Fax2Mail solution overview Presenter’s Name

Fax2Mail
solution overview
Presenter’s Name
© 2011 Colt Technology Services Group Limited. All rights reserved
Fax2Mail
The desktop fax solution that enables users to seamlessly
and conveniently integrate the power of fax into their
existing email service
Fax2Mail
2
Business challenges FAX
• Costs associated with fax equipment, Telco lines, supplies
and maintenance
• Lost productivity
• Sensitive information being seen by someone other than the recipient
• No central checkpoint to meet compliance requirements
• Lack of adequate usage reporting
• No support for mobile workers
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What is Fax2Mail?
Fax2Mail is a solution that allows you to send and receive fax
messages within your email
Mail2Fax
FAX
Send faxes from email
faxnumber@fax2mail.com
Fax2Mail
Receive faxes into email
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FAX
Solution overview
• Software as a Service (SaaS) solution
• Works with any email client
• Allowing you to send, receive, save and forward faxes from wherever
you are
• No proprietary software to manage
• Enables users to extend the power of fax into the world of email
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Benefits of Fax2Mail
• Increases productivity
• Quick set-up, easy to use, easy to manage
• Cost effective
• Greater security
• Handles document compliance
• Empowers mobile workers with new print options
6
What it means for your business
Increase productivity
• Send and receive faxes within your email client
• Maintain productivity through never busy fax numbers
• Integration in MS Office
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What it means for your business
Quick to set-up
• No software, hardware or separate telecom to manage
• Integrates with existing email platform
• Allows you the option of using new or porting existing fax numbers
• No need for a dedicated support staff
• Account administration through a secure web interface
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What it means for your business
Security and compliance requirements
• Ensure security by delivering faxes directly to the intended recipient
• Audit trail of every inbound and outbound fax delivered
• Maintain electronic copies of faxes
• Real time reporting monitoring the delivery process
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Some business applications/benefits
Sales
• Ensure the timely receipt of orders
• Ensure customer satisfaction with
“never busy” fax numbers
• Maintain electronic copies of faxes that include coversheets with notes
and signatures
Marketing
• Never miss a deadline because of misplaced faxes
• Receive photos, presentations and spreadsheets as standard e-mail
and delivered as faxes without the need to reformat
• Easily maintain, update, sort and resend unified electronic files
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Some business applications/benefits
Facilities
• Reduce equipment, supply and support costs
• Increase employee to fax ratio
• Monitor outbound and inbound transmissions for cost centers
Finance/Legal
• Insure security by delivering faxes directly to the designated desktop
• Maintain all compliance requirements
• Simplify cost accounting by having assigned customer billing codes
Customer Service
• Increase call metrics through productivity advances
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A customer perspective
“Best pricing for overall
solution”
Fax2Mail customer
“Independent of
exchange upgrades”
“Usage base model”
“Single vendor
point of contact”
Fax2Mail customer
Fax2Mail customer
“Limited end-user
migration disruption”
Fax2Mail customer
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Fax2Mail customer
“Detailed reporting”
“Meets our compliance
requirements”
Fax2Mail customer
Fax2Mail customer
Thank you
For more information visit www.colt.net
© 2011 Colt Technology Services Group Limited. All rights reserved