AGENDA COUNTY OF OXFORD COUNCIL MEETING

Transcription

AGENDA
COUNTY OF OXFORD
COUNCIL MEETING
WEDNESDAY, OCTOBER 22, 2014
7:00 P.M.
COUNCIL CHAMBER, OXFORD COUNTY ADMINISTRATION BUILDING, WOODSTOCK
MEETING #18
1. CALL TO ORDER
Time ______
2.
APPROVAL OF AGENDA
3.
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING
October 8 2014
5.
PUBLIC MEETINGS
6.
DELEGATIONS AND PRESENTATIONS
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS
8.
CONSIDERATION OF CORRESPONDENCE
1.
Long Point Region Conservation Authority
October 2, 2014
Re: Long Point Region Conservation Authority Board Structure
LPRCA 100214
Resolution
That the County of Oxford confirm agreement with the Long Point Region Conservation
Authority (LPRCA) Board of Directors' recommendation to its member municipalities to
increase the size of the current Board from 10 to 11 members, thereby increasing Oxford's
representation to three full members representing the Townships of Norwich, South-West
Oxford and the Town of Tillsonburg, and, further, that the County convey their
appreciation to the LPRCA Board of Directors for their consideration of Oxford's request to
address the current one member combined representation for the Township of Norwich
and the County of Brant.
County of Oxford ~ eAgenda Application Version 0.3.0
Agenda Version 1,
► Addition to Agenda
PAGE 2
COUNCIL AGENDA
OCTOBER 22, 2014
9.
REPORTS FROM DEPARTMENTS
COMMUNITY AND STRATEGIC PLANNING
CASPO 2014-262
Re: Application for Draft Plan of Subdivision
SB 14-01-8; 2143677 Ontario Inc.
Recommendation
1. That Oxford County Council grant draft plan approval to a proposed subdivision
submitted by 2143677 Ontario Inc. (File No. SB 14-01-8); prepared by J.B.
Chambers Consulting Engineers Limited; dated February 10, 2014 (revised July
30, 2014), for lands described as Block 29, Plan 243 and Lots 1 & 2, Plan 41M257, City of Woodstock, subject to the conditions attached as Schedule “A” to this
Report being met prior to final approval.
CORPORATE SERVICES
CS 2014-31
Re: Shared Services Agreement – CMHA Client Transportation Program
Recommendation
1. That Council hereby authorizes the Chief Administrative Officer and the Director
of Human Services to execute a shared services agreement as set out in Report
No. CS 2014-31 with the Canadian Mental Health Association Oxford for shared
transportation services to serve clients in the County of Oxford.
PUBLIC WORKS
PW 2014-59
Re: Speed Limit Consolidation
Recommendations
1. That a By-law be raised to repeal By-law No. 3742-98 and to enact a new
consolidated By-law to provide for speed limits on County Roads;
2. And further, that the Chief Administrative Officer be authorized to execute the Bylaw and that Ontario Provincial Police and Woodstock Police Service be advised
of the new By-law.
PW 2014-57
Re: Use of Abandoned Railway Right-of-Way Ontario Federation
of Snowmobile Clubs
Recommendations
1. That County Council approve the request from the Southern Sno Riders, a local
snowmobile club, to use County land, specifically a portion of the former CN Rail
right-of-way and a portion of the former CASO right-of-way for the period
November 28, 2014 to March 31, 2015, as part of their trail network;
2. And further, that a by-law be raised authorizing the CAO to sign a Memorandum of
Understanding with the Southern Sno Riders to permit use of County land.
Agenda Version 1,
PAGE 3
COUNCIL AGENDA
OCTOBER 22, 2014
PW 2014-60
Re: Oxford Road 37 (Potters Road) Slope Failure Update
Recommendation
1. That County Council approve $190,000 of emergency road repairs on Oxford
Road 37 (Potters Road), as outlined in Report No. PW 2014-60, be financed from
the Roads Reserve.
10. UNFINISHED BUSINESS
Pending Items
11. MOTIONS
12. NOTICE OF MOTIONS
13. NEW BUSINESS/ENQUIRIES/COMMENTS
14. CLOSED SESSION (Room 129)
Resolution
Time ______
That Council rise and go into a Closed session for the purpose of considering Report No.
PW (CS) 2014-58 regarding matters that have not been made public concerning a
proposed or pending acquisition of land.
Resolution
Time ______
That Council rise and reconvene in Open session.
15. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION
PUBLIC WORKS
PW (CS) 2014-58
16. BY-LAWS
BY-LAW NO. 5628-2014
Being a By-law to authorize the Chief Administrative Officer to sign
a Memorandum of Understanding between the County of Oxford
and Southern Sno Riders, to permit the use of County land, being a
portion of the former CN Rail right-of-way and a portion of the
former CASO right-of-way, as part of their trail network for the
period November 28, 2014 to March 31, 2015.
BY-LAW NO. 5629-2014
Being a By-law to provide for the dedication and naming of
highways in the County of Oxford.
BY-LAW NO. 5630-2014
Being a By-law to confirm all actions and proceedings of the Council
of the County of Oxford at the meeting at which this By-law is
passed.
Agenda Version 1,
PAGE 4
COUNCIL AGENDA
OCTOBER 22, 2014
17. ADJOURNMENT
Time ______
NOTE: A meeting of the Services That Work Ad Hoc Committee will be held prior to
the Council meeting from 4:30 p.m. to 6:30 p.m. in Room 129, OCAB.
Agenda Version 1,
MINUTES
OF THE
COUNCIL OF THE
COUNTY OF OXFORD
County Council Chamber
Woodstock
October 8, 2014
MEETING #17
Oxford County Council meets in regular session this eighth day of October 2014, in the Council
Chamber, County Administration Building, Woodstock.
1.
CALL TO ORDER:
9:31 a.m., with Warden McKay in the chair.
All members of Council present.
Staff Present: P. M. Crockett, Chief Administrative Officer
L. Beath, Director of Public Health and Emergency Services
P. D. Beaton, Director of Human Services
L. S. Buchner, Director of Corporate Services
C. Fransen, Director of Woodingford Lodge
S. Shafai, Manager of Environmental Services / Acting Director of Public Works
A. Smith, Director of Human Resources
R. Versteegen, City Planner
B. J. Tabor, Clerk
Warden McKay allows an opportunity for Council members to provide good news updates.
2.
APPROVAL OF AGENDA:
RESOLUTION NO. 1:
Moved by:
Dave Beres
Seconded by: Margaret Lupton
That the Agenda be approved.
DISPOSITION:
3.
Motion Carried
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NIL
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING:
Council Minutes of September 24, 2014
Page 2
October 8, 2014
RESOLUTION NO. 2:
Moved by:
Dave Beres
Seconded by: Margaret Lupton
That the Council Minutes of September 24, 2014 be adopted.
DISPOSITION:
5.
Motion Carried
PUBLIC MEETINGS:
RESOLUTION NO. 3:
Moved by:
Margaret Lupton
Seconded by: Dave Beres
That Council rise and go into a public meeting pursuant to Section 51(20) of the Planning Act, R.S.O.
1990, as amended, to consider an application for draft approval of a plan of subdivision, and that the
Warden chair the public meeting.
DISPOSITION:
1.
Motion Carried (9:40 a.m.)
Application for Approval of Draft Plan of Subdivision
2143677 Ontario Inc.- SB 14-01-8
- subject lands are described as Lots 1 & 2, Plan 41M-257 and Block 29,
Plan 41M-243, City of Woodstock - located on the south side of Ridgewood
Drive, west of Oxford Road 59, within the Villages of Sally Creek subdivision,
Woodstock
The Chair asks R. Versteegen, City Planner, to come forward to present the application. R.
Versteegen summarizes the application for Draft Approval of a Plan of Subdivision as is contained in
Report No. CASPO 2014-251.
The Chair opens the meeting to questions from members of Council. There are none.
The Chair asks if anyone on behalf of the applicant wishes to speak.
Jeffrey Wettlaufer, the applicant, comes forward and states that he believes he has met all of the
considerations of the City and of the citizens and advises that he is currently in talks with the owner of
the lot in question that was pointed to in R. Versteegen’s presentation regarding squaring up the
property. He states that he is here to answer any questions.
The Chair opens the meeting to questions from members of Council. There are none.
The Chair asks if there are any members of the public wishing to speak. No one indicates such intent.
RESOLUTION NO. 4:
Moved by:
Margaret Lupton
That Council adjourn the public meeting and reconvene as Oxford County Council with the Warden in
the chair.
DISPOSITION:
Motion Carried (9:49 a.m.)
CASPO 2014-251
Re:
SB 14-01-8: 2143677 Ontario Inc.
Page 3
October 8, 2014
RESOLUTION NO. 5:
Moved by:
David Mayberry
Seconded by: Sandra Talbot
That the recommendation contained in Report No. CASPO 2014-251, titled “Application for Approval of
Draft Plan of Subdivision - SB 14-01-8: 2143677 Ontario Inc.”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CASPO 2014-251:
1. That Oxford County Council refer Application File No. SB 14-01-8 by 2143677 Ontario Inc.
for draft approval of a residential plan of subdivision proposing 30 single detached lots, 5
semi-detached lots, two (2) road reserves and a walkway, all served by one (1) new local
street, on lands described as Lots 1 & 2, Plan 41M-257 and Block 29, Plan 41M-243 on the
south side of Ridgewood Drive, west of Oxford Road 59 in the City of Woodstock, to
Council’s regular meeting of October 22, 2014 for final consideration.
6.
DELEGATIONS AND PRESENTATIONS:
NIL
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS:
Not Required.
8.
CONSIDERATION OF CORRESPONDENCE:
1.
City of Woodstock
September 19, 2014
Re: Opposition to County Council’s Reduction
of Household Hazardous Waste Days
RESOLUTION 6:
Moved by:
David Mayberry
That the resolution from the City of Woodstock, expressing opposition to County Council's reduction of
Household Hazardous Waste days from the current two days per year to one day per year, be received
as information.
DISPOSITION :
9.
Motion Carried
REPORTS FROM DEPARTMENTS:
CASPO 2014-251
Re:
SB 14-01-8: 2143677 Ontario Inc.
Report dealt with under Public Meetings.
PUBLIC WORKS
PW
Re:
2014-56
Catfish Creek Source Protection Plan Approval
Page 4
October 8, 2014
RESOLUTION NO. 7:
Moved by:
Patrick Sobeski
Seconded by: Deborah Tait
That the recommendation contained in Report No. PW 2014-56, titled “Catfish Creek Source Protection
Plan Approval”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. PW 2014-56:
1. That Public Works Report PW 2014-56 entitled Catfish Creek Source Protection Plan
Approval be received as information.
CORPORATE SERVICES
CS
Re:
2014-30
Enterprise Asset Management Review –
Financial Planning and Analysis Solution
RESOLUTION NO. 8:
Moved by:
Deborah Tait
Seconded by: Patrick Sobeski
That the recommendation contained in Report No. CS 2014-30, titled “Enterprise Asset Management
Review – Financial Planning and Analysis Solution”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CS 2014-30:
1. That enhancements in work processes and systems to support the County’s Asset
Management Plan, as set out in Report No. CS 2014-30 in the amount of $40,000 plus
applicable taxes, be hereby approved and funded from the remaining 2014 Budget allocation
and the General Reserve, in the amounts of $26,000 and $14,000 respectively.
CAO/CLERK
CAO
Re:
2014-15
Strategic Plan
Accomplishments and Outlook
P. Crockett, CAO, addresses Council on the Report by use of a PowerPoint presentation.
RESOLUTION NO. 9:
Moved by:
Sandra Talbot
Seconded by: Marion Wearn
That the recommendation contained in Report No. CAO 2014-15, titled “Strategic Plan Accomplishments and Outlook”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CAO 2014-15:
1. That Report CAO 2014-15 entitled “Strategic Plan, Accomplishments and Outlook” be
received for information.
Page 5
October 8, 2014
HUMAN RESOURCES
HR
Re:
2014-06
2014 Employee Engagement Survey Results
RESOLUTION NO. 10:
Moved by:
Marion Wearn
That the recommendation contained in Report No. HR 2014-06, titled “2014 Employee Engagement
Survey Results”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. HR 2014-06:
1. That Council receive report HR 2014-06 entitled “2014 Employee Engagement Survey
Results” as information.
HR
Re:
2014-07
Employee Recognition Awards Program
(General Policy Manual)
RESOLUTION NO. 11:
Moved by:
Marion Wearn
Seconded by: Donald Doan
That the recommendation contained in Report No. HR 2014-07, titled “Employee Recognition Awards
Program (General Policy Manual)”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. HR 2014-07:
1. That Council approve and authorize the Chief Administrative Officer to sign and enact the
policy changes attached entitled ‘Employee Recognition Awards Program’ for amendment in
the General Policy Manual.
10.
UNFINISHED BUSINESS:
Pending Items
No discussion takes place regarding the Pending Items list.
11.
MOTIONS:
RESOLUTION NO. 12:
Moved by:
Ted Comiskey
That Oxford County Corporate Services bring to Council a Report outlining the procedures around
water and sewer hook-up programs pertaining to new developed or boundary adjusted areas.
DISPOSITION:
Motion Carried
12. NOTICE OF MOTIONS:
NIL
Page 6
October 8, 2014
13.
NEW BUSINESS/ENQUIRIES/COMMENTS:
NIL
14.
CLOSED SESSION:
NIL
15.
CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION:
Not Required.
16.
BY-LAWS:
BY-LAW NO. 5626-2014
Being a By-law to provide for the dedication and naming of highways
in the County of Oxford.
BY-LAW NO. 5627-2014
Being a By-law to confirm all actions and proceedings of the Council of
the County of Oxford at the meeting at which this By-law is passed.
RESOLUTION NO. 13:
Moved by:
Donald Doan
That the following By-laws be now read a first and second time: No. 5626-2014 and No. 5627-2014.
DISPOSITION:
Motion Carried
RESOLUTION NO. 14:
Moved by:
Donald Doan
That the following By-laws be now given third and final reading: No. 5626-2014 and No. 5627-2014.
DISPOSITION:
17.
Motion Carried
ADJOURNMENT:
Council adjourns its proceedings until the next meeting scheduled for Wednesday, October 22, 2014 at
7:00 p.m.
10:21 a.m.
Minutes adopted on
by Resolution No.
WARDEN
CLERK
Report No: CASPO 2014-262
Council Date: October 22, 2014
To:
Warden and Members of County Council
From:
Director of Community and Strategic Planning
Application for Draft Plan of Subdivision
SB 14-01-8; 2143677 Ontario Inc.
RECOMMENDATION
1. That Oxford County Council grant draft plan approval to a proposed subdivision
submitted by 2143677 Ontario Inc. (File No. SB 14-01-8); prepared by J.B. Chambers
Consulting Engineers Limited; dated February 10, 2014 (revised July 30, 2014), for
lands described as Block 29, Plan 243 and Lots 1 & 2, Plan 41M-257, City of
Woodstock, subject to the conditions attached as Schedule “A” to this Report being
met prior to final approval.
REPORT HIGHLIGHTS

The purpose of this report is to seek from Council, draft plan approval to a residential plan of
subdivision within the City of Woodstock.
Implementation Points
This application will be implemented in accordance with the relevant policies contained in the
Official Plan.
Financial Impact
The approval of this application will have no financial impact beyond what has been approved in
the current year’s operating budget. The Treasurer agrees with this financial impact statement.
Risks/Implications
There are no risks or other implications anticipated as a result of this application beyond those
that can reasonably be expected for any such proposal with respect to potential appeals to the
Ontario Municipal Board.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held
March 27, 2013. The initiative contained within this report supports the Values and Strategic
Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:
Page 1 of 2
Report No: CASPO 2014-262
3. ii. A County that Thinks Ahead and Wisely Shapes the Future – Implement development
policies and community planning guidelines that:
- Strategically grow our economy and our community
- Actively promote the responsible use of land and natural resources
- Support agricultural land uses
DISCUSSION
Background
At the October 8, 2014 meeting of County Council, a public meeting was held pursuant to
Section 51(20) of the Planning Act, R.S.O. 1990, as amended, to consider an application for
draft approval of a residential plan of subdivision. No concerns were raised at the public
meeting.
Comments
City of Woodstock Council, at their meeting of September 18, 2014 passed a resolution
recommending that draft plan approval be given by the County. County Council is now in a
position to give draft plan approval to subdivision File No. SB 14-01-8.
Conclusions
It is the opinion of the Community and Strategic Planning Office that draft approval of the
residential plan of subdivision, SB 14-01-8, is appropriate from a planning perspective, subject
to the imposition of the draft plan conditions attached as Schedule “A”.
SIGNATURES
original signed by
Gordon K. Hough, MCIP, RPP
Director
Approved for submission:
original signed by
Peter M. Crockett, P.Eng.
Chief Administrative Officer
ATTACHMENTS
Schedule “A” – Conditions of Draft Approval (SB 14-01-8: 2143677 Ontario Inc.)
Page 2 of 2
Schedule “A”
To Report No. CASPO 2014-262
CONDITIONS OF DRAFT APPROVAL – SB 14-01-8 – 2143677 ONTARIO INC.
1.
This approval applies to the draft plan of subdivision, submitted by 2143677 Inc.
(File SB14-01-8) and prepared by J.B. Chambers Consulting Engineers Limited,
(dated February 10, 2014, revised July 30, 2014), as shown on Plate 3 of Report No.
CASPO 2014-262, comprised of land described as Block 29, Plan 243 and Lots 1 &
2, Plan 41M-257, in the City of Woodstock, and showing 30 single detached lots,
5 semi-detached lots, and two (2) road reserves and a walkway, all served by one (1)
new local street, subject to the following modifications:
a)
That an overland flow route for storm water runoff from Oxford Road 59 be
identified and that the said route be identified within an easement to the
satisfaction of the County of Oxford Public Works Department, if necessary.
2.
The owner agrees in writing to satisfy all requirements, financial and otherwise, of
the City of Woodstock and the County of Oxford regarding the construction of
roads, installation of services and drainage facilities, and other matters pertaining
to the development of the subdivision including the installation of sidewalks within
the development as well as along the Oxford Road 59 frontage, the abandonment of
easements and services in addition to the payment for lighting along Oxford Road
59 and payment for street trees on the subject property.
3.
The owner agrees in writing to satisfy all the requirements of the appropriate
authority regarding the installation of the electrical distribution system and any
other matters pertaining to the development of the subdivision.
4.
The development shall be phased to the satisfaction of the City of Woodstock.
5.
Prior to final approval, the owner shall have a qualified acoustical consultant
prepare a noise study concerning the impact of traffic noise from Oxford Road 59
and, to apply alternative site design and noise abatement measures as identified by
the study. Such measures shall be in accordance with Ministry of Environment and
Climate Change standards and are to be reviewed and approved by the City of
Woodstock Engineering Department and the County of Oxford Public Works
Department.
6.
Prior to the signing of the final plan by the County, all lots/blocks shall conform to
the zoning requirements of the City Zoning By-Law. Certification of lot areas, lot
frontages, and lot depths shall be obtained from an Ontario Land Surveyor retained
by the developer.
7.
Prior to final approval of the subdivision plan, or any phase of development, the
owner shall receive confirmation from County Public Works and the City that there
is sufficient capacity in the water and sewage systems to service the plan of
subdivision.
8.
The subdivision agreement shall make provision for the assumption and operation
by the County of Oxford of the water distribution system and sewage collection
system within the draft plan, subject to the approval of the County of Oxford Public
Works Department.
Page 1 of 3
Schedule “A”
9.
All walkways and 1-foot reserves shall be dedicated to the appropriate authority,
free of all costs and encumbrances.
10.
Prior to the approval of the final plan by the County, such easements as may be
required for utility or drainage purposes shall be granted to the appropriate
authority.
11.
The owner agrees in writing that turning circles will be provided as necessary to the
satisfaction of the City of Woodstock.
12.
The road allowances included in the draft plan shall be dedicated as public
highways.
13.
The streets included in the draft plan shall be named to the satisfaction of the City.
14.
The subdivision agreement shall contain provisions where the owner shall erect
fencing adjacent to all City owned lands to the satisfaction of the City of
Woodstock.
15.
The subdivision agreement shall contain provisions where the owner shall
construct a concrete sidewalk (Block 38) and install fencing as per the City’s
standards and this block shall be dedicated to the satisfaction of the City of
Woodstock.
16.
The subdivision agreement(s) shall be registered by the City of Woodstock against
the lands to which it applies. The agreement(s) will include provisions for the
following:
a)
Any abandoned wells are to be properly capped in accordance with the
relevant legislation in effect at the time;
b)
Any former septic facilities are to be properly decommissioned and
appropriate soil remediation measures undertaken;
c)
Any former steam tunnels are to be demolished, and associated piping and
asbestos material be removed and the affected lands appropriately restored;
d)
All underground service locations that may conflict with proposed building
envelopes be identified.
17.
The subdivision agreement shall contain provisions that prior to grading and
issuance of building permits, that a final storm water management plan as well as
detailed sediment and erosion control plan, and servicing and grading plans
showing the measures identified in the stormwater management and sediment and
erosion control plans be reviewed and approved by the City of Woodstock and the
Upper Thames River Conservation Authority and further, the subdivision agreement
shall include provisions for the owner to carry out or cause to be carried out any
necessary works in accordance with the approved plans and reports.
18.
Prior to the approval of the final plan by the County of Oxford, the owner shall agree
in writing to satisfy the requirements of Canada Post Corporation with respect to
implementing their requirements for advising prospective purchasers of the method
of mail delivery, the location of temporary Centralized Mail Box locations during
construction and, the provision of public information regarding the proposed
locations of permanent Centralized Mail Box locations.
Page 2 of 3
Schedule “A”
19.
Prior to the approval of the final plan by the County of Oxford, the owner shall agree
in writing to satisfy the requirements of Union Gas that the owner/developer
provide Union Gas Limited with the necessary easements and/or agreements
required for the provision of gas services, in a form satisfactory to Union Gas
Limited.
20.
Prior to the approval of the final plan by the County of Oxford, the owner shall
provide to the County clearance from the Union Gas that Condition Number 19 has
been met to their satisfaction. The clearance letter shall include a brief statement
detailing how this condition has been satisfied.
21.
provide clearance to the County from Canada Post Corporation that Condition
Number 18 has been met to their satisfaction. The clearance letter shall include a
brief statement detailing how this condition has been satisfied.
22.
Prior to the signing of the final plan, the County of Oxford shall be advised that
Condition 17 has been satisfied as per the requirements of the Upper Thames River
Conservation Authority. The clearance letter shall include a brief statement
detailing how this condition has been satisfied.
23.
provide clearance to the County from the City of Woodstock that Conditions
Number 1 to 7 inclusive, and 9 to 17 inclusive have been met to their satisfaction.
The clearance letter shall include a brief statement for each condition detailing how
each has been satisfied.
24.
secure clearance from the County of Oxford Public Works Department that
Conditions 1, 2, 5, 7, 8 and 10 have been met to their satisfaction. The clearance
letter shall include a brief statement for each condition detailing how each has been
satisfied.
25.
This plan of subdivision shall be registered by October 22, 2017, after which time
this draft approval shall lapse unless an extension is authorized by the County of
Oxford.
Page 3 of 3
Plate 3 - Proposed Draft Plan of Subdivision
2143677 Ontario Inc., Lots 1 & 2, Plan 41M-257 and Block 29, Plan 41M-243
File: No.: SB14-01-8, City of Woodstock
Report No: CS 2014-31
CORPORATE SERVICES
To:
From:
Director of Corporate Services
Director of Human Services
Shared Services Agreement – CMHA Client Transportation
Program
RECOMMENDATION
1.
That Council hereby authorizes the Chief Administrative Officer and the Director
of Human Services to execute a shared services agreement as set out in Report
No. CS 2014-31 with the Canadian Mental Health Association Oxford for shared
transportation services to serve clients in the County of Oxford.
REPORT HIGHLIGHTS

A shared services agreement for a Canadian Mental Health Association Oxford (CMHA)
administered client transportation program
Implementation Points
Upon execution of the Agreement, the County’s insurer will include the client transportation
vehicle in County’s auto fleet policy to allow a vehicle licence permit to be issued to the County
by October 31, 2014.
CMHA will proceed with establishing procedures necessary to implement the administration of
the client transportation program.
The effectiveness of the County’s participation in the client transportation program will be
reviewed on an annual basis to ensure it meets desired outcomes.
Financial Impact
There will be no additional costs beyond those forecast for the 2014 budget or proposed in the
2015 budget as a result of approving the recommendation contained within this report. Costs
associated with obtaining a vehicle licence permit and insurance will be fully recovered from
CMHA.
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
The use of any vehicle presents the risk of exposure to loss in the event of an accident causing
property damage. All vehicles listed in the County’s auto fleet policy are insured for property
Page 1 of 3
CORPORATE SERVICES
damage costs beyond a $25,000 deductible. Damage sustained that incurs costs below the
deductible will be the responsibility of CMHA.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held March
27, 2013. The initiative contained within this report supports the values and strategic directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
1. ii. A County that Works Together - Enhance the quality of life for all of our citizens by working
with community partners and organizations to maintain/strengthen public safety.
5. i. A County that Performs and Delivers Results - Enhance our customer service focus and
responsiveness to our municipal partners and the public.
DISCUSSION
Background
The County was approached by the CMHA to enquire if a vehicle for the purpose of transporting
clients throughout the County of Oxford could be insured under the County’s auto fleet policy.
Although the vehicle is being donated to CMHA, the ongoing quoted cost to insure a standalone vehicle was considered to be cost prohibitive for their already constrained operating
budget. Through further discussion it was learned that the CMHA was proposing to extend
transportation services for clients to and from government and non-government organizations
and agencies within the County that support human needs – often representative of common
clients.
Comments
To add the client transport vehicle to the County’s auto fleet policy would result in an additional
annual premium of $495 plus applicable taxes, much more cost effective than the quote
received by CMHA based on a stand-alone policy. The County’s auto fleet policy provides for
the following:
Liability Limit
$15,000,000
Deductibles
Liability – bodily injury
$25,000
Direct Compensation – property damage
$25,000
Loss or Damage – all perils
$25,000
CMHA has agreed to pay the annual premium and any deductibles on claims made under the
policy. In addition, the CMHA has agreed to comply with the County’s Drivers Licence Checks
Policy No. 5.35 to ensure the driving record of the employees who are required to drive the
client transport vehicle have, and maintain, the appropriate licensing for compliance with the
Ontario Highway Traffic Act.
In consideration, the County will offer overnight and weekend secured parking for the client
transport vehicle for risk management purposes when required.
Page 2 of 3
CORPORATE SERVICES
Currently the County pays public and/or private transportation for eligible Human Services’
clients for travel to and from various employment related and health related services to avail
them to employment opportunities and ultimately eliminate their need for social assistance. The
2013 annual costs that the Ontario Works program paid for client transportation was $139,562 –
approximately 17% or $23,725 being the County’s share. In addition to the Ontario Works
transportation costs, ODSP which is 100% funded by the Province will save significant client
subsidies by utilizing this shared service. Considering that the CMHA is willing to share the
services of the client transport vehicle, a portion of the County’s current costs that will be
replaced by the shared service vehicle will be paid to CMHA to offset a portion of the vehicle’s
operating costs.
Conclusions
In addition to the County’s Strategic Plan directives cited in this report, the proposed
recommendation also addresses a long standing weakness in a quality of life indicator present
in Oxford County – being transportation. This proposal provides an opportunity to ensure those
most in need in our community gain access to the necessary supports and remaining quality of
life indicators, including but not limited to: education and training; housing; employment; health
(mental and physical well-being); income; and, crime and safety.
SIGNATURE
Departmental Approval:
Original signed by
Lynn S. Buchner, CPA, CGA
Director of Corporate Services
Original signed by
Paul Beaton
Director of Human Services
Original signed by
ATTACHMENTS
None
Page 3 of 3
Report No: PW 2014-59
PUBLIC WORKS
To:
From:
Director of Public Works
Speed Limit Consolidation
RECOMMENDATIONS
1.
That a By-law be raised to repeal By-law No. 3742-98 and to enact a new
consolidated By-law to provide for speed limits on County Roads;
2.
And further, that the Chief Administrative Officer be authorized to execute the Bylaw and that Ontario Provincial Police and Woodstock Police Service be advised of
the new By-law.
REPORT HIGHLIGHT

This purpose of this report is to consolidate amendments to By-law 3742-98 under a new Bylaw to regulate speeds on County roads.
Financial Impact
There are no financial impacts. The Treasurer has reviewed this report and agrees with the
financial impact information.
Risks/Implications
None
Strategic Plan
27, 2013. The initiative contained within this report supports the Values and Strategic Directions
5. ii. A County that Performs and Delivers Results - Deliver exceptional services by:
-
Identify best practices and appropriate benchmarking
DISCUSSION
Background
In 1998, By-law No. 3742-98 was established to repeal a previous by-law and enact a new bylaw to provide for speed limits on County Roads. Our current practice has been to prepare a
report recommending to add or change an existing speed limit.
Page 1 of 2
PUBLIC WORKS
Subject to Council approval, a new By-law will be created to consolidate the existing Schedules
as listed in Attachment 1. Since the By-law was passed in 1998, the current practice for
modifying the by-law is as follows:



staff review traffic issues or requests for speed changes;
recommended changes are reported to County Council approval;
an amending bylaw is passed
Comments
This overabundance of By-laws has become cumbersome and confusing. A new By-law
consolidating these 37 By-law amendments in the new consolidated Speed Limit By-law will
provide clarity to staff and enforcement agencies. Implementing a new By-law will repeal the
existing Speed Limit By-law and all the amending By-laws.
Staff will continue to perform housekeeping exercises on the Speed Limit By-law as it becomes
necessary to make amendments to the Schedules, to add or remove speed zones as required.
Staff will be reviewing the new By-Law with Legal Council to confirm the procedures for future
amendments to the By-Law.
Conclusions
Staff recommends adoption of this report to create a new speed limit bylaw. The new by-law will
be presented to County Council in the near future.
SIGNATURE
Report Author:
Original signed by:
Scott Boughner, C.Tech., CRS-S
Supervisor of Roads Operations/Fleet
Original signed by:
Robert Walton, P.Eng.
Original signed by:
ATTACHMENTS
Attachment 1: Amendments to By-law 3742-98
Page 2 of 2
Attachment 1 to PW 2014-59
October 22, 2014
AMENDMENTS – TRAFFIC BY-LAW NO. 3742-98
3861-99
3893-99
3900-99
3934-99
4032-2000
4050-2000
4062-2000
4067-2000
4135-2001
4142-2001
4160-2001
4182-2002
4325-2003
4324-2003
4323-2003
4368-2004
4447-2004
4448-2004
4542-2005
4691-2006
4747-2006
4780-2007
4829-2007
4875-2007
4987-2008
4991-2008
5098-2009
5124-2009
5174-2010
5192-2010
5283-2011
5287-2011
5288-2011
5300-2011
5477-2013
5502-2013
5601-2014
County Road 4 - Innerkip
County Road 35 - Devonshire Avenue, Woodstock
County Road 2 - west of Woodstock
County Road 8 - Bright
County Road 119 - Kintore
County Road 17 - west limit of C.R. 30
County Road 17 - west limit of C.R. 30 (extending above)
County Road 11 - Beachville
County Road 17 – Tollgate School
County Road 59 - Salter Avenue to Old Stage Road
County Road 59 - Huntingford
County Road 28 - Harrington
County Road 9 – east of Ingersoll
County Road 59 - southerly approach to Tavistock
County Road 19 – Ostrander
County Road 119 – Ingersoll (Harris Street)
County Road 9 – from west Ingersoll boundary to 395 m west of 25th Line
South-West Oxford
County Road 19 – 450 m west of west limit of C.R. 13 to 1030 m east of
east limit of C.R. 13
County Road 59 – 50 m south of Salter Avenue to 60 m south of Pattullo
County Road 18 – Mount Elgin Road from Hwy. 19 to 680 m east
County Road 59 – Norwich (Robson Street to Airport Road)
County Road 119 – extension of 60 km zone – Uniondale
County Road 59 – extension of speed zone on 59 south, Tavistock
County Road 3 – reduce zone to 60 km.h from C.R. 8 south 280 m
County Road 10 – Ingersoll St., Ingersoll 50 km/h from west limit of Culloden
Rd. to C.R. 119 Bell Street
County Road 30 – extension of existing 60 km/h
County Road 4 – 10 m north of George St., Innerkip to 10 m south of
Main/Burton from 8:30 – 9:00; 12:15-12:45; 3:30:4:00 when school in session
County Road 22 – Changes to Schedules “B” and “C”
County Road 7 – north of North Town Line, Ingersoll
County Road 8 – Plattsville – 60 km/h
County Road 2 – Reduction from 80km/h to 60 km/h, Thamesford
County Road 59 – Extension of 50 and 60 km/h speed zones, Norwich
County Road 40 – Reduction from 80km/h to 60 km/h, Curries
County Road 2 – at County Road 6 roundabout, Reduction from 80km/h to 60
km/h
County Road 8 – Reduction from 80km/h to 60 km/h, Bright
County Road 24 – Speed Limit Reduction
County Road 3 – Speed reduction from 50km/hr to 40km/hr, Drumbo
PUBLIC WORKS
To:
From:
Use of Abandoned Railway Right-of-Way Ontario Federation
of Snowmobile Clubs
RECOMMENDATIONS
1.
That County Council approve the request from the Southern Sno Riders, a local
snowmobile club, to use County land, specifically a portion of the former CN Rail
right-of-way and a portion of the former CASO right-of-way for the period
November 28, 2014 to March 31, 2015, as part of their trail network;
2.
And further, that a by-law be raised authorizing the CAO to sign a Memorandum of
Understanding with the Southern Sno Riders to permit use of County land.
REPORT HIGHLIGHTS

To obtain County Council’s approval of the Southern Sno Rider’s annual request to use
County Lands shown in Attachment 1 as part of their trail network.
Financial Impact
There is no financial impact from the approval of this report.
Risks/Implications
The Southern Sno Riders have provided proof that the organization is carrying $15,000,000.00
liability insurance shown as Attachment 2 and the policy names the County of Oxford as an
additional insured for this use of County property.
Page 1 of 3
PUBLIC WORKS
Strategic Plan
1. i. A County that Works Together – Strengthen, diversify and broaden the economic/prosperity
base through:
-
Strengthening tourism-supportive initiatives
1. ii. A County that Works Together – Enhance the quality of life for all of our citizens by:
-
Promoting community participation and life-long involvement in recreational and cultural
activities
DISCUSSION
Background
Southern Sno Riders were established in 1994 when a group of farmers recognized the
existence of a growing population of snowmobile enthusiasts in the southern Lake Erie area.
The organized trail system has helped reduce trespassing on private property and riding on
roads. Southern Sno Riders operate and maintain the trail system with a group of volunteers
and today operate approximately 250 kilometers of trails. Access to the trail system is managed
by permit.
The Southern Sno Riders, in previous years, have received approval to use portions of two
former railroad right-of-ways in the Townships of Norwich and South-West Oxford as part of
their trail network. The current request is to use these lands beginning November 28, 2014 and
ending March 31, 2015. Section 1, described below, has been extended from the previous
usage to Milldale Road for the term of this Memorandum of Understanding. The two sections for
use by the Southern Snow Riders are shown in Attachment 1 and are outlined as follows:
Section 1:
former CN Rail right-of-way from Main St. in Springford, in Norwich Township
running south-west through Norwich and South-West Oxford Townships to
Cranberry Line in Tillsonburg and County Rd 13 in Springford to Milldale Road in
Norwich Township.
Section 2:
former CASO right-of-way from Middletown Line running to Zenda Line in
Norwich Township.
Page 2 of 3
PUBLIC WORKS
Comments
This will be the fifth winter that the Sno Riders have requested permission to use County lands.
The Memorandum of Understanding for the use is provided as Attachment 3. The Southern
Sno Riders will be responsible for the operation and maintenance of the trail for the duration of
the Memorandum of Understanding.
Conclusions
The Public Works Department has reviewed this request and has no objection to the temporary
use of the property for the period November 28, 2014 to March 31, 2015. Staff recommend that
Council approve this use and enact the by-law required to authorize the CAO to sign the
Memorandum of Understanding.
SIGNATURE
Report Author:
Original signed by:
Dave Vermeeren
Waste Management/Rural Properties Supervisor
Original signed by:
Original signed by:
ATTACHMENTS
Attachment 1: Map of Southern Sno Riders Trails
Attachment 2: Certificate of Insurance
Attachment 3: Memorandum of Understanding
Page 3 of 3
October 22, 2014
0
0.25
0.5
1
OXFO
RD R
A
ZEND
¯
1.5
Kilometers
OA D
LINE
R OA D
SOUTH-WEST
OXFORD
13
AL E
MILLD
OTTERVILLE
E
RVILL
OTTE
SECTION 1
SPRINGFORD
NORWICH
E
C OR N
R OA D
SECTION 2
RD R
AD
OA D
13
LINE
TILLSONBURG
AD
NINTH
OXFO
ST E.
LL RO
A
ZEND
H
N OR T
O
ETT R
KELL
R OA D
E RS R
POTT
O AD
SITE
October 22, 2014
October 22, 2014
PUBLIC WORKS
To:
From:
Oxford Road 37 (Potters Road) Slope Failure Update
RECOMMENDATION
1.
That County Council approve $190,000 of emergency road repairs on Oxford Road
37 (Potters Road), as outlined in Report No. PW 2014-60, be financed from the
Roads Reserve.
REPORT HIGHLIGHTS

A section of the road embankment on Oxford Road 37 collapsed on Thursday July 17, 2014.

This report to Council is to advise of work completed as an Emergency Purchase, in
accordance with Section 10.1 of the Purchasing Policy.

Construction of the slope repair has been completed and the road was opened to traffic on
September 30, 2014.

The cost of the repair was $190,000.
Financial Impact
Cost Summary
Item
Value
Engineering
$18,000
Material
$57,000
Equipment Rental
$115,000
TOTAL
$190,000
With approval of this report, the expendures incurred will be financed from the Roads Reserve
which has sufficient uncommitted funds to cover these emergency repairs. The Treasurer has
reviewed this report and agrees with the financial impact information.
Page 1 of 3
PUBLIC WORKS
Risks/Implications
None
Strategic Plan
1. ii. A County that Works Together – Enhance the quality of life for all of our citizens by:
-
Maintaining and strengthening core infrastructure
DISCUSSION
Background
On July 17, 2014, a section of the road embankment collapsed on the north side of Oxford Road
37 (Potters Road) in Norwich Township, just east of Tillsonburg. The location is shown on
Attachment 1.
An emergency road closure was implemented on July 17 as any further slope failure would have
been treacherous to the motoring public. The slope in question is approximately 11 metres (36
feet) high. The following work was undertaken to rehabilitate the road slope:






A geotechnical consultant was retained to evaluate the issues and design a safe slope.
Long Point Region Conservation Authority (LPRCA) was consulted and a work permit was
obtained.
County staff consulted with the adjacent property owner as work was required on their
property.
Material for the construction was purchased by the County.
A contractor with specialized equipment and experience was retained on an hourly basis.
Union Gas was involved due to a high pressure gas main at the top of the slope.
Construction pictures are enclosed as Attachment 2.
The road was reopened to traffic on September 30, 2014. The total cost of the work was
$190,000.
Comments
The reconstruction of the slope was complicated due to the height of the embankment, the high
pressure gas main near the top of the slope and access issues to the bottom of the slope.
Page 2 of 3
PUBLIC WORKS
There have been small slope failures in this same location over the years. The weather
conditions this year caused the slope soils to be relatively wet and this likely contributed to the
failure. There was a smaller slope failure just to the west which was also repaired while the
road was closed. This work is included in the total costs.
Conclusions
Due to the site complications, this repair took quite a period of time to complete. However, in a
case like this, public safety is paramount and the rehabilitated slope now makes this area safe
for traffic flow again.
Oxford County Public Works would like to thank the residents, staff, contractors, approval
agencies, utilities, the OPP, and others that worked together to assist with completion of this
project.
SIGNATURE
Report Author:
Original signed by:
Frank Gross, C.Tech
Supervisor of Engineering Services
Original signed by:
Original signed by:
ATTACHMENTS
Attachment 1 Map of Oxford Road 37 (Potters Road) Slope Failure, October 8, 2014 (CV)
Attachment 2 Construction photographs
Page 3 of 3
Oxford Road 37 (Potters Road)
Slope Failure Location Map
Attachment 1 Attachment
to PW 2014-60
1
October 22, 2014
PW 2014 - XX
October 22, 2014
E
LIN
ON
UNI
S RD
POTTER
Ü
Existing Gas Main
$
$
E
LIN
ON
UN I
1:12,500
0
250
Meters
500
25m
RD
MALL
S RD
POTTER
$
1:1,500
0
25
Meters
50
October 22, 2014
Image 1
Image 2
Image 3
Image 4
Image 5
Image 6
Image 7
Image 8
PENDING ITEMS
Council
Meeting Date
18-Nov-13
Issue
2014 Budget Meeting To Do List - Public Works Capital Project
completion success measures - commitment budget vs cashflow budget
2014 Budget Meeting To Do List - HS - consider engaging potential
partners such as the Social Planning Council Oxford
Pending Action
Staff Report
Lead
Dept.
CS
Include in Shelter Plan for Council's consideration
HS
10-Sep-14
Report PW 2014-50 - Acceptance of Liquid Waste at Oxford County
Wastewater Treatment Facilities
PW
10-Sep-14
Report CAO 2014-12 - University of Ottawa - Woodstock Satellite
Campus Proposal
Resolution No. 5 - Deferring recommendation contained in Report No.
PW 2014-55 - Woodstock Sanitary Sewer and Watermain Extension
Project and By-law No. 5622-2014 to impose the cost to ratepayers
Resolution No. 12 - procedures around water and sewer hook-up
programs - new developed or boundary adjusted areas
Staff to develop policy and report - Res. No. 4,
25-June-14, delegation request to pass resolution to
not accept leachate from privately owned or operated
landfills for treatment deferred until such time
Staff to negotiate partnership agreement and report
Completed
CAO 2014-10
25-Jun-14
Spring 2015
CAO
Spring 2015
PW
2014 - Q4
CS
2015 - Q1
18-Nov-13
24-Sep-14
08-Oct-14
Gathering and provision of information to Havelock
Corners Ratepayers Association delegation and report
back to Council
Staff Report
Time Frame
2014 - Q3
COUNTY OF OXFORD
BY-LAW NO. 5628-2014
BEING a By-law to authorize the Chief Administrative Officer to sign a
Memorandum of Understanding between the County of Oxford and Southern Sno
Riders, to permit the use of County land, being a portion of the former CN Rail
right-of-way and a portion of the former CASO right-of-way, as part of their trail
network for the period November 28, 2014 to March 31, 2015.
WHEREAS, the County is the owner of lands described in Public Works Report
No. PW 2014-57 and more specifically identified as part of Lots 22 through 28
inclusive, Concession 9 and 10, in the Township of Norwich; part of Lots 1, 2 and
3, Concession 10, in the Township of South-West Oxford; part of Lots 15 through
21 inclusive, Concession 7 and 8, in the Township of Norwich; and part of Lots
15 through 28 inclusive, Concession 10, in the Township of Norwich, to which the
Southern Sno Riders are requesting permission to use as part of their trail
network.
AND WHEREAS, Section 9 of the Municipal Act, 2001, S.O. 2001, Chapter 25,
provides that a municipality has the capacity, rights, powers and privileges of a
natural person for the purpose of exercising its authority under this or any other
Act.
AND WHEREAS, Council has adopted Public Works Report No. PW 2014-57,
dated October 22, 2014.
NOW THEREFORE, the Council of the County of Oxford enacts as follows:
1. That the Chief Administrative Officer is hereby authorized and instructed to
sign a Memorandum of Understanding, attached hereto and forming part of
this By-law, with Southern Sno Riders.
READ a first and second time this 22nd day of October, 2014.
READ a third time and finally passed this 22nd day of October, 2014.
DONALD E. McKAY,
BRENDA J. TABOR,
WARDEN
CLERK
COUNTY OF OXFORD
BY-LAW NO. 5629-2014
BEING a By-law to provide for the dedication and naming of highways in the County of Oxford.
WHEREAS, Section 31 (2) of the Municipal Act, 2001, S.O. 2001, Chapter 25, provides that land
may only become a highway by virtue of a by-law establishing the highway.
AND WHEREAS, Section 31 (6) of the Municipal Act, 2001, S.O. 2001, Chapter 25, provides that if
a municipality acquires land for the purpose of widening a highway, the land acquired forms part of
the highway to the extent of the designated widening.
AND WHEREAS, the Council of the County of Oxford deems it advisable to name and dedicate the
parts of highways as hereinafter described.
AND WHEREAS, Council has adopted Public Works Report No. D-1 2009-44, dated June 10,
2009, to provide for the dedication and naming of parts of highways in the County of Oxford.
NOW THEREFORE, the Council of the County of Oxford enacts as follows:
1. That the following lands or parts of a highway be named as follows:
Highway
Name
RDAL BTN LT 12 & 13 CON 1 BLANDFORD; RDAL BTN LT 12 &
13 CON 2 BLANDFORD; PT LT 12 CON 1 BLANDFORD; PT LT
12 CON 2 BLANDFORD; PT LT 13 CON 1 BLANDFORD; PT LT
13 CON 2 BLANDFORD; PT RDAL BTN CON 1 & 2 BLANDFORD
PT 1, PL 1528; PT 2-13 & 15-24, OXR29; PT 1, 41R5936 BTN
HWY # 2 AND RDAL BTN CON 2 & 3; AKA OXFORD RD 4 &
BOND'S CORNERS RD; WOODSTOCK
Oxford Road 4
2. That the aforementioned lands or parts of a highway described in paragraph 1 be
dedicated as a road in the County of Oxford.
READ a first and second time this 22nd day of October, 2014
___________________________________
DONALD E. MCKAY,
WARDEN
___________________________________
BRENDA J. TABOR,
CLERK
COUNTY OF OXFORD
BY-LAW NO. 5630-2014
BEING a By-law to confirm all actions and proceedings of the Council of the County of Oxford at
the meeting at which this By-law is passed.
The Council of the County of Oxford enacts as follows:
1. That all decisions made by Council at the meeting at which this By-law is passed, in respect
of each report, resolution or other action passed and taken by the Council at this meeting,
are hereby adopted, ratified and confirmed.
2. That the Warden and/or the proper officers of the County are hereby authorized and
directed to do all things necessary to give effect to the said decisions referred to in Section 1
of this By-law, to obtain approvals where required, and except where otherwise provided, to
execute all necessary documents and the Clerk is hereby authorized and directed to affix
the corporate seal where necessary.
3. That nothing in this By-law has the effect of giving to any decision or resolution the status of
a By-law where any legal prerequisite to the enactment of a specific By-law has not be
satisfied.
4. That all decisions, as referred to in Section 1 of this By-law, supercede any prior decisions
of Council to the contrary.
READ a first and second time this 22nd day of October, 2014.
DONALD E. McKAY,
WARDEN
BRENDA J. TABOR,
CLERK

AGENDA COUNTY OF OXFORD COUNCIL MEETING

Transcription

Similar documents

WWW.OUFC.CO.UK - Oxford United

New Oxford Shopping Center

Oxford Spires Four Pillars Hotel Gloucestershire

LAND FOR SALE Who is Beiler

Jesus College University of Oxford

Get into property – more opportunities than you may think

2014/2015 Annual Report

the application form

Document 6512029

Council Job Vacancies - How to Apply Online 1