Enrolment Online 2015 Your Essential Guide to

Your Essential Guide to
2015
Enrolment Online
Essential steps for securing your place at RMIT for 2015
Overview
Contents
To secure your place in an RMIT program you need to
enrol using RMIT University’s online enrolment system,
Enrolment Online.
1. Before You Start...................................................... 2
2. Log In....................................................................... 2
3. Welcome to Enrolment Online................................ 3
4. Accept or Defer Your Offer...................................... 3
5. About Enrolment..................................................... 4
6. My Checklist............................................................ 4
7. Enrol......................................................................... 6
— Apply for Commonwealth assistance (eCAF)...... 6
— Add classes (higher education students)............ 8
— Add classes (vocational education students).... 12
8. Post-enrolment Tasks........................................... 14
9. Manage Your Administration Online..................... 15
10. Help....................................................................... 15
11.
Advice from Your School about what Courses
to Enrol in.............................................................. 16
This guide provides step-by-step instructions and
screenshots to help you understand how to enrol
through Enrolment Online.
In summary, when you enrol through Enrolment Online
you will:
——complete My checklist (a checklist of seven
administrative steps that you must do in sequence)
——enrol into courses/classes.
If you attend an enrolment information session please
bring this guide with you.
Terminology
At RMIT University you will notice references to courses and
programs. A course is a component (subject, unit of study)
within an RMIT program. Note that the Enrolment Online system
often refers to class instead of course, e.g. Add classes to your
enrolment.
For example, the course/class Macroeconomics 1 forms part
of the Bachelor of Business (International Business) program.
Other terminology related to your enrolment:
——Enrolment program structure—outlines the full structure of
your program and provides details of the classes offered each
semester of the current academic year and the requirements
to complete the program.
——Enrolment information session—scheduled by your school to
provide information regarding your program’s structure to
assist you with selecting classes for enrolment.
——Class section—used in many Vocational education programs.
Class sections (sometimes called group sections) are often
used to allocate students to a specific timetable.
Key to Icons
When you see one of these icons the information refers
specifically to:
V
H
I
$
!
Vocational education students
(e.g. certificate and diploma programs)
Higher education students
(e.g. bachelor and postgraduate degrees)
International onshore students
Money matters
Important
Screen images are indicative of what you will see when using
Enrolment Online and are subject to change.
www.rmit.edu.au/students/gettingstarted
1. Before You Start
Make sure you read the relevant guide to enrolment available at
www.rmit.edu.au/students/gettingstarted
There are three separate guides.
What you need to enrol online
Get I.T. ready!
The guides explain the steps you must
complete to successfully enrol as an
international, higher education or
vocational education student.
your RMIT offer (specifically your
£
For the best Enrolment Online experience,
we suggest you:
your list of courses in which you wish
£
——Use a desktop, laptop or tablet
computer when enrolling (the screen
on your smart phone is a bit small).
Do not attempt to enrol until you have
read each section of the relevant guide.
student number and program details)
to enrol
a form of photo identification
£
(example: passport or driver licence)
other documentation or information as
£
described in the relevant guide to
enrolment, such as:
——Use a recommended internet browser.
If you don’t, you might not have access
to full system functionality. A list of
browsers is provided at www.rmit.
edu.au/students/it/support.
your tax file number
£
Health Care Card
£
evidence of your citizenship/
£
immigration status.
2. Set Up Your Password and Log in to myRMIT
To access the University’s IT systems you
need to log in with your:
Log in to myRMIT
——RMIT ID: You will find this in your RMIT
offer. It is the letter ‘s’ followed by your
student number (example: s1234567),
and
You will use myRMIT for many things, including to access your learning and study
resources, RMIT student email account, official RMIT announcements, exam timetables
and results.
——initial password: Your initial password
is the letter ‘p’ followed by your date of
birth backwards and an exclamation
mark (example: p19920428!).
Change your password
Before you proceed any further, we
strongly recommend that you visit
password assistance (www.rmit.edu.au/
its/password) and change your initial
password to something more memorable.
You can also set challenge questions and
opt-in to receive SMS notifications if you
forget your password.
2
myRMIT is the online portal for current students.
It is also the gateway to Enrolment Online—the system for managing your enrolment.
To login, simply click the myRMIT login link, which is at the top of every RMIT web page
and log in using your RMIT ID and password.
Once you have logged into myRMIT,
select the Enrolment Online link.
3. Welcome to Enrolment Online
After selecting the Enrolment Online link
you will see the Welcome to Enrolment
Online page.
4. Accept or Defer Your Offer
On the Welcome page, My current
program displays a list of the program/s for
which you have received an offer, or your
current active program/s for enrolment.
Find the program you wish to accept or
defer, then follow the instructions below
to either accept or defer your offer.
!
Take care when selecting your
program, and check that your
campus, mode and fee type
combination is correct.
Defer your offer
Accept your offer
If you wish to defer, do not enrol.
Select your program link and carefully
review the details (e.g. campus, mode
and fee type) listed under your program.
If you are eligible to defer and your program
offers deferment, a Defer study button will
display for that program. Select the Defer
study button and complete the deferment
form. Carefully read the conditions of
deferment and then submit the form. It is
strongly recommended that you print and
retain the receipt for your records.
After you defer your offer, you do not need
to complete any further actions listed in the
publication.
If the program information is not correct,
you should not proceed with enrolment.
Please phone the Hub on +61 3 9925 8980
for assistance during business hours.
If the program information is correct, select
the Enrol button for the program you wish
to enrol in.
RMIT University | 2015 Your Essential Guide to Enrolment Online
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5. About Enrolment
After you select the Enrol button, the About enrolment page will appear. This page explains the overall online
enrolment process and reminds you what you need to enrol online. Select the Begin checklist button to continue.
6. My Checklist
The first part of enrolling online involves
completing My checklist (a checklist of
eight administrative steps that you must
do in sequence). You must complete your
checklist before you can add classes.
Personal details
Student declaration
This page lists RMIT’s Privacy statement
and Statement of student responsibilities.
Carefully read both statements.
When you select the I Agree button, you
are agreeing to all requirements listed in
the Statement of student responsibilities.
You are also acknowledging that RMIT
reserves the right to cancel or amend your
enrolment if you do not adhere to these
requirements.
View personal details and
provide citizenship/
immigration documentation
This page lists your recorded name, date
of birth, gender, and citizenship/immigration
status. If you are a local student you are
required to enter details of your citizenship/
immigration status here. Providing this
declaration is a part of the eligibility criteria
for Commonwealth assistance or
Commonwealth learning scholarship
(if applicable) at RMIT and enables you
to receive a student card.
V
Unique Student Identifier
The Unique Student Identifier (USI) is
a new government initiative that vocational
education students must complete in order
to enrol. You can create your 10-digit USI
online at www.usi.gov.au, then simply
enter your number in the required field.
4
Update address details
This page lists your current address/es.
The University will use your mailing address
to send you important information.
Check the details are correct and update
them if required. If you are an international
onshore student, you are required to
provide an Australian residence address.
Update phone details
This page lists your current telephone
numbers. The University will use these
numbers to contact you where necessary.
Check the details are correct and update
them if required.
!
You must ensure that RMIT
always has your current address
and phone number.
Check your information is correct
and complete and update it as
soon as possible if required. For
advice on how to change any of these
details, please telephone the Hub on
+61 3 9925 8980 during business
hours. Note that you cannot change
your name, citizenship/immigration
status, gender or date of birth via
Enrolment Online. You may be required
to supply documentary evidence to
support a change to your personal
details.
!
In the meantime, you can proceed
with your enrolment by selecting the
Continue to next step button.
Verify email
This page displays your authorised RMIT
student email address. The University will
send important information to this address.
Visit www.rmit.edu.au/students/it/email
for information about your RMIT student
email account including your email address,
password details and ways to access your
account.
V
If you are a Vocational education student you will see:
H
If you are a higher education student you will see:
You can also add a personal email address
here if you wish. However, please note that
all official communications from RMIT will
always be sent to your RMIT student email
address.
Update emergency contacts
You are required to provide details of at
least one close relative or friend in case
of an emergency.
If you are an international onshore
student, you are required to provide
emergency contact details for someone
in Australia and someone in your home
country.
I
Check that the details are correct and
complete and update them if required.
If you have multiple contacts, please tick
the Primary box to indicate your preferred
emergency contact.
Statistics
RMIT is required to collect statistical
information to comply with government
reporting obligations.
Answer all questions on each tab.
If you are a Vocational education
student please enter your Victorian
Student Number into the appropriate field.
If you do not knowyour Victorian Student
Number, please leave the field blank and
continue withyour enrolment.
V
When you have finished answering all the
questions on each tab, go to the Save data
tab to certify that the information you have
provided is accurate and select Save. If
you have left any fields blank or there are
any data errors, these will now display so
you can go back and correct these errors.
Your checklist is now complete
To complete your enrolment and secure
your place in your program, you must now
add classes (courses, or units of study).
Select Add classes to continue enrolling.
!
You are not yet enrolled.
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7. Enrol
Now that you have completed your checklist, you are ready to
proceed to the second part of enrolment: select and add courses/
classes to your program.
On the Select semester page, select the semester you would
like to enrol in.
On the Programs and class enrolments page, find the program
you would like to add classes to and select the Add classes
button for that program.
!
Take care when selecting the program you want to add
classes to, and check that your campus, mode and fee
type combination is correct.
Depending on what type of student you are you may be presented
with one or both of the following pages to complete before you
can add classes:
CHESSN
If you are required to complete a CHESSN form it will be
presented to you before you can add classes.
RMIT is required to collect information to allocate a CHESSN
(Commonwealth Higher Education Student Support Number)
to students who have a Commonwealth supported place (CSP)
or are seeking Commonwealth assistance.
The CHESSN is used by RMIT and the Australian Government
to calculate and monitor your:
——Higher Education Loan Program (HELP) assistance
——Commonwealth Learning Scholarship.
When you have completed the CHESSN page you can continue
with your enrolment as detailed on page 8.
——CHESSN
——eCAF (electronic Request for Commonwealth support and
HECS-HELP form).
$ Apply for Commonwealth assistance (eCAF)
This section applies only to students in a Commonwealth supported place and those students who wish to apply for FEE-HELP,
VET FEE-HELP and/or SA-HELP. Please skip to page 8 if you are an international student or if you are a domestic student who is not
seeking Commonwealth assistance.
H
Are you enrolling in a higher education Commonwealth supported place (CSP)?
eCAF—request for Commonwealth support and HECS-HELP
You are required to complete an eCAF (electronic Request for
Commonwealth support and HECS-HELP form) if you are
enrolling in a higher education Commonwealth supported place
(CSP). This form is a legal document that requires you to declare
that you are aware of your obligations as a CSP student. It also
allows you to indicate your preferred payment option for your
student contribution, for example, pay upfront or defer your fees,
if you meet the eligibility requirements.
You must read the Information for Commonwealth supported
students booklet before submitting the form. You can access this
booklet by selecting the link at the top of the form. Once you have
read the booklet, complete the form and select the Submit button.
Please have your Tax File Number ready when completing the form.
When you have completed the eCAF you can continue with your
enrolment as detailed on page 8.
Your eCAF is automatically
approved when you submit the
form. You will not receive any
formal notification that your HECSHELP form has been assessed and
approved.
!
6
V H $
Do you want to apply for FEE-HELP, VET FEE-HELP and/or SA-HELP?
eCAF—request for FEE-HELP, VET FEE-HELP and/or SA-HELP assistance
If you meet the eligibility criteria, you may choose to apply for Commonwealth assistance
through a FEE-HELP loan (for higher education full-fee students) or a VET FEE-HELP
loan (for eligible Vocational education students in diploma and advanced diploma
programs) for all or part of your tuition fees, and/or an SA-HELP loan (for eligible higher
education students) to defer payment of your student services and amenities fee (SSAF).
For more information about HELP including eligibility criteria, please go to
www.rmit.edu.au/programs/fees/helploans.
!
If you do not want FEE-HELP,
VET FEE-HELP or SA-HELP
assistance, proceed with your
enrolment as detailed on page 8.
To apply, you need to complete an eCAF
(electronic Request for FEE-HELP or VET
FEE-HELP or SA-HELP assistance form)
after you finish adding classes for each
program that you are enrolled in.
To access the eCAF, go to the My student
record page, then select View/apply for
Commonwealth assistance (eCAF).
!
If you are studying in multiple
programs you need to complete an
eCAF for each program you want
Commonwealth assistance for.
Then select the View button for the
relevant eCAF type (FEE-HELP or VET
FEE-HELP or SA-HELP).
This form is a legal document that requires
you to declare that you are aware of your
legal obligation to the Commonwealth in
relation to the repayment of your HELP debt.
You must read the information booklet
about your particular Commonwealth
assistance before submitting the form.
You can access this booklet by selecting
the link at the top of the form. Once you
have read the booklet, complete the form
and select the Submit button. Please
have your Tax File Number ready when
completing the form.
After you submit the form, you are
returned to the View/apply for
Commonwealth assistance (eCAF)
page. From here you can print your
completed eCAF using the Print button
(strongly recommended).
After you apply for FEE-HELP, VET
FEE-HELP or SA-HELP, you will be
notified by email to your RMIT student
email account if your application is
successful. You will be able to access
your approval letter from Enrolment
Online. From the My student record
page, select View HELP approval letters.
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7. Enrol (continued)
The process for adding classes in Enrolment Online works differently for higher education and Vocational education students.
H
V
Higher education students—continue reading below for instructions.
Vocational education students—refer to page 12 for instructions.
Reminders for All Students
——Make sure you satisfy any academic prerequisites or eligibility
criteria before enrolling in a course/class.
——You are responsible for adhering to your program structure and
following any advice about what courses to enrol in. For more
information, refer to your enrolment program structure at
www.rmit.edu.au/students/enrolment-program-structures
or contact your school.
H Add classes (higher education students)
The Add classes page presents two tabs
to higher education students, offering two
options for adding classes:
——Option 1: Add classes from program
structure—For details go to page 9.
——Option 2: Class search—For details
go to page 11.
8
H
Option 1: Add classes from program structure
Use this tab to browse the list and select
the classes that you want to enrol in.
The program is broken down into several
components, e.g. Year One of Program,
Year Two of Program, each with a Show
classes button next to it.
Select the Show classes button to see
the available classes for that component in
that semester.
If your school provides you
with a class section code, you
must enter this code into the
Class section field first, then select
the Show classes button. The page
will then expand to display only the list
of classes for that class section.
!
Once you select the Show classes
button, the page expands to display
the list of classes and details about
each class.
You can select the Course link to view
details about that course.
You can find out the status for a class by hovering over the icons
in the Status column, or expand the Key to status icons further
up the page.
!
The icon will display against all scheduled classes for
a particular course.
You selected this class but have not yet enrolled. Select the "Add selected classes" button.
RMIT University | 2015 Your Essential Guide to Enrolment Online
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H
Option 1: Add classes from program structure (continued)
When you’ve decided what classes you
want to add, select each class by ticking
its Select box.
Take care when selecting
classes and make sure the
course name and class number
match the information you were given
at your enrolment information session.
!
When you have selected all your
classes for that semester, select
any of the Add selected classes
buttons to submit the classes you
selected.
The system will perform some checks and
advise you whether you were successful
in adding the classes you requested.
Once you successfully add classes you are
returned to the Select semester page.
10
H
Option 2: Add classes using class search tab
If you need to search for an elective
that is not listed in the Add classes
from program structure tab, use the
Class search tab to search for and
add a course/class.
You can search by subject area, class
number, or course title keyword. For
example, if you want to enrol in a Health
course but you can’t remember the
name, you can search for the course
by choosing ‘OHTH Other Health’ from
the Subject Area drop-down list or by
entering a keyword such as ‘Health’.
Select the Search button to perform
a search.
Once the search results display, select
each class you want to enrol in by ticking
its Select box.
Then select the Add selected classes
button to submit the classes you selected.
The system will perform some checks and
advise you whether you were successful in
adding the classes you requested.
Once you successfully add classes you are
returned to the Select semester page.
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11
V Add classes (vocational education students)
The Add classes page presents only one
tab to Vocational education students, Add
classes from program structure. This
tab displays the required courses/classes
for your program including information and
advice from your enrolment program
structure. Use this page to show the
classes for a specific class section and
select the classes that you want to enrol in.
Add classes from a specific
class section
Class section codes (also known as group
codes) are often used to allocate students
to a specific timetable. Your school will
provide you with the code for the class
section that you must enrol in at your
enrolment information session—if you are
unable to attend you should contact your
school as soon as possible. If you believe
you need to enrol in courses with a different
class section code then you must discuss
this with your school.
Under the Add classes from program
structure tab, enter the code for your
class section into the Class section
field e.g. ‘FP12’.
Then select the Show classes button
to display only the classes for that class
section. If there is a second row with
another Show classes button you also
need to select this to show the classes
in the other component of your program.
Once you select the Show classes
button, the page displays a list of classes
and details about each class for that class
section.
You can select the Course link to view
details about that course.
12
You can find out the status for a class by hovering over the icons
in the Status column, or expand the Key to status icons further
up the page.
!
The icon will display against all scheduled classes for
a particular course.
You selected this class but have not yet enrolled. Select the "Add selected classes" button.
Select the classes for your class section by
ticking the Select box next to each class.
Take care when selecting classes
and make sure the course name,
class number and class section
match the information you were given
at your enrolment information session.
!
When you have selected all your classes
for that semester, select any of the Add
selected classes buttons to submit the
classes you selected.
The system will perform some checks and
advise you whether you were successful in
adding the classes you requested.
Once you successfully add classes you are
returned to the Select semester page.
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8. Post-enrolment Tasks
You’ve made it through enrolment but there are a few more tasks you need to complete.
For more information and instructions visit www.rmit.edu.au/students/gettingstarted/afteryouenrol.
While in Enrolment Online
Check your enrolment details are correct
Once you have completed your enrolment, carefully check that it
is correct. You can do this in several ways in Enrolment Online,
accessible via myRMIT at www.rmit.edu.au/myrmit.
View your enrolment when you log out
Before you log out of Enrolment Online you are presented with
your current enrolment. This information is available every time you
log out and can be viewed immediately after you enrol or vary your
enrolment. You can print this page if desired.
View your official Confirmation of Enrolment (CoE)
Your CoE is an official statement that confirms your program and
class enrolments for the academic year. It is produced overnight
as a PDF and is available the day after you enrol or vary your
enrolment. It is recommended that you print or save a copy for
your files.
To access your CoE, select the My student record button.
Under Enrolment details, select View Confirmation of
Enrolment (CoE).
$
Apply for FEE-HELP, VET FEE-HELP and/
or SA-HELP if eligible and if desired
$
Print your completed eCAF
(HELP application)
Strongly recommended if you completed an eCAF. Go to My
student record, then select the View/apply for Commonwealth
assistance (eCAF) link. From here you can print your completed
eCAF using the Print button.
$
Print your HELP approval letter if eligible
Strongly recommended if you applied for FEE-HELP, VET
FEE-HELP and/or SA-HELP. Once you receive email notification
that your application for FEE-HELP, VET FEE-HELP or SA-HELP
has been approved, go to My student record, then select the
View HELP approval letter link. From here you can print your
HELP approval letter using the Print button. (If you are a
Commonwealth supported student you will not receive a HELP
approval letter.)
This statement is suitable for Centrelink and other official bodies.
!
I
This is not the CoE that international students
need for visa purposes. For details about CoEs
for visa purposes, refer to www.rmit.edu.au/
programs/international/visa-renewal.
At the Hub
Finally
Collect your student card
Refer to the Now you are enrolled and What happens next
sections in your enrolment guide at www.rmit.edu.au/
students/gettingstarted.
www.rmit.edu.au/students/hub
$
Apply for a Victorian public transport
concession card if eligible
$ V
Apply for a Vocational education fee
concession if eligible
At the Campus Store
www.campusstore.rmit.edu.au
Collect your student diary
Buy your textbooks, course materials and more
14
$
Pay your fees when you receive
your tax invoice
Create or obtain your class timetable
before semester starts
Vary or cancel your enrolment (if necessary)
by the relevant deadlines
Set up and manage your RMIT password
Log in to the student portal, myRMIT
Start checking your student email account
9. Manage Your Administration Online
You can use Enrolment Online to
manage your administration online.
View or update your:
——personal details—for example, you
can update your address and phone
number
——enrolment details—for example, you
can add, drop or change classes, access
your Confirmation of Enrolment (CoE),
and access your academic history and
results
View academic history/results
——financial details—for example, you can
access your invoices outlining your fees
and charges, view your Commonwealth
Assistance Notice (if applicable), or view
your HELP approval letter (if applicable
and if successful—refer to page 7 for
details).
10. Help
?
Online help
Most screens have a Help icon in the top
right corner. Select the Help icon for
instructions or further information.
The Hub
The school that runs your program
For general enquiries regarding the
enrolment process or using Enrolment
Online please visit the Hub on your
campus or call during business hours.
Your school publishes course and program
advice via your enrolment program structure.
It also provides the contact details of who in
your school to contact if you have any
questions about your program.
Tel. +61 3 9925 8980
Monday to Friday
www.rmit.edu.au/students/hub
Your school can also provide you with your
section code (if relevant).
City campus
Building 12, Level 4 (Swanston Street)
Brunswick campus
Building 514, Level 1, Room 7
Bundoora campus
Building 202, Level 2, Room 36
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11. Advice from Your School about what Courses to Enrol in
Use the space below to write down the courses you should enrol in, the class numbers and the section
code if applicable, as advised by your school or as specified in your enrolment program structure.
My program code
My school
My section code
(applicable to most Vocational education students and
some higher education students)
Semester 1
Course code
(e.g. EEET2248)
Class number
(e.g. 1738)
Class title
(e.g. Engineering Methods)
Class number
(e.g. 1738)
Class title
(e.g. Engineering Methods)
Semester 2
Course code
(e.g. EEET2248)
www.rmit.edu.au/students/gettingstarted
16
Published October 2014. Every effort has been made to ensure the information contained in this publication is accurate
and current at the date of publication. For the most up-to-date information please refer to the RMIT University website.
1410 0002