Welcome to your Planning and Delivering Safe Work cascade

Planning & Delivering Safe Work
PLANNING AND DELIVERING SAFE WORK
Edition 1 09 October 2014
Welcome to your Planning and Delivering Safe Work cascade
You have been identified as being critical to the success of Network Rails flagship safety initiative Planning and
Delivering Safe Work (P&DSW), therefore we want to keep you up-to-date with the developments that the
programme is making. As you are aware the programme will radically change the way we carry out work on
the Railway Infrastructure and has the executive backing of Robin Gisby (the programme sponsor), Mark Carne
and Gareth Llewellyn.
The programme continues to develop at speed, and we have overcome many challenges. I think it’s fair to say
we have achieved a great deal in a short space of time, including: rule book changes and the adoption of
systems which have been well proven in other industries. We have designed a national training package that
will directly touch over 22,000 delegates, and we have trialled the roles and process’s in multiple scenarios
across the business both internally and with our suppliers.
We still get asked “why we are doing this?” and the simple answer is we need to improve safety. Too many of
our colleagues are injured, sometimes fatally, whilst working on our infrastructure. P&DSW is about getting
people to understand the risks they are facing and most importantly for them to take positive action to manage
them. The processes and systems we've designed allow our people to do this more effectively than they've ever
been able to do before.
Martin
Programme Director (P&DSW)
Roles and Responsibilities (R&R) Update
Key
Programme
Developments
Definitions of Safe Work Leader/Safe Work Manager:
- The SWL 1 covers small teams working on open lines or
in a line blockage leading a relatively simple task of work.
- The SWL 2 is in charge of worksites within possessions.
Safe Work Manager (SWM)
introduced.
- The SWM (trained and competent to SWL Level 3)
manages the largest and most complex sites.
Task Leader title replaces
the phrase Safe Task
Leader (STL).
In all instances the line manager is ACCOUNTABLE for
planning safe work and for appointing an SWL who is
RESPONSIBLE for delivering the work on site safely.
Definition of the term
Employed.
Implementation Programme
You will be aware that in early briefs we used the title Safe
Task Leader (STL). This is a reference to a future
competence which has not yet been developed. In order to
prevent confusion we have removed all references to STL
from our scenarios/briefing material.
www.safety.networkrail.co.uk/On-site-Solutions/Planning-and-Delivering-Safe-Work
Planning & Delivering Safe Work
Control of Work (CoW) Update
Briefing Material &
Version Control
We are aware that the
programme will be
touching everyone that
works on the railway
infrastructure and w e are
keen to maintain as much
transparency about the
programme as possible.
With assistance from people across the business and
from our contractors, we have designed a permit that
is visual and simple to use. It contains a map which
shows the work area and all the surrounding hazards,
describes the job, the risks and the risk controls, and is a
vast improvement on what we use today.
The Risk Based Control of Work Software (Proscient) has
undergone User Acceptance Testing (UAT), which was
completed by volunteers from within Network Rail and the
Contractor community. As an outcome we requested a
number of minor changes and the updated version has
been delivered for a second round of UAT. We remain on
target for the software rollout.
We will continue to share
our most up-to-date
material on our Safety
Central pages and keep
you updated via these
cascades.
Provided that you have a laptop/desktop that is connected to
the internet and is using Internet Explorer 9 (and higher),
then you will be able to create a permit. The software will
display and function on Internet Explorer 8 however, you will
not be able to print the permit. We have also tested on
Google Chrome, which identified a minor bug.
www.safety.networkrail.c
o.uk/On-site-Solutions/
Planning-and-DeliveringSafe-Work
TU Consultation & Validation
Current Versions are:
- P&DSW FAQs v2.0
- RCC Process Guide v1.0
- RCC Questionnaire
Training Services v1.0
- RCC Questionnaire NonTraining Services v1.0
- P&DSW
Presentation v1.2
- P&DSW R&R “As Is”
and “Future Scenarios”
v3.0
- Network Rail eLearning
self register guide v1.0
- eLearning sponsor
user guide v1.0
After a number of briefs, presentations and meetings with
representatives of the TUs, the TU consultation paper has
been submitted and the formal consultation commenced
with the first meeting on 30 September. A further meeting
is planned for the 16 October.
Safety Validation is ongoing, the board includes personnel
from across Network Rail, external suppliers and
representatives of the ORR. The latest safety validation
meeting was on 9 October and the team are making good
progress.
Training News
The train the trainer courses commenced 29 Sep with the
full SWL, Planner and Responsible Manager training due
to start week commencing 20 October.
Delegates attending the course for SWL training will be
required to complete an online pre-qualifier. The guidance
and link to undertake the pre-qualifier for the SWL course is
found in the eLearning user guides on Safety Central (there
is one for NR employees and one for suppliers)
Once the delegate has successfully completed the prequalifier, they will be booked onto a training course and
provided with details of when and where to attend
For more detail on the training email:
TrainerSWL@networkrail.co.uk or contact your
nominated Route or IP Implementation
www.safety.networkrail.co.uk/On-site-Solutions/Planning-and-Delivering-Safe-Work
Planning & Delivering Safe Work
Implementation
Key Programme Dates:
The immediate key
programme milestones
are:
29 Sep - Train the Trainer
courses commenced.
30 Sep ‐ TU Formal
Consultation 1
As a programme we always said that we had set ourselves
a challenging target for implementation. Which had been
based on a number of key assumptions.
Over the last month we have been able to refine the
programme and replace many assumptions with actual
data.
The implementation date is still dependent on the
outcome of a number of factors such as the number of
people that require training and the pass rate of
delegates. As such we cannot provide a set date although
present indicators point towards Quarter 2 2015.
01 Oct - RCC Process
Guide Issued
Any further developments will be communicated.
06 Oct - Round two of
system testing commences
Definition of Employed in Relation to SWL
09 Oct - Safety Validation
Meeting
An SWL will be regarded as employed by a Trackside PCL
holder or an RCC holder (the "Employer") if they satisfy all
of the following criteria:
16 Oct - TU Formal
Consultation 2
- the Employer is the Sentinel Primary Sponsor; and
20 Oct - Training
programme commences
21 Oct - RCC Web-Exs
commence
- he/she is employed under a contract of employment and
is exclusively working for the Employer; and
- he/she is acting on behalf of the Employer and using the
Employer's safety management system(s);
Where a deviation from the above is required, the
Managing Director of the PCL holder or RCC holder will
apply in writing to Network Rail, describing the
arrangements for the individual worker concerned. A
written decision will be provided on a case by case basis.
Railway Contractors Certificate (RCC) Update
The RCC Process Guide can be found on Safety Central. It
explains there will be two types of RCC (Training and Non
Training), which will be issued depending upon which services
are provided.
If you have any feedback
on this cascade or on any
questions regarding the
Planning and Delivering
Safe Work programme,
then please email us at:
safework@networkrail.co.uk
Suppliers providing training services will be issued with an
annual RCC, those providing non training services will be
issued with an RCC on a ‘by contract’ basis. Potential RCC
Suppliers are required to complete an RCC Questionnaire to
determine their eligibility and commitment in progressing with
the RCC. Suppliers providing both service types will need to
complete both RCC application processes and questionnaires.
For any specific queries about the RCC process please
email at: RCCQueries@networkrail.co.uk
www.safety.networkrail.co.uk/On-site-Solutions/Planning-and-Delivering-Safe-Work