Georgia Optometric Fall Education Conference October 17-19, 2014 At

Georgia Optometric Fall Education Conference
October 17-19, 2014
At
The University of Georgia
Hotel and Conference Center
at the Georgia Center
Athens, Georgia
Dear Exhibitor:
Registration is now open and you are invited to exhibit at the Georgia Optometric Association Fall
Education Conference, October 17-19, 2014 being held at the University of Georgia Hotel and
Conference Center.
For your reference, additional exhibit information and a registration form are included with this invitation.
Following are items of note to assist you in your planning:
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Exhibits may be set up on Saturday, October 18th, 2014 starting at 7:00am, doors to the
center will be open earlier, but conference center staff will not be available until 7am.
Representatives may pick up their name tag(s) at the Conference Registration Desk between the
hours of 7:30am-4:15pm on Saturday, October 18th, 2014
Attached is a schedule of events. All breakfast events, breaks and Lunch on Saturday will be in
the exhibit area. After each class ends the attendees will be also given a small window to stretch
and receive their credit certificates and walk through the exhibits.
Security, We have arranged through the University of Georgia a Security Guard for the Exhibit
Area from the time the Exhibits close on Saturday and re-open on Sunday. Exhibits must be
dismantled at the conclusion of the Sunday program.
Please plan to dismantle your exhibit by Sunday, October 19th, by 7:00pm. Conference
sessions end at 5:50pm.
Attached is a map and directions to the UGA Hotel and Conference Center.
If you require housing, call 706.542.2134 or 1.800.884.1381 to make a reservation at the
Georgia Center Hotel under the GOA Optometric Fall Education Group Room Block (#82785)
Questions? Please call Vanessa at the GOA at 770-961-9866 ext. 1 (VanessGOA@aol.com) or
for questions concerning the UGA Hotel and Conference Center please contact Pam McNair at
706-542-1740 (pamela.mcnair@georgiacenter.uga.edu).
Thank you,
Vanessa
Vanessa Grosso
Director of Meetings & Operations Manager
Phone: 770-961-9866 ext. 1
FAX: 770-961-9965
E-mail: VanessGOA@aol.com
The University of Georgia
Hotel and Conference Center
Exhibitor Information
Exhibit Space Amenities:
1.
5’ x 8’ space
All spaces include the following amenities:
 pipe and black and silver drape backdrop and sides
 one 3' x 6' draped and skirted table
 2 chairs
 1 sign hanging from top of the backdrop
 one nametag per representative
 Electrical will be arranged if ordered on your registration form.
 If you require Wireless Internet please mark where indicated on you registration form and
an account will be provided for you and given to you at registration.
Guidelines:
All exhibits and displays must be directly related to and supportive of the conference and appropriate to
the overall mission of the UGA Conference Center. The UGA Conference Center reserves the right to
refuse space to any organization or activity deemed inappropriate for the conference or the Center.
Any activity involving an open flame or heat is prohibited. The UGA Conference Center follows the
State of Georgia statutes (GA Code Section 16-11-127.1) which prohibits the possession of
weapons (including: firearms whether operable or inoperable, swords, knives with blades over 2
inches in length, etc...) on University property."
Organizations may advertise and sell products or services in the exhibit/display area to participants
attending the host event.
Unloading your exhibit:
Please unload your exhibit at the UGA Hotel and Conference Center’s Lumpkin Street entrance which faces
the South Campus Parking Deck. Use of the Hotel Guest Services entrance circle for exhibit loading/unloading is
not allowed. Attached is a map to the UGA Hotel and Conference Center.
Receiving, Storage & Shipping:
The UGA Conference Center does not have permanent reserved, secure space for storing exhibits and
displays. Representatives should plan to bring all items with them. If it is necessary to ship items to
the UGA Hotel and Conference Center, please ship at such a date that items arrive no earlier than
one business day (Monday – Friday) prior to the event.
Clearly Mark Your Label To Read:
GOA Fall Conference/Attn: Pam McNair/Your Company Name
1197 South Lumpkin Street, Suite 289
Athens, GA 30602
If Return Shipping is necessary, representatives must sufficiently arrange these details so that
items can be picked up from the UGA Hotel and Conference Center as soon as feasible upon
conclusion of the event. The Conference Center assumes no liability for items and materials that are
lost or damaged while at the Center.
Directions:
Directions for the UGA Hotel and Conference Center are available online at
http://www.georgiacenter.uga.edu/uga-hotel/contact .
Parking:
The University of Georgia Parking Services coordinates all parking on campus. You may be ticketed or
towed if you park illegally. The UGA Hotel and Conference Center is not responsible for any ticketing or
towing charges assessed. For more information, contact UGA Parking Services at 706.542.7275 or the
Hotel Desk at 706.548.1311.
EXHIBITOR REGISTRATION
GEORGIA OPTOMETRIC ASSOCIATION
Fall Education Meeting
October 17-19, 2014
University of Georgia
Hotel & Conference Center
at the Georgia Center
Athens, GA
Exhibitor Hours - Saturday, October 18th
Sunday, October 19th
Set Up: 7:00am - 9:30am
Exhibits Open: 9:30am - 5:50pm
Exhibits Open: 7:30am - 4:10pm
PLEASE PRINT CLEARLY OR TYPE INFORMATION :
Exhibitor Registration Fees
Company Name:
Item
Quantity Registration
Exhibit Booth (5'x8')
$1000/Booth
Total
$ 1,000.00
Company Address:
Will You Be Requiring 110V/60Hz Electricity?
City:
State:
Company Representative:
Title:
Zip:
METHOD OF PAYMENT
VISA
Phone:
Fax:
Yes / No
Will You Be Requiring Free Wireless Internet?
Yes / No
If yes,an account will be provided for you and given to
you at regisration
Total Due $ 1,000.00
MASTERCARD
CARD #:
CHECK
EXP DATE:
Email:
Web Site URL:
Booth Representative(s) Limit 3:
NAME ON CARD:
AUTHORIZED SIGNATURE:
1.
Rep. Phone:
Rep. Email:
CHECK ENCLOSED
CHECK NUMBER:
The undersigned agrees to the guidelines and rates listed above and
in all enclosed material.
2.
Rep. Phone:
Signature:
Rep. Email:
Date:
3.
Rep. Phone:
Rep. Email:
Mail /Fax or Email To:
Georgia Optometric Association
400 West Peachtree Street, Suite 201
Atlanta, GA 30308
Fax: 770-961-9965
VanessGOA@aol.com
For Questions Call: 770.961.9866