management – The annual report for Phase II MS4’s for FY 13/14 will be due to
the State Water Board on October 15, 2014. This report will be submitted through the
SMARTS database, and regional program managers are currently waiting for a response to
comments on the draft report template. Once the final version is released, it will be
completed and uploaded into the SMARTS database.
Business inspections, required under the State Phase II MS4 permit, began in June and will
continue into the fall. Carpinteria is also working with other agencies in the region to develop
a Community-Based Social Market pilot project and a water quality monitoring program, both
of which are required by the Regional Water Quality Control Board. Regional coordination on
developing and implementing programs like these will help keep costs low for both projects.
STREET MAINTENANCE DIVISION
October 2014 Work Plan
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Avocado Festival Banner Installations
Avocado Festival Event Set-up & Break-down
Arts Council Banner Installations
Avocado Festival Banner Installations
Tree Tour
CDS Unit Clean-outs (by contractor)
7th Street Asphalt Repairs (continues)
Downtown Sidewalk Steam Cleaning
Tree Watering (continues)
Weed Abatement (continues)
Stop & Stop Bar Stencil Painting (continues)
Red Curb Painting (continues)
C O M M U N I T Y
D E V E L O P M E N T
D E P AR T M E N T
DIRECTOR’S REPORT
PLANNING & BUILDING
Planning Commission – The meeting will be canceled in
October. The Commission’s next regular meeting will be on
Monday, November 3rd, at which meeting the Commission will
consider a Lot Line Adjustment between two vacant parcels at the
southwest intersection of Cramer Circle and Via Real. Companion applications for two
G:\Users\KEVIN\MEMOS\Status Reports\October 2014.doc
single-family dwellings on these two lots will be acted on by the Director after recordation of
the Lot Line Adjustment.
Architectural Review Board – The ARB will meet on Thursday, October 16, 2014, to review
an addition to a single-family dwelling on Third Street in the Beach Neighborhood. Other
agenda items will be added as we get closer to the meeting date. The ARB will hold its
November meeting on November 13, 2014.
City Council – At its first meeting in October, the Council will consider options to address oil
and gas drilling from within the City. Options range from leaving the current regulations in
place that allow onshore drilling to adopting changes to the zoning code to prohibit drilling.
At the second meeting, CDD will present the Annual Bob Hansen Creeks Program Status
Report and the Housing Element Update. This will provide an opportunity for the Council to
hear from staff about possible options for discussing whether the development standards for
second dwelling units ought to be modified to make more lots eligible for a second unit
through a reduced lot size requirement or other measure to remove some of the challenges
to providing more second units in the City.
SBCAG – At the September meeting, the TPAC and TTAC discussed the topic of the
proposed CEQA Guidelines change to use vehicle miles traveled instead of level of
service as a threshold for determining whether a project causes a significant impact to
traffic. This methodology eliminates congestion as a consideration and is problematic
for several reasons. Comments will be submitted to the state Office of Planning and
Research on the topic. The Santa Barbara Association of Governments will host its
monthly Technical Planning Advisory Committee (TPAC) meeting on October 2nd.
Joint Cities – County Housing Task Group – The group met on September 11th at
the City of Goleta (this quarterly meeting was rescheduled from its regular date of July
24th). Councilmember Shaw attended along with Community Development Director
Jackie Campbell. The group shared information relative to the status of their Housing
Elements and other ongoing housing development programs and projects in each of
the south coast jurisdictions. The next meeting will be hosted by the County of Santa
Barbara and will be held on October 23rd. A potential topic of discussion will be the use
of infrastructure financing districts to fund affordable housing projects. The group also
discussed inviting a representative from Santa Barbara City College and UCSB to
attend future meetings.
Paredon Project – On September 11th, staff determined that the Paredon Project
application submitted by Venoco, Inc. was complete for processing. Staff sent a
Request for Proposal to Marine Research Specialists to determine the cost and timeline
for preparation of a new Environmental Impact Report. Staff will bring an Agreement
for Services to the Council for consideration once the City and Venoco have had a
chance to review a Scope of Work and cost estimate for the EIR which will use
information from the 2008 proposed final EIR also prepared by MRS. Other information
relative to the current baseline conditions, etc., will be updated in the new EIR.
South Coast HOV Lanes – Caltrans certified the Final EIR for the South Coast HOV Lanes
project which proposes the widening of Highway 101 from Carpinteria to Montecito. A copy
of the document (four volumes) is available for review at City Hall, the Carpinteria Public
Library, and online at the Caltrans website:
G:\Users\KEVIN\MEMOS\Status Reports\October 2014.doc
(http://www.dot.ca.gov/dist05/projects/sb_101hov/index.html). Copies of the document may
be obtained by contacting Caltrans Senior Environmental Planner Jason Wilkinson at (805)
542-4663 or jason_wilkinson@dot.ca.gov. Due to the size of the document (approximately
1,600 pages), CDs are the preferred format if you request a copy. The PDT continues to
meet to discuss the project, though no formal Coastal Development Permit application has
been submitted as yet. Given the encroachments into wetlands within the City along the US
101 corridor, the project cannot receive permits until a Local Coastal Program Amendment is
processed through City and Coastal Commission review. This step of the process is being
accomplished through review of the Linden Avenue – Casitas Pass Road Interchanges
Project.
CODE COMPLIANCE
Pini Buildings – The City Attorney’s Office continues to work with Mr. Pini’s attorney to find
resolution to the matter of the outstanding administrative costs and penalties assessed
against Mr. Pini’s Carpinteria multi-family properties. These administrative costs and
penalties were assessed for Mr. Pini’s failure to comply with Compliance Orders addressing
various substandard conditions at the properties. Staff will continue to issue citations for
public nuisance items at these properties while this negotiation goes on.
New Crossing Guard at Aliso School – The Crossing Guard at Aliso School has let the City
know that he will be vacating his position shortly. Training for the new Crossing Guard will
commence in October for service at the crosswalk located on Seventh Street across from
Reynolds Avenue.
Single-Family Rental Housing Inspection Program – Zone 4 of the Rental Housing
Program commenced in September with inspections in the area inland of the highway
between Linden Avenue and Casitas Pass Road. Notices were mailed to 55 property
owners, and 12 homes are no longer being rented out and are owner occupied. Eleven
property owners have paid the inspection fee and inspections are pending in late September
and October for these 11 properties.
Nelson – Through the help of our foster care volunteer Lee Heller, Nelson
finally got adopted into a great home with another small dog he met at
Summerland Beach. The two play together nicely and his family will take
them for walks every day. He waited five months for this home; and it’s a
good one! Best wishes to Nelson and his new family, and thanks to Lee.
Tigre – This young female Pit Bull is all about
love. Abandoned by a homeless couple when suffering an
illness, Animal Control Officers took the dog to Animal Medical
Clinic where she recovered very quickly. She is very shy at first,
and will curl up in a corner while she gets comfortable around
new people. But then, be prepared to have some fun play time
throwing the ball or stick and getting some long, wet tongue
kisses from sweet Tigre.
If you are interested in fostering or adopting a pet, please contact David Hernandez at 6845405, x418 or by email at davidh@ci.carpinteria.ca.us. We can always use more volunteers!
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P AR K S
&
R E C R E AT I O N
Carpinteria Community Pool – The Carpinteria Community Pool will be having its first
session of 3rd grade swim lessons. Each year the 3rd graders from Aliso and Canalino
participate in swim lessons to educate the youth of
Carpinteria on swim and water safety. Teachers combine
classes and come in the afternoon for half-hour swim
lessons with their students. Classes are taught by the pool’s
team of professionally- trained lifeguards and teach the
students how to be a safe swimmer and the basics of water
safety. The classes will continue through November and
start back up in March.
The Carpinteria Aquatics Club has been excited for the
upcoming swim season as they enter their first swim meet in late October. The CAC has had
a couple of additional coaches added to the team this summer for water polo and swim and
are ready to hit the pool deck. The club has also added an additional Wednesday practice to
the Bronze “novelist group” to get in extra day in the water for the kids.
New Sanitation System – The Carpinteria Community Pool has just installed an ozone pool
water sanitation system, making it the only local public pool using this advanced technology.
The accomplishment is another big step in the City of Carpinteria’s effort to make the
Carpinteria pool the most sustainable public pool in the region. Ozone is not only a superior
water disinfectant, it also helps purify the water, making it crystal clear. The traditional use
of chlorine bleach leaves nasty disinfection byproducts behind, the kind that makes your eyes
burn and hair green. With no buildup of harmful chemicals in the pool’s water, the pool water
can be exchanged less frequently helping to conserve in the drought. Use of ozone also
saves on operational costs, reduces traffic and reduces the pool’s carbon footprint.
The Pool’s schedule for October will continue its summer hours on Saturdays. Currently the
pool is open Saturdays from 10am till 4pm, but as fall and winter arrives, the hours on
weekends shorten to 2pm. Since the weather and the attendance of swimmers has been
promising, the Carpinteria Community Pool will do a trial run the month of October with
extended lap and recreational swimming on Saturdays!
Seaside Park Project
The project will be closed out and deemed complete in October.
The Holly Avenue Lifeguard Tower
The concrete base of the tower has been ordered and the
detailed shop drawing is expected in October. The project will
replace the Holly Avenue tower with a more capable design and
is scheduled for completion in March of 2015.
The Carpinteria Garden Sustainability Faire
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The Parks Department is sponsoring a Sustainability Faire that will demonstrate good homegardening practices. The event will be held at the vacant lot adjacent to the Spot Restaurant
on Saturday, October 18th.
ADMINISTRATIVE SERVICES/FINANCE DEPARTMENT
MEMORANDUM
To: Fidela Garcia, City Clerk
From: John Thornberry, City Treasurer
Date: 9/30/2014
Subject: Cash Report – Government Code 41004
In accordance with California Government Code Section 41004, attached please find a
schedule showing Cash Disbursements, Cash Receipts and Ending Cash Balances for each
fund of the City for the periods beginning May 31, 2014 through June 30, 2014. Also in
accordance with CGC 41004 I request that a copy of this report be filed with the City Council
at your earliest convenience.
G:\Users\KEVIN\MEMOS\Status Reports\October 2014.doc
City of Carpinteria
Treasurer's Cash Report
05/31/2014
Fund
Cash
06/30/2014
Disbursements
Receipts
Change
Cash
10
General
11
Traffic Safety
13
General Reserve
15 Replacement/Repair
Reserve
20
Revolving
21
Replacement
22 Park Development
23
Park Maintenance
25
Gas Tax
26 Local Transportation
27
Measure A
28
Tidelands Trust
29
Street Lighting
31
Trust & Agency
33
Right of Way
38
PBIA
39
AB939
41
Measure D
42 Capital Improvement
48 Recreation Services
5,519,596.05
(9,115.64)
1,063,382.87
1,017,489.95
(1,040,619.80)
1,735.90
888.84
200.48
1,031,969.23
33.30
0.00
650.00
(8,650.57)
1,769.20
888.84
850.48
5,510,945.48
(7,346.44)
1,064,271.71
1,018,340.43
26,671.67
8,126.43
15,445.41
14,526.00
28,120.15
39,244.97
1,087,038.10
243,459.65
969,623.01
2,772,565.21
(42,530.31)
21,311.89
316,226.86
1,071,940.96
1,018,524.12
4,589.28
(99,672.19)
6.79
(43,203.91)
(156,528.47)
73,899.53
1,402.53
62,726.95
32,055.36
(10,984.80)
(20,303.22)
(92,789.16)
17,224.45
(8,823.34)
895.99
(7,563.27)
(145,503.62)
0.00
0.00
13,746.90
28,445.43
0.00
279.26
43,079.40
1,558.96
0.00
390.00
462.67
0.00
0.00
0.00
30,104.67
0.00
(99,672.19)
6.79
(29,457.01)
(128,083.04)
73,899.53
1,681.79
105,806.35
33,614.32
(10,984.80)
(19,913.22)
(92,326.49)
17,224.45
(8,823.34)
895.99
22,541.40
(145,503.62)
(73,000.52)
8,133.22
(14,011.60)
(113,557.04)
102,019.68
40,926.76
1,192,844.45
277,073.97
958,638.21
2,752,651.99
(134,856.80)
38,536.34
307,403.52
1,072,836.95
1,041,065.52
(140,914.34)
Total
15,186,236.63
(1,434,954.96)
1,150,719.82
(284,235.14)
14,902,001.49
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