Document 6562940

1TY O
c
CITY OF BELLEVUE
Office of the City Administrator
210 West Mission Avenue
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NEe
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Bellevue Nebraska 680055299
Phone 402
3022
293
Fax 402
3058
293
CITY ADMINISTRATOR REPORT
October 8 2014
Administrator
Performance Management
Performance Targets provide the basis for employee six month
evaluations During September all managerssupervisors
formally met with their employees to determine whether they
accomplished their current performance targets covering the
period 4
14 to 10
1
14 They also jointly developed new
1
performance evaluation targets for the next six month period of
2014 to 4
1
10
15
1
ADA Transition Plan
In accordance with City
s Americans with Disabilities Act Transition
Plan the internal oversight committee meets quarterly to review
the status of corrective measures
Labor Negotiations
Contract negotiations continue to productively move forward with
all six City employee unions
The City Negotiation Team met with the Bellevue Police Officers
Association BPOA on September 23 and October 7 A tentative
agreement has been reached with the BPOA They will however
meet again to further discuss the Police Department
s performance
evaluation system
The City Team and Bellevue Professional Firefighters Association
BPFA met on October 6 and reached tentative agreement
The City and International Association of Fraternal Firefighters
IAFFF Local 4906 met on September 30 They are
scheduled to next meet on October 15 23 and 30
On October 2 the City Team initiated negotiations with the Civilian
Employees Association of Bellevue CEAB The next meeting has
not yet been scheduled This union was formerly the Bellevue
Employees Association BEA
The City Negotiation Team will complete and submit its economic
proposals wagebenefits next week to the Bellevue Professional
Management Association BPMA They will meet again on October
hopefully reach a tentative agreement
20 and
The City has presented its economic proposals to the Police
Command Staff Association PCSA and are waiting for the their
counter proposal
Strategic Plan
Administration staff and Councilmembers are continuing to carry
out action steps for the accomplishment of the City
s 20142016
Strategic Plan Initiatives A 9 month progress report will be included
with the next Administrator Report
Succession Plan
Succession Plan training has been conducted for Department Heads
and Division Managers Training for all other interested staff was
completed on 9
14 Plan Phases 1 and 2 will be implemented
2
by next March
Employee Policy
Manual
The Administrative Services Director HR Manager and City Attorney
are nearing completion of drafting the new Employee Policy
Manual The totally revamped Manual will streamline some of the
existing policies add necessary policies such as an ADA policy
and eliminate some policies that were unnecessary or superfluous
After department directors review and provide input on the draft
document staff will prepare a final draft Employee Policy Manual
On December 1 the final draft of the proposed new Policy Manual
will be provided to City Council members incumbent and new for
review A copy of the current Policy Manual will also be provided
for comparison They will have until January 5 2015 to submit
written feedback questions comments suggested changes to
Administrative staff The final draft Manual will then be revised to
incorporate any necessary changes for Council consideration and
action on January 12
New Public
Safety Building
Projects by Departments
A formal Open House has been scheduled for October 23 from
30 to 4
3
30 p
m
See
attached
Department Directors Reports
tr
t
Op
City of Bellevue
Office of the City Administrator
k4
210 West Mission Avenue Bellevue Nebraska 68005
402 2933022
I
ltt Ittt
MEMO
To
Dan Berlowitz
From
Larry D Burks
October 6 2014
Management Report
Date
Subject
Mr Berlowitz
During the previous week I have been working on the following activities
Attended a meeting with McKinsey Mulroy of Tobacco Free Sarpy to discuss survey
results
Attended a meeting with Mayor Sanders Chris Shewchuk Chip James and the staff from
Lockwood Development
Attended a meeting with Mayor Sanders Chris Shewchuk John Hoich regarding possible
future Bellevue developments
Conducted a SWOT analysis for the Permits
Inspections Department in preparation for
Succession Plan implementation
Attended the Federal Reserve Bank
s Investment Connection event and presentations in
Lincoln
Attended the FBI Citizen Academy week two class
Attended the presentation by J Michael Mullis CEO of Mullis Inc on site selection
criteria with Mayor Sanders
Participated in the Bellevue Chamber of Commerce
s fall golf outing with Leo A Daly
and Heartland Family Services
Start property listing eligible for NDEQ clean
up assistance
Goal calculations for the period 04
14 through 09
01
14
30
As you know the list is not inclusive of all activities and only includes major activities that may
continue to require time and effort
Please let me know if you have any questions
Best wishes
Larry D Burks MPA CED
City Administrator
Assistant
City of Bellevue
204 West Mission Avenue
Bellevue NE 68005
402 293 3014
Fax 402 293 3055
October 1 2014
Memo
Council Members
Planning Department
Larry Burks
From
Permits and Inspections Department
Subject
Monthly Building Report for September 2014
Attached is the monthly report of inspections and building permits issued during September 2014
Building inspections performed during September 2014 are 621
New Permits Issued for Single Family Dwellings in September 2014
are
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Memorandum
To
Larry Burks Assistant City Administrator
CC
Dan Berlowitz City Administrator
From
Phil Davidson
Date
2014
9
10
Re
Community Relations BiWeekly Report
Mr Burks
Here is a list of some of the projects and tasks that I have been working on over the
past few weeks Please note that I was on vacation for a fair amount of the reporting
period but did come in to do regular website updates and postings
Prepared updates on the Cornhusker Road
Kennedy Freeway Construction
Released information regarding being named one of the Best Places to Live in
America by Money Magazine
Worked with Lisa Rybar and the Bellevue Chamber of Commerce to plan for the
upcoming open house at the new City Facility at Wall Street
Coordinated a group picture and created invitations to the Open House
Ribbon
Cutting at the new City Facility
Worked with the Employee Appreciation Committee regarding upcoming employee
events
Met with Larry Burks regarding goals and projects for the next reporting period
Continued to update the City
s website and social media sites with timely
information
Worked with the Bellevue Community Foundation to wrap up and send out thank
you notes from the Annual Tailgate Party
Worked with the CATV Specialist Staci Nelson to develop her goals for the next
reporting period
Started updating all of the FAQ
s on the website with the help of the Director
s
This list is not inclusive of the day to day activities along with website and BTV updates but is intended to give
you a list of some of the projects that I have been working on If you have any questions about any of these
projects or would like me to work on additional projects please let me know
1
1Y Op
City
of Bellevue
Atiminictratiuo Caruiroc rlonartmont
61
4
u
J
NE
W
210 West
41
Mission Avenue
y Bellevue
y Nebraska 68005
402 682 6601
Administrative Services Director Weekly Activity for September 22 2014
Finalize proposed City Council and Mayor job descriptions Continued
Prep and participate BPOA union negotiations
Attend Pre Council
Employee Recognition
Meet w Mark Siepker regarding developing separate Transportation Service budget
Conduct HR division staff meeting 9
24
Prepare 6 month goals for City Administrator
Administrative Services Director Weekly Activity for September 29 2014
Pre negotiations CBEA
Fire 9
29
Staff meeting with Amanda Parker today
help veteran per Mayor
Wellness meeting Tuesday
CBEA
BPFA union negotiations Tuesday and Thursday
Schedule Drug and Alcohol supervisor training
Conduct
Recognition
Appreciation Committee 10
2 meeting
Research uniform allowance for administrative staff
Review and update departmental FAQ
s for city website
Continue to meet with staff regarding completed and proposed goals
FMLA Processing 2
Request permission to post for part
time minibus driver
Administrative Services Director Weekly Activity for October 6 2014
Meetings
United Way meeting at 10
30 10
14 City Council Chambers
6
BPFA negotiations Monday afternoon
Senior Board meeting @ 4
OOpm
Conference call W Mark McQueen 10
14 morning
7
BPOA negotiations 10
14
7
Pre negotiation meeting Thursday morning
Holiday Assistance Program meeting 10
Meeting with City Administrator 10
8
Projects
Schedule Drug and Alcohol supervisor training
Continue working with staff finalizing new goals and scoring completed ones
Update of Strategic Plan initiatives
Posting for part
time minibus driver
Updating uniform allowance data by department
SWOT analysis request sent to all departments requesting response by the end of the
Succession Plan
month
Date
From
RE
14
06
10
Ashley Clark Human Resource Manager
Activity Report
Personnel issues
2 matters under review
Staff Meeting 1
BPOA CEA Local 4906 Negotiations Prep
Unemployment hearing
Unemployment hearing witness prep
Negotiations BPFA BPOA 2 CEA Local 4906
Proposal
reviews
BPCSA BPOA BPMA BPFA Local 4906 CEA
Handbook outlining
structural reorganization
DUI policy revision
Vendor research demosmeetingsreference checks
o
Paychex Kronos HRIS
Unclassified benefits finalization
Workfit prehire screening vendor meeting
Safety committeepolicy review
Performance management sample target sheet creation
Wellness analytics review
Personnel support staff activity for September 16 2014 through October 6 2014
Record Management
Prep
and Record Payroll Changes for processing 84
Processed Address
Travel
Changes
Training Requests
4
Processed
Name Change 0
6
Narratives Received 14
Miscellaneous Copies and Secretarial work for Admin Svcs
Director
employee orientations
Prepare job description for sign off 0
Recorded Performance Evaluations 0
ApplicantsRecruitment
I9
s recorded 1
Recruiting for
Prepare packets for new
Part Time Mini Bus Driver
Verifications of Employment 4
Recruiting for Part Time Tour guide
Prepared and sent regret letters for the Part Time Library Clerk
Benefit Orientation Employee ExitsResignations
0
Full Time Exit
45 Resignations
0
Full Time
5
Leave of Absence Returns
Benefit Administration
COBRA Notices
2
Retirement EnrollmentRollovers
6
Retirement Payout 2
Processed 457 TransfersEnrollmentsChanges1
Beneficiary Changes
Processed
Unemployment
Benefit Orientation
Audited
0
QDRO Processed 1
Claims
0
Retirement Loans 1
0
prepared
and sent to Finance EBS AFLAC MetLife 1 and MetLife 2 for payment
Prepared Annual CMS Disclosure
Performed Random Drug and Alcohol testing on all employees required to have commercial
s licenses
driver
Payroll Administration
Prepared and forwarded to Finance Payroll Change Worksheet for September 26 and
October 10th
Prep EVerify and Process New Hires 1
Background Checks 4
Occupational Testing
3
Salary authorizations sheets sent to supervisors directors and City Administrator in
preparation for payroll increases
Audited employee records with Payroll Specialist for Part time fire raises and prepared
authorization sheets for signatures
Reports
Prepared Activity Report for Admin Svcs Dir
Prepared New and Term Report for HR Manager
Prepared
and compiled job descriptions for all CEA positions for Administrative Services
Director
On Going Projects
Prep new contract year sheets for GradeStepAnniversary DateChanges
Auditing of Personnel Files to include updating database
Auditing
of 1 9 forms
Preparing SOP for Personnel Division
Provide cover for Human Service Office
Training
Civil Service
Testing
In October
Coordinating and Assigning Commissioners for the Sergeant Promotional
Sent notices to Promotional Candidates of their schedules for testing
Coordinated Commissioners availability for the oral panels for select candidates
Contacted all commissioners on availability for next meeting
Civilian Retirement Committee
No activity during this period
Activities undertaken by the Human Service Program Specialist for
September 2014
A Attended the following meetings
1
2
3
4
5
6
Bellevue Ministerial Meetings
94 9
11 9
18 9
25
Energy Meeting
918
Holiday Assistance Program
924
BMA Regional Meeting
916
Region 20
8
9
United Way
99
B Other tasks undertaken
1
2
3
4
Compiled Bellevue Food Pantry Statistics for August
Compiled financial assistance numbers for September
Compiled Invitation List for the Pat Kelly Breakfast
Compiled Solicitation letters for the Holiday Assistance Program
C Social Assistance Cases
Emergency food orders 15
Crisis counseling 20
Application for MUD assistance 0
Application for rent assistance 2
Assisted with OPPD 14
Application for Black Hills Assistance 2
Adult Crisis Assistance 1
Applied Client for SSDI 1
Referrals to H
S 4
Referrals to Common Fund 3
Total households
approved
for
pantry assistance 39
financial
Total households assisted
referrals 55
These client contacts provided direct food crisis assistance to 22 adults and 25 children
Total of 47 individuals assisted
The Program Specialist interacted on 104 collateral calls on behalf of clients
The Human Service Office assisted with 14 food orders and issued 14 food vouchers and
recorded another 268 cases for food assistance on the food pantry data base for a total of 283
households Combined total between Bellevue Human Services and ENCAP
The month of September had far more success than August in terms of the number of clients
showing up for the appointment The donations given allowed for more families to be assisted
The number of applications for utilities has increased dramatically as residents are trying to pay
down their energy bills in
for OPPD
preparation for the
Specialized Transportation Service
536 miles traveled
2
419 passenger boardings
6
new
clients
registered
cold
season
I predict a continued influx in calls
City of Bellevue
Office of the City Clerk
210 W Mission Avenue
Bellevue NE 68005 5237
402 293 3007
Fax 402 293 3068
October 6 2014
To Dan
Berlowitz City Administrator
r
From Sabrina Ohnmacht Acting City Cler
RE Information for City Administrator
s Report
The 2014 Statement of Fireworks Profits and Expenses reports from the non profit
organizations were all turned in by the due date of September 30th I have been reviewing
them and will send out letters requesting additional information as needed
Code Enforcement has provided a few clean upmowing bills which have all reached or
exceeded the 60 days past due mark I have selected October 27th at 5
45 p
m as the next
Board of Equalization meeting
Working on updating the FAQs for the website
Agenda meeting and preparations this week for the
October 13th meeting
StY OF
4
e
FINANCE DEPARTMENT
STATUS REPORT
September 16 2014 October 6 2014
FINANCEACCOUNTING
Prepared schedule for reimbursement of calendar Q3 SAFER grant firefighter costs
206k
Worked with BKD external auditors to conduct and complete interim audit work
Met with BKD and Audit Committee to review Preaudit Report to the Audit
Committee and City Council
Sent preaudit report to City Council and scheduled meetings for BKD with Mayor
and City Administrator
Emailed related partyethics email to Council and management As of 10
6
beginning of day 26 of 30 responses have been received
Worked with Karen Jackson to separate Transportation Services from Administrative
Services for the 201415 budget
Continued effort to review all capital expenditures for 201314 in preparation for
annual audit
Submitted amended 201415 budget to State and Sarpy County
Completed fiscal year end for all utility bills
Continued work on all payroll vacations admin time comp payouts and all
increases that are all due by contract
Entered approximately 300 entries for changes in increases for Fire Dept
P checks and matched the billings to the payments
A
Year end preparations
Month end Prep monitoring
Bank account reconciliations
Monthly allocationtransfers entries
Prepared schedules for auditors
Worked with auditors by pulling documents for testing creating reports in Abila
and answered questions
Researched financial info as requested by directors
Coordinated auction on Govdeals with the following results
Total so far 86 958
50
CDBG
Attended the final Heartland 2050 Visioning meeting hosted by MAPA to discuss the
housing and development strategies outcomes and partners
Participated in an interactive webinar to learn about the new online environmental
review program HEROES
Began the environmental review process for the proposed 2014 Action Plan projects
and two housing rehabilitation projects with the HEROES system
Completed and submitted the Semi Annual Labor Standards Report Minority Business
Enterprise Report and Section 3 Report to HUD
Completed end of the fiscal year reporting funding request and accomplishment
updates in the HUD reporting system IDIS
Abby Highland
RISK MANAGEMENT
InsuranceRisk Management
Continued processing existing claims and working to bring open claims towards
resolution and closure
Three new workers compensation claims
Continued to investigateacceptdeny new claims
Denied one third party liability claim sewer backup
Accepted one third party liability claim Century Link damage
Continued to manage modified duties for existing restricted employees on
temporary modified duty
Prepared insurance renewal proposal recommended for approval by Council
Met with WorkFit Occupational Clinic to go over FY activitydata on injury treatment
Continued to supply underwriters additional information on policies procedures for
liability coverage
Compiled documents and explanations for auditors
Met with representative from Corvel regarding nurse case management for workers
compensation claims
Met with Wastewater Manager to discuss development of written Sewer Backup
Policy and Procedures
Safety
Continued to evaluate purchase and distribute PPE for eligible employees
New employee safety orientation to two employees
Met with HR on revising and tracking procedure associated with safety violation
disciplinary policy
Training
25 Attended the AON Risk Management 201 workshop at Scott Center Omaha
9
Wellness
Met with Shane Jacobson from Lockton Mike Williams aand City Administrator on
30 to review and analyze InfoLock data and discuss next year
9
s Wellness Program
Other Projects
Evaluated and scored performance goals from prior 6 months and set new goals for
next 12 months
Met with Employee Appreciation Committee to discuss and plan for Halloween and
Christmas events
Safety Inspector
s Time Line
Sept 16 2014
Emails and phone calls to potential buyers of surplus property
Emails to all departments for inquiries into used inventory in empty buildings
Showed office supplies to staff in two departments 3 buildings
Sept 17 2014 Met Personnel from the Library and Admin at Southroads Evidence and
CIB to tag surplus equipment for their departments
Sept 18 2014
Moved office supplies from the old buildings to City Hall
Met with Property and Evidence to determine what items are to be auctioned
Sept 22 25 2014 Worked with all the Departments to remove surplus office furniture and
coordinated pick up of office furniture from all the Police occupied buildings
Marked office items with the assistance of Tom Dargy on what items could be
used and what items were not salvageable Met with the Police Department
Evidence Division on items to sell
Took all my time for entire week
Sept 29 2014 Inventoried the empty buildings as to what furniture had not been removed yet
and contact the appropriate department
Sept 30 2014 Sent out follow up report on outside outlets needed at two Public works
buildings cannot run cords through a door to plug in a truck verified with P I
Reported safety concern to Building Maintenance of back door City Hall slamming
shut
Started assembling shelves for storage of records
Oct 1 2014
Sent out memo of last call for surplus items to all departments
Opened up garage for review by dept heads
Cleanedorganized garage
Oct 2 2014
Photographed surplus items going up for sale
Looked up information of items being soldposted on Gov Deals
Moved shelving for the department
Oct 3 2014
Worked on the documentation for tax purposes for Gov deals
Researched PPE for Wastewater
Worked with Finance Dept on inventory storage
Jani Jennings
Respectfully submitted
Rich Severson Finance Director
City
sESS
of Bellevue Fire
211 West 22nd Avenue
402
Ili
293 3153
Rescue Department
Bellevue Nebraska 68005
402 2933079 fax
net
bellevue
www
1
Bellevue Fire Department
Pre Council Report
2014
7
10
Report
Date
A
General Items
Update Medvault
s
Print CPR cards
Working on 6 month Performance Objectives
1510 Wall Street inside building coverage
Continue working with Papillion on new automatic mutual aid areas
EMS QAQI
B
Training
Review McCormick
s calls progress on ALS probation
Place three new Paramedics on ALS probation
C
Inspections
Underground fuel tank inspection class in Lincoln
Underground tank inspections at Casey
s on Cornhusker and BP on Galvin Road
Plan reviews
JUNE 1 30 2014
50 was billed out to insurance companies
961
49
22
00approximate
483
amount we will have to write off due to mandatory adjustmentswriteoffs 45 of
50
961
49
50 anticipated approximate actual revenue from these insurance billings
478
27
Deposited into Bank
99 was deposited into the bank
039
43
Statement Billing
141 statements were mailed to patients totaling 59
82
800
97 were receiving a statement for the first time
44 were receiving their 2n statement
City of Bellevue
BELLEVUE PUBLIC LIBRARY
1 003 Lincoln Road
Bellevue Nebraska 68005
402
emo
M
To
Dan Berlowitz Administrator
From
Guadalupe J Mier Library Director
Subject
Date
Weekly Report
t
3157
293
r
2014
6
10
o
o
New part
time clerk should be completing paperwork with personnel this week and
hopefully can be on board within 7 10 days She has been volunteering at Bellevue
East HS library
Incident this weekend
delayed library closing involved Telecare residents we allow
items to check out to Telecare but not their clients Their aide was not there by 5PM so
staff had to remain until 5
15 PM to check out the items to that person We will send
them a notice that if they cannot be there we will tell their clients they cannot checkout
and have them wait outside for their aide to pick them up
o
Good news part
time clerk in cataloging Betty Breier was awarded her Masters in
Library Science from University of Missouri Columbia with classes at UNO
o
We currently have 1 other part
timer working on her Masters through the Missouri
program at UNO
o
I will be in S Souix City Thursday and Friday for the Nebraska Library Conference
Lifetime Recreation and Education
MEMORANDUM
From
Dan Berlowitz City Administrator
Chris Shewchuk Planning Director
Date
October 7 2014
Subject
Department comments for Administrators Report
To
I attended a meeting with Mayor Sanders and representatives of Lockwood
Development to discuss development of the Coreslab site that was acquired from
the City
Tammi and I met with two different parties interested in the 30acre parcel at 5411
Harrison Street we are waiting for an application to be submitted for development
of this property
I
participated in a workshop for the Offutt Community Partnership Initiative
This
was the first of five meetings planned for this project
Tammi and I met with Steve Jensen to discuss assistance he can provide to us in the
redevelopment of Olde Towne
I attended a meeting with John Larsen to discuss future expansion of his company
Marathon Ventures
s Nuts and economic incentives that may be
Herman
available to him
Tammi attended the monthly meeting of the Complete Streets Committee
I attended a meeting of the Highway 34 Bridge opening celebration committee
I am trying to schedule a meeting with representatives of the Union Pacific
Railroad to further discuss how the City and UP can partner in economic
development activities and how to address concerns raised by Blue Buffalo
I attended the final meeting of the Heartland 2050 visioning committee goals
objectives and responsible parties were finalized
We are reviewing a 153 lot single family residential subdivision located at 48
Street and Raynor Parkway
The next meeting of the Planning Commission will be on October 23r the agenda
and staff reports will be
posted
on line on
Friday
October 17
Page 1 of 1
INTEROFFICE MEMORANDUM
TO
DAN BERLOWITZ
FROM
CHIEF ELBERT
C
SUBJECT
DIRECTORS BRIEF
DATE
2014
9
10
CC
NONE
4
1
Code Enforcement Stata
Calls
240
Notices
Zoning 12
Nuisance
52
Clean Ups 0
Tree Removal 1
Certified Notices
4
Officer Initiated
34
Towed Vehicles
0
Red Tags 1
Parking Citations
0
Meetings
Monday Photo for Open House
Tuesday Agenda Meeting and NSP in GI
Wednesday NSP in GI
Thursday Open
Friday Dan
Users
C
file
B
1
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Page 1 of 1
Legal Items
None
Mies
Se geant promodonal exam is taking place this week
Interviews for new hires are on going this week 3 vacant slots and 3 expected retirements at the turn
of the year
2
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2014
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Public Works Director
s Report
October
13 2014
Jeff Roberts
From
Sent
To
Cc
Bobby Riggs
Friday October 03 2014 1
09 PM
Jeff Roberts
Kathy Austin John Rexilius Roger Witkovski Vern Westcott Larry Mason Ross DiMauro
Dave Earnest Davidson Chad 108 Dan Driscoll
Subject
FW Street Department Work Schedule week of 10
6 10
14
Attachments
Street Department Work Schedule FW NORMAL 142760384 drainage ditch needs work
6910 S 43rd St Contact request from Bellevue
net FW NORMAL 142750989
Olive St FW ref 2601 Olive
Kathy Rowsey FYI Only
2601
Monday Payroll time sheets and OT requests for the pay period ended 10
14 due
4
Thurs Fri City Clean up Sat Oct 11 traffic counters signs traffic control cones and
barricades shop prep and moving equipment bins for canned goods
Dist 1
Mowing
Small
o
7310
s
28
St
mowers
continue assignments in all districts weed eater work
pipe repair 24 beehive
2601 Olive
36 near St John
s Cemetery fill ruts on west side of road shoulder
6910 S 43 St
7910 s 19 St 19
Sidney Lil Davison 9815991 washout drainage way
CIR at Avery north to
ribbon 10
west of
fence 10 wide
road for equipment Brigman Sarpy County
Landfill
Asphalt
o
o
o
Dist 2 area Olde Towne
Dist 2 shop yard
bike lane by old Wilson Concrete site
SB Ft Crook
o
Dist 3 area residentials
o
Thoroughfares
Parkway
o
o
o
as
needed
NB Galvin WB Hwy 370 Capehart 36 St south side of bridge near Raynor
Extras to Cedar Island Rd 36 St Chandler to OPPD sub station Harrision St e 13 St
Haworth Park parking lot
Alley off 19 Josephine
Dist 2
Open MUD cut 1403 Bluff St
Curb and inlet repair on Harvell Dr
Open street repair 902 Bayberry Dr
Assist South West shop with pour on Wall St
Continue crack sealing trail west of Culver
s just south of bridge
Saw cut @ 3906 Raynor Pkwy
Dist 3
Repairs
o
complete Willow Springs
o
1510 Wall St
o
Ventura WW
1
3906 Raynor Pkwy
Mowing tractor work in districts
370 bridge debris clean up
o
Work behind 1203 Offtt Blvd
Ludwig trees mowing and trimming filling washout
Total kill weeds as time permits on ROW islands
on
Fabrication
Finish trailer
Backhoe
Signs Signals
State Inventory
Fall Signal PM
s
Plotter sheeting blanks
Cornhusker work as needed signals and detection loops
8
Sidney stop sign install
Sarpy County Museum signs on Galvin
College Heights no parking sign
Counters for City Cleanup
Locates
Bobby Riggs
Street Superintendent
City of Bellevue
Office 402 2933126
Fax 402 293
3077
E mail Bobbv
RIggs @bellevue
net
2
CITY OF BELLEVUE
Wastewater Department
8902 Cedar Island Road
Bellevue NE 68147
Ph 402
2933135
Fax 402
2933034
MEMORANDUM
To
Jeff Roberts Director Public Works Department
From
Epiphany Ramos WW Operations Manager
Wastewater Department
Date
October 6 2014
Subject
Work Schedule for week of October 6 2014
Collection
1 Crew will be running jetting in the Two Springs neighborhood We have identified
routes that are in backlog and will attempt to run them as a training exercise with a
maintenance man and our Crew Leader on the other jet truck over the next few weeks
2 Deliver recycle bins
3 TV inspections of specific sewer lines with problems review all documented CCTV areas
and develop priority conditions assessment for replacement plan
a
CCTV Ventura St job
b
CCTV 7010 S 39th
4 Grounds maintenance at the shop
5 Complete locates
6 Review sewer call 08
2014 2910 Van Buren mitigation plan with contractor to
09
develop firm cost estimate schedule work ROM is in at 7 8K
7 Work was completed on Ventura last Fri Streets dept has been informed
8 Flow meters were removed on Fri the study was successful and has given us quite a bit
of data to begin developing a final report We will complete the report and findings this
week with GPM Initial inflow for some areas was as high as 400 gpm Infiltration will
be calculated using MUD meter data averages for the time period The existing reversed
force main information may not be as fruitful due to some issues with Omaha
s mag
meter data on their station
9
10
Follow up on sewer call for 7409 Sun Valley Drive
Sewer main break at 370
Betz 1810 Betz work has been completed
11 Sewer call on 7010 5 39 main line cleared and CCTV scheduled
12 SSO event at 7414 S 41 St Main lines was clear no action taken Determined private
property issue
Maintenance
1
Lift station checks on Monday and Thursday
2
Grounds maintenance around lift stations
3 Quail Creek pump work will be completed next week
4 South Lift station parts have been received one pump rebuilt and will potentially be
replaced today 3 Seal on rebuilt 1 is failing and will be scheduled for today as
possible Pump 2 has been rebuilt and will be scheduled for replacement in one week
5 Looking to winterize lawn equipment soon work to be scheduled
6
Create new PM for skid steer
Administration
1
2
Work with team and Jeff on administrative procedures and expectations
Check on trash and sewer complaints and billing problems
a
Trend line identified and reporting being created to show total cost of projected
1 for entire city will use recent study to determine of total impact
b
Ordinance memo on sewer rate increase has been sent to Rich and Jeff for
c
review Agenda mtg cover sheet sent to Jeff
In the process of drafting the trash collection increase in memo format
MUD collection fees are projected to increase 6 annually this will need to be
d
reflected
3
4
Working final SOP has been submitted
a
Developing a complete SSO program with final intention of new WO types and
collecting data against WW assets infrastructure
b Working with Jani to develop a website page for solid waste and WW will need
team input
Complete review of SOW for all CIP projects develop pipeline for incoming project
needs
a
5
Emergency Bypass and Hero Park project are dependent on each other a full
project scope should be completed and tackled and phasing according to
available funding
b Work with LeoDaly to determine pipeline capacity and potential route for
connection on South Industrial Development project
c
Working to develop overall asset management plan will be contingent on
updating all inventory records
i Mtg to be scheduled to include all Superintendent team member for
effective problem resolution and FY 1618 budget planning
ii Review potential to include asset break down in front ends on new
projects as contractor deliverable
Comprehensive review of all budgeting invoicing and revenue reporting and processes
KPI PM Goals for teams have been set previous closed out
6 Support Cityworks implementation via attending scheduled discovery meetings and
offering assistance as needed
a
a
Discovery
sessions have not been scheduled
City of Bellevue
Parks Cemetery and
Building
Maintenance
Memo
To
Jeff Roberts Public Works Director
From
Mike
Date
2014
06
10
Re
Parks Department Report
Francis Parks Superintendent
49
Building Maintenance
Work Orders at City buildings
Call Out responses
Cemetery
Eastside mowing
Cemetery Clean
up
Parks
Westside mowing
Mower maintenance
Snow meetings
Park Maintenance
Assisted with Parks mowing
Started work on trash trailer
Snow equipment maintenance
Snow meetings
Trees
Tree planting at Haworth Park
Mulched and fenced trees as needed
Reviewed citizen complaints on trees
Other
Reviewed and set new goals for staff
Working with Street Department to assist with snow coverage
1
CAS Y OR
CITY OF BELLEVUE
Fleet Maintenance
210 West Mission Avenue
Bellevue Nebraska 68005 5299
Phone 402 293 3129
a
I
t
J
C
Fax
402 293 3164
MEMORANDUM
To
Jeff Roberts
From
Todd Jarosz
Subject
Fleet Maintenance
Date
October 6 2014
Weekly Report
The cost for parts and hours required during the past week for each department
s
Maintenance and Repairs is as follows Labor cost is based off 65
00 per flat rate hour
Materials
Department
Hours
Labor Costs
Total Costs
Administration
00
70
0
3
00
195
00
265
Human Services
00
25
0
2
00
130
00
155
221
8
05
0
52
380
3
00
05
601
11
60
348
50
9
50
617
10
966
Fleet Maintenance
38
41
50
1
50
97
88
138
Permits
35
90
0
1
00
65
35
155
Parks
Streets
Police
Fire
Inspections
Waste Water
240
1
06
0
31
015
2
00
255
3
06
269
5
40
0
85
525
5
00
40
794
10
00
325
27
400
27
75
Material Cost Total
0
5
11
381
15
Tire Purchases
Parks
67
560
Fire
52
730
291
1
19
Work was performed on 63 units Expenses for Police included P0802 A Service with
axle and brake repairs 453
11 We replaced rear spindles and bushings the tire and rim on
Parks PA523 91
889 and replaced the sweeper brooms
3
brushes drive shaft and gear box on
PA664 which totaled 15
181
3
Fire expenses included two repair tickets for MED1 365
59 to replace the antifreeze
tank and 34
128 for brake repairs and air springs and TRUCK1 A Service with UL repairs
1
which included a water level gauge relief valve and span load minder assembly totaling
634
2
60
tcreahi
I
Youth Activities
Youth Volleyball for girls will begin at the Lied Center Played on Tuesday evenings This is a partnership with
BPS
Registration is being taken for youth basketball that will begin in December This is a partnership with BPS
Dance Classes
are
held at the Reed Center Mon
Tue
Thur evenings
Reed Center Rentals
Weekly
Rentals
TOPS
Monday eve
AA
Groups Sun Mornings
1st Wed of each month
Weekend Rentals The first 3 weekends of October are booked for special events
Tourism
The Olde Church is booked every weekend of October for weddings
Facility Usage
Baldwin Field
High School Softball
Club Baseball
Haworth and Baldwin
games and practice continue through Oct 8th
practices will continue through the end of Oct
Club Football Haworth McCann Everett Banner
Sun Valley parks practices and games will continue
through Nov
7th
Club Soccer Everett Banner Sun Valley
Two Springs parks practices and games will continue through the
end of the month
Thanks for your support
Jim
2