2014 CORESTA CONGRESS INSTRUCTIONS FOR ORAL PRESENTATIONS

2014 CORESTA CONGRESS
12-16 October 2014 / Québec City, Canada
INSTRUCTIONS FOR ORAL PRESENTATIONS
Each oral presentation has been allocated a maximum of 20 minutes - including time for
questions. In order to be fair to all presenters, session chairmen will ensure that oral
presentations do not exceed the allotted time.
The following logistical points apply to all oral presentations:
1. To help session chairman introduce your presentation, please send a short two-sentence
resumé (name, expertise, company, position within company) and electronic photo to the
CORESTA Secretary General.
2. Please also prepare one or two questions you may wish to be asked by the session chairman
after your presentation and send these to the CORESTA Secretary General.
3. Only presentations created with Microsoft PowerPoint can be accepted.
4. Authors are reminded that their presentation must not be a way to promote an organisation or
specific equipment
5. If you wish to include a movie sequence in your presentation, this must be in Windows Media
Player or Apple Quick Time format.
6. Please deliver your PowerPoint file to the Preview Room the day before your presentation.
7. Please only use well recognised common fonts for your presentation (e.g. Times New Roman,
Arial). This should avoid a number of potential formatting problems.
8. Kindly note that PowerPoint presentations will be gathered and made available to participants
after the Congress unless the author advises otherwise (please see notes on Publication and
Distribution of Documents).
SUBMISSION OF MANUSCRIPTS
The authors of abstracts selected for presentation should follow the procedure detailed below and
are encouraged to send the full texts of their manuscripts before 5 October 2014.
Manuscript Format
1.
2.
3.
The manuscript must contain:
- TITLE of ORAL PRESENTATION (IN CAPITALS) in English
- Name of authors (underline author who will make the presentation)
- Address of each author
- Summary of up to 300 words in English
- The rest of the manuscript must be in English
The total length of the manuscript should be approximately 8 pages, including the summary on
the first page, tables, figures and references.
The manuscript should be sent in electronic format (either Word or PDF document), together
with the Identification Form on page 4, to the relevant Study Group Secretary, with a copy to
the Secretary General of CORESTA before the above mentioned deadlines. A paper copy
may be requested should any software compatibility problems be encountered.
2014 CORESTA CONGRESS – Instructions for Oral Presentations
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2014 CORESTA CONGRESS
INSTRUCTIONS FOR THE PREPARATION
OF POWERPOINT PRESENTATIONS
Too much info kills info
 One idea per slide
Add more slides, do not add more on one slide
 Avoid complicated text and long sentences
The audience must listen to you, not read the text with you
What is said must complement, not repeat, what is shown
If you need to show much information at once, give the audience a few seconds before
speaking
No more than 5 bullet points
 Show each bullet point in turn to avoid losing the audience’s attention
Simplify = Magnify
 Use contrasts, arrows, or circles, to focus on the idea
In meeting rooms with two screens, a laser pointer loses half the audience
Handle visual effects with care
 Be consistent
Use the same font and colours throughout the presentation
Font and colour must reflect hierarchy
Communicate, do not decorate
 Be careful with effects
Be meaningful, not fancy
Attract, do not distract
Last but not least
 Test your slide show
Black on white may wear out the audience’s eyes, use a soft background and dark text,
or light shade text on black or dark background
Check legibility with a beamer and large screen
Print-outs
 Slide shows are meant to be projected, not printed.
Comments should be:
- In the full manuscript
- In the comments area of the PowerPoint presentation (which can be “printed” in pdf
format; then distributed)
2014 CORESTA CONGRESS – Instructions for Oral Presentations
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2014 CORESTA CONGRESS
PUBLICATION AND DISTRIBUTION OF DOCUMENTS
Publication and distribution procedures for presentations are designed to fit with the development of the
future upgraded CORESTA website.
ABSTRACTS
All the abstracts of presentations will be published on the future upgraded CORESTA website and
made available to the general public.
FULL TEXTS (MANUSCRIPTS)
All the full texts will be reserved for the CORESTA membership only and will be placed in the password
protected section of the website.
Authors who do NOT wish their manuscript to be on the website should cross out the boxed section on
the Manuscript Identification Form on page 4.
POWERPOINT PRESENTATIONS
PowerPoint presentations may be compiled onto a CD and distributed to participants after the
Congress. Authors reserve the right to refuse publication of their PowerPoint presentation on the CD.
PDF versions of PowerPoint presentations will also be published on the future upgraded CORESTA
website, either in the public section or the private section, depending on individual author request.
Authors reserve the right to refuse publication of their PowerPoint presentation on the CORESTA
website.
All authors are asked to complete the Permission to Publish Form on page 5 and return it to the
CORESTA Secretary General before 5 October 2014.
If no form is returned to the CORESTA Secretary General by the above deadline, it will be assumed
that the authors agree to have their PowerPoint presentation publicly available on the CORESTA
website and included on any CD of presentations that may be compiled after the Congress.
CONTACTS
Agronomy & Leaf Integrity Group Secretary
Davis MARTIN - F.W. Rickard Seeds Inc., 1116 Leighwood Trail, Halifax, VA 24558 - U.S.A.
Phone: +1 434 476 4059 - Fax: +1 434 476 4761 - dmartinjr@usthq.com
Phytopathology & Genetics Group Secretary
Dongmei XU - Altria Client Services, 601 E Jackson St., Richmond, VA 23219 - U.S.A.
Phone: +1 804 335-2016 - Fax: +1 804 335 2096 - dongmei.xu@altria.com
Smoke Science Group Secretary
Kei YOSHINO - Japan Tobacco Inc., 6-2, Umegaoka, Aoba-ku, Kanagawa 227-8512 - JAPAN
Phone: +81 45 345 5308 - Fax: +81 45 973 1324 - kei.yoshino@jt.com
Product Technology Group Secretary
Michael MEGER - JT International S.A., 1, Rue de la Gabelle, 1211 Geneva 26 - SWITZERLAND
Phone: +41 22 703 0686 - Fax: +41 22 703 3686 - michael.meger@jti.com
CORESTA Secretary General
Pierre-Marie GUITTON - CORESTA, 11 rue du Quatre Septembre, 75002 Paris - FRANCE
Phone: +33 1 58 62 58 71 - Fax: +33 1 58 62 58 79 - pmguitton@coresta.org
Websites
Congress
www.coresta2014.org
CORESTA
www.coresta.org
2014 CORESTA CONGRESS – Instructions for Oral Presentations
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2014 CORESTA CONGRESS
12-16 October 2014 / Québec City, Canada
IDENTIFICATION FORM for FULL MANUSCRIPT of ORAL PRESENTATION
Please return this form together with the full text of your Oral presentation to the
CORESTA Secretary General before 5 October 2014
ORAL PRESENTATION number:
Title of presentation:
Authors:
Principal author (if different from first author):
Presented by (if different from first author):
Affiliation of author(s):
Inclusion of the FULL MANUSCRIPT on the CORESTA website
Full texts are to be made available to CORESTA members only. Selected presentations will be
included in the password protected section of the CORESTA website if authors sign the
acceptance below.
I accept that the full text of my paper may be included on the CORESTA website.
Date:
Signature:
(If you do NOT wish your manuscript to be on the website, please cross out this whole section).
2014 CORESTA CONGRESS – Instructions for Oral Presentations
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2014 CORESTA CONGRESS
12-16 October 2014 / Québec City, Canada
PERMISSION TO PUBLISH POWERPOINT PRESENTATION
Please return this form to the CORESTA Secretary General before 5 October 2014
ORAL PRESENTATION number:
Title of presentation:
Authors:
Principal author (if different from first author):
Presented by (if different from first author):
Affiliation of author(s):
Distribution of PDF version of POWERPOINT Presentation
Please tick the following boxes as required:
CD OF PRESENTATIONS
I agree to have my presentation included on any CD of presentations that may be
compiled after the Congress.
YES
NO
WEBSITE
I wish my presentation included in the:
PUBLIC section of the CORESTA website.
PRIVATE section of the CORESTA website.
I DO NOT want my presentation included in any section of the CORESTA website.
Date:
Signature:
2014 CORESTA CONGRESS – Instructions for Oral Presentations
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