Information for Faculty

Transcription

Faculty Orientation
4200
Farm
Page
| 1Hill Boulevard, Redwood City, CA 94061
INFORMATION PACKET FOR NEW HIRE ORIENTATION—CLASSIFIED STAFF (2015/2016)
Contents
Message from the President....................................................................................................................................... 3
Cañada College Mission ............................................................................................................................................. 3
Cañada College Quick Facts ...................................................................................................................................... 4
Getting Started ............................................................................................................................................................. 5
G-number................................................................................................................................................................. 5
Email ......................................................................................................................................................................... 5
Phone/ Voicemail................................................................................................................................................... 5
Teaching ................................................................................................................................................................... 5
Syllabus/ SLOs........................................................................................................................................................ 5
Office Hours............................................................................................................................................................ 5
Faculty Door Cards ................................................................................................................................................ 6
SLOAC--Student Learning Outcomes Assessment Cycle ............................................................................... 6
Committees .............................................................................................................................................................. 6
Flex Time ................................................................................................................................................................. 6
Adjunct Health Benefits ........................................................................................................................................ 7
AFT ........................................................................................................................................................................... 7
Evaluations............................................................................................................................................................... 8
WebSMART ............................................................................................................................................................ 8
IT Support................................................................................................................................................................ 8
Instructional Services .................................................................................................................................................. 9
Class List/Roster .................................................................................................................................................... 9
Census Verification................................................................................................................................................. 9
Email Classes ........................................................................................................................................................... 9
Early Alert System .................................................................................................................................................. 9
Grade Submission ................................................................................................................................................... 9
WebAccess ............................................................................................................................................................... 9
Labs ......................................................................................................................................................................... 10
Employee Services..................................................................................................................................................... 10
Pay Information .................................................................................................................................................... 10
Tax Forms .............................................................................................................................................................. 10
AlertU Emergency Text Message....................................................................................................................... 10
Employee Wellness............................................................................................................................................... 10
Campus Map and Directory .................................................................................................................................... 11
Cañada College Organizational Structure .............................................................................................................. 12
Important Websites................................................................................................................................................... 13
Page | 2
INFORMATION PACKET FOR NEW HIRE ORIENTATION—FACULTY (2015/2016)
Message from the President
Welcome to Cañada College! For nearly half a century, Cañada has provided
enriching and life-changing educational opportunities for residents of the
San Francisco Bay Area. With support and guidance from award-winning
faculty and staff, students can pursue degrees that serve as transfer gateways
to four-year colleges and universities, or they can work on certificates that
provide direct career training.
For only $46 per unit, Cañada College offers hundreds of day, evening, and
weekend courses in more than 40 quality instructional programs. Along with
its outstanding programs in the Sciences, Business, Digital Arts, Medical
Assisting, the Liberal Arts, and technical training, the College also provides
extensive basic skills training and has innovative student support services in
counseling, orientation, certificate and degree planning, transfer assistance,
and tutoring. Our STEM Center is a leading resource of its kind in the region,
and supports students pursuing their education in the study of Science,
Technology, Engineering, and Math.
Home to numerous clubs, student organizations, and inter-collegiate athletic teams for men and women,
Cañada College provides a comprehensive college experience for both new and returning students. And, if
you’re ultimately seeking a Bachelor’s Degree, Cañada offers unique opportunities through our University
Center that allow students to pursue their education with a variety of universities with the convenience of
continuing their upper division course work right here on the college campus.
Financial aid and scholarships are available to many of those attending Cañada. So, whether you dream of
completing your degree, transferring to a four-year institution, or preparing for a career, your future begins at
Cañada College.
Larry G. Buckley, PhD
Cañada College Mission
Cañada College provides our community with a learning-centered
environment, ensuring that students from diverse backgrounds have the
opportunity to achieve their educational goals by providing transfer,
career/technical, and basic skills programs, and lifelong learning. The college
cultivates in its students the ability to think critically and creatively,
communicate effectively, reason quantitatively to make analytical judgments,
and understand and appreciate different points of view within a diverse
community.
Page | 3
Cañada College Quick Facts
Page | 4
Getting Started
Faculty Quick Guide
G-number
Email
You will need a G-number to serve as your identification number for all documents,
portals, etc.
Access your SMCCD email on the web: http://mail.smccd.edu
Your email address and initial login information will be will be assigned to you by the
District as soon as your hiring paperwork is processed.
If you teach a fully face-to-face course, you are strongly encouraged to use your District
email as your primary online contact. However, you can have it forwarded to a different
email client.
If you teach a Distance Education course—any course that is web-assisted, hybrid, or fully
online—you are required to use your District email address as your primary online contact,
and you are required to check it frequently.
Phone/
Voicemail
Full-time Faculty: Your phone number will be assigned to you once you are inputted into
the system and assigned an office. It will include voicemail service, with voicemails coming
to your email inbox. Voicemail messages are forwarded to your email and transcribed.
Adjuncts: Voicemail only. 650-378-7300 x_____ (5-digit extension)
Teaching
Syllabus/
SLOs
For every course you teach, you must provide a syllabus--preferably for the first day of
class, but in general for the very beginning of the semester. On the syllabus you must have
the following information:
● Course name and CRN
● Your contact information--how you want the students to contact you
● Your office hours
● The textbook and any other required materials
● Your grading breakdown for the course
● The Student Learning Outcomes (SLOs) for the course.
For courses taught via Distance Education, you should send your syllabus to your class by
the first ‘day’ of class. This can be done via WebAccess or WebSMART.
Your Division or discipline might have additional requirements and suggestions, but most
everyone has the same expectations of what course syllabi are to look like. You must turn
in a copy of each syllabus to your division office, so that they have a record of it. The
Division Assistants will remind you of this.
How many hours should I hold?
Office Hours
All full-time teaching Faculty have a 25-hour work week, and are expected to be on campus
and available for students—this can also include online availability. The general rule of
thumb is to allow three to five hours per week for office hours.
All Adjunct Faculty are paid for office hours, approximately one hour of office hours per
three units. The number of office hours that you hold are up to you, but you should hold
at least one hour per week. Following the guideline of one hour per three units taught is
recommended.
The syllabi for your courses and your Faculty Door Card should reflect your office hour
availability, be it on campus or online.
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Where should I hold office hours?
This is entirely up to you. Most Full-time Faculty hold their office hours in their offices.
Most Divisions provide space for adjuncts. Your Division Assistant can provide the
location of the office for you.
In addition, you can use the group study rooms in the Library, and STEM Faculty can use
the STEM Center. Many adjuncts, particularly those teaching in the evening, are able to use
their classrooms either before or after class; you can check with your Division Assistant to
see if your classroom is in use at that time.
Alternatively, you can use WebAccess or any web communication method of your choice
to hold some or all of your office hours. On WebAccess, you can use the chat activity on
the system to hold a live chat, and monitor email at the same time. Others use Skype or
instant messaging programs, while some use various chat-room online programs; many use
CCC-Confer.
Faculty Door
Cards
SLOAC-Student
Learning
Outcomes
Assessment
Cycle
At the start of the semester, you must fill out your door card online. Follow the link, and
you will create a new card for every semester you teach. In addition, you should print out a
copy and post it on the door of your office (or the Division Adjunct Office for Adjunct
Faculty), so that students know when your courses and office hours are. The link to fill out
your faculty door card is: http://www.smccd.edu/doorcard/
Cañada College, as well as the entire San Mateo Community College District, participates
actively in the creation, assessment, and evaluation of Student Learning Outcomes, or
SLOs. For every course, there is a list of SLOs, as well as the Assessment Cycle for them.
Every semester we all assess at least one (and hopefully more) SLO for every course, and
report the data and reflection on TracDat.
In your discipline, there is at least one Faculty member who can inform you of the SLOs
for your course(s); you can find them also on the Course Outline of Record that is
downloadable from the Curriculum Committee website
(http://sharepoint.smccd.edu/SiteDirectory/cancurriculum/default.aspx). Additionally,
each Division office has previous syllabi on file, and those should have the SLOs for the
course written on them.
There is also at least one Faculty member who will send you TracDat reminders for your
course, so that you can input data and analysis for your course. If you have questions
regarding how to assess SLOs, or anything else about the process, contact the TracDat lead
for your discipline.
Committees
Flex Time
All Faculty members are free to join in and participate in participatory governance
committees on campus. On the Inside Cañada page
(http://www.canadacollege.edu/inside/), you will see a list of Participatory Governance
Committees at the top; all meetings are open to the public. As a member of the campus
community, you are encouraged to attend meetings. It is important to try to attend your
department and division meetings as not everything will be sent out through email.
Flex time is the time that you spend working on integral aspects of campus life away from
the classroom. This includes:
● Course instruction and evaluation
● Staff development, in-service training and instructional improvement
● Program and course curriculum or learning resource development and evaluation
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●
●
●
●
●
●
Student personnel services
Learning resource services
Related activities, such as student advising, guidance, orientation, matriculation
services, and student, faculty and staff diversity
Departmental or division meetings, conferences and workshops, and institutional
research
Other duties as assigned by the district
The necessary supporting activities for the above
For each semester, full-time faculty should keep track of your Flex Time with the form
found on the District Academic Senate webpage, under Documents (see link below in
Important Websites), and turn it in to your division assistant by the end of each semester.
Adjunct Faculty are strongly encouraged to participate in the Flex Day Activities, which
typically occur throughout the semester.
For more on Flex Day obligations, please see article 7.11 of the AFT Contract:
http://www.aft1493.org/other/AFT_Contract_2012-15-rev1-31-13.html#art7
Adjunct
Health
Benefits
For Adjunct Faculty who teach at least six units in a semester, there are two options
regarding health benefits. You can apply for the District’s exchange, with pro-rated rates.
Or, if you prefer to use Covered California, the District will reimburse your medical
insurance payments up to $600 per six-month period (Jan-June, July-Dec). Look for emails
from either David Feune or Anahí Aguilar for more information on this, or you can go to
the District’s Human Resources site:
http://www.smccd.edu/accounts/smccd/departments/humanresources/compensation_b
enefits.shtml
Website: http://www.aft1493.org/
AFT
Representatives
Elizabeth Terzakis (Assoc. Professor of English) and Lezlee Ware (Professor of Political
Science), AFT Cañada Co-Chairs
Victoria Clinton (Asst. Professor of Medical Assisting), AFT Cañada Part-time
Representative
AFT Express
This newsletter is put out monthly by our Cañada AFT Co-Chairs. A one-page
communiqué, it updates everyone on the latest news from AFT. It is emailed to us.
Issues and Problems
As a Faculty member, you are fully represented by AFT 1493. Should you feel that you
have not been treated justly according to the contract and/or best practices, contact your
Representatives. This is especially true if you:
●
●
●
have questions, issues or problems with your course assignment (or lack thereof)
have problems and issues with your peer evaluation
have problems and issues with an unjust requirement that is not in compliance with the
contract or with best practices
Our AFT Representatives will work on our behalf in order to resolve the issue as quickly
and justly as possible. If it is deemed necessary, the union can initiate a grievance process
on your behalf. Grievance processes are outlined in the contract, Article 17. It is a
Page | 7
confidential process; outside of the parties involved, no one will have information
regarding the grievance.
Evaluations
Full-time Faculty
As per the AFT contract negotiated with the District, all new full-time, tenure-track
Faculty will be evaluated in their first year, with the focus on meeting the criteria related
to the Faculty member’s primary assignment, and each year for the next three years. The
tenure review committee will consist of four tenured colleagues from within the
Division, one of whom is a discipline expert. The evaluation will consist of a student
questionnaire, peer observation, division Dean evaluation of non-teaching
responsibilities, a self-evaluation, and a faculty portfolio. After these processes are done,
the committee meets to review the entire process, reaches a decision, and prepares a
professional activity plan for the faculty member if continued employment is granted.
Adjunct Faculty
As per the AFT contract negotiated with the District, all Adjunct Faculty will be
evaluated during their first semester of work with the campus, and then every fourth
semester during the next eight semesters of employment. After that, the adjunct will be
evaluated every sixth semester of employment. For each evaluation, you will be observed
in the classroom once by a full-time peer, and your portfolio of class materials (including
syllabi and exams/quizzes) will be reviewed by the same peer who observed your course.
In addition to this, the students of the course observed will provide an evaluation of you,
using the standard District questionnaire, and a self-evaluation and a Dean’s evaluation
of non-teaching responsibilities will be included. After the peer Faculty member reviews
this information with you and your Dean, you will discuss the results with your Dean and
the peer Faculty member who evaluated you. If it is deemed necessary, you may be
subject to a second evaluation in the following semester.
More information on evaluations for all Faculty can be found on AFT 1493’s website;
the specific page URL is here: http://aft1493.org/contract-a-salaries/faculty-evaluationprocedures.html
WebSMART
IT Support
WebSMART is the webpage/software that the District uses in order to for faculty to do
administrative actions (such as getting their roster, submitting their grades, etc.), employees
do certain administrative actions (get a pay stub, update tax forms, etc.), and other
functions. It requires your G-number (include the “g”) and your 6-digit birthdate
(mmddyy--no dashes or slashes).
If you experience issues with projectors and equipment in classroom, contact
John Winchester: windchesterj@smccd.edu; (650) 574-6517.
Work orders should be used for office equipment or computer labs:
http://helpcenter.smccd.edu/requestform/
Page | 8
Instructional Services
Instructional Services
Class
List/Roster
Census
Verification
One of the very first things you need to do on WebSMART is to get your roster. Once
you log into WebSmart, look under Faculty Services, and click on ‘Clast List.’ You will be
asked to specify which semester and course you would like--it is straight forward. You can
print off the pages by going to your browser’s menu and selecting ‘Print’--in this way, you
can print off your class roster. It’s very important to check your rosters on a consistent
basis from the beginning of the semester until after the Drop Date, so that you know who
exactly is still enrolled in the class.
Each semester you must submit the official census of your course before the Census Day;
this date is approximately two to three weeks after the start of the semester, and is always
after the last day to drop or add a course. The date is listed in the Course Schedule and on
the Academic Calendar, and you will receive reminders from your Division and the Office
of Instruction.
Taking census is crucial for the campus, as it is how the campus is paid by the state for the
students that we teach. For this reason, it is crucial to check your rosters consistently
between the first day of the semester and the last day to add/drop. Under ‘Faculty
Services’ in WebSMART, click on Census/Enrollment Verification, and click whether the
student is still attending class or has withdrawn.
Email Classes
Early Alert
System
Grade
Submission
WebAccess
It is through this option that you can drop students who withdraw and/or stop attending
your course. This can be done until the official last day to withdraw, which is about a
month from the end of the semester. The date is listed in the course schedule, and can be
found on the Academic Calendar.
You can email your students through WebSMART, and it will send the email to the
students’ my.smccd.edu email address. You can choose to email a single student, a
selection of students, or the entire course. A copy of all emails will be sent to your
smccd.edu account.
The Early Alert System is a way to contact both students and counselors regarding
student behavior and/or performance. When you click on ‘Class List/Early Alert,’ and
then select the semester and course, you will get your roster. You will see a column in the
roster where you can select a student for an Early Alert. You will be able to send a
message to the counselors regarding the students, as well as send a message to the student
that they will receive both via email and their home address. Gloria Darafshi and Nadya
Sigona are the counselors who will follow up with the majority of the Early Alerts, and
will contact you with their actions.
At the end of the semester, you will submit your grades, as well as any positive attendance
records you might have to enter, via WebSMART. The last day to submit grades is listed
on the Academic Calendar and the Course Schedule.
WebAccess is the District’s implementation of Moodle, the course management system.
This is how technology enhanced (online, hybrid) courses are delivered. The College and
the District provides support for faculty using technology enhanced instructional methods
throughout the academic year. WebAccess is available through the following link:
https://smccd.mrooms.net
Page | 9
The District also offers Structured Training for Online Teaching (STOT) for all Faculty
who are interested in learning about the program should apply to the program; the email
will come from the District and be sent to all Faculty. It should be noted that Faculty
cannot teach DE courses unless they have gone through STOT or similar training. For
more information, please see: http://www.smccd.edu/edservplan/deac/stot.shtml
Labs
There are some computer classrooms on campus, which are usually used by particular
classes. For more information if you are interested in one of these classrooms, contact
your Division Assistant.
Occasionally, you can ask to reserve the computer classroom in the Library. For more
information, email Valeria Estrada (estradav@smccd.edu) or Diana Tedone
(tedoned@smccd.edu).
Employee Services
Employee Services
Pay
Information
Tax Forms
AlertU
Emergency
Text Message
Employee
Wellness
College employees are paid on the last working day of the month. To print off your pay
stub, you look under the Employee Services, and click ‘Pay Information.’ From there you
choose ‘Pay Stub,’ and select the pay year. You will see a list of your pay stubs for the pay
year.
On WebSMART you can update your state and federal tax forms quickly. The changes
will be reflected on the following pay period.
All Faculty, staff, and students are strongly encouraged to utilize AlertU, the emergency
text services. Should there be any kind of emergency, the District and the College will
notify you via text message. This includes live drills that are performed on campus.
The San Mateo County Community College District offers a variety of services to support
employee wellness, including an Employee Assistance Program (EAP). A list of services
can be accessed through the District Employee Orientation Webpage:
http://smccd.edu/orientation/employee-wellness.php
Page | 10
Campus Map and Directory
Page | 11
Cañada College Organizational Structure
College Executive Administrative Units
President Larry Buckley, PhD
Barbara Bucton, Executive Assistant
Megan Rodriguez, Director of Marketing, Communications & Public Relations
Chialin Hsieh, Ed.D, Dean of Planning, Research & Institutional Effectiveness
Gregory Anderson, Ed.D, Vice President of Instruction
Jo’an Rosario Tanaka, Executive Assistant
Jose Peña, Curriculum and Instructional Systems Specialist
Jose Garcia, Visual Communications Coordinator
Kim Lopez, Interim Vice President of Student Services
Debbie Joy, Executive Assistant
Michelle Marquez, Vice President of Administrative Services
Mary Chries Concha Thia, Interim College Budget Officer
Vickie Nunes, External Funding and Compliance Officer
Office of the President
Marketing, Communications & Public Relations
Planning, Research, and Institutional Effectiveness
Office of Instruction
Office of Student Services
Office of Administrative Services
College Instructional Divisions
Athletics, Kinesiology and Dance, Library, Learning Resources
Business, Design, and Workforce
Humanities and Social Sciences
Science and Technology
Anniqua Rana, Ed.D, Dean
Matthew Lee, Division Assistant
David Hamilton, Interim Dean
Jonna Pounds, Division Assistant
Peter Tam, Account Technician
David Johnson, Ph.D, Dean
Joan Murphy, Division Assistant
Gloria Peña, Office Assistant
Janet Stringer, M.D., Ph.D, Dean
Georgia Clark, Division Assistant
College Student Support Divisions
Counseling Services
Admissions and Records
Financial Aid
Disability Resource Center
Lizette Bricker, Interim Dean
Jackie Flores, Temporary Division Assistant
Ruth Miller, Registrar
Margie Carrington, Director
Max Hartman, Interim Director
Cañada College employee directory: http://directory.smccd.edu/allemp.php?college=Canada
Page | 12
Important Websites
AFT 1493 Main website
http://www.aft1493.org/
Curriculum Committee Website—to download Course Outlines of Record
https://smccd.sharepoint.com/sites/can/cancurriculum/default.aspx
District Portal--Resources for the district, including links to webmail, WebSMART,
WebAccess, ITS Help Desk, and faculty/staff directory
http://www.smccd.edu/portal/
Flex Form--District Academic Senate
http://www.smccd.edu/accounts/smccd/committees/academicsenate/flexform.php
Inside Cañada--Resources for committees, divisions, etc.
http://www.canadacollege.edu/inside/index.php
WebAccess—Course management system for the District
https://smccd.mrooms.net
WebSMART—Website for faculty and employee administrative functions
https://websmart.smccd.edu
Services for Students at Cañada College
http://canadacollege.edu/studentservices/index.php
Cañada College Staff Directory
http://directory.smccd.edu/allemp.php?college=Canada
San Mateo County Community College District New Employee Website
http://smccd.edu/orientation/
Page | 13

Information for Faculty

Transcription

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