NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PURCHASING DEPARTMENT RALEIGH, NC 27601

STATE OF NORTH CAROLINA
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PURCHASING DEPARTMENT
1 SOUTH WILMINGTON STREET, ROOM 412
RALEIGH, NC 27601
IMPORTANT RFI ADDENDUM
FAILURE TO RETURN THIS RFI ADDENDUM IN ACCORDANCE WITH
INSTRUCTIONS MAY SUBJECT YOUR RFI TO REJECTION
RFI Number: 54-JC-20141022
RFI Opening Date/Time: November 12, 2014/2:00 PM EST
Description: Liability Insurance Management System
Addendum Number: 2
Addendum Date: November 3, 2014
INSTRUCTIONS:
1. Return one properly executed copy of this addendum with response on or prior to the
RFI Opening Date/Time listed above.
2. Below is the response to questions submitted regarding the above referenced Request for
Information.
Question
Number
1.
The State’s Response
Vendor Question
Who provides the existing Liability Insurance
Management System?
The existing Liability Insurance
Management System is provided in
house.
I am interested to know how the LIMS may be
funded, should the procurement take place?
The LIMS would be State funded.
Does the agency have a time frame for which
the decision will be made to procure a
solution?
Not at this time.
4.
What procurement method may be utilized to
procure the LIMS solution?
Request for Proposal
5.
May LIMS consultant services be procured
and if so by what Procurement means?
LIMS consultant services are to be
determined and would be procured
via Request for Proposal.
6.
If the whole LITES system is replaced, what is
the scope for data migration and what will be
the volume of the data to be migrated?
The volume of data migration would
be 28 DB2 tables with 334 million
rows and approximately
2.
3.
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24,587,000KB of space.
7.
In what format will LITES provide data for
migration
In DB2 tables, but could extract in
other formats.
8.
Is Disaster Recovery site also a part of the
requirement?
Yes, disaster recovery site is a part
of the requirement.
No other systems have been
identified at this time.
11.
What other systems will be in the scope for
integration other than the two mentioned in
point one?
For the collection of fees is there a payment
gateway currently being used by the
department?
Please provide some sample forms that are
used to collect customer information.
12.
Will a scanning solution be required for adding
files and content?
Yes, but would prefer not to
continue scanning if possible.
Is there a requirement for a Document
Management system for storing and
maintaining the Insurance documents?
Please provide a technical descriptions of
LITES and STARS. If possible please provide
screenshots.
Please elaborate on the web presence of
LITES. Is this a public facing portal?
Yes, but would prefer not to
continue scanning if possible.
9.
10.
13.
14.
15.
17.
Please specify how many users needs to be
trained?Is train the trainer model acceptable
NC DOT?
Please specify the total number of users who
will be accessing the system.
18.
Please specify the concurrency of the users
accessing the system
16.
2
Yes, a payment gateway is
currently being used by the
Department.
Refer to Sample Form FS-5/7 of
this Addendum 2.
This information will not be
provided. The Department is
interested in vendor solutions.
LITES has two menus, one for
citizens and one for insurance
companies.
Over 100 users would need to be
trained. Train the Trainer would be
acceptable
The total number of users who will
be accessing the system is
between 200-300 inclusive of
NCDOT and the public.
The concurrency of the users
accessing the system is
approximately 100.
3.
Sample Form FS-5/7:
North Carolina Division of Motor Vehicles
Liability Insurance Unit
3147 Mail Service Center
Raleigh, NC 27699-3147
Phone: 919-715-7000 Fax: 919-733-6949
www.ncdot.gov/dmv/online, Click on Liability Insurance, to respond to this letter online
NOTIFICATION OF CANCELLATION OF LIABILITY INSURANCE
COVERAGE
CUSTOMER NAMEXXXXXXXXXXXXXXXXXXX
CONTROL NO. XXXXXXXXXXXX
COUNTY XXXXX
ADDRESS 1
ADDRESS 2
VIN: XXXXXXXXXXXXXXXXX
Vehicle:
XXXXXXXXXXXX
CITY, STATE ZIP CODE
License Plate: XXX-XXXX EXP: XX/XX
_______________________________ has informed us that your liability insurance policy for the above
vehicle ended on ________. Review the information below and take appropriate action on or before
__________.
NOTE: IRP Carriers -- Form E is required for For-Hire Rentals & For-Hire Exempt. The BMC91X Form is required for Common &
Contract Carriers. For Hire Carriers -- Form E is required for Inter and Intrastate & the BMC91X Form is required for Single
State.
*** I have not had a lapse in liability insurance coverage for the above vehicle.
Contact your insurance company immediately and request that a FS-1 be forwarded to the Division.
Failure to receive a FS-1 from your insurance company by (SPECIFIC DATE-7 stage) will result in the
revocation of your license plate. To confirm that your lapse has been cleared, you may contact the
phone number above.
***I have had a lapse in liability insurance coverage.
Contact your insurance company and request that a FS-1 be forwarded to the DMV immediately.
 As required by law, I am enclosing a $____________ Civil Penalty – (full payment
required).
YOU ARE REQUIRED UNDER NCGS 20-311 TO ANSWER THE QUESTIONS BELOW:
Did you knowingly operate the above vehicle without liability insurance coverage?
Was the above vehicle involved in an accident during the lapse?
No
CHECK ONE OF THE BOXES BELOW IF IT APPLIES:

I have transferred this license plate to _________________________________________________
Vehicle Identification Number
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Yes
Yes
No




I surrendered this license plate on ____________ to _____________________________________(receipt required)
DATE
DMV or Law Enforcement
The license plate was lost/ stolen. Give new plate # if replaced ____________________________
This vehicle is no longer in my possession. (sold, junked, stolen, etc. – please provide documentation)
I am no longer a NC Resident. You must mail your plate to NCDMV or complete a MVR-18A -www.ncdot.gov/dmv.
OR I would like to request an insurance hearing because the lapse was not due to my fault or neglect. The Division
must have current insurance on file if requesting a hearing. You may contact the above number to inquire if an FS-1 is
on file. Note: All insurance hearings are conducted via telephone; please provide a ten-digit daytime telephone
number. Not having a telephone number or current insurance on file could delay your hearing request. Your failure
to appear or failure to be available by phone at the time of the hearing will result in the revocation of your license
plate.

Insurance Hearing Requested
___________________________ _____________
____________________________________
Signature (required)
for hearing
Date
Daytime Phone Number (XXX) XXX-XXXX
If you do not properly complete this form and return it to the DMV by __________, your plate will be revoked and you will
be required to surrender your plate to the DMV and incur additional monetary penalties. If your vehicle is currently
uninsured and you do not wish to re-insure it, you are required by NCGS 20-309 to surrender your plate immediately.
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4. Check ONE of the following options:
RFI has not been mailed. Any changes resulting from this addendum are included
in our bid.
RFI has already been mailed. No changes resulted from this addendum.
RFI has already been mailed. Changes resulting from this addendum are as follows:
_______________________________________________________________________
_______________________________________________________________________
************************************************************************************************************************
Execute Addendum:
Bidder:
____________________________________________________________________________
Authorized Signature:
_______________________________________________________________
Name and Title (Typed):
___________________________________________________________
Date: __________________
Mail or Deliver To:
Bid No. 54-JC-20141022
Attention: Jeff Conken
N.C. Department of Transportation
Purchasing Section
1 South Wilmington Street, Room 412
Raleigh, N.C. 27601
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