239 Birthday Ball 1 Nov 2014 Marriott Hilton Head Resort and Spa

239th Birthday Ball
1 Nov 2014
Marriott Hilton Head Resort and Spa
Mission
The Recruit Training Regiment
will celebrate the
239th Birthday of the
United States Marine Corps
at the Marriott Hilton Head Resort and Spa,
on the evening of
1 November 2014
at 1700 (TENATIVE)
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Bn Colors
Extra tables
Leamington Ballroom
Fallen Table
Extra tables
(light-gray)
Podium/DJ
(Not to scale)
Band
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HEAD
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Dance Floor
24’ x 24’
Photos
Bar
Notes:
- Max seating 1250
- CMC’s msg on 2 screens
- $70 for Officers/Civs
- $65 for SNCOs
- $55 for NCOs
- $45 for E1 to E3
- Seating by unit.
Ticket
Bar
Ticket
Bar
Ticket
- Photo’s from 1700-2300
- Band will provide music
- Full Bars in Foyer
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Uniform
-Ceremony Participants – Blue Dress A w/ Blue Trousers
-Field Grade Officers- Evening Dress or Dress Blue A **
-Company Grade Officers- Blue Dress A **
-SNCO’s - Evening Dress, Blue Dress A **
-NCO’s and below- Blue Dress A **
-Naval Personnel - equivalent uniform **
-Civilian/Guest- Black Tie
**Do not bring white covers or gloves to the ball.
Marines are authorized to walk
from their vehicles into the hotel and back without covers or gloves. There is no
place to check our covers inside, so leave them at home.
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Rehearsals
Key Personnel (proposed)
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23 Oct 1300-1500 (AWTF)
24 Oct 1300-1500 (AWTF)
29 Oct 1300-1500 (AWTF)
30 Oct 1300-1500 (AWTF)
31 Oct 1300-1500 (AWTF)
1 Nov 1200 (Marriott) Full Dress Rehearsal
1 Nov 1700 – Ball Ceremony
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Sequence of Events
SEQUENCE OF EVENTS
1700-1745 Cocktails
1745-1800 Stage for Ceremony
1800-1900 Ceremony
Adjutants call
Arrival of the Official Party
March on Colors
National Anthem
Presentation of Birthday Cake
General Lejeune’s Birthday Message
Commandant of the Marine Corps Birthday Address
Cake Cutting Ceremony
Retire Colors
“Marines’ Hymn”
Line of Escorts Departs
Guest of Honor Remarks
Conclusion of Ceremony / Dinner Begins
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Attendance
(Preliminary Numbers)
Marines, Civilians, Sailors and Guests: TBD
(max seating capacity is 1250)
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1st Bn: TBD
2d Bn: TBD
3d Bn: TBD
4th Bn: TBD
Spt Bn: TBD
RTR: TBD
DI School 4-14: TBD
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Ticket Sales
E1 to E3
NCO
SNCO
Officer/Civilian
$45
$55
$65
$70
Tickets Sales will begin August 1:
Money will be turned in weekly.
**Guests will pay the same ticket price as the sponsor.
Ticket sales location will be determined by the Bn Ball
Rep.
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Battalion Ball Rep
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1st Bn: SSgt Nipper
2d Bn: GySgt Reyes
3d Bn: SSgt El-Smeirat
4th Bn: 1stSgt Ramos
Spt Bn: GySgt Medina
RTR HQ: MSgt Casanov and GySgt Ulmer
DI School: SSgt Brown
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Meal
Warm Rolls and Butter
Side Salad
Sliced Sirloin of Beef with Burgundy Demi
and Chicken Picatta Seasoned and Seared
(combined plate this year)
Lemon Beurre Blanc Garlic Mashed Potatoes
with Fresh Vegetable Medley
Assorted Birthday Cakes
Fresh Brewed Coffee, Decaffeinated Coffee and Specialty Teas
Regular and Sweetened Iced Tea
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Beverages
LIQUOR:
Resort Brands/Mixed Drinks………...$ 6.00
Mixed drinks involving more than one liquor or mixer will reflect that in the price.
BEER:
Bottle Domestic………………..$ 3.00
Bottle Import…………………...$ 4.00
HOUSE WINE:
Glass……………………………$ 5.00
SODAS:
Assorted………………………...$2.00
SPRING WATER:
Bottle…………………………….$2.00
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Transportation
• Support Bn (BMP Marines) – Approx __Marines utilizing Bus or Van.
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One 44 passenger busses from the Depot to the Marriott and back.
This bus is for any Marine that does not want to drive to/from Ball.
Bus arrives at RTR Perm personnel Barracks at 1545 and depart at 1600.
Bus arrives at Marriott NLT 1715.
Bus departs Marriott at 2300.
Bus arrives at MCRD NLT 2359 and lets passengers off at Perm Personnel
Barracks.
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Pictures
Jim Harris Photography
(2 photo stations, on-site viewing, on-site ordering with check or cash)
• Working contract
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Child Care
at the Hilton Head Marriot
“Guardian Angels” Sitter Service details:
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Parents must provide all food and drinks for children.
Guardian Angels cannot provide snacks due to numerous child allergies.
Parents need to provide bottles, diapers and changes of clothing for infants.
Parents can bring portable cribs for infants. Space limited.
Ensure all items are clearly marked with the child’s name.
Medical records are not required for this event.
Please advise staff if your child has special needs.
Parents will be required to turn in a reliable cell phone number and secondary
point of contact in case of emergency.
Drop off time at Marriot Childcare Room is _____(30 min prior to Ball ceremony).
Pick up time at Marriot Childcare Room is 0030 (30 min after Ball closes).
There is no option for All-Night Childcare.
MC Ball Committee will need name and ages of children when purchasing
tickets.
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Hotel
Directions
Hilton Head Marriott Resort & Spa
Address: One Hotel Circle · Hilton Head Island, South Carolina 29928
Driving time is approximately 1 hour, and is approximately 40 miles away:
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Cross Broad River Bridge on SC-170 / Robert Smalls Pkwy
Take ramp right for US-278 East toward Hilton Head Island / Bluffton
Bear right onto US-278 / William Hilton Pkwy
Keep straight onto US-278 E / Cross Island Pkwy / William Hilton Pkwy
Take ramp right toward WM Hilton Pkwy
Keep straight onto US-278 E Branch / William Hilton Pkwy
Bear right onto US-278 Branch / William Hilton Pkwy
Bear right onto US-278 E Branch / William Hilton Pkwy
Turn left onto Queens Folly Rd
Enter roundabout, go half way around to the entrance to the hotel, which is on the right
Arrive at One Hotel Circle.
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Parking lot is on the right.
Hotel Room
Reservations
Hilton Head Marriott Resort and Spa
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100 Rooms are ready to be reserved. There are two ways: over the phone and online.
The easiest way is to call 1-800-228-9290. Tell the representative you are with the “Marine
Corps RTR Ball” to get the room at the group/government rate.
You can also go to www.marriot.com and search for the hotel. To reserve your rooms online,
use code RTRRTRA under “Group Code” to receive the government rate.
The Government rate is currently about $109, but that will change when the room is paid for.
Government rates are released annually in September, so the final paid price in November
will be different than the quoted price at the time the reservation is made.
“Resort View“ (non ocean view/ocean front) rooms are at the government rate.
“Ocean View” rooms are at the government rate plus $20 per room.
“Ocean Front” rooms are at the government rate plus $40 per room.
Check-in time is 1600 on 10 November (cocktail hour starts at 1700). You can always
request an early check-in, but it is not guaranteed.
Check-out time is 1100 on 11 November.
If you want to stay an additional night, the normal room rates will apply.
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Mementos
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Every one in attendance will receive a key chain and a shot glass.
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Questions?
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